********************************************* DISCLAIMER: THIS FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND IS PRETTY CLOSE TO 100% VERBATIM. THIS IS AN EDITED FILE BUT MAY CONTAIN SOME ERRORS. THIS IS NOT A LEGAL DOCUMENT, IT MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY. THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* May 3, 2024 Faculty Senate ---Denise Reilly: Perfect. Welcome to our May Faculty Senate meeting... thank you so much for all being here. We have a lot of guests today... and then we also have... we have our regular officers, and our business report or business section and reports... so, thank you. If you wouldn't mind, go ahead and starting to introduce yourself in the chat, put your title and the icebreaker question, it's now on the agenda... so, I like this one because, you know, our brains are into the first week of May and finally the end of the semester for a lot of people. And I do know that a lot of people work, maybe a 12 month contract to teach classes over the summer, or work throughout the summer.. so, it's not necessarily that everybody's off in the summer, but the icebreaker question's just, you know, "what do you look forward to?" is in there... so, if you wouldn't mind doing that. And then, as we're putting that information in the chat, I think that Maggie and Kelly are going to attach the minutes as well in here and attendance in here... and then we will also, if we wouldn't mind, looking at the minutes from last month, from April, and just reviewing that for any changes, modifications or if we can review and approve... thank you. All right, as I'm looking in the chart... thank you so much for filling out the icebreaker question, and... [laughing] so, I'm laughing as I'm reading some of these... and your title in here. ---Karla Lombana: Sorry, Denise, you're muted again. ---Denise Reilly: It's the end of the year, it all falls apart, right? [laughs] I was going to say, I'm sorry... I was distracted by reading the chat. So thank you so much... I look forward to continuing to read this stuff in the chat... but if I could have anyone go ahead and make a motion to approve the minutes from April, that would be great. ---Karla Lombana: Motion to approve. ---Denise Reilly: Thank you... I'm not muted, so I'm going to continue on. [chuckles] Thank you, Karla, for approving... if senators or can I... oh, I'm looking for a second, first. I'm looking for a second, first... second... thank you, Kelly. And then in the chat... if you wouldn't mind putting an aye or nay. Yes, no... something that... thank you, thank you, thank you. And thank you, our wonderful secretary Maggie, for taking the minutes... and everyone for filling out the attendance form... it's really important... much appreciated. And I think we'll get started... so, our next item that we have... I have to keep checking to make sure I'm not muting myself this meeting... the next is a request for agenda modifications or executive session. I guess we don't have any agenda modifications if we've all approved it already. So, do we have any requests for executive session? We're all looking around as if there's somebody right next to us, right... looking around, okay. Next, we have a request... I know that there are a few items going on in May... do we have a request for open forum? Or do we have any announcements in open forum? ---Kimlisa Duchicela: I have an announcement for open forum. ---Denise Reilly: Thank you, Kimlisa... go ahead. ---Kimlisa Duchicela: Go ahead... go ahead? Okay. ---Denise Reilly: Absolutely. ---Kimlisa Duchicela: So, my announcement is to please keep on your calendar and encourage your students to go to the 8th Annual EGTSS Summit on Friday, May 10th... and it is from 9 a.m. to 4:30 p.m. And they say that they will have a way for students to sign in and out. So, if you're assigning extra credit or encouraging your students to go, they'll keep a record of that for you. This one is on the climate... Climate Action, Sustainability, and Eco-Justice... so Thinking Globally, Acting Locally... and as I said, I think it's going to be a great event, and I will post the links for you in the chat... so, thank you. ---Denise Reilly: Thank you, so much Kimlisa... I know there's a lot of great events going on in May... so, if there's anything else that needs to be advertised... and I know that Dr. Thies also sent out an announcement about that summit next week... is there any... are there any other open forum items that want to be shared at this time? ---Maggie Golston: I would... I'll go ahead and do a little promo for... if you're just so excited about EGTSS that you want to go the night before... [chuckles] our arts and literary magazine, SanScript, will be having its unveiling at 6 p.m. at Downtown Campus... this is a change of venue... in the Amethyst Room... so, it's a great event... it makes me cry everywhere. ---Denise Reilly: Okay, Thank you for sharing, Maggie. Like I said, so many great things going on at the end of the year, you know, culminating with graduation at the very end. But I know that there are a lot of celebratory events for different groups. So, do we have any other open forum or announcement items about events or things going on that you want to share widely? Okay... thank you, Maggie and Kimlisa, for that... I really appreciate it. So, at this point right now, I think we'll go into our regular reports, and I see Dr. Jeff Thies right there. So, thank you Jeff, for being here... and I think you should have access to share your progress report. And I did want to mention that, I did not think that we were going to have Sean here. So, I allotted everybody an extra minute during the report section... so, about 6 to 7 minutes. So... and I think it's Kelly that's keeping the time, in case we're looking for it, right... the clock... so, we don't get confused about who's got the clock going on... so, go ahead, Jeff. ---Jeff Thies: Thank you Denise... missed Denise's deadline, so I just dropped my link to the the doc that you're... that I'm sharing now in the chat... so, you should have access to it, which has links within it as well. So, good afternoon... happy Friday. Just before we get started jumping into the newsletter piece, I just want to recognize the great impact that several of your faculty colleagues on this call had yesterday at the border retreat, conversation about shared governance. So, faculty were well-represented and you should be pr ud of the efforts your representatives provided for you during that session yesterday. All right... so, the Provost newsletter has a lot of great information, as it always does. And... are we seeing the newsletter when I toggle? I'm so used to Google. ---Denise Reilly: Yes, and Jeff, I did add your report this morning... my apologies and... ---Jeff Thies: Oh, okay... no worries. ---Denise Reilly: I did add it, so it's in the chat, but it's also in our agenda. ---Jeff Thies: All right... so, you can see, although it's already been mentioned, there's some more information you can find there about the EGTSS Summit... Faculty Appreciation Week is next week... and there's some faculty notable accomplishments in this document as well. But before we go too much... too further, I also wanted to let all of you know that we have had 15 faculty complete the ACUE, the Association for College University Educators Micro Credential Effective Teaching Practices that we offered this year. So Ann Bennett, Amanda Bermudez, Emily Besich, Mayra Cortes-Torres, Stacy Cousins, Guadalupe Annette Cruikshank, Lisa Hastreiter-Lamb, Carolina Ibanez-Murphy, Daniel Kane. Carolyn Karmikel, Jenifer Kent, Doris Lovata, Allison Stacey, Paulina Vega, and Charles Wacker. Congratulations to those folks for completing Pima College's first Effective Practice Framework through ACUE this past year. It was a very lengthy process... it took over 25 weeks to complete the different modules that they have... so, I just wanted to give them a shout out before I moved forward. Let's s ee... so, I want to jump right into some Fall data... you're going to actually see this data when we talk about retention at the next board meeting. So, I'm just giving you a little bit of a snippet of that... with respect to retention, these are what we would call some of the leading indicators, not the only leading indicators to retention, retention by definition is Fall to Fall... so, they came here in Fall, made it through the whole year, and reenroll the next Fall. Obviously, you lose... there's some attrition along the way, but we always want that retention percentage to be as high as possible. So, some things along the way that help, obviously, to keep that retention up, are things like productive grade rates, persistence rates, and specific grade types. So, I'm short on time, so I'm just going to be quick... if you want to hear the full report, tune in to the board meeting as well. So we made some targets last summer at the beginning of the fall semester. And you can see... overall we did a great job with productive grade rates... Fall 22, we had a productive grade rate of 71.5%... our goal was to increase that by 1.5 percentage points, up to 73... we increased it up to 73.8... so, kudos to all the faculty and staff involved and in working with our students on a regular basis. Because of our work with Excellence in Education and Institutional Target 2, we disaggregate our data as well... so, I just wanted to give you a view of the goal and the expectations with our largest student population by race ethnicity, which is our Hispanic Latin-X group. So, we didn't quite meet our goal, but our goal was a little more significant, right? It wasn't just the 1.5 percentage point, it was actually more like a 3 percentage point adjustment. So, we were trying to get from 68.9 to 71.9... we didn't, but we came really close... we got to 71.0, which is excellent... and if you look back in time longitudinally, that does surpass what we had back in fall of '19, which was the high watermark for that particular student population... so again, it's a kudos... we fell a little bit short, but that's probably more so because our goal was a little more audacious than the previous. Persistence... met with the overall group again, looking to improve our 63.7 persistence rate, Fall to Spring, got that up to 65.5, which exceeded our target of 65.2. That does not mean we're done... right? All the great work that we've done needs to continue... we want to keep these numbers moving up. This was just our one year milestone on the way to bigger and better goals. With the Hispanic Latin-X population, we also met our goal... jumping from 64.3 past our target of 65.8 to 66.0... so, kudos there. As we always go back and look at some of our challenges, we look at specific grades... there's a lot of bars on it. But I just want to call out the percentage of grades earned that are A's... and you may ask why A's? And we just did productive grade rates, which is great information. But as we all know, the more A's you have, the higher GPA, high GPAs lead to access to selective admissions programs on the transfer end... leads to scholarships, helps support your education, and other areas of participation. So, just one of the challenges... everybody increased in Fall 2023... that's a good sign... but the gap still remains so you can see that gap by just looking at the height of that first blue bar compared to the 3 that follow. And again, we use those other 3... there are other race, ethnic breakdowns we could be tracking, and we do track, but this is specific, because these 3 are part of institutional target 2. And I'm going as fast as I can, Kelly. Let's see... so, next step was the baccalaureate update... so, no document here on the baccalaureate update... the college has put forth 5 potential baccalaureate programs... back in February went through PLT... strategic cabinet conversations with the Chancellor. One was heads and tails... not necessarily better, but more set up to be in line with moving forward much quicker, right. A lot of the background work had already been completed. So, the Bachelor of Arts and Education... we've had conversations with the Department of Education over at U of A, we've met with our Southern Arizona Leadership Conference as well... so, we've had conversations with them as well. So, the first one we want to move forward for the Board to consider, once we have all of our curriculum pieces done and designed. The Board will... we'll see that Bachelor of Arts in Education in early to mid fall at the latest. And then the second one we're thinking about is going to end up being a conglomeration of several of the other 4, which all stemmed from the business division... some of it had to do with extending cybersecurity, adding cybersecurity, adding data analytics, pairing up the human resources certificate with the program. So, that particular second one will be a BAS, Batchelor of Applied Science. And so, that's the one that has a little more work to be done, to be fleshed out... I don't anticipate it being fleshed out till next Fall. And then moving on to a Board conversation, probably early Spring of 25. All right... so, what I'm sharing now is just an FYI... the Provost's office over the last 9 months has talked about the need for more than just a unit plan for the Provost... we have unit plans at the Dean level, and we're contemplating the idea of having an academic plan that's more than 1 year... so, a 3 year academic plan, that is fed by the college's strategic plan, which obviously is fed by other areas. As you may or may not know, there's Chancellor goals on an annual basis... oftentimes, those feed into the actual provost goals... and those Provost goals are separate from this academic plan that as an umbrella unit, we would be moving forward with. ---Kimlisa Duchicela: Jeff just let me do this really quick. ---Jeff Thies: Yes. ---Kimlisa Duchicela: You have... we're going to allow a few more minutes, because some of us don't need as much that's been allotted to us. So, I just want to let you know, you didn't have to rush. ---Jeff Thies: Oh, okay. ---Kimlisa Duchicela: You know... there's more time than expected. ---Jeff Thies: All right... well, I'm down to my last one for the last one, right. Number 6, we're going to push off to the business. Number 5, I just wanted to provide everybody an update on the vice-provost for academic affairs search. That search has been closed... the term closed is specific to a scenario that says... the search is not failed because we have very excellent candidates in the pool. It's not on pause because institutionally we have challenged, we need to come... we have challenges we need to face and overcome over the next, probably, 3 to 5 months, including things like, the chancellor search... and figuring