********************************************* DISCLAIMER: THIS FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND IS PRETTY CLOSE TO 100% VERBATIM. THIS IS AN EDITED FILE BUT MAY CONTAIN SOME ERRORS. THIS IS NOT A LEGAL DOCUMENT, IT MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY. THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* April 5, 2024 Faculty Senate ---Denise Reilly: So, welcome to our April meeting... I think  we say April showers bring May flowers,   and that normally doesn't apply in Tucson, but it definitely applied over Easter weekend. So, April showers did come... and I hear it's going to get chilly again next week. if you wouldn't mind putting your name and department in the chat, as well as the sign-in sheet... I think Maggie's going to throw that in there momentarily... as well as our Icebreaker question... I was thinking about time of year and I always try to do ice breakers related to what's going on... well it's spring, and technically spring has a lot of  definitions, but the definition I've chose to   think about was growth and development... so, with  spring, comes along growth and development... so, my question for everybody was going to be, in the  Icebreaker part, was going to be to answer,   what do you like or appreciate about professional development at Pima... or any kind of growth and development? Have you attended a great meeting... conference... what do you appreciate? And I'll throw mine in here in a sec... but I can say verbally that I appreciate very much appreciate the faculty professional development funds... I took a class this year that was about $1,200... so, I wouldn't have been able to... I wouldn't have probably taken the class for a certification if I would have paid out of my own pocket... so, I appreciate the professional development funds... so, along with that... And I know we have a couple substitutes... we're one officer down today, and we have a couple   subs presenting in our meeting today... so, as we  get the rest of the folks in with answering your,   you know, discipline... and the sign-in sheet...  just think about what do you like about   professional development or any kind of growth and development that comes along with spring at Pima...   so, I'm keeping it positive with Pima... I shared with you... I appreciate the faculty   professional development funds that we get every  year... it's great to know that you can also apply   to the overall professional development funds, if you don't have enough... so thank you for answering the question and we have a lot of people that aren't faculty senators in the meeting, so feel free to answer that question. Right now we'll go ahead and move over to our agenda, which the first item, right here... sorry... I printed it all out, now I'm having trouble looking at it... first thing here is reviewing our March meeting minutes... so, after taking a few minutes to review the meeting minutes, I'll be looking for someone who is going to motion to approve the minutes... and then we'll be looking for a second... and then take a vote... and we'll vote in the chat, so... Thank you Kelly, for putting the sign-in sheet in there... I also want to give a shout out and thank you... last month, our secretary, Maggie, was out... and so, we are actually a man, I say a man... a woman... a man? We are one officer down today in our meeting as well... and so, we don't have our Board of Governors rep, Rita... but last month, Maggie was unable to join us and Sherry Miller, one of our faculty senate senators... not officer, but senator... took notes for us and I think I would... I think we can all say, she did a fabulous job... and so, hopefully...   I'm waiting for someone to kind of motion... a senator please. Everybody must be diligently looking over these notes right now... [chuckles] the vibe is very quiet today, I'm... it's very intriguing... ah, thank you, Alexandra... I move to accept, in the chat... so, do we have a second? Thank you Sean, for your second... and Tal... so now, if senators wouldn't mind, in the chat... either approving the minutes... or not. And once again, big shout out to Sherry Miller, for volunteering to taking to take notes for us, and sending them... and then Maggie will be sending those, once those are approved, which... do we have an approval? Like overall consensus? Is Maggie nodding her head? [chuckling] I see... we have quorum... thank you Kelly... now that we have quorum... those will be posted on the website, after today... so, thank you very much. I didn't want to throw out a piece of information... I still have people, or senators, and different people across the college emailing me, asking me for invites to the meetings... the invites are all on the faculty senate web page... so, they're open to everybody... so, the Zoom link is the same every single month... and also, the agenda gets posted every Monday... that I send out the actual... or the agenda gets posted on Monday night... or it gets submitted on Monday night... when I send it out to the senators. So, FYI... everybody can find it and just refer to the faculty senate website. Okay... at this point right now, in our interesting feeling tone right now... I'll ask for any requests for agenda modifications or executive session. I see a lot of shaking heads, no... okay... it's a good start, okay... so, the silence... ---Matej Boguszak: Can I have like an hour for all the policies? ---Denise Reilly: Yeah, uh... that wasn't going to happen... but yes... I loved getting the many policies for the 2nd time... hoping that this will... it will improve in the future... but thank you, Matej... we don't have an hour for that.... [chuckles] but we do have some time in the business section, and I think we have invited... I think Morgan is here... and I think Jeff, hopefully, will be able to answer any specific questions we have. Yes... you are getting them just as I got them... so, do we have requests for open forum? Or was that your open forum, Matej? Okay... [chuckles] okay... so, we're going to go ahead and start our meeting... our very quiet meeting today... going to be about... or with our reports... so, we actually... Dr. Jeff Thies is at a conference right now, is unable to make it... but Kate Schmidt is in his place and filling in... so, go ahead and take it away Kate... and by the way... sorry... before we get started... Kelly can you remind us... I know you're keeping time as the vice-president... and we... we've kind of all joked around, that we've seen lots of different icons in the top right hand side... so, what is our icon going to be, that we're going to pay attention to... and what is our like, warning? ---Kelly O'Keefe: So, if you could just please get, uh... keep your attention on my picture, I will put up a clock icon in the corner... and that'll let you know that you have 1 minute left... and then, it has been decided that I should chime in if you start going over... so, I don't mean to be rude, but I will very politely interrupt you... [chuckles] thank you everyone. ---Denise Reilly: That's great. ---Kate Schmidt: I don't think that I will go over time... Jeff typically doesn't like to read the whole newsletter that's attached in his first link of his summary... he did want to remind everybody, that he's announced a couple times times, that we are really excited about the opportunity to hire an executive director for the teaching and learning center, as many of you know, that was an initiative at the college that came through faculty senate... it's been in existence for about 3 years... relying primarily on release time from faculty... and now, we will be able to have an official leader... that position should post in the next couple weeks... we're working out some final things with HR... and the decision has been to have that be an internal only search, at this point. He also wanted to bring everybody's attention to the fact that the HLC is coming... or we have a consultant, we have coming in September to help us with a mock visit... 77 00:08:11,418 --> 00:08:16,690 and he's attached some of the resources that the... Wendy Weeks in her area prepared... so that we can all be prepared for that mock visit in advance of the real visit... and then, you've probably been reminded in many  meetings but that is a really important survey, the climate survey... the employee satisfaction, that has been released... I cannot remember the deadline... oh... through the 29th... I know I was in a meeting earlier where somebody who is a college employee had not received the link... so if that's the case, I guess, let Nic know... but it also seems like the link that we get in our email isn't specific to us... so that we can share that if somebody doesn't have that link... and then finally, he's reminding you about some April events... we've got that data session for faculty... and then for staff...   we've got one more HLC town hall... we have the very exciting... if you haven't been before, do attend that National Signing Day is a great... a great event where we're welcoming new students into the institution and then, celebrating students who are continuing with programs... Dolores started this... started a tradition of having once a semester, an Academic Forum, just to make sure everybody's up to date on what's happening in academics and so, this Spring Forum will be on April 19th... we've got the Student Data Summit...and then a STEAM night at Northwest Campus. So, that's the summary of Jeff's report... if I can... if  there are any questions, I can take those back to him. ---Denise Reilly: Thank you Kate... in lieu of Dr. Jeff Thies, who I believe, is at the... I'm not sure... I just know it's an acronym. ---Kate Schmidt: ACC, the American Association of Community Colleges Conference, I believe our Chancellor is there, and maybe a CVP or 2. ---Denise Reilly: Great... so, yeah... lots of... yes, exactly... now I'm knowing... now it's making sense why quite a few people said they will try to come in, but maybe not possible... so, it sounds like that's a popular one. So, thank you so much Kate... much appreciated. We don't have the governing board report from Rita... actually, we have it, so it's linked in the agenda... and thank you Kelly for posting that in there again... and Makyla... so, it's in the agenda, so... but Rita is not here... so, I'm actually going to take her time... don't worry, it'll still be less than my time... I'm going to take her time because I have a few extra things that came up today that I need to announce. So, 1... I only had 2 things that I want to highlight this month... oh, I see a governing board member... woo, woo... this is going to be a fancy meeting... sorry... just got distracted for a second. So, I only have 2 highlights that I wanted to share for this meeting right here... one of them had to do with All Faculty Day... so, that was last month, and that kind of went along with our goals... and I wanted to share a little bit of data that I just got... we have not had a deep dive into the surveys... but I did want to announce at the end of my report, so you're just going to have to wait for it... but at the end of my report, I have the rest of those gift cards to give away, for those that responded to the survey we have some gift cards... and we have some gift cards for those that send in photos... and we have a gift card to someone who joined virtually... so, we have some gift cards to give away... I'll save that for the end. I did have some data about All Faculty Day... and we have to look through the feedback, but one thing I wanted to note is... I asked at the end of the kind of, MC moment whether we wanted to you know look at All Faculty Day in terms of keeping it before the semester started in January, which was tradition before... however, we had that calendar creep come up... so, we were only going to have 2 days to prepare for classes and have All Faculty Day. That didn't make a lot of sense... so, that's why we had it in March... some seem to want to go back to the January...   