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Your Guide to Virtual Services and Remote Learning.

@PimaNews

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Aug. 27, 2020

Contents

  • A Note to @PimaNews Readers
  • College Updates
    • Info for Students, Employees and Community on Pima’s COVID-19 Web Page
    • Pima Receives Highest Honor for Annual Financial Report
    • Pima Bookstores Open Online Only, Expanding Inventory
    • Curbside Pickup for Library Materials
    • Draft Administrative Procedures
    • Who You Gonna Call … at Pima?
    • Faculty Services and Resource Centers Available Virtually
    • Donate Annual or Sick Leave to Pool
  • Employee Wellness
    • Sign Up for Employee Wellness Virtual Workshops
    • Employee Wellness Resources and Program Info

A Note to @PimaNews Readers

Because of the COVID-19 pandemic, until further notice, @PimaNews will focus on recent COVID-19-related policy and procedure changes most affecting employees. These will be revised and updated as the situation warrants.

College Updates

Info for Students, Employees and Community on Pima’s COVID-19 Web Page
The latest information and employee notices at pima.edu/covid19 include a link to FAQs about the self-reporting requirement under the temporary COVID-19 personnel policies, plus a link the Employee Handbook.

College leadership is committed to communicate with you early and often during this uncertain time. However, they realize all of that information and details sometimes can be overwhelming. Chancellor Lee Lambert no longer is sending daily updates, but you can get the most current information on the COVID-19 pandemic’s impact on the College at pima.edu/covid19, which also has a Student Notices page. Also, regularly check your College email.

For health-related info visit:

The Chancellor’s most recent communications to employees can be found online.

Pima Receives Highest Honor for Annual Financial Report
For the 28th consecutive year, the Certificate of Achievement for Excellence in Financial Reporting has been awarded to Pima by the Government Finance Officers Association of the United States and Canada (GFOA) for the College’s fiscal year 2019 Comprehensive Annual Financial Report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management.

The CAFR has been judged by an impartial panel to meet the high standards of the program, which includes demonstrating a constructive spirit of full disclosure to clearly communicate its financial story and motivate potential users and user groups to read the CAFR. Government Finance Officers Association is a major professional association servicing the needs of more than 21,000 appointed and elected local, state and provincial-level government officials and other finance practitioners.

Pima Bookstores Open Online Only, Expanding Inventory
For Fall 2020, Pima Campus bookstores will serve students online at PimaShop.com.

Course books and materials, supplies and other items, including culinary, nursing and lab supplies historically not available on the website, are or soon will be available. Online orders will be fulfilled and shipped directly to all Pima students from the West Campus store.

Curbside Pickup for Library Materials
Curbside pickup for library materials is now available at the West Campus. You may request circulating items from any campus library (e.g. books and media) through the Library's online system. When requested items are ready, you'll be able to schedule a convenient no-contact pick-up time at West Campus. Please allow for extra processing and transportation time as normal campus operations have not yet resumed. Campus library spaces remain closed. Please follow this link for detailed procedures: https://libguides.pima.edu/c.php?g=1012440&p=7632993.

Draft Administrative Procedures
The following item is available for the 21-day review and comment period:

Draft Administrative Procedures

AP 2.03.01:  Discrimination, Harassment, and Retaliation – Prevention and Complaint Procedures

The interim revised discrimination and harassment AP contains the College's new Title IX policy.  Per the Department of Education, the College posted it (as an interim policy) earlier this month. The document is currently on the web under draft policies and has been renumbered and replaces AP 5.10.03.

Who You Gonna Call … at Pima?
It can be challenging while working from home to determine proper procedures and who to contact for what. Two internal, centralized directories are available to help.

Faculty Leadership (“The Matrix“): Faculty Affairs and Development now maintains the College’s centralized list of department heads and other faculty leadership positions. The Academic Divisions Contacts Matrix is available for all College employees to view. It is updated for 2020-2021 and includes the faculty leadership in each division. This document will be updated as notifications, including out-of-cycle changes, occur.

Use of the matrix can help:

  • locate a specific discipline within an Academic Division;
  • assist adjunct faculty in identifying their supervisor;
  • verify supervisory roles for student concerns and workflows;
  • locate contact information of each dean and support staff.

PCC College-Wide Resource Directory: This is an open-sourced document to help Pima employees find contact information for different resources. One of the tabs,”Who you gonna call?,” lists such things as Program Review, Notary and Timesheets. Another lists support staff, while yet another tab includes a listing of conference rooms. This Google sheet will help you fill in additional areas that you may be familiar with. The outline has been created, but the creators hope that other employees will add things in their area that they get contacted about or that they have had trouble tracking down. Any employee may add a tab and relevant information. If you have any questions, contact Michelle Henry, mlhenry2@pima.edu.

Faculty Services and Resource Centers Available Virtually
Campus staff from the Faculty Resource Centers and Campus Resource Centers are available to assist you. Also:

Faculty Services and Resource Centers have new contact information, Faculty-Services@pima.edu and 520-206-6511.

Donate Annual or Sick Leave to Pool
Consider helping your colleagues by donating your excess sick or annual leave to the College’s Donated Leave Bank. Donation limits apply. Your donations will help support Pima employees who are out due to an FMLA-qualifying reason. Donations are anonymous and cannot be returned to the donor. Only the period of medical and parental FMLA that is supported by medical certification is eligible for donated leave. Email completed donation forms or questions to Employee Service Center, esc@pima.edu.

Employee Wellness

Sign Up for Employee Wellness Virtual Workshops
Sign up online for Employee Wellness virtual workshops:

  • Healthy Cooking Demo: Learn how to cook healthy one-pot recipes that are full of fiber and have plant-based protein, and how to modify recipes using healthy substitutions.
  • Health Coaching: In a 30-minute one-on-one appointment, you can get advice on nutrition, fitness, stress and disease management, self-care and financial guidance.

Employee Wellness Resources and Program Info
Visit the Employee Wellness Intranet page for free resources and tools. Employees also are encouraged to visit the Employee Wellness website for additional resources, news and information on the Pima Healthy Rewards Program and wellness-related activities that qualify for Pima Wellness Activity points. You also can keep current on the latest wellness news

@PimaNews is an electronic newsletter for employee news of Pima Community College. It is published by the Pima Community College Marketing office. @PimaNews is published Thursdays, except when the College is closed, during the semester and every other week during the summer. Please send announcements and news items – 75 words or fewer ─ to pimanews@pima.edu by noon on Monday. Back issues are available on the @PimaNews Web page. The newsletter also accepts submissions about Pima employee accomplishments.

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