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Dropping or Withdrawing and Financial Aid

Considering dropping or withdrawing from a course? Dropping classes and withdrawing from college can affect a student’s academic program, academic progress, financial aid awards, and student loan deferment status.

If you drop or withdraw before the Pell Recalculation Date (Pell Recalculation Date) or before you attend the course, the Office of Financial Aid and Scholarships (OFAS) may pull back the funds associated with that course. You will be notified by OFAS and may need to pay back any refund that was sent to you.

If you receive financial aid and withdraw from all active Title IV (federal financial aid) eligible courses at Pima, you may not have earned the financial aid you received. Any unearned funds must be returned. Please note that Pima Community College will bill you for any unearned funds that we have to return to federal programs due to the required Return of Title IV (R2T4) calculation. 

Students should always meet with their instructor or an advisor before dropping or withdrawing. You are responsible for paying any balance on your student account resulting from a recalculation of aid.

Watch a video: the effect of dropping or withdrawing on financial aid.
 
For detailed information and required forms review the Student Financial Aid Handbook.

Pell Recalculation Date (Pell Recalculation Date)

Students who have completed all financial aid requirements and are enrolled in courses prior to the Pell Recalculation Date will have their enrollment status recaptured to determine the amount of Pell Grant they are eligible to receive.

Recalculation of Pell Grant

After financial aid eligibility is captured on the Pell Recalculation Date, a recalculation of Pell Grant funds is required for any student who never begins attendance in some of the courses required for their award. Please visit Class and Attendance & Participation for further information

Cancellation of Title IV Funds

Students who never attend any of the courses used to determine their federal financial aid award will have all federal funds pulled back from their account.

When a student withdraws from all active courses during a payment period (semester) for any reason, he/she may no longer be eligible for the full amount of Title IV funds that he/she was originally scheduled to receive. The return of funds is based upon the premise that students earn their financial aid in proportion to the amount of time in which they are enrolled. This includes students who are registered but not attending all active courses during the payment period.

Federal regulations established by the U.S. Department of Education require the financial aid office to perform a Return of Title IV (R2T4) calculation to determine the percentage of federal financial aid a student has earned in the designated payment period. This is based on the last date of an academically related activity in all active courses during the payment period.

The following enrollment changes may initiate an R2T4 calculation:

  • Complete withdrawal from all courses within a payment period.
  • Complete withdrawal from all courses in which a student is receiving federal financial aid within a payment period.
  • Course registration status changes to Registered Not Attending (RN) in all active courses.
  • Withdrawing/dropping from part of term course (less than 16 weeks in length) without providing written confirmation of return to course later in payment period.
  • Completing a part of term course within a payment period then dropping, not attending, or withdrawing from a course starting later in the payment period.
  • Failure to earn a passing grade in the last course in a payment period even if a student completed a part of term course early in the payment period.
  • Failure to earn a passing grade in all courses attempted in the payment period.
  • Completing all courses before the scheduled last day of a payment period.
  • Not returning from a Leave of Absence during a Center for Training and Development clock-hour program.

If you have withdrawn from all coursework at Pima Community College due to COVID-19 please submit the Notice of Complete Withdrawal From to virtualsupport@pima.edu.

If a student is determined to have completely withdrawn from Pima Community College, the financial aid office must process a Return of Title IV calculation. Students who complete more than 60% of a payment period are considered to have earned 100% of the federal financial aid disbursed to them for the payment period. Students who do not complete more than 60% of the payment period will have all or a portion of disbursed funds returned to the federal government. Additionally, the last date of attendance is used to determine the students’ separation date for federal loan repayment purposes.

Students who have verified attendance, but have withdrawn prior to disbursement of Title IV funds may be eligible for a post withdrawal disbursement (Post Withdrawal Disbursement). Students may cancel their Title IV aid if they choose not to receive these funds, please submit the Federal Aid Cancellation Request form.

For more detailed information on the calculation review the Student Financial Aid Handbook.

Once the school has made any needed adjustments to a student’s Title IV funding, the student will receive notification.

  • Recalculations due to students never beginning attendance in some or all courses will receive notification through their PCC email address and their MyPima financial aid tab in the MyMessages section.
  • Students who have withdrawn from the institution will receive notification through their PCC email address. This notification will outline the amount that needs to be repaid to the institution or to the Department of Education.

Charges will be listed in the student’s MyPima account and must be paid directly to Pima Community College. 

A registration status of "Registered Not Attending" (RN) in all active courses at Pima Community College is considered an unofficial withdrawal causing an Return to Title IV calculation. Students who return to courses and continue to participate may have the Return to Title IV reversed by filling out the Return to Title IV Reversal Request.

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