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COVID-19 Information: Spring semester, masks are required indoors on PCC campuses and in centers. Learn more on the COVID-19 & Updates Page.

@PimaNews

Nov. 18, 2021

Contents

  • College Updates
    • Pima’s COVID-19 Vaccine Mandate, Q-and-A This Afternoon
    • Numerous Policy and Procedure Updates for Review
    • Free Flu Shots Offered Dec. 2 and 3
    • Free Retirement Planning Meetings with Fidelity Dec. 6
    • New Process in Effect to Purchase Certain Items
    • W-2 Forms Mailed by Jan. 31
    • Review Your Federal and State Tax Withholdings
    • Final Pet a Pup Event, Dec. 6 a Northwest Campus Library
    • Pima Shared Governance through AERC
    • College Police Holiday Toy Drive through Dec. 13
    • Pima Employment Opportunities for Internal Candidates
  • Pima Arts News
  • Employee Wellness
    • Sign Up for Virtual Workshops and Challenges
    • Employee Wellness Resources and Program Info

College Updates

Pima’s COVID-19 Vaccine Mandate, Q-and-A This Afternoon
Today, 1:30-2 p.m., on PCCTV STREAM YouTube channel, the College is having a virtual All Campus Meeting to discuss and answer questions about the College’s vaccine mandate, unanimously approved last week by the Governing Board.

The meeting will be recorded and available for later viewing on the channel.

Pima now requires all employees to be vaccinated by Jan. 4, so that the College is in compliance with President Biden’s Executive Order 14042, and subsequent guidance requiring federal contractors to have all employees fully vaccinated against COVID-19.

This mandate applies to all College employees, including full-time, part-time, student workers, adjunct faculty and any Pima employee who is working remotely, unless they have been granted a medical/disability exemption or an exemption for a sincerely held religious belief. Absent an approved medical or religious exemption, any Pima employee who has not provided proof of vaccination by Jan. 4 will be subject to separation from employment.

If Pima does not comply with the executive order, the College risks losing more than $4.3 million in current federal contracts, as well as possible new federal training contracts and renewing federal contracts in the future.

Taking this action now also ensures an orderly process and full compliance with the executive order.

To prepare for the Jan. 4 deadline, the College is collecting the COVID-19 vaccination status of every employee. If you already have been fully vaccinated and have uploaded your vaccination card to the Employee Service Center (ESC), you do not need to do anything more. If you’ve been vaccinated and haven’t submitted your vaccination information, please do so by Nov. 22.

Employees who have not provided a copy of their vaccine card to the ESC must submit their current vaccination status and vaccination intention at this link.

Employees who have not been vaccinated should get the necessary shots, either two shots of the Moderna or Pfizer vaccine or one shot of the Johnson & Johnson vaccine, and upload a copy of their vaccination card to ESC by Jan. 4.

For medical/disability or accommodations for a sincerely held religious belief, please contact ESC, esc@pima.edu.

If you have questions or concerns, please talk to your supervisor or contact the Employee Service Center. Answers to frequently asked questions can be found at MyPima @Work.

Numerous Policy and Procedure Updates for Review
The following item(s) are available for the 21-day review and comment at pima.edu/about-pima/leadership-policies/policies/drafts:

Draft Board Policies:

BP 1.16: Institutional Effectiveness — REVISED

Draft Administrative Procedures:

AP 1.16.01: Mission Evaluation — REVISED

AP 1.16.02: Strategic and Operational Planning — REVISED

AP 1.16.03: Institutional Quality (IQ) Operational Effectiveness — REVISED

AP 2.11.01: Human Subjects Review — REVISED

AP 3.12.01: Placement — REVISED

AP 3.25.08: College Discipline Area Committee — RECOMMENDED FOR DELETION

Minor Updates:

BP 1.15: Workplace Violence Prevention — REVISED

BP 1.17: Public Access and Free Expression on College Property — REVISED

BP 1.19: Naming Opportunities — REVISED

BP 2.20: Drug-Free College — REVISED

BP 3.12: Developmental Education — REVISED

BP 3.47: Student Organizations — REVISED

AP 3.01.01: Qualifying Faculty to Teach Credit Bearing Courses — REVISED

AP 3.12.02: Developmental Coursework Sequencing — REVISED

AP 3.12.03: Developmental Curricula — REVISED

AP 3.30.02: Learning Communities — REVISED

AP 3.47.01: Student Organization — REVISED

Free Flu Shots Offered Dec. 2 and 3
Employee Wellness is sponsoring free, appointment-only flu shot clinics. Sign up online for any of these clinics:

Dec. 2:

  • West Campus: 8 to 11 a.m.
  • Downtown Campus: Noon to 3 p.m.

Dec. 3:

  • Northwest Campus: 8 to 11 a.m.
  • District Office: Noon to 3 p.m.