out how that aligns with our future, etc. So, in consultation with Dolores and H.R., the decision to close the search was made recently... and so, I'm just sharing that with the faculty, so they understand that that process that we've been through over the last 2 years, essentially, is being closed... and we will start again in this Fall, with a new search and a new committee and new directions on the process, etc. So, I just want to give everybody that heads up... and pause for questions. ---Denise Reilly: Very comprehensive Jeff... Dr. Thies... thank you so much... a lot of information for us to look over. Okay... and that was new information about the vice president of academic affairs. So it was good to hear what direction we're going in... and I... I'm just assuming... oh, I hate to use that word... but I'm just thinking, sorry, that I had... that a lot of things are probably, you know, still in the influx based on leadership and where things will go after the chancellor search. So I'm just kind of thinking that if there's anything else like that, we'll find out as that goes along. Okay... well, thank you so much for your report, Jeff... much appreciated. I think it's my turn... so, [chuckles] I'm getting messages... sorry... so, I'm trying to share my screen with you here. So, let me know if I'm doing this correctly... because, you know, I'm not the guru here. Can you all see my screen share? ---Kimlisa Duchicela: Yes, we can see it, Denise. ---Denise Reilly: Okay... thank you so much. So, for president's report, kind of just looking at those last couple goals, and I'll start with just saying, thank you so much. We've had a lot going on and in May, there are a lot of items going on. So, I've tried to keep this form as an archive or kind of a record of what I've been doing, what I've been invited to. That way, when there is a next president, we can kind of take a look back or that person can take a look back and see what are the expectations and what are the different things going on. So as you can see with May, there's a lot going on... there's a lot I plan to attend, as we're just in the first week of May... but I wanted to share 3 highlights... and so, what I'm looking at for May is the HLC conference... quite a few of us from Pima College were there at the HLC conference and the 2 big topics, and I know that many of you that are in this call were at the same conference... and/or at the... or at the same session... a lot around shared governance... so, it was really good to hear that we're not the only institution having kind of, some concerns about shared governance... as well as assessment... assessment being at the cornerstone or the most important practice that an institution can do, in kind of assessment in all areas, starting with teaching and learning and then branching out to every different division... and so, what I gathered from that was that our institution is right on pace... it was good to find that out... with shared governance, and talking about assessing more often... whether it's co-curricular events, whether it's taking a look at data... and I do feel that we're doing that this year. I would give kudos to Jeff for having a lot of these academic affairs forums as well as data days... and Michael Parker as well, and some of the other... the Provost team altogether... for having some of these data days, for us to really look at assessments and figuring out where we're trying to move the needle to. The second highlight and have... or that I wanted to share, is that I really appreciate our team. You know, we have a really robust team... we've been around a while, so... and I think we're, as Rita used to say, a well-oiled machine. And so, we are always advocating for faculty, whether we make everybody aware of that or not... I'm not sure, so I'm trying to communicate that more widely... but in the area of continuous improvement, I think that as an institution, the next steps after this HLC accreditation year would be looking at every practice that we have at the college, every division, every department, every single supporting area, and looking at continuous improvement with our systems. And so, some of the specific things that I listed here... we really want a repository or working space to talk about committees. We really want to figure out what is going on with faculty advising... and we just came out of a meeting earlier today to discuss that and look at next steps, things to do with attendance tracking, the waitlist... and I can say that this was an interesting one that I brought up this time, and I will share this... and it's not necessarily contentious, this item, but one of the things I brought up this last month that I thought was just interesting and I've talked to my fellow colleagues and senate officers about this is that, I wondered how and who decides what months are really celebrated at the college. We have a holiday calendar, we have an instructional calendar that has Heritage month... that has, you know, kind of global months... and then, some it feels like there's a lot of co-curricular events and there's a lot of information sent out... there's background sent out, and then some are kind of missed. And so, my thought was, who is responsible for that? And I really appreciated that our interim chancellor mentioned that she would take this on and kind of have a conversation with our DEI officer, as well as our person in charge of external relations... and kind of figuring out what is our messaging that we're sending out, and how equitable is that messaging for the different months and calendar months. So that's something to just be aware of. And then the last highlight there, Jeff mentioned it briefly, but at the board retreat, this was the second board retreat, from, or the second kind of a round since January... January was when we had our last one. And I would say I really give, just such appreciation to our Board members... I'm not sure that was mentioned yesterday... and I thought it was interesting that there was a question about... do faculty, do the people at Pima College. do all the employees, do we trust the board? And I can say that I've watched the board, I've been the board of Governors representative. I have full faith and trust in what they're doing, but I want to make sure that I'm communicating that with all faculty, that if you watch the study sessions, the board is very involved... and not day-to-day wanting to take over things, but they're really wanting to understand their role... they're wanting to improve the culture of the institution and improve that trust. And I'm going to take from my colleague Maggie and end with this... there were some really wise words, said a few others, too... like, you know, we can have civil conversations even if we disagree. But the one that she mentioned that I thought was just cool and everybody else kept saying it, so I'll take it from you, was that we are currently a culture under construction right now... so, people talk about reconstruction, but we're really a culture under construction. And so, just moving along and moving forward, I'd like to see us continue to build that trust with the Board, with our administration, with faculty, with the different governance groups. There were a lot of great things shared about the work at the HRC level, the work with all the different governance groups across the college. So, I want to thank my colleagues... I want to thank you all for being faculty senators and sharing information with the rest of your teams. And I just want to say thank you, especially to our board... if our board hadn't wanted to set up the retreat, we wouldn't have the space to talk about things, to talk about the past in order to move forward and kind of, build the best institution possible. So with that, I'll move on over to our next report, which... I'll stop showing my screen. Sorry, It's like I can't... it's like my dad used to say... walk and chew gum at the same time Denise, you could do that. So, at this point right now, I will move on to the Governing Board report with Ms. Rita Lennon... take it away. ---Rita Lennon: It's almost like we were segueing, right? You were talking about the Board of Governors, and now I'm going to talk about the Board of Governors too. ---Unknown: Thank you. ---Denise Reilly: You know... ---Rita Lennon: No, go ahead. ---Denise Reilly: No, I'm saying it's intentional... it's the teacher segue, right ---Rita Lennon: Right, exactly... we didn't plan this. [chuckles] So, I did want to mention that the last 2 meetings of the Board of Governors have had... not including the study session... I'm just talking about the regular meeting... and my apologies, I don't have anything pretty to share with you... [chuckles] to present to you. I'm just going to be talking at the squares in front of me. So, the last 2 regular meetings that the Board of Governors have had... have actually occurred after our... sorry, before our meeting, but our Board report was due a week even before our last senate meeting... so, it's kind of playing catch-up... this board report, I will be doing, which is next week to them, if that makes sense. The report's do well in advance of the actual meeting for the Board. We haven't had our meeting... hadn't had our meeting yet before I had to turn in our report... so, I'm going to be catching them up on the last 2 months of what we've been doing as senators. Speaking of catching everyone up, I think what is important for me as a Board of Governors representative to get behind... and this was discussed a little bit yesterday... Michael Parker brought this up... we have this opportunity to share our view and give feedback from a faculty perspective, about what the Board is meeting about. Unfortunately, the logistics of how the agenda is put together... when it's available... and when we need, in all of that, is a little off schedule. And I know that when Brooke Anderson was our Board representative, she also mentioned this. So, sometimes we're turning in our reports well in advance, as I mentioned before, the meetings. And so there's not an opportunity for us as a senate group to meet and to determine what's important for us to discuss, or give feedback to the Board about, when they're meeting. So, I'm going to ask all of you... I have some really brilliant people in the room right now, and I'm going to ask you to think about how we could do this more logistically... and more effectively, so that we are getting our perspective to the Board, rather than just one voice or a few people, who have the opportunity to meet a little bit more often with the board. So with that said, I will share that, on April 3rd they had their regular meeting. One thing that has been provided before from Denise is that, this recognition of how different the Board is to our prior group of members... there's no contention, there's no concern or threat... [chuckles] it's just wonderful, brilliant people talking to each other and really thinking about, you know, thinking how things are working at the institution... where they can put some input about improvements... and I think that that's wonderful. Also, they had a study session on April 22... and during that study session... and this is available in PCC stream... so, if you're interested, you can get that on YouTube. They talked about open meeting laws... or they learned a little bit more... they did a study session about open meeting laws. They also talked about administrators' compensation... and they talked more about the Public Safety and Emergency Services Institute, better known as PSESI. It's hard to say... [chuckles] I had to say that slow so I didn't mess it up. So... with that said, that's pretty much all I'm going to share with you about the Board during our Wednesday meeting... as I mentioned, the Board meeting... I will just be giving them an update about what the last 2 senate meetings have been about. And that concludes my report. ---Denise Reilly: Thank you, Rita... and I even see at least one Board member in here today. So, much appreciated that we've had a lot of Board support for faculty, but also the Board being involved in just wanting to hear the voices... and not just of faculty, but across the institution, from administrators to staff to everybody... to find out, you know, what can be improved and how can we build that collaboration and trust? And Rita... great idea, to kind of figure out our processes and figure out if there's a better way... so that a faculty representative to the Board can actually give feedback on some of the items in a Board packet. So, thank you for that... much appreciated. And at this time, our adjunct faculty report, Sean... as Sean is here, but he's not available to give the report, he's got some different reception... I don't know if he's around the world... that has happened before... it's 16 hours different. I'm not sure if that's the case, but either way, we've attached Sean's report there. Lots of great things going on with adjunct faculty, you can see about... I know I've heard about the, not just compensation, but it's really about the canceled class kind of agenda item. And so that was something that has been brought up in different realms. So, thank you, Sean, for being here... but thank you for your report. And we'll move on down to the PCCEA report with Ms. McKyla Hayes. ---Makyla Hays: So, I also did not get Denise, the report in time, so I just put it in the chat... I don't have a huge amount to update. I think I spent most of my time this last month working on the faculty leadership model. I went to HLC because I'm writing... I'm helping write the Branch Campus Report... and then I have been dealing with a very stubborn ear infection... and I probably should actually share that so that you can see... so... all right, you should be able to see that now. So, what I've done is... I've just kind of listed the items of interest up to this point that we're looking at. I'm going to wait on the faculty leadership redesign because I see Jeff is posting... is talking about it later. I have been working with the group that's been doing the FACT process, and I don't know what the... what an update is on that, but I just wanted to let you know that that is still on my radar. The Chancellor search... there's going to be a timeline update at the next Board meeting. But if you were selected as one of the faculty members to be compensated, you should be notified by today. Budget discussions... if you went to any of these sessions, you may have already heard this, but I think we are going to actually talk about this later as well, when it comes to salary. But I think this year budget discussions have been going pretty well. And again, strategic plan is on the agenda... I feel like I'm just saying what's on the agenda for