Qualitative Measure – Grade Point Average (GPA):
A student must maintain a grade point average (GPA) of 2.0. The GPA calculation includes credits taken at Pima Community College. The GPA does not include credits from other regionally accredited colleges and universities that have been evaluated by the College’s Enrollment Services Office and applied to the student's academic record. GPA credits are those with grades of A, B, C, D, or F. Grades of P, I, IP, AU, Y, NC and W are not counted in the qualitative measurement of SAP.
The numbers that result from the qualitative calculation are not rounded, they are truncated. For example, if the GPA is 1.99999 it is truncated to 1.99 and not rounded to 2.00. Thus, a student’s GPA must be equal to or above the minimums cited in the SAP standard without rounding.
The repeat regulations applies to all courses, whether or not a student received financial aid funds. Additionally, grades for prior attempts are generally excluded when calculating the qualitative component (GPA).
Example: Student earned a ‘D’ in MAT 151, but repeated the course and earned an ‘A’. The grade of ‘A’ will be used in the GPA calculation. Most repeat coursework is excluded from the qualitative component (GPA) unless the college allows for the course to be taken multiple times.
Example: Student earned a ‘B’ in FAW 104F2, but repeated the course and earned an ‘A’. The student will have attempted 2 credits in FAW 104F2. Since the institution allows for a student to take this course twice for 2 credits. Both attempts would apply to the qualitative component (GPA) giving the student a GPA of 3.5 in FAW 104F2.
Academic renewal or Academic Fresh Start is not recognized by the U.S. Department of Education. This process will not remove grades from this GPA calculation.
Quantitative Measure - Cumulative Pace of Credit Completion
A student must complete at least 67% of the total number of credits they attempt (completed credits divided by attempted credits).
The numbers that result from the quantitative calculations for SAP are not rounded, they are truncated. For example, if the completion ratio is 66.6666% is truncated to 66.66% it is not rounded to 67%. Thus, a student’s rate of completion must be equal to or above the minimums cited in the SAP standard without rounding.
Course incompletes, failures, withdrawal grades:
Successful completion of coursework is defined as earning a grade of A, B, C, D or P. Grades of A, B, C, D or P count in completed coursework and attempted coursework. Coursework that is transferred to PCC from an accredited institution also counts in completed coursework and attempted coursework.
Unsuccessful completion of coursework is defined as grades including I, IP, F, Y, NC and W. Grades of I, IP, F, Y, NC and W count as attempted credits, but do not count as completed credits.
The repeat regulations applies to all courses, whether or not a student received financial aid funds. Additionally, credits from all attempted courses are included when assessing the quantitative component (completion percentage). Although a student may successfully complete a course more than once, only one attempt is generally counted as a completion when calculating the completion percentage.
Example: Student successfully completes MAT 151, but repeats the course to earn a better grade. The student will have attempted 8 credits in MAT 151, but only completed 4 credits. Thus, the student has a 50% completion rate in MAT 151.
Most repeat coursework is excluded from the quantitative component (completion percentage) unless the college allows for the course to be taken multiple times.
Example: Student completes FAW 104F2, but repeated the course and completes it again. The student will have attempted 2 credits in FAW 104F2. Since the institution allows for a student to take this course twice for 2 credits. Both attempts would apply to the quantitative component (completion percentage) and gives the student has a 100% completion rate in FAW 104F2.
Academic renewal or Academic Fresh Start is not recognized by the U.S. Department of Education. This process does not remove credits from this calculation.
Quantitative Measure - Maximum Timeframe
The total number of credits attempted, including those from outside transcripts which have been applied to the student's academic record, will be limited to 150% of the credits required to complete the student's program of study.
If pursuing an eligible certificate, the same 150% limit is applied. For example, if the certificate requires 30 credits to complete, then aid could be paid up to 45 credits.
If a student is unable to complete a degree or certificate program within the 150% timeframe calculation, the student is ineligible for financial aid as the student is not capable of completing the requirements within the regulatory guidelines.
Student’s Program and Catalog of Record:
The 150% maximum timeframe is calculated by using both the student’s active program of study and the catalog of record in the student information system (Banner).
- Each credit program at the college is defined by the number of credits a student must complete prior to graduating.
- The number of credits can fluctuate from catalog to catalog. The 150% maximum timeframe calculation will use the number of credits as defined by the student’s catalog of record.
- If the program has a range PCC will use the highest number in the range
Maximum Timeframe Calculation:
Maximum timeframe = Number of credits needed to graduate from program multiplied by 150%
Attempted credits = The number of credits that the student has attempted
If the number of attempted credits is less than the maximum timeframe the student has not exceeded maximum timeframe.
Projected Maximum Timeframe:
Student becomes ineligible at the point where it is determined the student will exceed the maximum timeframe NOT at the point when the student actually reaches the maximum timeframe.
Projected Maximum Timeframe Calculation:
Attempted credits remaining in the maximum timeframe= Subtract the maximum timeframe for a student’s program of study by the student’s attempted credits.
Number of credits needed to graduate= Select all students who have completed less credits than the number of credits needed to complete their program of study. Subtract the number of completed credits by the credits needed to complete the program of study.
If the number of attempted credits remaining in the maximum timeframe are greater than the number of credits needed to graduate then the student has exceeded the maximum timeframe.
Example: At the end of the fall term the student has attempted 75 credits out of the 90 credits allowed under maximum timeframe (60 credit degree). However, it is determined that the student still needs to complete 20 more credits (completed 40 credits).
Student is not meeting SAP due to exceeding the maximum timeframe because the student has more credits to earn than what is allowed to graduate within the maximum timeframe.
Special Interest Coursework:
Special interest courses are credit courses intended to meet specific cultural, career, economic, or educational needs of the community. Special interest courses are not considered university parallel or occupational courses. All Special Interest Coursework is not eligible for Title IV aid and will be excluded from the quantitative and qualitative measures of SAP.
Courses that meet this criteria:
- Courses numbered less than a hundred and doesn’t have a course prefix of REA, MAT, WRT, ESL and ICS
- Developmental courses taught at below high school level
- ESL coursework that is considered an elective and not part of the ESL Pathway