I think part of it is the... maybe the DFC meetings... part of it was maybe just kind of that hoopla at the very beginning of the semester... that excitement... I'm not sure... and then some appreciated having a little bit of time and going further into the semester... so, we'll take a look at that... one thing that I thought was interesting though, as asked for some of the data regarding the RSVP's... and I just got the data... so, I'm going to like, read off of it real quick... one thing is, I asked to find out, you know... how many people RSVP'ed versus attended... so, we had... and I think I just added this to my report... but we had 105 attending in person... we had 38 attending virtually... and 143 total... so we kind of divided up the adjunct, full-time, librarian, and others... we also had 54 that took advantage of the free head shots... but we had 247 people RSVP... so, I'm a little bit... I don't know... I'm a little bit uncertain at first, when I heard that... I think Kate thought I was going to flip my lid, but I wasn't... but I thought... well, what happened... I understand that people get sick... I understand that things come up, and people didn't... but it really reiterated something to me that, you know, Kate and I talked about it and she said... well, we didn't tell people that if they weren't teaching, they had to attend... you know, that wasn't said anywhere in there... I didn't think that had to be said, because I kind of see that as... well, as professionals it's a contract day, wouldn't we attend... but at the same time, we didn't send that expectation out that says... hey you've got to attend All Faculty Day, it's part of that... whereas, in January, it's kind of part of the contract, and everybody sees each other... so, you know... so, that made me just think a little bit about, you know, who's setting the expectations up for us? Is it the dean in your department that you, you know, communicate with? Because we found it funny that we actually had sign-in sheets at all the sessions, but I said... so what are we doing with these sign-in sheets? And the thought was like... we're just used to signing-in sheets, but I don't know are we supposed to... was it meant to go anywhere... to do anything other than signing-in to say what you attended... so I, just moving forward, I feel like we have to do everything very intentionally. So, what's the purpose of All Faculty Day? We took a look at that... we looked at what can we do to kind of   innovate a little bit, and make it really fun...  we provided lunch but then I also think... well, do we have to look at our systems and processes in place? Do we have to have an overall sign-in sheet   that everybody has to sign in? Do Deans  take accountability for that, or is it... do we treat it like graduation... like, everybody goes to it and everybody knows you have to go to it? But I found that interesting... because I was just pondering that in my brain, like why did we have so few actually attend,   when that many RSVP'ed? So, I just want to put that in your minds... and I also wanted to say that one of the things that... the reason that we went to this in-person, with a virtual component... but a limited component... was that, at the end of last year... and many of you in here probably remember this... but we were starting to have a lot  of conversations with leadership, that were really wanting us to come back more face to face... and we kind of said... well, what's your intention? Do you want us to show up at events? Do you want us to have more office hours? Do you want us to be on campus more   Like, tell us what the intention is... if we're going to change something... and so, that was the intention behind it.... so, moving forward, we just really want the feedback... we'll look at the feedback... and that's what we have for All Faculty Day. The 2nd thing I wanted to bring up was faculty awards conversations... last month I kind of, just put the plug in there, saying we're really pondering what kind of awards are given to faculty, which is kind of interesting... because I just... we just got an email today about the Diversity, Equity, and Inclusion Awards... they're awards given out to those student leaders... the Board meeting this last week had a lot of awards... but it's just interesting that, systematically, we're a college of faculty and teachers, and we don't have any institutional awards, that are given out by our own institution... they're all from outside entities. So, what I'm hoping, is that this next month, before our May meeting... I'm going to get together with the officers and I'm hoping that we create a survey that all of you can just dive deeply into... and I know, we're survey heavy... but at the same time, most of you... everybody here... has probably had a different occupation, where there's been everything from a teacher of the month, to a yearly award... like we want to know... what do we want to give out awards for... just, you know, for something specific or special... do we want to name them... or is it one per  department? So, we want feedback on all of that because what we're hoping, as faculty senate officers, is to institutionalize it and make it systematic next year... so it's not just kind of... the only time you get recognized at the college is if you get awarded by an outside institution... and I know that some of you got like the ITC Council... I know there are awards for the Bellwether... I know we've had different awards talked about, but nothing given by our institution... it's been a big hit and miss if you ask me... and I think that that's what we're going to go for. So, at this point right now, I am done with the 2 things that I wanted to discuss, which was All Faculty Day and faculty awards conversations... so now... dah dah dahdah... [makes drum sound] the drum roll... I'm going to go back to my email and see who was selected... and by the way, those of you selected for the gift cards... thank you so much to PCC foundation for being those that supported these... and for those... we have 3 awards for those that responded to the survey randomly picked out... so, whether they're here or not, they will be sent via PCC mail by Katie Hernandez. So, dah dah dahdah... number 1 goes to Tal Sutton, who I think might be here. Dah dah dah... congratulations Tal... the 2nd one goes to Francisco James Hernandez, who may be here... who knows... and the last one goes to... I might botch this last name... Cori Leonetti... and if I didn't say that right, I apologize... so, those are the 3 that were randomly selected from the survey. We've selected 1 from a virtual attendee, and that is Carolyn Karmikel, if I said that correctly I'll be happy... thank you so much... and those that submitted photos of the event, which maybe I'll be able to pull up and show later are Emily Whittington and Keith Rocci... Emily Whittington and Keith Rocci... so, congratulations... no, you don't get to Price is Right, "come on down"... but you can, you know, do the virtual clap... or anything... who's actually here... is... are any of the member... yeah. Tal... thank you... Tal gave us a "yay" in the chat... Tal's always good for the chat, right... anyone else that's in here right now... okay... well, you can all tell your colleagues, there's an award coming in the mail... I think they were gift cards... thank you Kate Schmidt for your help with that, for All Faculty Day... and that... there goes my time for president's report and BOG report... I will turn it over to Kelly O'Keefe to talk about emeritus nominations, or something like that. ---Kelly O'Keefe: [chuckles] Yeah, this report's going to be very fast... we had 1 person who asked about nominating someone for emeritus... but it was past the due date... and so, we had to have nominations by the end of March, so we could provide them to the Chancellor and the Chancellor could bring those to the ELT for discussion... and we didn't have any in time... so Denise, I know you emailed Dolores and asked if there was a possible extension... did you ever hear back about that? ---Denise Reilly: What I heard was that there were no... that our Chancellor was aware that there were no applications at that time... and that I would be... that she would check  to see if anything had been submitted... so, at this point right now... if it wasn't submitted by today, I think we're past the deadline... I do see a hand up and I don't think Kate's like taking over the time duty for Kelly right now... for some reason... ---Kate Schmidt: No, I hated it. [chuckles] ---Denise Reilly: because she has the wrong... she has the wrong symbol up anyways. Do you have a... do you have a question, Kate, about this? ---Kate Schmidt: I have an opinion... ---Denise Reilly: Yup. ---Kate Schmidt: this... I mean for years that AP has been managed out of my office... there are actually 2 deadlines a year... 1 in April, 1 in November... I don't see any reason if you wanted to get something together by May... that you could say it was before the November deadline... we almost never get things in November... I would just as soon... if you've got somebody to nominate, that we keep that  momentum going... it's not... I don't think it's rigid enough to say... oh, you've missed it in April, so...  because it's not like it's on a particular agenda with the ELT... they review them when they get them... that would be... that would be my advice... and I think it follows policy. A little bit. ---Kelly O'Keefe: Yeah, I believe that's... I believe that's what the information that I, you know, forwarded on to that person... and I think think that person is with us today... so, they should know that, you know... they would... they can go ahead and submit that at any time... and we'll just save it for the next nominations... thank you Kate, so much, for adding that in... Maggie. ---Maggie Golston: Hi everybody. ---Denise Reilly: So, Maggie... for one second... oh that was like a... you're doing an announcement. So, I just wanted to close up what Kate was saying, and mention that I did hear from several people, that they planned to nominate... so, it could be possible... I do think, you know, as far as, I wanted to reiterate that... earlier I said, there aren't any institutional awards... you know, faculty emeritus... you have to kind of spend a long time at the college to get that... if you look at the AP... and in a certain, you know, in a position for a while... so, just mentioning that several years ago we had like 5 people. So, I was surprised not to have those... but if  we're extending it or we can change deadlines to make it more flexible and open to people... I think that's a great idea... okay... so, you are next up Maggie, right... nothing to do with faculty emeritus. ---Maggie Golston: Nothing to do with... no, that will come in many years, I hope... I have happy news, which is... we in the creative writing area of the writing department take co-curricular events extremely seriously... and many of you know our literary and arts magazine, Sandscript, which will have its event May 9th at the Amethyst Room, Downtown Campus... but leading up to that... it's National Poetry Month... and so, we are launching 2 events to celebrate your fellow faculty... the first is this coming Thursday, the 11th... and it's in the Recital Hall,   the smaller space at the CFA at West Campus... starring all 6 of the folks, who are teaching in-person   creative writing classes this semester... that's M Bennett, Joshua Cochran, me, Harmony Hazard, Molly McLoy, and Mariah Young, who happens to also be the Sandscript advisor... and then... and this is really cool... a week from then, on a April 18th... also at 6 pm at Desert Vista Campus, in the community room... Gabriel Palacios, who is... well, he's kind of new to the college... I think he's in his maybe 3rd or 4th year, full-time... his book came out... it's terrific... it's called "A Ten Peso Burial for which Truth I Sign." It's a great book of poems... very... very relevant and regional and teachable. So, not only are you invited with your loved ones, family,  first date, whoever you want... but this is a great opportunity... a couple of opportunities in April...to pop this into announcements and make it extra credit for your students... it's all free... we look forward to seeing you... thanks for your time. ---Denise Reilly: All right... thank you Maggie, our fabulous secretary... so now, we'll go ahead and move on to the adjunct faculty report...   