later, but that's okay. And then the shared governance you all just heard about the retreat. One thing I did like about it was just making sure that we came together to discuss what has gone well... and what could still need to be in... what could still be improved from where we're at now. And I liked that kind of, end of year closeout of what have we done well... what have we been able to accomplish, by talking well to each other, and I appreciate that... as always, I have links to AERC Tracker... it is been amazing. I've loved the AERC... we've managed to close a ton of our projects. There's about 60 different resolution teams on that list for the last year, year and a half... and it looks like we only have about 11 open resolution teams going right now. The rest of them have been closed, moved on, and posted with those changes. So the AERC is going well... I think that's my update for today... for now. ---Denise Reilly: Thank you McKyla and Makyla got a lot of kudos yesterday. I just want to echo that... she really... across the college, a lot of kudos, for not just McKayla... but especially McKayla. And everybody's going to say her name correctly... but McKyla, as well as the AERC, and then HR... kind of really working together... you know, the remote work arrangement policy... just a lot of stuff. So, for us to hear that you only have 10 open items on a tracker, where I think at some point there were over 60 items... it was really, really impressive... but I really appreciated how many people gave kudos and feedback to all the collaborative groups working together for that. And you know what, Makyla... one of the things that... one of your takeaways from the HLC conference, was that over communication is a good thing... [chuckles] that colleges, you know... communication across colleges or within colleges is a struggle. And so, you know, just finding something in your hidden email. So, if over communication is good, then what you're talking about that's in the business section is just over communication... and we're just... we're just going along with it... so, thank you so much for your report. Moving along, we have the TLC report... and lots of things coming out of the TLC, I think... and that is with Dr. Eliot Mead. I did not see if Elliot was in there... in here... but I hope so... I just only have one screen today. There you are... okay, tick, tick... you're on, Elliot. ---Elliot Mead: Sorry about that... I was texting... I apologize... I was texting in class, not doing my job. So, a couple of things to mention... the notes are linked... let me know if you have any questions. Faculty Appreciation Week wants to give a shout out to the team of folks who's been coordinating the gratitude palette like last year. I don't know if it's been officially published, but I think you can get a sneak peek if you click on the link in the document of all of the kudos that have gone down so far... and they are adorable and heartwarming as always... so, please check them out. You still have a little bit of time to add the folks that you want to see added on there, and it will be shared out officially next week... so, definitely check it out and send along your kudos. Give yourself some kudos too... it's been a long semester. For the Teaching Strategies workshop... if Darla is here, she can second me, but we've been strong arming people. I think I worked on the writing faculty last TFC... if you are doing something cool in the classroom, we want to know about it... present at Teaching Strategies Workshop... it's a great pre-semester opportunity to hang out with your colleagues, talk about what you're going to be doing in the next semester, and get started thinking about that culture of care. There is a link to propose a panel, as well as just register for the event... so, we hope to see you there. And then just very quickly, a couple of things... we're winding down in the TLC, although you wouldn't know it based on the number of events that are happening still, all the way through May. So, definitely check out our calendar... look for I think it was Kimlisa that mentioned the EGTSS summit that's coming up. There's some really cool events... also check out anything related to Simple Syllabus... there's plenty of things to do. In addition, just some of the projects that I'm winding down as my tenure ends in the Teaching and Learning Center, I'm still working on proposing Faculty Fellows, as you know, these are us folks in the TLC that work on particular initiatives. So we're really excited to have a couple of new groups that we're hoping to bring in to the TLC, like our amazing Bio CURE Faculty, some advances with sustainability, active learning... all kinds of really cool things. So, I'm working on that... and just putting together some final projects for both this Summer and for folks to get started in in the Fall. I'm also here to give the AI Task Force update, and so I'm talking very quickly... for that I will... I'm not sure if that's shared... that link is shared, so I will put it in chat. ---Denise Reilly: Hey, we're ahead of schedule just FYI started you up. ---Elliot Mead: Okay... okay. ---Denise Reilly: We're ahead of schedule, so if you need a few extra minutes, that is okay. ---Elliot Mead: That'll never happen... I'm not going to ruin that for us... so, I'm going to go quickly into the guiding principles that the task force has been moving along swimmingly... we have... our subcommittees have finished up their work, and we're working on putting all of the recommendations into one document. We have a proposal for a draft party... that's what happens when you get, you know, Dean Millikan and I, being former and current writing folks in the room. We love to have you know, we love to have draft parties... they sound fun... to those of you that are spreadsheet folks, maybe not so much, but... So, we're working on putting all of that together... and we have held, of course, a couple of town halls for guiding principles. We have started to compress all that information that we've gained from the town halls into some loose guiding principles. We'd love your feedback on them... and this is for everyone... we'll be sharing this information out soon. If you missed the town halls, you want to get caught up on them and see what we talked about, you can check out those recordings. Otherwise we have just a very rough draft principles, that more than anything... that kind of big concept that kind of bubbled to the top throughout those sessions... provide your feedback... let us know what you're thinking... and we'll keep working on those and keep updating you as always. And that's it... I think that's it. Did I make it? Thank you. ---Denise Reilly: You were so good with that... so... Well, thank you for keeping us up to date and then mentioning the future of the TLC, as well as the Teaching Strategies Workshop in August, to come... so, thank you so much, Elliot. And we have our... Suzanne, I'm going to mess this up... [chuckling] but I'm trying to say it correctly... I think it is the Vice President of Student Affairs, but I could be wrong as the title. So I believe we have... we're honored with our student affairs report. Our dean of students, Jen Madrid, was unable to make it today, but we are honored with Dr. Suzanne Desjardin to be here. And Suzanne, if I got the title incorrect, my apologies, but you can correct me now. ---Dr. Suzanne Desjardin: No, you are correct... thank you so much... hi, everyone... happy End of Semester.. I know we're not quite there yet, but coming along the final stretch. So, the student affairs report is linked in your agenda... it's also in the chat... we have an excellent Fall Forward event in April, which we rebranded for April... the Tech Super Saturdays that we've been doing for the last several semesters... but we really wanted to get the push out and target new students, especially students that are coming in from the high schools... and financial aid did a whole separate outreach for families to come in and get some FAFSA help... you all have probably heard there's been some challenges with... nationwide, with the rollout of the new FAFSA... so, it was super successful and the numbers are all there for you. But really get about will continue to do more of those, as we lead up to the Fall semester starting. We also had a great Data Summit, and super excited that many of you here in senate were able to participate. So, the way that we organized the Data Summit... on the student affairs side, it was student affairs and college readiness and student success... it was our inaugural Digital Data Summit. So, the academic side has been doing this for several semesters now. So, we met with Jeff and Michael... Jeff Thies and Michael Parker, to talk about what ours would look like... and what we did on this universe site is... as you know, the program and pricing model supports the academic divisions. So, we actually reached out to the academic deans and asked them... could they identify a faculty leader that could come with them to the summit. Unfortunately, that happened to occur the same day as AZ Transfer and in the middle of the Faculty Leadership Model rollout. So, we know we were competing with a lot of important priorities, but we did have a good turnout from academic leadership and some Deans were able to participate as well. And then college readiness and student success were able to send leadership from their area. So, it was a mix... a cross-functional mix of folks from those 2 depart... our 2 divisions, along with the academic side. And we were really excited to look at our program advising and counseling model, to look at enrollment advising... we did subsets of analysis for data from the Super Saturdays's and from the First Gen initiative... and then we also looked at student engagement... so, student wide, first year experience... we looked at data there. So, STAR has been instrumental in helping us to create data dashboards, where we can start tracking students with attributes, and looking at, how are they persisting and retaining... and longitudinal data as well. So, very much on the efficacy of still establishing those data sets, but really excited to share that. And then on the College Readiness & Student Success side, I believe Jacqie Allen might be on the call so she can jump in if she wants to add... but testing and learning center, libraries were all able to present data, and talk about how they're using data to move the needle forward. And again, because our 2 areas of the house are really the support side to impact retention and persistence and overall student success, we were able to really talk about how we're working in partnership with the Provost Office, and what you all are doing on the instructional side... again, to move the needle and help our students and be successful. So, that was really an exciting event and lots of good data and good conversations. Our First Gen initiative is strong... strongly moving forward. There will be a mission moment that highlights some of that work at the board meeting on Wednesday. We had a Cultivating Excellence Family Workshop at Desert Vista Campus this past Saturday. Vanessa Arellano... Dr. Vanessa Arellano and Jen Madrid, our dean of students, have been working with U of A colleagues... so, U of A as an HSI, and as a partner with the Excellence in Education Group, have done things like this as well, and gave us some really good strategies and ideas... and so, that was super successful. On the student engagement side... wrapping up for finals week, stress management, some suicide awareness, supporting our AANHPI... Asian-American Native Hawaiian Pacific Islander Heritage Month... with some kind of cool de-stressing activities related to origami, but also highlighting Japanese culture... and working with Ken Chavez's area, the communication department, to really highlight taking classes in Japanese as well and then Connect U orientation, last plug... if anyone is interested, we do the Connect U orientations year round. I know a lot of you are off contract in Summer... I certainly don't expect you to come in and volunteer when you're off contract, but if any of you are ever interested in helping at a Connect U, please let us know and we will get you connected with Renee Forsyth, she's always looking for volunteers. And with that, I am done with my report... thank you. ---Denise Reilly: Thank you, Dr. Desjardin... glad I got the name right. And I want to... I know, Kelly is here as well... and there might be several other faculty members that were at the data summit, I just want to give a huge shout out to what an amazing, very well organized event, very well put together. I think it was called an inaugural event... so, my guess is it's happening again next year. And I think, at least for myself, I wasn't there as a faculty senator, I was representing my department just in a faculty. But, you know, one of the things we thought about is... we really learned a lot just being there in the different support areas and across the college that maybe to have some more faculty next year there... or faculty, even senate officers. But we really, really appreciated the day... we appreciated that collaboration... and such a well put together event for a day... so, shout out to student affairs and everybody in your team that put that event together. But yeah, it was a... it was a busy day... apparently there were a few things going on on a Friday, just as is with college life. So, thank you so much... and with that, I think we are done with our report section. Oh, goodness gracious... 