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Scenarios

Remedial Education

Developmental Education Courses: Students may attempt a maximum of 30 credits of developmental (or remedial) coursework, during which time they may or may not be Title IV recipients, prior to becoming ineligible for such funds during future attempts. Developmental Education courses are included in the qualitative assessment of SAP, which means that these courses are included in the GPA used to calculate the student’s SAP status.

Developmental Education courses are excluded in both components of the quantitative measurement of SAP. Students who consume some of their Title IV aid during their enrollment in developmental courses should plan carefully for their academic and financial future to complete any associate degree (and/or baccalaureate) programs.

English as a Second Language (ESL) courses: Title IV regulations do not limit the number of ESL courses that are eligible for federal funding (except as described by the repeat rule) so long as the student remains in satisfactory academic standing. Although the maximum number of ESL courses is not otherwise specified (except as described by the repeat rule) under the Title IV regulations, students should be aware that all types of financial aid are limited and that they may use some of their eligibility while enrolled in these courses. Students who use some of their Title IV aid during their enrollment in ESL courses should plan carefully for their academic and financial future to complete any associate degree (and/or baccalaureate) programs.

ESL courses are included in the qualitative assessment. Which means these courses are included in the GPA calculation. However, ESL courses are excluded from both of the quantitative measurements.

Transcripts from Other Colleges / Transfer Credits

Higher Education Act (HEA) regulations require that, at a minimum, transfer credits that are applicable toward the student’s current program of study must count as both attempted and completed hours. PCC counts all transfer credits as both attempted and completed hours when evaluating the quantitative SAP standard. If transcripts are on file with the Office of Enrollment Services, all courses that have been applied to the student's academic record will be included in the maximum timeframe, pace of unit completion. GPA measures are not included as the GPA is not brought in with the transfer credit.

Unusual Enrollment History (UEH) verification. If the student is selected for Unusual Enrollment History (UEH), and transcripts from the other colleges are reviewed by the Financial Aid Office for this purpose without having been evaluated by the Office of Enrollment Services, the Financial Aid Office may choose to evaluate the transcripts for satisfactory academic progress determination at that time prior to the transcripts being reviewed by the Office of Enrollment Services.

Transfer Credits: Students who submit a transcript(s) for evaluation will have the courses articulated in the term deemed best fit by the Office of Enrollment Services. The evaluated courses will be used in the SAP evaluation for the term that is immediately after the term in which the courses were articulated. 

Study Abroad

Courses approved by Pima Community College for academic credit toward a student's vocational certificate, degree, or transfer taken in a study abroad program are counted as attempted and completed credits. These courses are eligible for financial aid if the courses are applicable to the student’s program of study; students are advised to see a financial aid advisor to review the cost of attendance and applicability of the course for financial aid eligibility.

Grade Changes

Any grade change received by a student can affect his/her SAP calculation. Students who achieve satisfactory standing as the result of a grade change will have aid reinstated. Students whose SAP status is downgraded to unsatisfactory as the result of a grade change will either immediately be placed on warning or will lose their eligibility for financial aid as appropriate.

During the Term: Any grade change the student receives for a previous term during the current term will result in the students SAP being recalculated. Common grade changes include incomplete grades converting to a letter grade, unsuccessful letter grades converting into Administrative Withdrawals and withdrawals/unsuccessful letter grades converting into Administrative Drops.

After Completion of the Term: Any grade change the student receives after the completion of term for a previous term will not result in the students SAP being recalculated as the period has ended.

Changes of Program

Students are permitted to make changes to their program of study in accordance with their academic goals and College policies. So long as students are meeting all other SAP standards, changes of program alone will not disqualify them for Title IV eligibility.

Prior to the Term: Students who change their program of study prior to the beginning of the term will have their SAP recalculated based on the newly declared program. Students should be advised that changing their program of study prior to the term could affect their Title IV eligibility. 

During the Term: Students who have their program of study changed during the term will have their SAP recalculated based on the new program. Students should be advised that changing their program of study prior to the term could affect their Title IV eligibility. Students who have applied for graduation in the previous term should talk to an advisor if the student want to continue their studies at PCC.

Additional Certificates or Degrees: Students who seek additional certificates or degrees are treated in the same way as those who change their programs. After the completion of the first certificate or degree (at PCC or elsewhere), the next scheduled SAP evaluation will include all previously attempted courses. The student’s cumulative credits for this standard are the total of all courses attempted at PCC combined with all transfer credits.

Recalculation of SAP: Students who reach (or will reach) 150.00% of the length of their programs and who are otherwise in satisfactory standing, may request a recalculation of their maximum timeframe based upon only the credits that apply to their current program. After an unsuccessful recalculation request a student my appeal based on extenuating circumstances.