and I did see Sean Mendoza in here. ---Sean Mendoza: Outstanding... hello everyone... so, adjunct faculty... we had an opportunity to visit with Phil Burdick today, to talk about marketing strategies... 238 00:24:51,712 --> 00:24:58,643 it was pretty interesting to hear about the recruitment goals that they have... also student retention... 239 00:24:58,643 --> 00:25:10,927 also I think a lot of us learned today that you are not supposed to say... when referring to Instagram... do not say insta... 240 00:25:10,927 --> 00:25:21,295 it automatically dates you, right... so, just a sort of like, a little... little tidbit there... do not say insta, say Instagram, so... 241 00:25:21,295 --> 00:25:28,520 so, there's that... we learned a couple of things about that... there's also... we talked a little bit about the   242 00:25:28,520 --> 00:25:35,949 College Employee Satisfaction Survey, because we found that there's a good number of... well, there's some adjunct faculty 243 00:25:35,949 --> 00:25:47,329 that looked in their spam messages and they didn't receive that survey... so, I've just been trading emails back and forth, 244 00:25:47,329 --> 00:25:55,883 and it looks like that, if you know anyone who did not receive that survey, send an email out to research@pima.edu... 245 00:25:55,883 --> 00:26:06,502 and then they can look and see what happened... so, just FYI it's about that... also, we talked a little bit about training as well... 246 00:26:06,502 --> 00:26:15,823 and you know... and I admitted to my peers and colleagues that... I mean, I want to attend training, but the thing is that... 247 00:26:15,823 --> 00:26:23,137 those of us who have jobs outside of the college, it can be really tough to attend training during the day... 248 00:26:23,137 --> 00:26:35,718 so, I was really happy to hear that training is going to be offered in some ways for asynchronous training... 249 00:26:35,718 --> 00:26:45,160 so, I'm really excited about that... so this way, those of us who are up at like 2 or 3 in the morning can actually do something other than sleep, right.  250 00:26:45,160 --> 00:26:53,903 So... so, there's that... and let's see, what else... oh, another thing too... we talked about this NINJIO training...   251 00:26:53,903 --> 00:26:59,480 those of us who... I'm sure everybody's  received the training you know in your email... 252 00:26:59,480 --> 00:27:09,867 and there was... and that the training itself is...  they're typically... you know, tied to cyber security 253 00:27:09,867 --> 00:27:18,270 and those... that training... it's really important for us faculty... adjunct faculty and full-time faculty, 254 00:27:18,270 --> 00:27:28,149 to do the training and go through it, primarily because it helps us safeguard student data... 255 00:27:28,149 --> 00:27:41,855 and financial data at the college... and is really tied to the insurance that IT has... and it also... if we as an institution 256 00:27:41,855 --> 00:27:49,381 don't take that training, or take advantage of that training... then we could be out of compliance when it comes to like... 257 00:27:49,381 --> 00:27:56,162 I think it was a Gram–Leach... Grim–Leach act or so... and it's ---David Parker: Its the Gramm–Leach-Bliley act. ---Sean Mendoza: And that could... Yeah, Gramm–Leach-Bliley act, thank you David... and that is... that can be... that can really impact financial aid... the college's ability to provide financial aid to students... and that I think we all agreed that we want to make sure that our students have that ability to receive financial aid... and so, that's one of the things that we talked about today... and ooh... even better yet... I spoke with Isaac... I have it on email... and I said that... and he had said... you know what?  The main thing about the trainings is that you want... um... that yes, you want to watch the video... and then, there is a little assessment at the... a little test at the very end... there's a little test at the very end of the session... and he says... you know what... you don't even have to pass it, just take it...  and then it counts as being... as having taken it... so, how can you say no to that? So, I shared that with the adjunct faculty and I'm sharing it with everyone here... so, please... when you see the vi...   when you see the video, watch the video... it's  only... no more than like 5 minutes... and... no more than 5 minutes and then take the test don't have to pass it... and then you... and then it counts.   So, I think his goal was to try to get  every... try to get... I think as high as like 85%,   I think right now our percentage is below...  less than half... I know it's a very low number... and we want to try to get that up as quick as we can... so, there's that... let's see... also, um... I had an opportunity were... as adjunct faculty were... let's see... we were looking at reviewing the $150   compensation for any cancelled classes... there was a  21-day comment... had a chance to talk about that... so, we'll probably be bringing some of those  thoughts that we had to the AERC... thank you Patrick and Zoe for, uh... for being part of that...  being part of that group. And that's it for me... and certainly, if you want to watch the blow- by-blow... I have the... I see somebody's already on there already... I have a link to the video that we have... and you're welcome to it... if you have any questions just send me an email... be more than happy to chitchat with you... thanks. ---Denise Reilly: Thank you Sean... it looks like we all need to comb through our inbox, and fill out every survey we've gotten in the last few weeks... there's some pretty important ones that have come through, that I haven't... I haven't completed yet either, so... so anyways, to go through that... and yes, the weekly report... I did talk to Isaac as well, and I know that he mentioned, you know, I might... are we sending them too often? You know... I know that after the summer, it's hard when you come back to, you know, the weekly emails that you didn't get to... but I did learn a little bit about juicing jack from one, about apparently... I started getting scared about airports... and using like the... god... yeah... that's how I... yeah... like someone else that didn't want to talk about Instagram... and not using your own like, actually port in there... so, anyways... thought that was interesting. So, it looks like we need to complete those and continue with all the surveys... so, thank you for your feedback and input, I appreciate it... and I did finally get a chance, before we go to our PCCEA report, to look at all the comments on the icebreaker... and it does sound like most people really appreciate conferences... attending conferences, being able to attend conferences, and work with colleagues... so, looks like a lot of people have specific ones they enjoy and the professional development funds to go to those. So, thank you Sean, as usual... and we'll go to our wonderful Makyla Hayes, who's here to talk to us about the PCCEA report.  ---Makyla Hays: Thank you... so, I don't have... I have a ton going on, but not a ton to update at this moment... and you're going to hear a lot about what I've been  working on for the last few weeks later on in the agenda. So, the first thing I wanted to say is that, there was a list of faculty in the April Board packet, so, I did go through the entire posted list, along with our entire post... our entire list of all of our faculty... and if there was anybody that was missing from that list, I sent them an email, and let them know that they were likely left off in error... if they weren't notified by March 1st that they would not be getting a contract, then it was an error... and I heard back from several of those people that they already knew... or that they were  retiring... or that they were already getting it fixed... so, all things are good there... if you were not notified that you were not returning, you shouldn't be finding out by missing your  name on that list... but I did double check.   Other things that we're keeping an eye on is the PimaOnline redesign... and how that affects different areas of the college, because all of the online department heads are going back to their academic divisions... so, we're just keeping an eye on that. The Faculty leadership redesign... I have the links in my report... but it's going to be what we talk about later today, so I will skip that for now... I'm also part of the FACT process... and keeping an eye on the faculty allocation that will come to you... I'm not reporting on it, I'm just letting you know, I've got my eye on it. I am also keeping an eye on the Chancellor's search... I'm on that committee, along with another faculty member of yours... and please respond to the call from the Provost if you're interested being part of the faculty voice for the in-person Chancellor forums... this is going to be really crucial for us all to pay attention to as we know the Chancellor, and whoever's in charge, really does affect the ability of us to all do our work... and the collaboration, it's a top-down thing... so, there is a form that was emailed out... I did attach to the form in my report, that you need to turn in by April 19th... so, we had several discussions with leadership... first of all, I want to thank Teresa, Dolores, Tina, Kate, Jeff Thies... all of the leaders that noticed that we were not going to be able to do these forms  before faculty were off contract... and came to me and said... what are we going to do to get faculty there? We want to compensate them for their time... so, this was not me fighting for compensation for faculty, this was leadership recognizing that we needed to compensate faculty, and I just want to give them credit for that. So, we didn't want it to be just a few people, like one person from each division... and then you think that they're going to be somehow representing your voice... they are going... we would like to have representatives  from each division come and do that, but there's going to be a few at large as well, and those are kind of, going to be randomly selected for who's going to get that compensation... you'll know before you go, whether you're being compensated or not. Whether or not you're being compensated,  please come, watch it online, submit your feedback...   