3 minutes early... don't... don't want to jinx us here now, but we're heading into our business section of the meeting, and we did figure that because Jeff is taking the last part of the business section, our provost, with the factory leadership model that if there are any extra minutes, it'll go to that... but we'll still end on time. So, with that being said, I think we have Makyla back... Mikyla Hayes and Matej Boguszak, I think I said that right. Who are going to talk to us about faculty compensation... so you guys are up. ---Matej Boguszak: Thank you... Makyla, should I share and go? And you want to jump in? ---Makyla Hays: Go for it.... go for it. ---Matej Boguszak: Let's see if I can figure it out. Okay... so, thank you for giving us a little time. We figured you may be interested in some updates about potential faculty compensation for next year's contract. We've been in discussion with finance, just most recently on Monday... and so, we wanted to provide a short update. we started out... so, these were some of the interests that we were advocating for... the most important being that, you know, for everybody to get a year of experience, move up one step on the salary schedule. So, that's something that's happening again after that long 8 or 10 year pause that we've had in the recent past. Our other... the second priority was to raise the cap that's currently in place... that's not really advertised, but currently there is a pay cap at step 13. Anybody who is above the cap is placed at so-called Step 0, and only gets minimum increases every year. And it's looking like we may be able to remove that one altogether, actually... although we don't have confirmation yet. The next few slides talk a little bit about... more about, again, how the staff structure works... and still some issues with equity between faculty and staff. We do have some good news on the adjunct faculty or overload rate for us, which should be going above $1,000. That's a nice sort of psychological barrier to break. And let's see... there's not much news on the last 3... but happy to take some questions. That hourly, non-teaching supplemental rate, that's $31 an hour... it really hasn't changed in over 10 years. And I believe it's the only rate that really hasn't been adjusted at the college... and so, it's something that we've been advocating for... but again, in the in the big picture of things, it was not one of the highest priorities. So just briefly... here is what we now finally understand better, to be the schedule for staff and administrators. You can see kind of 3 different tiers with different sort of average progression rates. If you're an... in one of the higher grades toward the right of the schedule, you actually get higher increases every year... and that was cited to be good practice during the class and comp study. Here's the salary schedule for faculty that we currently are on. Our rate is actually equal to 2.8%, which means that the steps aren't flat, and we'll see the effects of that on the next slide. One of the things you'll notice here is... so, some of you may remember, we actually had 20 steps coming out of the class and comp study... and then we were able to bring that back down to 16 steps last year to be more in line with staff... and so that we could all reach the top of the salary schedule faster and see greater increases every year. Well, it turns out after all, that the step... that the staff have 17 steps, they're not 16 steps. Go figure... nothing was written down... there was no schedule published for over a year... and so, turns out there's a step missing, okay. With our rates, the 2.8% annual increase rate that you see at the bottom... that was sort of based on the mid-tier staff rate, which is at 2.78%... in order for us to be sort of comparable and get comparable increases every year. But now there is a step missing there at the top. You'll notice, these are labeled this years in position instead of steps... and so, year 0 would be what's called step 1 for us... year 15... 15 years in position... is currently called step 16... but this is just to kind of keep it consistent for the comparison with staff. On this next slide, here we can see some of the effects and some of the inequities that I referred to earlier. So, one thing is that the staff, it turns out, progress at a flat dollar amount each year, the faculty progress at a percentage amounts, because we were told that we couldn't progress at a flat step amount during the class and comp study. It actually used to be exactly the other way around... so, it's a... it's a little bit of a... little bit ironic. I don't believe that any of this was really intentional, but there was just lots of confusion and unfinished details still from 2 years ago, from the class and comp study. But you can see the difference here, how the faculty in, this is grade G3... and staff G5... I just chose those because they start at roughly the same salary. But you can kind of see how the faculty position sort of falls behind, has slower increases initially, and then catches up. And then at the last year, you don't get that step for the 15th year of experience. So, this is something we would certainly like to address, because it seems to me like it amounts to pretty arbitrary, just pay discrimination between faculty and non faculty. So, here are some of the proposed solutions... a no brainer would have been to just add in that missing 17th step at another 2.8%... assuming a cap is kept in place, this wouldn't cost any money to this year, but it would just, you know, bring the total number of steps to be the same for all employees. As we give everybody a year of experience, we would like to see the cap moved at least 2 steps for faculty, to match where the cap is... we understand where the cap is currently for staff. And then, this whole thing of changing us back to flat steps... that's much more complicated... that would involve redoing again the entire salary schedule. And so, while that is an issue that we will continue working on, it's probably not going to be feasible this year. But next time there is a bigger market adjustment, when we actually lift the schedules as we do another market comparison in the next year or 2... that would be a good opportunity to either take the staff schedule to percentage based steps... or faculty to flat steps... or have some kind of more comprehensive solution. So this is what we had proposed... you can see on the bottom there's that 17th step or 16 years in position that we asked to be put back in. And you would see the cap move from year 12 to... 12 years in position to 14 years in position... so, from what's currently step 13 to step 15, One of the effects of the class comp study was that the top salaries for faculty were actually reduced for most, except for top salary grades... it was actually increased quite a bit for faculty with a doctorate... and then they were further reduced last year... this was not intended, but there were some last minute changes right before the board meeting in June... and so, those resulted in actually... you can see the top salaries having been reduced since 2021, which was before the class comp. And so, putting in that extra step would actually undo some of this unintentional reduction from last year at the top. All right, last slide... so, here's the update from this week. It's really looking like good news because the Board has approved a 4% pool increase for all employees. So, we really, really appreciate that. And so, there is money in the budget to give everybody a year of experience... everybody get a step, to raise that tab by at least 2 steps... and we are in discussions on potentially removing it altogether, because it, again... it's not a very transparent thing to have particularly for the community, and external applicants that are looking at our salary schedules. I mentioned the increase to the overload rate and then, the other discussion we're having is whether there should be some kind of minimum increase for everybody... so, people might see an increase that's more than a step, but then, there'd be off of a step again, and so what we're talking about is instead, using the remaining funds to actually lift the schedules a little bit, it looks like by around half a percent. So, all the values on the schedule may see a small increase of about half a percent... in addition to everybody getting a step. What we did not have supported, at least initially for this year, is addressing those inequities and differences between the faculty and staff schedules. But there is some recognition that this is, you know, this isn't fair... and we will make that a top priority for next year to somehow get that resolved and get that 17th step added back in. So that's what I got... any comments or questions... and Makyla, would you like to add anything... ---Makyla Hays: Yeah, if you could share the slide right before the questions and comments one more time... about the... ---Matej Boguszak: Yup. ---Makyla Hays: I just wanted to say one more thing. One more back... there you go... so, I just wanted to make it clear to everybody what the... what we are going forward with this year. There is... we're looking at... we've been talking to Dave Bea... and he is looking at trying to lift the cap all together. So there would be no more cap. So, if you were supposed to be at the top of the salary schedule, then you would be moved to the top of the salary schedule. And that's been one of the things we've heard a lot of frustration with over the last few years. So, I think that would be a huge win. The other thing is giving everybody 1 year of experience... so, moving up a step, as appropriate... And then... [coughs] excuse me, right as I tried to talk. And then, we're discussing what to do with any remaining money, because there will, hopefully, be a little bit left over. Rather than putting everybody just kind of, on a random number above that step, but not quite on the next step... and pretty much putting everybody back on step 0. We've talked about maybe lifting the schedule and we're going to have continued conversations with Dave Bea about that. So, there's a lot of information here that you can take for, like... where we were, what we discussed, how we got to where we're at, what we might discuss next year. But big TLDR here... too long, don't read that thing... you get a step, no more cap, bringing it all the way up to the top, and potentially a lift or some increased value to your pay above that step. So, there's... there's good news... and hopefully, you leave here feeling good about that. ---Denise Reilly: Thank you so much, Matej and Makyla, for explaining all this and for leaving us with the information. I know that I wasn't aware that the $31 hourly rate hadn't been changed in a... I would... and it makes sense, but I wasn't aware that... I mean, 10 years is a long time, when other things have changed, for that rate to have not gone up... so... but all the other work... and I do have to ask because I know you both are involved in a lot of different groups. And while we appreciate our math faculty, all right... but, were you doing this work on behalf of PCCEA, on behalf of the AERC, is this PCCEA related...correct? ---Makyla Hays: The PCCEA, through the AERC, but conversations were with AERC and... Finance... sorry, forgot that. ---Denise Reilly: No, I just [unintelligible] I want to give, you know, just the gratitude to whoever it's due, who's been working on this for a while. And just to kind of recap, and there might be some questions in the chat... but just to recap. The next steps, it sounds like are continued conversations, Board support, what is to happen for next year? Is there anything going to happen or is that just continued conversations? ---Makyla Hays: Continued conversations next year... I think a lot will have to do with, you know, we'll have some new leadership potentially and... but there hopefully will be some more stability that we can pull off of... but the conversations may be different next year. ---Denise Reilly: Thank you so much... and I see a couple comments in the chat... I think they're more comments... I don't think they're more questions... but also some feedback saying thank you. So really, really grateful... I know faculty here are really grateful for all the work you're doing, and also for the collaboration with Dave Bea and the business department... it sounds like... in kind of working through the inequities between different groups across the college. Kate, a question? ---Kate Schmidt: I just have a quick statement... the... we just... I just want to make sure it's clear that that increase in the adjunct faculty load, which actually, it also increases the overload rate... was really accompanied with a conversation with the adjunct faculty AERC group about an expectation that all faculty, including part time faculty, remain current in their discipline, and remain adept at teaching. So it's essentially to compensate for what, you know, what might be professional development time to reach those 2 ends. It's a really important distinction because that was the... that was the negotiation for that raise. We're no longer going to be compensating separately for T... for most of the TLC sessions. ---Denise Reilly: And it's really helpful to know. ---Kate Schmidt: And especially because, I know many of you may end up in in department head roles. And one of the ways that we will be remaining accountable is through an annual evaluation process... where adjunct faculty will be asked what, you know, what have you engaged in with... for professional development? Much the way we are, as full time faculty and administrators and staff at our annual evaluation talk about our professional development. ---Denise Reilly: Thank you so much for that... ---Kate Schmidt: Thank you. ---Denise Reilly: No... very helpful... very helpful to know where things are going in the future, and you know who's responsible for them, and bringing that up... so, thank you so much for that report. Now, we're moving on to... we actually have a crew... we have a group of 4, a team... I believe Kelly is going to be presenting for the strategic plan status... but I believe we have quite a few people in the group here. So, I see Dr. Nic Richman, I see Joseph... and I apologize, I don't know how to say your last name and I don't want to botch it, but I see Joseph... is it Mais, did I say that right? I don't know... sorry. ---Kelly O'Keefe: I think it's Mais (Mays). ---Denise Reilly: Mais, okay... so, I see Joseph Mais and I saw Dr. Brian Stuart... so, whatever you need... thank you all for being here and giving us an update on the strategic goal. ---Kelly O'Keefe: Thanks, Denise... if you could just watch the time for me, since I'm talking. [chuckles] Alright, so we're just here to present, you know, a quick update on the Strategic Planning Team... we've been tasked with adding to the existing or modifying the existing strategic plan... and due to the current changes in leadership, the Strategic Planning Team was granted an extension to reach the goals of the Strategic plan by June of 2026. There's 2 groups that were created... the Strategic Planning Team, that is co-chaired by myself and Dr. Nic Richman... and the Social Justice Team, that is co-chaired by Dr. Brian Stuart and Joseph Mais. And so, there's some key institutional activities, institutional targets, continuing priorities and new priorities that have been identified and a draft report has been written. There are 4 priority areas of focus for the Strategic Planning Team... it is increasing enrollment, retention and outcomes, cultivating a culture of care, optimizing communication for learners and employees, and identifying and initiating the transition to an enhanced business model focused on learner success and community needs. We will post the LinkedIn for the draft in the chat, but it's also on the agenda now... and that includes a survey link. And I believe Phil Burdick