If you have questions, email PCC-Wellness@pima.edu.

Free Retirement Planning Meetings with Fidelity Dec. 6
College employees can schedule one-on-one telephone or video appointments with Fidelity’s Certified Financial Retirement Planner Nick Maly between 9 a.m. and 4 p.m., Dec. 6. To schedule a confidential consultation, go online or call 800-642-7131.

New Process in Effect to Purchase Certain Items
To ensure compliance and safety, streamline reporting requirements and maintain quality standards, the following purchases now must be approved by Facilities staff:

  • Chemicals and Hazardous Materials
  • Furniture and Appliances
  • Vehicles, Golf Carts and Wheeled Equipment, including trailers

BEFORE submitting a requisition in Banner, to request an approval, please submit a FAMIS Work Order that includes the following information (instructions also on the Intranet):

  • What is to be purchased
  • Where the purchase will be placed or installed (include campus/building/floor/room number)
  • Type: Customer Service
    • Sub Type: Purchase Approval
  • For Chemicals and Hazardous Materials requests, please use:
    • Type: Health & Safety
    • Sub Type: Chemical Approval
  • Attach a copy of the vendor quote, including any specifications, and the Safety Data Sheet (SDS)

Email updates will be sent as the request progresses through the approval process.

When an approval is given, please submit the work order document with the vendor quote to the Procurement Office.

If the request is denied, the work order document will include the reason for the denial.

The Procurement Office will not submit requests in FAMIS.

W-2 Forms Mailed by Jan. 31
The College will mail IRS W-2 forms for 2021 to employees on or before Jan. 31. Meanwhile, in MyPima, verify that the address on your paycheck/advice is correct. If not, please correct it.

Review Your Federal and State Tax Withholdings
The College encourages employees to review their federal and state tax withholdings. If your filing status, exemption allowances or exempt status has changed since the last filing, you may need to complete a new FormW-4 (Employee’s Withholding Allowance Certificate) and Form A-4. W-4 and A-4 forms are on the Intranet -> Employee (under Banner Online) -> Benefits and Deductions -> Miscellaneous. You may complete and submit a new W-4 or A-4 to the Employee Service Center, Mail Code DO 1235, any time during the year to update your tax filing status and withholding allowances. If you have questions, contact the Employee Service Center, 520-206-4945 or esc@pima.edu.

Final Pet a Pup Event, Dec. 6 a Northwest Campus Library
This year’s final Pet a Pup opportunity at the Northwest Campus Library with Ruby (a mini Goldendoodle) and her handler Jeannine is 3 p.m. Dec. 6.

For more information, call the Northwest Campus Library, 520-206-2250.

Pima Shared Governance through AERC
Did you know that the College has a council of your peers, known as the All-Employee Representative Council (AERC).

AERC reviews and updates policies, and finds solutions to matters affecting work conditions.

To learn more, visit the AERC Intranet Page.

General meetings are open to all employees. You also may submit questions or concerns to any AERC member or via the online comment box.

College Police Holiday Toy Drive through Dec. 13
The Pima Police Department’s annual Holiday Toy Drive is underway, this year to benefit El Rio Preschool and Children Services. Please drop off new, unwrapped toys suitable for newborns to age 17 at any Pima police office until Dec. 13.

Pima Employment Opportunities for Internal Candidates
The College values its employees and wants them to advance their careers here. That is why some positions are open only to internal candidates. To view, go to MyPima > Employees > @Work > MyCareerCenter > View Internal Career Site > Search. Part-time staff and adjunct faculty, refer to AP 2.02.01 sections 1.2.3 and 1.2.4 for eligibility.

Employee Wellness

Sign Up for Virtual Workshops and Challenges
Sign up online for Employee Wellness virtual workshops and challenges:

  • Telecoaching: In a 30-minute, one-on-one appointment, get advice on nutrition, fitness, self-care, stress and disease management, and financial guidance.
  • El Tour de Tucson Challenge
  • Super Foods
  • Sleighing Your Healthy Holiday Goals
  • Breast Cancer: What You Need to Know
  • Stress Management Workshop

Employee Wellness Resources and Program Info
Visit the Employee Wellness Intranet page to access free resources and tools. Employees also are encouraged to visit the Employee Wellness website for additional resources, news and information on the Pima Healthy Rewards Program and wellness-related activities that qualify for Pima Wellness Activity points. You also can keep current on the latest wellness news.

 

@PimaNews is an electronic newsletter for employee news of Pima Community College. The Marketing Office publishes this e-newsletter every Thursday, except when the College is closed, during the semester and every other week during the summer. Please send announcements and news items – 75 words or fewer ─ to pimanews@pima.edu by noon on Monday. Check any links before sending. Back issues are available on the @PimaNews Web page. The newsletter also accepts submissions about Pima employee accomplishments.
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