it's really important you have a voice in this, and that faculty are heard. If you have any questions about it, send me an email... you have till April 19th... but that's coming up... that's in like 2 weeks. Budget discussions... we... AERC put out a survey in the fall to all employees by employee group. So, the AERC faculty... Matej, Jen, and I, have been going through discussions with Dave Bea, on what the faculty budget priorities are, and what we might be able to do for that... so, we're hoping to get some updates to you on that soon. I'm also working on strategic plan... and as always, we're looking at shared governance. So, there's a few things on my plate... I'm not doing anything... if you have any projects, I'm flush with time... I'm totally kidding, I have zero time... I'm exhausted... but [laughing] I'm happy to do all of this, because honestly  I feel like we're making a huge difference... and I want you to know that your faculty leaders are doing a lot... I am not the only one doing all these things, this is a "PCCEA is watching" kind of thing... I also, as always, have linked to the AERC Resolution Team tracker... I don't have anything super critical to update you about on that... we're having conversations about budget at the moment, and trying to wrap up a lot of the conversations before the end of the semester. So, yeah... I think that's where I'll leave that... I see a hand from Maggie. ---Maggie Golston: This is just the minute where we take a second and thank you profoundly Makyla, that is... thank PCCEA of course as ever, but I want to just give you a special shout out... I can't believe everything that you accomplish... and I don't think I'm alone in that... so, thank you. ---Makyla Hays: I appreciate that... I do have to say, I have not sent out my email for the week... again, flush with time... don't know why I haven't yet... but I did go to the Board meeting and I decided since it was Employee Recognition Week at the Board meeting, that it would be appropriate to recognize some of the administrators that have made a lot of this work possible... that have come to us, been open to us being involved in those conversations... and so, it was nice to go up and recognize, not small amount of administrators for the work that they've been doing... so... and I ran out of time, where I probably could have thanked more... I had less than 2 seconds left on my 3 minute timer by the time I was finished... so, it's really nice to be able to say that I feel like the the relationships between faculty and administrators has improved greatly this year... so, good things. ---Denise Reilly: Makyla... and that's definitely echoed by our officer team and a lot of the faculty senators in here you can see. I'm wondering, you know, at this point... I know, I've seen you at all the Board meetings and you've got that 3 minutes... I wonder if at some point it would ever be appropriate to have your own time at the meeting rather than having to put in for it just like others have... so anyways, we thank you, and I concur with you it's a big year, not just for the HLC accreditation, but whoever is going to lead the college with a vision... and not just that leader of the college, but you know, all the other changes coming about this year. So, maybe that's why I feel like the feeling tone in this meeting is very subdued maybe... because it just feels like there's a lot going on this year... and there's a lot to be... with eyes being kept on... there's new board members possibly being elected... a new leader of the college possibly some other positions. so with the new faculty leadership... redesign model, the PimaOnline... there's just a lot going on... I think people are kind of processing... on what's going on right now... so, thank you... and I see... oh, I see one of our fabulous Board members is in here... Teresa. ---Theresa Riel: Thank you Denise... that is a great idea, about having Makyla be on one of the 5 minute reports... and I'll bring that up and when... we'll see if that's appropriate... and get that on... thank you. ---Denise Reilly: Thank you for that... I just wondered about that because I've always... [chuckles] there is a lot going on... and like Makyla said, there's... she's not the only one, a lot of the AERC members, PCCEA, faculty senate, are kind of... you know, just keeping their eye on a lot of things... there may not be changes happening right now... but we're kind of just waiting for the next one... so, waiting for things to happen... so, that would... thank you so much for taking that feedback, and seeing where to go with that, if it's possible... so, thank you Makyla. And now we have Dr. Elliot Mead with the Teaching and Learning Center report... and we heard a little bit about that from Kate earlier... and I just wanted to give a thank you, Elliot, for you and your team's hard work in All Faculty Day as well... in putting things together... so, thank you so much... go ahead. ---Elliot Mead: So, yeah... I will drop the report in and do my best to make it brief... we have a couple of things to advertise... the first one is Teaching Strategies Workshop... so, every August... this is our very hands-on practical, "come in and get ready with us before the beginning of the semester" opportunity to get together. We're still soliciting proposals... if you're interested, please... you know, please demonstrate what you're doing in your classrooms... give us your best tools, practices, approaches... we'd love to have you participate. We also... Denise... talking about our faculty awards and accomplishments... this is kind of my segue, right... we also, I want to point out, don't necessarily have a great view of all the amazing awards and accomplishments   that we do from the outside... and I'd love to see  us have a more connected vision of that too.   But in the meantime, we have Faculty Appreciation  Week coming up... so, same as last year, leave your   thanks and gratitude for your colleagues... if you know for example... I've gotten the chance to know,  Amorette Young over the past couple of  semesters a little bit better... and listening to her talk about teaching always warms my heart and invigorates me, and I want to learn more... and so, I might give her a shout out on the Padlet. If you've got an Amorette that you've been learning from, do the same for that person... leave a note of thanks... and then, we'll share that around... once the week actually hits. A couple more updates... Climate Community Day was an amazing success... so, huge kudos go to Maria Pereira and Crystal McKenna for doing the heavy lift, and the vision, and the organizing for that... it was a really amazing event... parts of it are online... especially check out the 2 keynote speakers... there are panels from us folks, and community organizers. And... yeah... so, that's it for the TLC... I of course, also give the AI task force update, and so, the big news is that we've had a lot of really great subcomm... our subcommittees have all come back with their initial rounds of work, and are still... we're still kind of working on compiling all of that information and having our conversations in the task force... but the big opportunity now is to shape our guidelines going forward... and so, we have a couple of listening sessions set up we'd love to have your feedback... we'll have some asynchronous ways to do that as well... but if you can please stop by... and the hours and things are on this document... and we would love to have you and get your feedback on those guidelines. Also, on that document, just as a quick shout out to the amazing Keith Rocci, who compiled some library resources on AI... everything from audio books, as you're driving to work in the morning... to, you know, crash courses. So, please check out those resources, and let us know in the task force if you have any questions. I will add our email to both of those documents... thanks. ---Denise Reilly: Thank you so much Elliot... we appreciate the comprehensive report... and yeah, I think it's great that we're all thinking on the same page about figuring out how to compile and communicate better with any kinds of awards, whether they're from outside institutions or whether we figure out how to honor our own faculty here. So, thank you so much for that... and then we have Jen Madrid here with student affairs report... Jen. ---Jennifer Madrid: Hi, thank you Denise... good afternoon everyone... I'm giving this student affairs update for this month... so I... actually let me put the link to the document in the chat and it's also in the agenda... but, the first thing I wanted to share is that we have registration for Fall opening up on Monday... so, please encourage your students to register early, so they can have the class selection that they want for the Fall. We have a Fall Forward Early Registration Event scheduled for Saturday, April 20th. So, this is very similar to our Super Saturdays... I'm sure you all have heard about the Super Saturday Registration Events where we help students apply... work their way through the enrollment steps... and then get registered for classes. So, that usually happens in peak months around July and August and January... but this time we're hosting an event... it's called Fall Forward... and it's basically just getting students excited early, about early registration for Fall. So again, it's Saturday, April 20th, from 9:00 to 1, at Downtown Campus... and there'll be other areas of the college there as well, like financial aid, registrar, fast track programs, Student Life, first year experience, and so on... so, there's a link to the flyer there as well. The next event we have is our First Generation Students Cultivating Excellencia Family Workshop... so, Vanessa Arellano and I are leading this workshop... and it's in tandem with our Excellencia in Education and First Gen Student Initiatives with the college... so, we'll be hosting a workshop in intended for both students and their families... whether that be a parent or any other support system that they have... that they would like to bring to the campus... and that will be hosted at Desert Vista Campus on Saturday, April 27th, from 10 to 12... and the goal of that workshop is to help students navigate college as a first generation student... providing them with resources, sense of belonging, and giving them an opportunity to share their experiences 423 00:47:27,306 --> 00:47:37,634 and their testimonials about, just navigating college... as being the first in their family... and we like to tie culture... that cultural aspect into the workshop... so, that's why we want to invite families and their support system... so, we can also give the support systems the tools of how they can support their college student as they navigate college. So, more information will come on that... we don't have the flyer ready just yet, but it will be available in PimaEngage soon. And then, we'd also like to encourage you to encourage students to meet with their program advisor... so please encourage students to go into PimaConnect and set up appointments with their program advisor, so they can get early advising for the Fall semester... the closer we get to peak, the harder it is to get on an advisor's calendar, because we're helping so many students... so, the earlier the better for students... so, there's a link to the academic advising web page as well. On the side of student engagement... all of our student engagement activities... so, anything that falls under Student Life... or anything else at the college... even, you know, the areas that you all work in... is hosted in PimaEngage... so, I encourage you all to please go to PimaEngage, so you can be updated on what's going on at the college... these are some of the events that are happening, coming up... so, Leading Authenticity... that was actually yesterday... it was a Public Allies Workshop... we have our First Year Experience Money Matters program on April 11th... and that is in the evening online, so that's part of our First Year Experience Program... that's one of the pillars of that program. And then, we have Popcorn With the Program, it is also part of our First Year Experience Program, and that's at West Campus on April 24th, from 11 to 1... and that emphasis will be on our Health Care Program this time around.   And then, I wanted to just remind all that our Student Life Center hours are Monday through Thursday from 10 to 3, and Fridays we are closed...and we have a couple of Student Life updates... we have a search that will be beginning for  a Student Life coordinator for West Campus... our Student Life supervisor is currently in an acting  position in another department of the college, so if you have any Student Life needs that you need  to speak with a supervisor, please reach out to Valerie Vidal King, or me, or Suzanne Desjardin... and I put that information on the document... so, thank you. ---Denise Reilly: Thank you Jen, that's much appreciated...  there's lots going on over there. I wondered if, maybe either in the future or just... are you able to share? Just so we know, kind of like, the growth of, you know, do you have a lot of programming coming up... how many students attended each event, like after they occur? Is that posted anywhere on the website... or is that something that's shared somewhere, where it's like... hey, we had 50 some students attend this one or... just so we can get some data on which campuses are more popular, for events things like that... time of day. ---Jennifer Madrid: We don't necessarily post that information on the website...  