already sent an email today... so, if you haven't seen that there, you'll see that soon in your inbox... basically saying that the draft is there... please take a look and provide feedback. We'll also have 2 open sessions, where feedback on the draft will be collected... so, please make sure to provide input, so your voice is heard. Does anyone have any questions at this time? Okay, I'll take that as a good sign, and we'll go ahead and post those links in the chat box. There's also two the 2 meetings that I noted... I will post the links for those meetings as well. And if any of my colleagues on the Strategic Planning Team/ Social Justice Team noted anything I missed, please jump in. ---Nic Richmond: You did great, Kelly... you covered everything... awesome. ---Kelly O'Keefe: Great... thank you. ---Denise Reilly: Anyone else on Kelly's team want to tell her she's awesome... more? ---Dr. Brian Stewart: She is awesome... she did a great job. [laughing] ---Denise Reilly: Brian said that. ---Maggie Golston: Yeah, I would. ---Denise Reilly: Okay... okay. ---Maggie Golston: I'd like to thank Kelly and Nic... I was on the strategic planning side. It was fun to meet together with the social justice side, but Kelly and Nic have just done such a great job and been a pleasure to work with. ---Kelly O'Keefe: Thanks, Maggie. ---Denise Reilly: I'm loving this touchy-feely meeting here... this is nice... [chuckles] last month it was crickets... it's May, everybody's very excited here... so, okay... and Joseph was part of the team... Joseph, do you have any comments... questions? It sounds like you gave us what we need, Kelly... it's on the website... see the 8 pages, so we have some reading to do too... and a survey to fill out to give some feedback... so, thank you so much for the whole team. I know that we heard, it was a great event when, the same day as All Faculty Day that morning with the strategic plan. It was such a big event that there were 2 different locations for it. So obviously, that's really getting the community involved. So I think that's great that the strategic plan is reaching so many, so many different areas. ---Kelly O'Keefe: Yeah, that was part of... that was the Futures Conference. ---Denise Reilly: Yeah. ---Kelly O'Keefe: So we definitely... there was a part of the Strategic Planning Team that contributed to that... but that's what was happening that morning, Denise. ---Denise Reilly: Okay... thank you... so, all right... thank you so much for that. And I think we're moving on to... ah, our group... so, Kelly don't get off the mic. [giggles] Don't get off the mic... thank you all for being here. Kelly... so next, our officer team is going to talk a little bit about faculty awards. We created a jam board, which I guess is going away... so, I guess we're... we're having fun for one last time, maybe. I'm not... I didn't know that, so that's my team there. But one of the things we talked about... and you know, I mentioned it yesterday, but we've talked about it in circles, is that, you know, we are a college institution... and there really aren't any institutional faculty awards for a college. So, there are institutional... there are awards from other entities that are faculty, and as Jeff even mentioned, there are some faculty that he even mentioned today... that did some great work and received certificates, things like that... and professional development... so we know that stuff happens and we know the great work that faculty does. Is it celebrated consistently? Probably not... so, we're looking to maybe potentially institutionalize it. It was something we wanted to do that was pretty adventurous this semester. It didn't happen by May, but we thought in order to be really intentional and get feedback from everybody, we really wanted to ask everybody here... and then, in the Fall, our next steps are to really go to your constituents and senators to go to your departments, and really ask, what kind awards do you want to see? So we're starting out with the Jamboard... and wow, Kelly, you said it's full already... did I just read that pop-up? Oh, okay. ---Kelly O'Keefe: No, just in case too many people click on the first Jamboard, I created the second one, so that we could make sure everyone had time to contribute. ---Denise Reilly: Do you want to share screen? So, we pull it up and see what people are putting on... or... ---Kelly O'Keefe: Sure. ---Denise Reilly: Okay... so, I think without any further ado... we have a Jamboard with 3 questions on it, and we are hoping that all faculty can participate in this... and we can kind of see what the responses look like. So thank you, Kelly, for that... and Kelly, our wonderful vice-president has created this. So, the first question being... and then I'll let my... the rest of my team kind of go on with this. The first question we want to know is... what awards exist for faculty? So, we want to know what is out there right now... division, department, campus... we know that... I just saw an email about DEI awards coming up... so, specifically for faculty... and any external awards. So, we'd appreciate if you'd all contribute to the Jamboard... and even those of you that aren't faculty, but you're aware of in your departments... I know I see quite a few administrators, Deans... if you would like to participate, it'd be much appreciated because we... you know, we have... I would say, Kate will correct me at some point but... we have 250 some or 260 full time faculty. We have a ton of adjunct faculty... I don't even know the number. And so, I know that in conversations with our officer team, we'd even ask each other. And just between the group of 4 of us, we all collectively have different ways of operating, and some departments have their own faculty awards that they've awarded. So, we weren't quite sure about what is already out there right now, or who consistently offers awards within a department... outside of a department... so... and then I'll let Rita, I think... Rita, were you going next? Okay. ---Rita Lennon: Should we give a moment maybe to let them add just a few more here... or do you want me to go ahead and go forward? So we don't run out of time. ---Denise Reilly: No, go ahead. Give some people some time to kind of fill these out and everybody else can take a look at them. I know... I appreciate looking at the chat for the icebreakers... and I just want to let you all know that some of you are looking forward to pool-time, working less, time in the mountains, landscaping. I'm jealous of whoever is going to Bauli this summer. ---Rita Lennon: No doubt. ---Denise Reilly: But I enjoy, you know, getting some time to read those, as things are going on and we're multitasking. I enjoy hearing that somebody likes to play with horses over the summer...and... ---Rita Lennon: Denise, I just wanted to mention that our Chancellor has entered the room... you wanted us to let you know. So, shall we take this break and segue to the Chancellor? ---Denise Reilly: That's a great time? So, we knew that our interim chancellor, Dr. Dolores Duran-Cerda, wasn't going to be able to be here at the very beginning, but wanted to pop-in in-between meetings to kind of give a congratulatory or welcome, not welcom, congratulations... say, to the end of the semester and off to the summer. So, as we're filling out the Jamboard, if Dr. Duran-Cerda... if you want to say a few words, you've got some time. Thank you. ---Dolores Duran-Cerda: Thank you, Denise... thank you, everyone. I can't believe this is the last faculty senate meeting of the academic year, isn't it? It's amazing how fast this has gone, and they wanted to make sure that I popped in and said hi... and to thank you for everything that you've done this academic year. Next week is Faculty Appreciation Week. And I know the Office of the Provost is planning on being at the Campuses and welcoming and thanking, expressing gratitude for all of your work. As I know, we approach the end of the semester, which is truly crunch time. As I remember grading and meeting deadlines of committee work, and all kinds of things. So, I just wanted to stop by and say hi and thank you for that. And also to mention that yesterday we had... many of us here had a wonderful retreat with the Board members and it was with employee group leadership... and your team members, all of the Board members were there, some deans, vice presidents, and AVC's... and we talked about shared governance and what it means at Pima... and how we have been progressing, we are getting better and better at this, and just... it really brought a lot of hope and inspiration about the work that we do collaboratively and collectively. Well... and we brought up about the remote work arrangement... BP 1.25, the faculty leadership model, preparations for the HLC visit, and the assurance argument... and our culture, caring, listening sessions, among many other initiatives that we've had. So, we talked about how collaboration is done with respect, with trust, dignity, humility, knowledge and wisdom... and just keep that in mind about yourselves and each other... and I'm keeping that in mind for all of you... and all of, you know, the whole entire college, as we work together. So, I know it's a tough time, crunch time... but thank you for all the work that you've done, and I'll hang around for a couple more minutes... and it's really good to see you... and thank you for everything you've done... and can't believe we were... seems like we were just at All College Day... we're preparing for the next All College Day... should be fun... and please enjoy... take some time off, enjoy the summer, get some relaxation as we prepare for the next year. So thank you, muchas gracias. ---Denise Reilly: Thank you so much for taking the time to join us... and wish us, you know... off. And I... we really appreciate you being here... we appreciate the collaboration yesterday as well, with the Board retreat and administration. And so, it sounds like, moving forward, there is a lot of trust being built... so, that is great... so... Okay, thank you so much... and yes, Dolores has as much time as she needs... but it looks like... [chuckles] I was just getting a message saying... does she need more time? Is there anything else that you need to say or would like to say, Dolores? I think it was beautiful work... ---Dolores Duran-Cerda: I'm through, unless you want... unless there are questions for me.... but I just wanted to thank you all. ---Denise Reilly: No, thank you... it was short and sweet. But do... is there... or are there any questions? Sorry, I need to be able to speak here. Are there any questions for our interim Chancellor before... and you're more than welcome, obviously to stay as long as you want.... but are there any other questions directly for Dolores? I do not see any hands up... hopefully you're all just diligently working on this Jamboard, right. ---Dolores Duran-Cerda: Well, one piece of information that people may not know is... we have a new puppy. ---Denise Reilly: Good, so let's see. ---Dolores Duran-Cerda: Well, I don't have it with me, but I can show you the picture. She is an Aussiedoodle, her name is Lucia... high energy... she was born on December 31st. I don't know if you can see here? ---Denise Reilly: Oh yeah... very cute... well, hopefully at All College Day... we... some of us really enjoyed the pet photos going through... so, maybe at All College Day there will be a pet photo again and you won't have Elmo or... [laughs] that you used to have for a long time. ---Dolores Duran-Cerda: That's just great. ---Denise Reilly: Sorry, that's what I recall. ---Dolores Duran-Cerda: That's... he's right now... he's sitting over there. ---Denise Reilly: Yeah... so hopefully we'll get a picture with you and your new pet... so, thank you so much. ---Dolores Duran-Cerda: Thank you. All right... so, Rita, do you want to take it away and go back to our Jamboard? I'm noticing a lot of things here and I appreciate it... so... ---Rita Lennon: Yeah... so page 2, we have another question, and it is... how often is... should we be giving awards? Should we keep it just to our formal meetings, All Faculty Day, All College Day? Should we make it beginning of the semester, the end of semester... should we have it monthly? So, if you'll add your thoughts to the 2nd page, 2 of 4... how often is best? Annually, monthly, All Faculty Day, All College Day, or May? ---Denise Reilly: And I think what's great, that I've noticed, I'm sure you'll I'll see from the first page... it really looks like... we're very unaware of what is out there. It seems like there was a point, and I think even Michael Parker had brought this up yesterday... there was a point in time... quite some time ago... where there was a lot of... more structure at the college... where, you know, on... I think it was All College Day... that you knew what positions were out to be hired for faculty. There was just such a structure there... and I think what was mentioned was, that's missing. So, it's pretty evident in the first page of, you know, what awards are out there? That there are awards that are outside of the institution, but we're pretty unaware... it sounds like some departments, I think I saw Vet Tech... some departments might have their own awards. I'm not sure about adjunct faculty... so, anyone in here that's part of adjunct faculty... are there any specific adjunct faculty awards? But it looks like people are referring to a long time ago with some awards that used to happen at a certain time. I'm seeing less Jam right now... [chuckles] so... but it's looking like All Faculty Day, All College Day that there could be awards offered at very large scale events, things like that. I know Brian was in the call... I might, you know, ask the question... I know the DEI awards maybe, are for like maybe a staff or faculty... and I want to be clear if I'm not correct... but I just wondered, know that one, I feel like, has maybe been one of the more consistent awards offered... I'm not sure if I'm correct on that... so, I just want... if Brian... if you have a minute to speak to that... or if anyone else is like part of a group that awards any type of awards, I know the Provost's office maybe had put together those All College Day awards... but if you can speak to that for a minute, if you can. ---Dr. Brian Stewart: Yeah, absolutely. So, there's awards in 3 categories... service, education or teaching and leadership. They're open to staff, faculty, students and community members. And yes, we have been doing it for a while [chuckles] in that area... and we do them every year. And sometimes there's 1 in a category... sometimes 2, if they're very close. And they... this year, since we were going back to multicultural convocation, they will be done at multicultural convocation, which