I mean, we do have that information within our PimaEngage system. so if you have any questions about a particular event, we can certainly share that? we do have... we are working on data collection and seeing what we can do with getting, you know... tracking students more closely, that attend either First Year Experience or Student Life programming, so that we can track their persistence and retention... and even their graduation and transfer rates, through the college, so we can see what those efforts are... and then, you know, the results of those efforts... and see how... whether it's a co-curricular event, or any kind of college engagement, is helping students... because, we know, you know... the more engaged students are on college... on the college campus, the better they do in the classroom. So... so, we do have some preliminary data, but we are working on that with STAR. ---Denise Reilly: That would be great... yeah...maybe in the future when we talk about some of the events, if you share it like any information from past events, would be helpful... and I did notice in the chat thank you U Morgan for bringing that up I saw that email as well about the new system with tuition payments or the new drop system I know that affects a lot of us inadvertently when you're in a class and a student says they got dropped for nonpayment, I'm not sure... those are going back to older days for me but when they got dropped for non-payment... and then they asked to be added back into classes. So, thank you for sharing that in the chat... okay, I think we're doing... I tried to put a cushion in for time today, because, we had so many events in... or things in the business section that are kind of important, that I wasn't sure how long they would take... I really, really wasn't... so, I think we're doing okay here. So, we're going to move on to the business section of  our meeting... and this is... every single one of these items   has time for Q&A... so, if you have a question  you can put it in the chat I have Kelly and Maggie,   that are helping out as well... by looking at some  of the questions in the chat or you can also raise your hand if you have a question... so, we're going to start with Dr. Morgan Phillips... who's going to talk to us about a specific BP... take it away Morgan. ---Morgan Phillips: Thank you so much Denise... it's good to be here with everyone on this Friday... I just wanted to speak with you a brief moment about, what currently is our BP 322, which is "selected admissions, limited enrollment." This BP, you will see in one of your stacks of future BPS coming along... it will be listed in that as a delete for the BP...   that BP... the material that's in it, was incorporated  in BP 3.10, which was approved back in February...   and so, it's a repeat of that information... just sharing... Pima Community College is an open enrollment institution we want to be able to get students into the programs that they're interested in entering... and so, we're always striving to meet that student need... there are some cases where creditor requirements, capacity for the program... because we don't have space... instructors... number of slots... that we do have, to limit enrollment in programs... but we want to keep that to a minimum... and that's really all the BP is talking about... and the information that has been in BP 3.10. So, when you see that come up, please do not think that... oh well, Pima is not going to be following requirements for our creditors, or anything like that... it's just that that's shifted and included in BP 3.10 now, at this point. I would like to also mention that we're trying to find a better way to code students for these programs, where the students have to complete some conditions to enter the program... we have been putting different program codes on the students... and that's been causing us problems with our financial aid processing... and so, we will be shifting from program codes to indicate students have completed conditions to enroll in the program courses... to using a student cohort code on the students. I've been meeting with the different areas of the college that have these programs that are impacted... and working with them on identifying the codes that need to change... and we're going to be moving forward with that starting in the Fall, so students would not have these kind of fake program codes on them... they would have the cohort codes instead, to identify that they've completed their requirements and they're okay to register for courses... so, that's ongoing... that's not really the BP level but that's down   in the front lines, where we're actually doing  the work with the students to get things done. ---Denise Reilly: So, Morgan... I have a question... and then, we'll go to Matej in the chat. so, what it sounds like... and for those... several people in here probably teach... where those codes are embedded, you know, when a student applies, they might select Liberal Arts Nursing Intent... or Radtech Intent... because they have to do preparatory course work in order to meet that... so, are you saying those initial codes are going away? Or are you saying there's going to be Liberal Arts Nursing Intent, and then once they're part of a cohort, it becomes Liberal Arts Preparatory Coursework completed... like, are you adding a code... or are you taking the other one away? ---Morgan Phillips: So, when the student registers, there's a few programs that will still look the way they currently do... you pick one of those, which is Nursing, because we don't have a good way right now to deal with those preparatory courses... and the nursing department is working on a certificate program the students can be coded to, that would include those preparatory courses... and so, rather than the student going into an AA, they would go into a Health Careers Preparedness Certificate... and then, they would go into the Nursing program, after meeting the application requirements for the Nursing program... that's in the process of being approved and set up... and so, there'll be a little lag for that one. For the other student... for instance, if I'm going into EMT as an example... whenever I fill out my application, I would just say I'm interested in the EMT program... the student would have the EMT interest code placed on them... they would get information that says... to sign up for the EMT 100 class, you need to have completed a first aid class... you need to have this background check done... you need to have... and they have a list of things that make them   eligible to enroll in the course... at the point they  show up and say... okay, I've got my list done. Then they're given the cohort code, which allows them to now enroll in the EMT 100 course. And so, it's not as much the course requirements, as it  is the outside requirements that are impacting these.  Veterinary... I think I saw our Vet Tech person in here... hey, Karla. Veterinary is doing kind of the same thing we talked about with nursing... so, they have a certificate program they're getting set up for students, that they can go in the certificate program and then when they complete the certificate program, then they can try and go into the Vet Tech program after that for the degree. ---Denise Reilly: Okay, thank you... Matej, did you want to ask your question that's in the chat? ---Matej Boguszak: Sure, thank you Morgan... I don't see the sort of, main spirit of 3.22 captured in 310... I put in the chat what 310 says... 3.22 talks about some programs establishing a selection process or selection criteria, when external factors like accreditation sort of... put some limits on this. ---Morgan Phillips: Okay... so, the 310 that you put in the chat where it says external agency requirements... that's the same thing the student preparedness piece is like the nursing classes that we were talking about... so, if the students haven't completed their prerequisite courses, then those students enrollment in that program could be limited, according to what it says in 310, which was the intent of what we were trying to write in 322. ---Matej Boguszak: Okay... so, it just seems a little bit more general... like any program could just establish some some selection criteria. 310 talks about us being open admissions, right... and then 3.22 says that only, you know, some programs, when it's sort of required from the outside that classes only be a certain size... and we can only offer so many classes based on that... that those programs can establish some selection process? ---Morgan Phillips: So, this is all stuff that already happened, Matej, so if we have programs for instance at West Campus where we have construction that's going on... if for some reason, a program decided that, because of our limit classroom space, we can only have 20 students start the program this semester... then that program is limiting enrollment in some particular way. In a lot of cases, the enrollment limitation is really based upon whichever student pushes the button first to be able to get in the class before they  fill up... Welding has always run that way recently. If you want to sign up for welding classes, the  way you get in the program is... you make sure,   when registration turns off, you're ready at 12:01 a.m. to push the button. Aviation is a little more structured... so, they have the advisor meeting with the students, so they know okay here's the ones   that are coming in and they kind of do like  a little micro wait list... it's not as bad in   Aviation now, as it has been in the past... because  the size increase in the facility allows them   to work through the students much quicker... so, the students usually are able to get into those 5 week sequence courses, started within 2 or 3 months, from the point they're interested in the program.   Our thing with the BP, which is general... I mean,  it is a Board policy is supposed to be giving us   direction that... we should not be creating programs with the intent of limiting students coming in to the program... because well, we want this to be a special program... only special students can get into the programs. If there is some reason that we have to have that lower level of enrollment... those reasons should be something external to us just deciding we're going to limit enrollment for the program. So, it would be a violation of the spirit of the BP, if I were to decide... oh well, I'm just going to make my program small because I want to make it small... that's not something that would be allowed. ---Matej Boguszak: All right... thank you so much... just wanted to kind of point out some of the difference. ---Morgan Phillips: Thanks for the questions Matej. ---Denise Reilly: Thank you Dr. Philips... I did want to... I thought... I was under the impression that maybe moving forward, that administration was going to take a hard look... and I've heard this through several board meetings... maybe look at some of these programs that are limited enrollment and selective admissions... I was under the impression that maybe some other things could be changing in the future with that. I could be wrong... but I was under the impression that this I wasn't just a BP, but it was going to be... taking a look at our processes because some of our programs... it's a long wait to get in... and some of them, it's just like you said welding... you have to get in right away. I was under the impression that when we were talking  about this that moving forward some administrators   were going to be in charge of looking at some of those programs... and figuring out, you know, moving forward, what to do about those... but maybe I'm... I could be wrong. ---Morgan Phillips: So, part of that, Denise, relates back to the... like the Vet Tech program... the Nursing program that we're talking about, that we're still... ---Denise Reilly: Sure. ---Morgan Phillips: we need to devise ways to deal with the students getting into those programs... that's not completed at this point, that's still a work in progress. Some of the other programs... Alite Health programs particularly... they have increased the number of available positions into the programs... and they actually are moving the students into the programs at a much greater rate now... and they're shifting them to be more EMT-like, as opposed to nursing-like... so, if you're going into the MLT program... or if you're going into some of the other programs...  they now have the ability for the students to complete   the prerequisite... whatever it is... stuff... and  at the point they complete that, then they have an   appointment where they can get put right into the program courses and get started... ---Denise Reilly: Okay. ---Morgan Phillips: so, those things have improved and are better. ---Denise Reilly: No... I just wanted to make sure that on the radar in the future, we just be continuing to take a look at some of those programs, as sometimes it could be a deterrent from the student attending... but that's for another time or the future. So, thank you so much for your time on that, and we're moving forward to the next item on the business section... we gave a little extra time by the way, I told Tal... with that question... so, we asked Dr. Conover... Aubrey Conover... there's a lot of things going on at the different  campuses... sometimes one of the things that, you know, even Elliot brought it up with faculty awards... but, it's oftentimes... you might be on a list serve with different campuses... I know I'm on the Northwest Campus, because I've taught there for a long time... and downtown,,, but I don't know what happens  at other ones, unless it's announced... and I know West Campus has a lot of things going on... so, just a brief, you know, update on what's going on... other than the Campus closing that we kind of know about... but what's going on with Campus updates? So, I asked Aubrey... or we asked Aubrey, if he could come in and share a little bit about what's going on overall, as you are, I believe, the position... you oversee the Campus Presidents... am I right on that title there, Aubrey? ---Aubrey Conover: Yeah, I mean... so, my role is to kind of coordinate the efforts of all the CVP's on the different Campuses... and thanks so much for the time... just to follow up... one of the things about nursing... when our J&H buildings are online starting in the spring... our capacity for all our health sciences programs will be significantly increased... and that's going to be a very positive things for our students. So, let's see... I'm just going to throw this up in the chat... I asked the CVP's just to put together some notes on different things that are happening on the different Campuses... as you'll see, it's quite a range... I mean, it's a real testament to our students, to our staff, to our faculty... all the different programs that are going  on... especially as we get towards the end of spring... you know, I would encourage everybody... I know everyone's busy... but the amazing things that are going on, is just wonderful... and if you can support... whether it be a student athlete out on the fields, who are doing incredible out there right now... our arts program, their performances that are going on... student life is constantly putting on things in the cafeterias and in different areas. Please, please try and attend and support them... because they are doing amazing things.  So, that list that I just put in there, kind of captures a myriad of things... PimaEngage is a great way to kind of have a more comprehensive list of all the different pieces... when you go on there you can either search by campus... or by different topics... that's kind of a nice summary...   because Denise, as you said, like, if you're not on a certain Campus list serve, you might not know about something going on. I don't know if everyone wants to know about everything going on on every campus... if that would be too overwhelming or if that would be positive... you know, it's something we could think about sharing out more fully... because there are so many things going on. The other side of that list that I just shared, is the joy of construction... what I said to the staff earlier today, is that there's one constant at Pima, it's construction. So, we have lots of moving pieces going on... some are moving towards completion... Downtown Campus has a lot of stuff moving towards completion... but of course more stuff coming online. Desert Vista is pretty close, with their work with the new hospitality area... West Campus as you mentioned... we are somewhat close to one of our longest projects ever with the F building... and J&H with Health Sciences should be ready for the spring... a big shout out to all the faculty and staff, who have been so flexible with us closing the West Campus this Summer... we really appreciate it... we are almost done with a Google sheet that has all the different departments, and where their  people are going... we'll make that accessible to PimaAll... so, if you're looking for somebody from West Campus, and you're like... where are they relocated for that month? It'll be on there, along with their contact information... so, hopefully that will mitigate some of the challenges, if you're trying to get a hold of somebody at West that's not available... and the only other piece I'd say about that closure is... if you either work at West, or you need something for West... it's not going to be impossible to get... we just ask that you call 2700 and have someone meet you at the front and escort you. It is not because we're thinking you're going to do something evil on Campus, but we don't want you to trip and fall... and no one'll be there to see you trip and fall... and not have AC, and all those other wonderful things. So, it's really for everyone's safety more than anything.... and... but the campus will be pretty much completely closed, during that time... but we have a few events we're supporting out of the CFA... and a few practices out, with our athletes in the FSS building but I'll be about it... so, I don't know if folks have questions in general that I can answer... I know at least Nina's on... I can't see everyone... so, we do have a couple other CVP's that can answer questions for specific Campuses. ---Denise Reilly: I want to say thank you Dr Conover, for that information... I know that many of us heard about the West Campus closure, either because we were teaching classes... or maybe saw the announcement for this Summer... but I guess my question was... I was hoping to find out a little bit more... if there's any knowledge to be known... but I was hoping to find out, kind of, more globally... like, last year there were conversations about certain programs being potentially moved to East... but I don't know... or expanding at Downtown Campus... the hotels... I don't know I'm just curious... like, this has been a year since a lot of the conversations were about space and movement... and maybe District Office offices coming... and we... I really haven't heard anything... I don't know if there's been something I'm missing... but, are you able to speak to any of those larger program shifts... or you know, like, if there were Town Halls over at East Campus... and I have... I don't know what's happened, since... it's kind of just dropped off, I feel like... so... ---Aubrey Conover: Absolutely. ---Denise Reilly: anything like that. ---Aubrey Conover: Yeah... we have... interesting discussions... we have like, global conversations going on... and then we have kind of area conversations... and they definitely impact each other. So, any of you who saw the Board meeting last week, heard a little bit more about the Drachman properties... and kind of, the direction we're going there... to get information from outside industry, to see if we have any partners out there, that would like to work with that property... so, we'll know a little bit more in the next couple months... East Campus... Jay's been working with Amanda and others, to look at East Campus specifically... to look at PS-CSI... to look at what footprint they need to be successful... and how that would impact the East Campus... so, that work group is continuing their conversations... I believe their time frame, it is to be done, with a report that they can share with the Board in the next, I think, about 60 days... so, they're coming close to that... so, that's been happening. District Office... so, I know a lot of administrators at District Office are looking at their current uses of space and seeing if their footprint at District Office makes sense... one of the nice things at West in particular, and Desert Vista a little bit as well... once our construction is done, we're going to have some some opportunities... you know, we're going to have some opportunities at West to examine space and to see what we might be able to integrate, either from the District Office or we have different areas that are developing different things... we've talked about creative writing... we've talked about teaching and learning centers... different areas that... if we can consolidate them, there might be opportunities to bridge off the work that each other are doing... so, those conversations are going to continue... the nice thing is we have a little bit of time, because we won't have any movement into J&H at West until this coming Spring... so, about a year from now. but it's important to plan ahead... because, you know, moving of people and construction as we all know... even if it's modest, takes quite a while... so, those conversations  are definitely ongoing... Maggie... I see your hand up. ---Maggie Golston: Yeah, Aubrey... I just was following up... do we have... we have an anticipated date of Spring 25 for H, D, J at West... is there an anticipated... I know, th is is your favorite... is there an anticipated date for the F building? ---Aubrey Conover: Aga eee... ---Maggie Golston: A new... a new building ---Aubrey Conover: For those of you who don't know the joy of our F building is officially over 2 years past the initial completion date. We have run into massive, massive challenges with the outside contractor... I really appreciate legal's work and our facility's work... trying to guide us through what has been a very, very difficult situation. I... my best guess that I can give you is, I believe that we are going to try and wrap things up with them in the next couple months... we're kind of at a point where we might have to just rip off the bandaid and move forward. We've... that has not been decided yet, and we're  going have to see kind of where those conversations are... ---Maggie Golston: but what does that mean, Aubrey... rip off the band aid... like, ---Aubrey Conover: it means... ---Maggie Golston: cut off the rope. ---Aubrey Conover: accept... [chuckles] accept the buildings as are... and deal with... ---Maggie Golston: Hah. ---Aubrey Conover: deal with the... the... the work that wasn't up to the standard that we would have liked. ---Maggie Golston: Mm hmm. ---Aubrey Conover: And our teams will do their best to work through that and adjust things as necessary... we're still working with our legal... and the contractor... and trying to get as many of them taken care of as possible... but you know, every semester we don't have online, means that it's more and more challenging to offer those classes... so. ---Maggie Golston: So, it's not going to be Fall... we don't have any classes scheduled in there for Fall? ---Aubrey Conover: I think we are still hopeful that it is a possibility for Fall... but in order to make that happen, and again, these would be science classes... but, what it would do for some of the other classes   is that it would free up space in other locations... ---Maggie Golston: Right. ---Aubrey Conover: for Gen Ed and everybody else... so... ---Maggie Golston: That's, I guess... I guess... my question... not to put too fine a point on it... but if F should open miraculously... let's be positive today. ---Aubrey Conover: absolutely. ---Maggie Golston: If... if F should open, will those science classes be relocated for Fall? Because I am in the minority that thinks we're going to get a spike in enrollment this Fall, that we're not expecting... and we're going to need classrooms. So, as a department head, I'm kind of looking out and going... when it happens... or if it happens... that we get hit hard by Fallout from people not being able to get classes at U of A... in like math and writing and stuff. Will that be a possibility? ---Aubrey Conover: The quick answer, yes... so, I'll do a quick