is what they used to do when it was here before. So, we going back to that and they'll be awarded at that point. ---Denise Reilly: Thank you so much... I do know... and I did receive a message from Sean... I believe that, you know, as far as adjunct faculty, he mentioned that, really, just the years of service, which I saw that on the first page seems to be what people are going to as the kind of benchmark for awards... years of service... but thank you... So Brian, in those categories areas, is it open to all or is there always a faculty receiving an award for sure... or no? ---Dr. Brian Stewart: Ah... it's open to all... so, it's possible... typically in the education/teaching, one that is almost always a faculty member or a staff instructor or 2 in that category... yes. ---Denise Reilly: That's right... so, let's just add to that... I would say the faculty emeritus, which, you know, is another award that is not through... or that's actually through the ELT... and, you know, one of the questions brought up, which I hope that as we're looking at this annually, monthly, and Rita asking that question to everybody... one of the things to think about that was brought up to me... but I'm, you know, faculty senate, and senators are not responsible for this AP... but the faculty emeritus does say 20 years of faculty service to the college... that's a pretty high number to reach... so, I know that there have been some that have asked... well, maybe we should be looking at that category and saying maybe 10 years, maybe 15 years, maybe something shorter, because it's pretty... it's pretty difficult to reach 20 years of faculty service at the college in just that position. So, that's something that maybe the ELT can look at moving forward, that AP... but that's not something that faculty senate do. All right... Rita, do you have anything to add on the 2nd slide here... or what are you noting? ---Rita Lennon: Looks like we've got several categories of times where people want to have them. So... I like the comment, "the more frequent, the less special." So, maybe just keeping it to our major meetings would be helpful. ---Denise Reilly: Sounds good... thanks. And so, I know some of you went ahead to the next slide. So, if we go to the next one, I think the last question that we're asking... and this is the really important one, because we want to make sure to get everyone's input... what is the criteria? I know that I received one message only from a senator saying that maybe the criteria... and this was just a suggestion... should be attached to the faculty evaluation. So that was one thought... but any thoughts you about... is it a criteria? Should it... what would be an appropriate number per division... or just overall global categories... and if so, what categories? So, w're just... this is basically a springboard for us to jump off of , to really dive into next year and see if we can institutionalize something, since we are a college... [chuckles] and we don't have, kind of, systematic awards offered to faculty... what can we do, versus just having... just celebrating the external awards that are offered from other groups? I know I saw that the ITC... and I know some folks get awards from different entities that are not the college. So, the next question would just be that... criteria per division categories... like, what would be the... what are we looking for? And I know we have "years of service" already. And I don't know where we're at on time, Kelly... I think I'm doing too many things... and I just... need to stop. ---Kelly O'Keefe: Yeah, we're just about that time, Denise... so ---Denise Reilly: Yup. ---Kelly O'Keefe: You can move on. ---Denise Reilly: So, we'll continue this conversation... but without any further ado, I want to throw this over to my team and to Jeff. So in... in the service... or in the spirit of awards... and, you know, linking content and whatnot, the Provost office every year, awards the outgoing president an award from the Provost office... and so, I want to say that... before I give it over to Jeff... I saw you unmuted yourself, but I can hopefully say, as I've been in this role for a semester, and I believe Rita Lennon had the role for 2 1/2 years, and it wasn't the easiest transition. I think it was, you know, maybe Josie moving out and being in an acting Dean roll... and just figuring out, where this going? I can firmly say that I've so appreciated her leadership and I've really appreciated probably the one thing that stands out about Rita in being faculty senate president, is she... I really noticed that she got all the different collaborative groups together... so, I feel like the faculty officers, the AERC, PCCEA, we have all worked very well together... we've become friends because we work well together. But I would say she was the one that initiated and said... let's go out to dinner, let's do something, let's all let's all be on the same page... and I feel like that was just what was needed... and I feel like our voices and our strength as faculty is just so much stronger because of having all those groups together. So thank you, Rita, for your service... but now I'm going to hand it over to... Yeah, with the heart... hand it over to Jeff, who actually is, you know, who's the Provost, who's going to give out the award. Go for it. ---Jeff Thies: All right... Rita, we were hoping to do this in person... it didn't work out... but I believe you do have a package. Hopefully you have it with you Yeah. ---Kelly O'Keefe: Ahh. ---Jeff Thies: So, if you could... as you start to unbag the gift, we want to let you know appreciative we are for your outstanding work and dedication as the faculty senate president. We know the amount of time and effort it takes to take on this leadership role. I just really appreciate your commitment to not only serving the college in general, but specifically the faculty, the students, the greater community that Pima Community College serves. So, thank you again for your leadership. ---Rita Lennon: Thank you. ---Jeff Thies: Awards are nice, but. it's our heartfelt thanks from everybody that is the lasting impression that we'll... we'll send your way. So, thank you Rita for your time and effort. ---Rita Lennon: Thank you... and is the new car in the driveway from y'all too? ---Jeff Thies: Yes... Hot Wheels delivered it to me last week... and so, I was able to forward to your address. ---Rita Lennon: Thank you all... no, I really appreciate this... thank you so much, everyone... very sweet. ---Denise Reilly: So, Rita, you're getting a lot of kudos... we're playing with the reactions... it's in the chat, but would you like to read what it says on there? I didn't even know they sent you a package... so, here I thought we were surprising you. [laughs] ---Rita Lennon: Like back at my door. [laughing] ---Denise Reilly: So this. ---Rita Lennon: No, I'm. ---Denise Reilly: So, what does it say? ---Rita Lennon: Yeah... so, here's what it looks like... I know it's kind of hard to see on screen... but it says Pima Community College, Rita Lennon... In appreciation of your outstanding work and dedication as faculty Senate president, we thank you for your leadership, collaboration, and service to Pima Community College, our students, and our community... '22 to '23... so, thank you so much, everyone. I'm putting you right back here... I'm moving... I'm moving my favorite [laughing] ceramic... and I'll put it right back here. [unintelligible] Thank you so much. ---Denise Reilly: Now, does anyone on my team want to say anything? I didn't. I wanted to see if Kelly or Maggie had any thoughtful words to share. Otherwise, we'll go on to the fun agenda item of BP's. But honestly, Rita, when I think about it... that's an award... we've got to put it on the... [chuckles] we've gotta put it on the Jamboard, but when we think about it, that might be the one institutional award, there's been a few others that are there. But if that feels good, then maybe it is time for us to look at, you know, institutionalizing some other awards... and thank you. ---Maggie Golston: I just want to say... I really want to thank Rita, not just for handling everything that you guys can see, but like a duck with the little feet under the water... Rita has been a real mentor to me and others who have learned a great deal by kind of following her lead... and I'm really grateful personally. ---Denise Reilly: Yeah... I don't know what else I could say that anyone else hasn't said, other than... ---Kelly O'Keefe: Rita, you've been amazing and you continue to be amazing... and thank you so much for staying with us. ---Denise Reilly: She did such a great job, we didn't let her go [chuckles] for that... so, thank you so much. And Jeff was right... I forgot to mention that we wanted to do this in person... and so logistically, it was kind of a nightmare. We were trying to figure it out.... and I know that some of you have never been to one of these meetings in-person, but we were... we were thinking about next year, maybe in December and in May... maybe making those 2 meetings in-person for faculty senate, just for that kind of in-person... in-person contact with each other, but also to be able to kind of celebrate. So, I believe Katie... I think she's here... but has reserved the Amethyst. If you haven't seen the Amethyst room, it is like being redone completely. I don't know if Nina's in here, but there's huge televisions everywhere, screens everywhere. So, I know that the Downtown Campus has some space coming... but we couldn't have it this week because they're still working on it... so anyhow, but hopefully the faculty senate are going to be open to maybe having that happen next year... at least 2 in-person meetings... for the purpose of awarding people and kind making it more celebratory. 910 01:30:43,328 --> 01:30:47,868 So at this point, we'll move on to... I know... the fun topic... we go from that to AP's and BP's, but it's just kind of hot to go right there. So, we have Jeff Silvyn in the room and I believe he just joined us for time... Jeff, are you in here? I know we've got another batch of AP's and BP's to look through... and we even got another one this week to be added to that. So Jeff, are you in the room? I saw him, right. Okay... do we have any questions about the AP's and BP's from any senators? I don't see... oop... okay, Matej doesn't... what? We were... we're waiting... we were at your face right now... wondering when to say the hand was going to come. I actually did have a question... I don't know if Jeff is in here right now, but I do know that the last one that came out was about... I think it was, student complaints that we had the AP 3.3101... and I think... yes... and Lisa, thank you for bringing that up. It has been brought to the attention... it has been brought to everybody, it wasn't just in faculty senate, but all the other governance groups, as well as the Board, has asked for this information to come out in a more timely manner... and with a few per month rather than big batches, because we can't be intentional about looking over these. So, The one about student complaints that I thought was interesting is... in the language it said, who is the... I was curious, who is the campus student complaint resource liaison? There was verbiage about a campus resource liaison, and I have no idea who that is... and I just wondered, is that an appointed person? Is that... is that a title that someone already has at every campus? Is that the campus President? So, I suppose I will email Jeff, if he wasn't able to join us... or if he's having technical difficulties, about that one. So... oh, thank you, Sarah... you had the same question. So, that's the... that's the only one that I... well, it was a student complaint related to... in the AP It said that there is... at every campus there is a student complaint resource liaison... and I was just curious where that was... oh, Jeff... you have a... you have an answer for me. That would be great. ---Kate Schmidt: I think Jeff's still on mute ---Jeff Thies: Diane Miller might've... Diane Miller might have beat me to the punch... but I just put it... I put it in the link... it might be the same one she has. So, right now we've got Maria Young, she's a writing faculty at the Desert Vista... Ed Gallagher at Northwest... Diane Miller at West... Danielle Johnson, who is the Learning Center manager at Downtown Campus... and then Caroline McKee, who is the Learning Center manager at East Campus. So, those have been active for quite a while... primarily, I know, because 3 of them report to my home position, so I knew about that in the past. I don't know how they became that... I don't know the process behind, you know, becoming that particular liaison... but I do know we've had that for at least the last couple of years. ---Denise Reilly: Okay... thank you so much for sharing. ---Dolores Duran-Cerda: Denise, Jeff has arrived... Jeff Silvyn has arrived. ---Denise Reilly: Oh, thank you... thank you for sharing that, Jeff... I just wasn't aware of who that was, or how that happened. Probably several of them are in this call right now... or in this meeting... and then... Jeff, we see you... [laughing, then unintelligible] You might be driving... do you have any thoughts for us on the AP's, BP's, or are you just here as... if we had questions, which I think, Jeff Thies just answered one question. Okay, It looks like he's driving, parked... upside down, something... so, I don't think he'll be able to communicate with us, but that's okay. All right... so, if we don't have any questions, I guess we'll move on to the next topic for right now. So... oh, Matej, you have a question... see, there it goes. [chuckles] ---Matej Boguszak: No, no, I don't have a question, I just wanted to... they all actually looked pretty great. I wanted to highlight AP 30101, which is the revised AP on faculty qualifications. You've heard about it at the last couple of senate meetings, and now it's out. So, you know, if you in your spare time, for fun... take a look and provide any feedback during the 21 day comment. Thank you. ---Denise Reilly: Thank you Matej... okay... so, we have some reading to do on that from the strategic plan update... [chuckles] we've got some reading. Okay... all right... without any further ado, I think we'll go to our next agenda item, which I guess I have to open up a few more screens to figure out what that is. [chuckles] I think we are looking at... oh, Kelly... Kelly, yes... [chuckles] our vice president. ---Kelly O'Keefe: Thanks, Denise. ---Denise Reilly: Yes. ---Kelly O'Keefe: So, I did link the A.I. statement options in our agenda... and feel free to click on that and take a look. These are statements that we've come up with from the A.I. Task Force Subcommittee, that is for the syllabus statements. And what we are proposing is that this is posted into so simple syllabus. And as you can see on the document, or maybe you can't... let me just share it so you don't have to find the link... I guess that would be easier. So, as you can see on the document here, we have a general statement at the top and underneath is just some guidance to faculty within the simple syllabus... and what we've noted here is that you have 4 different options. These... the 4 options will be editable... and you can modify them per class. So, it's still up to faculty on what amount of usage of A.I. is up to them... so, you know, feel free to review those... and we're hoping that since these statements are almost exactly the same, with very few minor modifications. So, they're basically the same as what the ones the faculty senate endorsed last spring that were created by the TLC... that we'll go ahead and get that endorsement in the chat box through a, you know, consensus with the senators... that this can be endorsed again, from faculty senate... and then we will work with Diane Miller and team to have these options added to the sample syllabus... does anyone have any questions? ---Denise Reilly: Don't see any at this time, Kelly... It might be that we're all reading the different statements. ---Kelly O'Keefe: Sure. ---Denise Reilly: I know that Simple Syll... oh, I'm sorry... go ahead. Whoever that was? ---AnnMarie Condes: I have a... it's AnnMarie... I had a quick question about that. So, is it going to... are all of these going to be within Simple Syllabus... and then you can just go and kind of pick? Or do we copy and paste these into, like, our course policy area? ---Kelly O'Keefe: The thought behind this and it's part of the proposal, so it's nothing set in stone. But what we're proposing is that all 4 are in the Simple Syllabus template... and then a faculty member would choose which of the 4 is most closely aligned with their course... or modify it in the way it is, or if they have their own that they would like to post instead, they could do that as well. But what we want to make sure is that every class has some kind of A.I. technology policy within their syllabus. ---AnnMarie Condes: All right... so, I think that sounds great... thank you for the clarification. ---Kelly O'Keefe: Absolutely. Thank you. Are there questions? ---Matej Boguszak: Would this be its own section in the Simple Syllabus or just one of the, you know, sort of general college policies at the bottom? ification. ---Kelly O'Keefe: Yeah... I think what was proposed is to put it in the course policy area. So, if you have a different idea, we're open to that... but that's so far what's been proposed, Matej. ---Matej Boguszak: Okay... course policy... I'm not sure which area... is that the one where we have all of our grades and assessments and stuff... or is that the one where it says, you know, check D2L to see your grades? This is how withdrawal works... that one? ---Kelly O'Keefe: Right... well, within the Simple Syllabus, the way the template is reading right now, it's a little bit different. Are you part of the pilot by chance? ---Matej Boguszak: I don't know... I was getting some courses ready though, for Summer. ---Kelly O'Keefe: Okay... yeah, it looks a little bit different and it's not very extensive as it shows right now... so, that's why we thought that would be a pretty good place to put it. ---Matej Boguszak: Okay, great. ---Kelly O'Keefe: Yeah, Rita. ---Denise Reilly: Go ahead, Rita... I think you're... ---Rita Lennon: Sorry... oh... okay... I thought I heard someone else was pausing for that. When you mentioned that they are... we can modify them or alter them to suit our needs. Is there going to be parameters about how much we can edit them? or is it... I mean, is it just like, grammar... or is it like, you know, we must take it and run with it? ---Kelly O'Keefe: Yeah, I... you know... as it stands... yeah, I completely understand... as it stands right now, because faculty have full anonymity on what policy they're, you know, using in their course. There's no real strict guidelines... but that's why we start with these 4 optional statements... to provide those guidelines... in hopes that that's something that they're... feel comfortable moving forward with. And then if there is, you know, if you don't like MLA or APA, and for example, with the third option there... if you'd want to use a different citation format, you know, you can change that... or you know, that was the idea behind it. I think only time will tell when it comes to this... and actually, you know, with the A.I. Task Force and this subgroup, we have decided that frequent revisits to all of this are needed, because A.I. technology is advancing so quickly. So, I think, you know, as we're moving along and starting to use these kinds of things, we'll be collecting feedback as we go... and you know, making modifications as necessary. And, you know, then we can bring it back to faculty senate for another endorsement just to make sure that everyone's on board. Ann Marie, did you have another question? ---AnnMarie Condes: Yeah, I think... so, there's limited areas in which faculty can, you know, change the simple syllabus update... and course policies is one of them... so, I think that's a great idea... to just put it, you know, all in there... and then faculty can go in and kind of edit and change as needed. And then I believe there was a question on grading policies... that's a different section that we can also edit as faculty. So just FYI on that one. ---Kelly O'Keefe: Great... thank you, ---Denise Reilly: Thank you Kelly, for all the work... and for the A.I. Task Force, for all the work you've done to put this together... it's much appreciated. I teach in June and I know I'll be using the Simple Syllabus, as well as, I think the new Navbar is coming out fairly soon. So, I'm curious... are these available for June... or is this not going to be available until Fall, like the statements? ---Kelly O'Keefe: Right... well, we were working with Diane Miller... I proposed to her, that if brought to faculty senate, and we receive endorsement for these optional statements that I would send the statements that were supported by faculty senate to her this afternoon... and then she would be able to include them as soon as possible. ---Denise Reilly: Do we need to endorse something or vote on something in order for these to move forward? ---Kelly O'Keefe: Yes, last Spring semester we just used the chat room to approve or deny a support statement from faculty senate. So, it's not... we don't need like, an official ballot... but yes. ---Denise Reilly: Okay... thank you... I see a motion from Rita. ---Maggie Golston: Second. ---Denise Reilly: I see a second... and then... could you all put in the chat, your vote to endorse this. Matej... I think, Matej, it's attached to our agenda... the A.I. statements? They are. ---Matej Boguszak: Yeah... only got the word agenda in the email that doesn't have it... does somebody have the agenda? ---Denise Reilly: Yes... it will be thrown in the chat right now... there we go. Well, looks like we're hearing from faculty senators that are endorsing. We have an abstention. [chuckles] Of course, I can't recall... is it vice-president or secretary that counts these up? ---Rita Lennon: I was just going to mention that it will need to be Maggie, since she's presenting. ---Denise Reilly: You got it, okay. ---Rita Lennon: Thank you. ---Maggie Golston: I'm sorry... I need to count the votes? ---Kelly O'Keefe: Yes, please. ---Denise Reilly: As I said at the beginning of our meeting that we're a well-oiled machine. ---Maggie Golston: No problem... I'm on it. ---Denise Reilly: We're just wondering... who's in the driver's seat right now? We don't even... not that far along. Okay, so... what's the call, Maggie? ---Maggie Golston: I'm not there yet. ---Kelly O'Keefe: Okay. ---Denise Reilly: Okay... we'll let you.... how about we move on to the next agenda item? It will give you a chance to do that. ---Maggie Golston: I don't have anything to do. ---Denise Reilly: Much appreciated... will give a chance for people like myself to really read... [chuckles] through your statements as well. ---Kelly O'Keefe: Thank you. ---Denise Reilly: And then we'll move on to our last agenda item... Jeff... ---Kelly O'Keefe: Actually, Denise... I'm sorry, I still hav to go over the nominations for Fall. ---Denise Reilly: My apologies. ---Kelly O'Keefe: It's real quick though. No, no, no worries... so, I am going to share this screen... just so it's easier not to read everything out to everybody, you can view it for yourself. But this coming fall, we will have some senator positions opening up. We are in an even year, which means Applied Technology, Business, I.T., Mathematics, Science, Arts, Health Professions, and PIMA Online will be up for nominations and elections within their divisions or areas of the college. And so, I put the senators names that are currently serving in those roles. If you would, please make sure to communicate with the faculty senate officer team and your division Dean if you are not intending on continuing as a faculty senator, that would be really appreciated. And then also, just to put a little plug in... as if you are an outgoing senator, please consider thinking of colleagues that you work with in your respective areas, to find replacements, and nominate them in the Fall with your divisions. Of course, those nominations and elections will happen within your areas of the college, the division or group of the college, and then, we will receive that information on who wins those elections... who is appointed... the new senator, if that's the case... or if you're going to continue... and that term will actually start in the Spring. So, I wanted to kind of put that out there now... get to thinking about it. And then, also... I just mentioned in here that every year there's nominations for faculty senate officers... and you can look there, but we'll do the nominations and elections for that in the Fall as well, starting Spring term. And Jeff, do you have a question? ---Denise Reilly: I think Jeff... and Jeff, my apologies because I actually took your video off because we saw you walking into your house and I thought... I don't even know if he knows his video was on. But for the AP, BP part, I did just want to share with you that we actually didn't have any questions that weren't already answered... and that Matej said, I think that they look pretty good, right... did I quote you correct Mateg? He didn't have any questions... so we were... we were happy. ---Jeff Silvyn: Okay... so, I'm glad, because I'm really sorry... I was running late. I thought I could call in... and I could never get it to work right. So, I was, like, scrambling to get back here. So, if you indulge me for just, like, 2 minutes... I just give you a quick update on kind of, things that are coming. So, and again... ---Denise Reilly: Sure thing. ---Jeff Silvyn: I'm completely sorry... things did not go as planned this afternoon. ---Denise Reilly: No, that's okay. That's okay... it happens. ---Jeff Silvyn: So, if you add up all the AP's and BP's, there are 187 of them. We... if you... there's a numbering process, as you know, when those are done, there will still be 24 left that need to be reviewed. And of course, we have a little bit of a timing issue because this is your last meeting and we're ending the academic year. So, what I think we're going to do is... we will work on the... and they're not... most of these are not... directly connected to academic functions... so, I think what we will do is work on them... continue to work on them over the Summer... probably get comments from staff counsel... and then have things ready to go, so that we can get them on the first couple of faculty senate agendas, before anything is finalized... so, that faculty have a chance to look at them and take a look... and then... so we can still get through those last batch before the December HLC visit. But just so, head's up... there'll probably a couple more... and to kind of try and make it a little bit better, maybe we'll break them into 2 groups... that'll be 12 and 12 instead of dumping 24 on you, because I appreciate, we're already wearing your patience thin, I'm sure, with how much stuff. So... so that's kind of what's going to come in the Fall. The other piece I just want to give you a heads up about is, as some of you may be aware, in about the last week or so, the Biden administration released its final version of new regulations for Title 9... So, Title 9 is the federal law that protects against gender discrimination in higher education. We will have to significantly change our AP and the related process to comply with the new regulations. The deadline is August 1... that doesn't work very well in our system, So, I think we're going to do what we did the last time we had this problem, because I know if you remember, but in the Trump administration, they did the same thing. They dropped new regs at end of... at the beginning of the Summer, August 1 deadline. There are court challenges which might change that... but for now, let's assume it's August 1. So again, I think what we will do is... there's a group of us that will need to work on them over the Summer. Perhaps we could talk to faculty leadership... maybe there's a couple of you who might want to participate. We will come up with revisions that comply... meet the compliance requirement. We'll post those by the August 1 deadline, so we're in compliance, but we're going to slap a great big interim on the top, and we'll have a more thorough process after everybody is back for the Fall semester. But I want to make sure we have something up... posted... that comply with the new regs, because if they came and took a look at us, we need to be in compliance. So I just... I just don't want people to be surprised by that. But we will then figure out how on the back end, to make sure there is an opportunity to have some robust input... and making, new friendships. ---Denise Reilly: Thank you so much. No... thank you so much, Jeff... that's really helpful to know. I know that myself, for myself... I work in June, so I don't mind if... if we need to have a small group that's kind of a subgroup, we like to call it, but a subgroup to kind of view them. But we appreciate the understanding of the timing process... and I don't mind... and if there's anybody else that doesn't mind being a part of that subgroup at the beginning of the Summer... if you're around, please put your name in the chat and maybe Jeff can take a look to see who's, from this group... or who else in faculty across the college that might already be teaching at that time and doesn't mind taking a look at those for the