domino... so, F gets done... Sciences move in there... we free up space in our K building... Physics probably moves from our modulars to K... so, the Science staff are more centrally located and can support each other. ---Maggie Golston: Mm hmm. ---Aubrey Conover: That opens up the modular building classrooms, which are really quite nice for a multitude of things... so, yeah... ---Maggie Golston: That's awesome... ---Aubrey Conover: and now the second... what's that? Yeah... so, I'm still very hopeful that that happens for the Fall... and then yes... for J&H, the contractor is required by contract, and it costs them a lot of finances if they don't... to be done basically, the last week in October, first week in November... giving us about 2 months for our Health Sciences folks to move in there. Now, getting D to a place, after we move all Nursing and everyone out, is going to take a little work... so, it's going to be dominoes... but I think we are hopefully going to quickly see more space available for classes. ---Denise Reilly: So, Aubrey... and I'll throw this out there right now... we're out of time... so, I'm going to throw this out there that hopefully, since you oversee the Campuses, and we kind of, as we mentioned, get bits in pieces... but then, kind of, some information drops off... I'm hoping that maybe once a semester we can invite you to these meetings, and maybe, kind of, hear that... what you just mentioned... the global update about what's happening... rather than having to find it out through bits and pieces... or through hearsay... so, thank you for that. ---Aubrey Conover: Absolutely. ---Denise Reilly: On to our next... appreciate it... much appreciated, Aubrey... and our next agenda item that we're looking at... sorry, I'm flipping pages here, now... we have faculty qualifications with Maggie and Kate. ---Maggie Golston: I guess I'm back... [chuckles] hi, everybody... this is your... I believe this is an update to our last conversation... and so, just taking you through... this is a policy, 3.0101, that needed an update for several reasons... not least of which, is the fact that our accreditor HLC, changed policy on faculty qualifications... and in a good way... it's a... it's... we now have additional options that we didn't have... we are setting... we are rewriting the policy to reflect those changes... and we're really sensitive about the fact that this is a faculty driven process... faculty has participated in all of the meetings here... there are 4 faculty, I think, maybe 5... Matej, Holly Houck, myself, Alexandra Armstrong, and Jason Bowersock, who have... who have looked at this... we're thinking about... could we... initially we were thinking about could a broad policy set a minimum for all divisions? And this was really hard for me to get my head around... so, I don't blame you if it was... if it's hard for you...   because I was thinking like, a specific set, rather than a broad policy... and so, I was like... well, what are we gonna say? I'm like, you know... have a high school diploma, I don't know... once we broadened it out... and Kate had devised a Visionary... a statement... and here it is... she... did I... I skipped... sorry, we can go back in a sec... that anyone teaching for Pima will possess profound content language relevant to the classes they teach... and so, that's the way each DFC interprets... or each discipline interprets profound content knowledge... will help to determine how they use these new guidelines that come to us from our accreditor. Do you want to move back... or oh, no here we go... so basically, we... I'm confused, but okay... our current... the current way we're thinking about this is... we are keeping our standard method on the table... and it will still be the primary, and in some cases the only way, we qualify faculty... particularly if those guidelines are informed by external accreditation or articulation to University level study or whatever, right... if we have SUN classes right we can't radically change them, because that will... you get it. So, we have 3 new... or I mean, some people are already doing them, but there are the 3 alternate methods... and the first is kind of my favorite, because it's a democratizing move by our accreditor. In the University system, many, many people teach in their subject area, who do not have a master's degree, right... because they're currently, GAT's is what they're called at UofA... but they're currently acquiring that master's degree... and they've only been available to work at their home  institution... but if people can show good progress   toward academic credentials... and we already have a system for dual enrollment people to do this, with regular check-ins, etc... grad students, who are not currently employed or funded, or who are looking for more work, can be certified at Pima... so, that's going to help, I think, quite a bit... because we are a couple of miles, no matter which campus you're on... from an R1 Flagship research institution, right. Another is, of course, equivalent experience... totally depends on what discipline you're in... whether, and how much, you can honor... and how much... how much experience... which related fields, etc... that's something that as a body each DFC will determine. And the other... wait this is... why is this an alternative method... I'm a little confused by the verbiage on this slide... but suddenly out of nowhere. ---Kate Schmidt: But this is the one where, if you have a master's degree, it's... it has been... ---Maggie Golston: but you have credits... Oh, this is the unrelated undergraduate field... am I right? ---Kate Schmidt: It's a... you have to have a reasonable amount of coursework, but that's now really up to the division. Again, we're going to leave the 18 credits the way we have in our standard method of qualification... but the... and it is... it's not phrased well on this slide, but the idea is that that's sort of a third alternative method toward qualification. ---Maggie Golston: Right... and those of you who have worked with qualifications before... I mean, know that one of... like that, that you can also,   set what... how you determine related fields... so, if you're looking to... and you've always been able to do that... but this highlights that... you can increase the related field a related degree for example you accept for certification... and that will also broaden your faculty pool. Is that all. ---Kate Schmidt: So, Maggie we we got off track a little bit. I don't know if we want to just make sure... you were... I don't think I was on the right... on the right slide... ---Maggie Golston: Yeah... okay... okay... ---Kate Schmidt: you were talking about faculty... you know the real involvement of faculty in this process. ---Maggie Golston: Yes... so, we did send out the survey... thank you, very much, for filling out a survey. if you are one of these 177 responses, there's the demographics of who filled them out... and in the percentile, like, if you are both a full-time faculty and a discipline coordinator, you're counted twice to the percentage. And what we heard is... make sure you are allowing for that profound knowledge... by really thinking about, who are the most qualified faculty we can hire? There was a lot of feedback from people in various disciplines, that this  really does need to be discipline specific... and we've been really aware of that... we expanded the number of disciplines represented in the committee for that reason... to get... and it was always important to have Workforce program, feedback, and participation... as well as transfer, which we did... and the last point that we got feedback on, which of course, this is the weirdnesss  of kind of our situation this month... is that, they are... they're dominoes, but they're not set up to exactly fall in order... So, you know, in the existing leadership model, we don't have a lot of time... well, you know, but we're changing the leadership model and that may change how much time we have... one hopes... but the... I think, you know, just to stress that... that this may not change a thing for you... but it may allow you a much easier time finding colleagues... finding part-time colleagues... and I think for the most part, that's a good thing, right? I don't want to to do a huge overload myself, I can't handle it... [chuckles] so, that's the good news. Let's see... the committee is a... you know you can see the names of folks on the committee... we also had really useful collaboration from Rosa Valenzuela, who is our wonderful representative from faculty qualifications... and she... faculty quals will continue to hold the larger document that is discipline specific... and to manage that, we will continue to update every 3 years... or as necessary... remember you can update on a Tuesday, because you need to... but every 3 years you will, by... you know... by design, review. Is there anything else Kate? Because we're down to like about 45 seconds. ---Kate Schmidt: I think that's it... we... there was the overview... the next steps are the draft policy... we'll go through the legal review... and then to the 21-day comment... we're really trying to push the timeline, so that the 21 Day comment overlaps with the May meeting... so, that you look at it again then... and then have the opportunity for official com... you know, the official comment, through the 21-day process. And I think that's it... it was a really great group, you know, we struggled for months and are really proud of where we are right now. So, thank you to everybody on that group... and especially those here on the call. ---Denise Reilly: Thank you so much Maggie and Kate for that...  and at this point I heard the the key word legal... and I've seen someone here representing legal... Jeff has been in here the the whole time, just waiting for this moment of the long list of AP's  and BP's... so, if we have any questions for this part, we've allotted 10 to 15 minutes... also, Dr Morgan Phillips offered to answer a few of these, in case that we have any specific questions about  them... so, at this point right now, we have got this list... I've kind of just attached them all... I know, we can go on the website for them, because I got zip files of all these... and it was... hey, take a look at them because of them are just minor updates... so, at this point I'll kind of open it up and say... Jeff or Morgan would you like to say anything first? I know you're not going to do a thorough like, review of each one, that would take too long... but maybe ones... highlighted ones, for us to note or point out to us. ---Jeff Silvyn: Well thank you... I didn't really have a presentation prepared... I just thought if people had questions,  and said Morgan was nice enough to offer to help me for the academic ones where he probably has   better information than I do... I guess the one thing I'll say... well, one... thanks everybody for bearing with... everyone who's been involved in this, to get through all this... the good news is, there's another batch... so, these are mostly minor updates, or no updates... there's another batch you will see for your May meeting... and the good news is... after that base... batch, we're pretty much done... there's only going to be a handful left. So, the good news is.. when the academic semester is over there won't be a whole lot of these waiting for you when you come back... there might be a handful, but basically we're through them, as we were hoping to be able to do. There are, I mean... there are some new ones in the academic area... those mostly relate to student athletes... so, I don't know... they really have to do with more about standards and rules for the athletic department. So, I don't know how much interest that is for this group,  but that's probably the... the ones that in the academic area, that are the... they're new... the other one that does have some significant change into it is... there's one about credit hour definition, which... a work group came up with, to try and make sure we had enough parameters around it to make sure that everyone understood what we meant by a credit hour in a variety of settings, whether