group... so, thank you for that. Okay... and it looks like we still didn't have... did we get a quorum? I'm trying to reach that... and... ---Maggie Golston: No. We do not have a quorum. ---Denise Reilly: Okay. ---Maggie Golston: Because we're 46... yeah? ---Denise Reilly: Well, 46 senators or 46 people. We're 49 people, but that can't all be senators, right? ---Maggie Golston: No, no, no... isn't it... don't we have to have more than 50% of the total senators, whether by proxy or in-person? ---Denise Reilly: Yes. ---Maggie Golston: So, we have 20... if we have 46 senators, we do not have a quorum. ---Denise Reilly: Matej, did you vote twice? I know you have Tal's proxy today. ---Maggie Golston: We had 2 abstentions. ---Denise Reilly: Okay. ---Maggie Golston: I didn't get any proxies... because it's hard to do a proxy in a chat... but I guess... I didn't see. ---Denise Reilly: That was the only proxy I knew about... but, okay. And it looks like Kate had some message in there of maybe kind of getting back to us... that maybe. Was that correct? We're all kind of waiting. ---Kate Schmidt: Yeah, that's right. That's right... when we've... people have already started publishing their syllabi for Summer. It is unlikely we'll be able to make changes... but that... but for sure for Fall though... with this... with this sort of lack of quorum, I'm not... I mean, we... last year you agreed to these 4 statements. I think you're... you were sort of agreeing to some minor revisions and an extra heading and they're op... you know, they're optional. I'm just wondering... it will be very challenging... but for us to wait until August, to vote for them for Fall, right... so... ---Maggie Golston: Could we sort of vote through... by email. [Kate, unintelligible] ---Denise Reilly: Yeah, well, actually we can pause because there are a few other people. So, Matej has two votes... Kelly has one... John has one... did we meet the 24 yet? Rita, do you have... I'm guessing you're counting too. ---Maggie Golston: Okay, wait... 2 more votes from [unintelligible] ---Rita Lennon: We haven't received all of our votes. ---Maggie Golston: Rita, there's just an abstention... is the other vote a yes? ---Rita Lennon: Maggie, can I interrupt for 1 second? We haven't had all senators vote yet... so, we can't count until we have all of the senators votes. So, if you are a senator and you are here and you are listening to the meeting, even if you have your camera off... please kindly place your vote. Aye, nay, abstain... then once we have everyone's vote, then we can count and we can confirm the total. ---Maggie Golston: So, are we starting over again? ---Rita Lennon: Well, you have what you voted... what you counted so far. But I keep seeing stragglers hiding. ---Maggie Golston: Yah, but sometimes our chat is wiggly and goes away... and when you come back, it's gone... let me see. ---Rita Lennon: Okay... so, maybe you should... ---Maggie Golston: I'm doing you wouldn't believe the number of things I'm doing at the same time right now. So, please bear with me. ---Denise Reilly: We'll announce that at the end. No, no, no... let's announce that at the end and give Jeff the last 6 minutes. Sorry, Jeff... we thought we were ahead... right? The well-oiled machine is now just going to be a joke... [laughs] but we're just, you know... sorry about that, guys. This is it... this is life. But, Jeff, do you want to talk about the Faculty Leadership Model? I do appreciate that I did think we saw an email today go out about that... and that there maybe were some open discussions or forums or some kind of sessions... but if you want to chat about that'd be great for the next 6 minutes. And then we're kind of... at the end of our meeting, maybe we can decide whether that's the vote... okay. ---Jeff Thies: Thanks Denise... yeah, email went out last night. 1201 01:56:47,041 --> 01:56:53,256 The positions are in My Career Center, which is a new piece that's we have not done in the past. So, if you've worked at the Dean in the past, kind of just between you and the Dean via email, etc., with documents, etc. In talking to H.R., one of the things we want to do, because this model is different in several ways. If you've looked at the model you've realized, hopefully you've had multiple conversations with your Dean, or as a faculty group with your Deans, the department heads are at different levels, depending on the size and scope of disciplines that you will be overseeing. All department head roles include a stipend... one of the questions that I did get asked early on was... how come the stipend isn't variable? And the intention behind the stipend is not to acknowledge volume of work... the intention behind the stipend is to acknowledge that you're doing leaders... academic, administrative work. And so it's putting everybody at that level of saying... you're all getting a bump... in, you know, kind of... aside from that is... we hope that keeps those that tend to always teach a lot of overload... to get that extra money to consider, maybe that stipend is helping you achieve that level of compensation that you're looking for. Not that it has to... it's clearly about moving everybody into that same space. Where you do see the variability is the amount of reassigned time that each department head level is given. So, the other new piece is the move to 12 month contracts. As you're all aware, a lot of our... a lot of your colleagues that served in this role or variations of this role in the past, really have a yearlong program, right. It's not a thing, start in August and things end in May, right... that's the historic norm... but that's not the case, especially in a lot of our career and technical, health professions, the applied technology... they're running fast tracks at all different times... they're running summer sessions that are supporting our community and our students in all given times as well... so, there's a lot of different flexibility with that as well. So, those are really kind of the 2 big pieces that led to H.R. and us having that conversation about... this really needs to be formalized in a way that we can capture it in My Career Center. So, that's probably the one change from the last time you did this, if you were a department head. And before I get too far down the road, I really want to publicly thank again Makyla Hays, Rita Lennon, Kelly O'Keefe... if Nina is here, Nina... I know there's others on the list, but I know they've put in a lot of work to get the models up for others to view and comment and do that work on. I know Makyla's helped out a couple of the Deans with respect to fully understanding the model, kind of on side stories. And then, they're side conversations, and not stories. So, I know we only have a couple of minutes left, but I'd rather take a few questions than do too much more explaining. ---Denise Reilly: So, segueing back for one second, do we have a quorum? That we don't have to do a vote now in the last minute... 2 minutes for me. ---Maggie Golston: We do. ---Denise Reilly: Okay. ---Maggie Golston: We have a quorum. ---Denise Reilly: All right... thank you for that... all right... questions for Jeff... I see Matej had one in the chat... I think. ---Jeff Thies: Yeah, I think the... any substantive additions will be those that are working in a discipline where they are now tasked with not only the in-person, but they now have picked up online or vice versa. There was somebody that was just online and then now they've picked up in-person. That's not the case across the board. As we mentioned before... in the current model, we already have people doing that, but they just essentially had 2 job descriptions, right? I always call out Amy Davis because that's who I worked with most closely in my home role. She really had a PODH job description and then she had the regular job description. So, people in that boat, it's now a combined job description. We did have some divisions choose to isolate a department head that will only devote time to online... math is one of those that's saying... 1 of our department heads or 2 of our department heads are going to be online focused... same thing happen with dual enrollment. So, when we first talked about this, one of the pieces of data that I shared was how much we've changed since 2017 to now, with where our courses are offered. In some disciplines it's, you know, it was 80/20... 80 on campus, 20 elsewhere... and now it's flipped, right... where there's a lot in dual enrollment, there's a lot in online, virtual, other additional locations that aren't high schools. So, there have been some changes there. ---Denise Reilly: I think there's another question or 2 in the chat, but I think they might have been answered. ---Jeff Thies: Thank you, Makyla... but yes, I can verify... yes, this is an all new cycle. So, anybody that was and is in a department head role will need to reapply. That's a great question and a great answer... thank you. The window is open starting today through next week... it's a 7 day window... so, if it's something you're interested in, please take a look at the document that was attached to the email I sent out last night. Talk with your fellow DH's or their current DH's... one of the big pieces is... it's not mandatory, but the Tuesday before graduation, we want to have all the DH's come in and tell us where they think they need the most support from a training standpoint... so that we can devi... we can organize the onboarding in a way that's maximizes their effectiveness. Working with the TLC to put together a process that gets everybody moving in the right direction when we start... Michael. ---Michael Parker: This is to address the question that Matej asked earlier, and I don't know if this is exactly what you meant Matej, but there will be some of these positions in the health professions and others, where a specialized accreditation requires that they have additional qualifications beyond those which are listed in the document... those will be communicated by the Dean. But there are in some cases, but not if you're looking at a before and after picture, which I think maybe you were talking... and what Jeff is... but there will be some... and we put a little notice at the very end saying that, because of specialized accreditation in health professions or wherever it happens to be, there might be additional qualifications not listed in the document. Thank you so much, Jeff, thank you for talking to us about this. ---Denise Reilly: Thank you to everybody... we're at 3:01. [chuckles] 1280 02:03:55,204 --> 02:03:57,471 We were ahead... we really were. 1281 02:03:57,471 --> 02:04:03,144 But if there aren't any further questions... or Jeff, what is the information? 1282 02:04:03,144 --> 02:04:08,190 I believe in the email it said, continue to talk with your... maybe your division or your Dean... I'm sorry. If people have... ---Jeff Thies: Teams will be... teams will be reaching out with more specifics about their space... so, the information I shared is the general information. For example, there might have been in the model, a department head level 4, which is a 12 month... 1286 02:04:24,021 --> 02:04:31,506 it was allocated, but the Dean... a Dean in talking with their faculty said, we really don't want that level 4... we'd rather have 2 Level 2's... financially, it's same in the model. So, we had a couple do that... and we actually had one want to go in the other direction... had a level 3 and a lot of reassigned time, and wanted to bump that up to a level 4. And so, those discussions are more specific to the dean and their divisions. ---Denise Reilly: Sounds good... thank you so much for being here... and thanks for all the work. I mean, the team members, the folks that you said were really, you know, really pertinent in putting these together. But thank you, too... it's not easy to make these, you know, to kind of go through these huge changes and big decisions. And that was a lot... that was a lot. But I think that, based on the feedback from a lot of faculty from before, the model that was currently in place wasn't working... and so, I think it's great that we're moving forward. ---Maggie Golston: If I could... ---Denise Reilly: so... ---Maggie Golston: before we... before we go, I think it's important... I represent several faculty who were dis... are currently discipline coordinators. And I think that the next time we decide to eliminate positions, we really need to be careful and caring and kind about how that information is revealed to them. I have discipline coordinators, who asked me as recently as the day before yesterday... so, I don't have a position in leadership now? And they had never been told. So that's just something... the next time we just want to make sure we're thinking about all the stakeholders in the decision. ---Jeff Thies: Thank you, Maggie... duly noted ---Denise Reilly: As well, as duly noted that we will not take a vote by chat again. [chuckles] We can...we can adjourn a meeting by chat... and motion to adjourn. Oh, I'm sorry, Kimlisa. ---Kimlisa Duchicela: Yeah... kind of piggybacking on that, I'd also like to see more consistent message go out about these changes to adjunct faculty to be sure that they understand that this is happening... that they understand how it could impact them, because, you know, this is everybody's life... and that they understand how these changes are going to be, you know, going forward. And because we've already rolled out the Spring semester... and that's already live. So, it would be nice if there was some kind of uniformed information session or way for us to really adequately have this conversation with adjuncts, who will be impacted by this. ---Denise Reilly: Thank you, Kimlisa, it looks like you have some support definitely in the chat for that and some heads nodding in approval... and kind of hoping that that happens moving forward... so, thank you again, Jeff. Thank you to all those that worked on the models. And... so, we won't take a vote by chat, but we did get the quorum... so now... but what we can... [chuckles] end the meeting by chat, right? We can do that. So, do we have a motion? Thank you, Kelly.... a motion to adjourn at 3:05... do we have a second? Allie said second... and, can you at least just say "aye" before you go... [chuckles] on out? But thank you all for joining... it's a privilege to work with these wonderful people and faculty senate officers, as well as all of you... so, thank you very much... and hopefully we'll see you in the Fall.... and if you're not going to be a senator in the Fall... or, you know, moving forward or wanting to change that out... please do as Kelly said, and you know, talk to those in your department about that. So, thank you all... and congrats, Rita... bye everybody... have a great summer.