it's in a more traditional academic setting... workforce, etc. ---Denise Reilly: Yes, I'm working my way through sending the zip file of these to everybody... it's not my file, I don't own it... so, I'm sending it out as a... everybody needs to have access to this... but go on. ---Jeff Silvyn: and I... and the the other thing would be... if someone hasn't had a chance to look at all of them... or you have, but you know... over the weekend... or in the next weeks or so... you think of something... please don't hesitate to send an email question, I'm happy to address it... and I can share it back with Denise and the other faculty senate leaders... if they want to then be able to turn around and share that information with the larger group. ---Denise Reilly: Okay... I believe I gave the officers edit access to this... and I'm just working my way through. I don't... can I post a... go ahead Matej... like can I put a zip file in the chat? ---Matej Boguszak: Hi... I have a number of questions... and thank you so much Jeff, and everybody else who worked on these, that must have been quite the... quite the project... I believe... were there... there were 2 zip files... one with the minor changes... and then, another one that has more substantial changes or new policies... is that right? [nods his head] Okay. ---Jeff Silvyn: Right... so, that's right... so, the one you're thinking of... the one that... yes, there's one that has newer policies... most of those are either athletics or IT related. ---Matej Boguszak: Uh huh. ---Denise Reilly: And by the way... you can keep going Matej... I just wanted to let you know, I gave all faculty senate access to the zip file... so, everybody should be able to open them... I'm sorry, go ahead. ---Matej Boguszak: Thank you... on AP 9.0110... section... this is, I think that the... how the college handles data... section 2.1, 2.3... when a business need arises, the college may share information with service providers acting on the college's behalf to conduct outreach, development, advertising, yada, yada. Could you give us an example when there would be a business need, where the college needs to share inform... employee information for advertising? ---Jeff Silvyn: So... so, this could be it could be for student related services... it might be for employee related services... so, I guess a couple examples come to mind, possibly... so, on the student side, you know, like we have a 24-hour call line, that students can ask for information... so, it might be something like that... or maybe we have a service... we don't... but just, possibly... we might have a service maybe, that helps students with financial aid questions, that's outside of the regular college staff... and maybe it's something comparable for employees... so for example, maybe we would have a service that would be available on extended hours to answer employee questions about a particular health benefit... or access to some service. So, there might be situations where... to augment the services of the college, we might hire a vendor to do that and then the other piece that will go along with this would be, making sure that in those agreements we have the appropriate standards for the contractors to meet, to make sure the information is secure... and it's not being, you know... so, it's stored in a secure way... and that they're making guarantees about it not being shared beyond the people who have a need to know in order to provide the service. ---Matej Boguszak: Yeah... thank you... and it does say that about protecting the confidentiality of data. It seems to be a little bit general... just, for any business needs, you know, we could share this data... would there be a possibility for employees to maybe, sort of, indicate an opt-out or opt-in... particularly if it's marketing? ---Jeff Silvyn: So, I don't... I mean, if the concern is, that the college is going to make employee or student information available for some kind of large commercial marketing or  something... that is not... that's not going to happen... we're quite protective of our email lists and everything else, so that that doesn't happen. This would be really in situations where the college is outsourcing some kind of service... because maybe we don't have the internal expertise or we just don't have enough employees to handle that function... and so we're going to hire a vendor to help us out with that service. I mean, in some respects, like our health benefits are a great example, right... so, you can... so like I have the... I'm in the Blue Cross/Blue Shield plan... I have 24/7 access to nurses and different kinds of services, right... it's not something we can provide internally at the college, so we contract with Blue Cross/Blue Shield to provide all these health related support services... they may need access to employee information in order to verify that someone's eligible for the service... and then, to provide some of the information. So, like that's probably the biggest example that comes to mind... so, not for marketing purposes, but it's really a way for the college to leverage additional resources, so that the college can provide services through those vendors to employees or students depending on the situation... so, that's what it's... we're we're not selling lists so that some vendor can try and sell you something. ---Matej Boguszak: Yeah... and I wouldn't think so, right... it's just the way it's written, it seems like one could. ---Jeff Silvyn: It, it's a business necessity of the college... ---Matej Boguszak: Got it. ---Jeff Silvyn: if that if that helps... a way to think about it. ---Denise Reilly: Jeff, I guess the question is, who makes that... because I think that's a good point... that Matej brings up... but like who makes the decision?  I understand completely... Blue Cross/Blue Shield it's one of our major... you know, it's the health care that's being utilized... but just, who makes the decision at the college, about whether it's a necessity for this other entity to have this information... other than that example? ---Jeff Silvyn: Well, so typically, I... the situation that I could think of is... some unit at the college is charged with providing a certain service. And in trying to figure out how to do it, it they might reach the decision, you know, we don't have either the expertise or enough staff to handle this function... or maybe  it's a service that's so important it needs to be available outside of regular business hours, so we're not going to have staff available... and then, that unit would decide... okay, so in order to do that, we should hire a vendor to do it... we'd go through a vendor selection process... make sure the agreement had appropriate protections in it, and the vendor would be hired to provide the service. ---Denise Reilly: I understand that... I guess I was saying, who at the college is the decision maker of who the outside entity is approved or not? Is it from a different department? The lead of that department. ---Jeff Silvyn: Well, that's what I'm saying... it kinda... it kind of depends... It depends on what... it depends on what it is, right... but it's going to be someone in the leadership of the unit that's responsible for providing that particular service. ---Denise Reilly: Thank you... I saw David's hand up, and Matej's is still up... I'm thinking he's going again, or David... David go ahead. ---David Parker: If I can add... purpose for this is compliance with federal regulation and we're defining the permissible uses. So, by putting it in there, it doesn't mean we do it... it means that it is one of the things that we could use data for. In any... any agreement that includes what we think of as PII, Personally Identifiable Information... employees, students, constituents... anything of that... we always do third-party assessments... and then we also put in very tight controls and constraints. So, it's reviewed, not just at one place... it's reviewed at many places, before that would be approved. And then, that's an ongoing process to make sure that it stays in place... and then, if there ever was a breach... let's say there's a breach of them... like the Move-it breach that occurred... we didn't contract with Move-it, but the National  Clearing House... Student Clearing House did... and then, 3 of our... 3 of our voluntary retirement plan vendors also used it... and so, there were notifications that went out to everybody in providing services and watching. All of that's built into it, so it's not just who can use it, but it's whatever happened if that information was breached... 895 01:39:47,384 --> 01:39:50,584 and how it would be protected and responded to. ---Jeff Silvyn: So, if I might just real quickly... something David said kind of reminded me about this... and it's kind of related to your question Denise, which is... it's not like one person makes the decision... so, for example, if we go back to Blue Cross/Blue Shield, right... so, the Employee Service Center tries to put together a suite of benefits to make available for employees... and we're going to contract out to provide different of those services. They work with procurement and then contracts, right... to make sure do we have a valid selection process, do we have people with the right background... appropriate expertise, or perspectives... to help us pay pick the best vendor. And then, they're going to work with contracts to make sure that the actual agreement in place has appropriate provisions. So, we take advantage of the fact that we have expertise in a number of different areas at the college...   and processes to pull in the right expertise at the right point in the process... so that those... so that the unit providing the service doesn't just decide completely on its own... this is who we're going to hire and how we're going to do it... we have processes lined up particularly for large agreements to make sure that there's multiple layers of review... so that, the end product is going to serve the needs of the college... and make sure it's protecting whatever the relevant interests are, like in this case, personal information. ---Denise Reilly: That's really helpful... thank you David and Jeff... Matej, I think that's another question, I'm gonna guess. ---Matej Boguszak: Yeah... I've got like 5, 10 more... I just wanted to make sure... if somebody else has more questions or like what forum... what would be the forum to discuss these policies? ---Denise Reilly: Well, we have about 2 more minutes on this item in particular, before we go to our next agenda item... is it safe to say... so Jeff, is this all going through now? This is... there's no stopping this crane... there's no way for... what would you propose, since this came to me for this meeting as well? ---Jeff Silvyn: So... one thing which we don't know is... how... so one option is... if Matej has written... if you... if you could... if you want want to submit questions or comments in writing, we could certainly address them and then send them back out... and everyone could have a chance to look and see that information... maybe that's a way to do it. If it's helpful, I could certainly come back in May to have follow-up conversation... but maybe it's both... I'm trying not to slow down the processing of things too much, so we can get through everything before we get to the summer recess... but I mean, I don't want to... it also kind of depends on how significant the question or comment is, right... so, if it's a relatively minor thing, we don't need to slow it down... if it's a really big point and we go... oh, whoops... that's a really good point, we didn't think about it... then we might. So, it kind of depends on what the significance of the comment is... but maybe the first step is... if you don't mind, or if there's others... if you want to send in a list, you can send them directly to me... if you want to send them to Denise and me at the same time... however you want to do it... we could certainly provide written commentary and then you could decide whether we need a follow-up conversation or not or whether that's sufficient. ---Matej Boguszak: Yeah... that sounds good... maybe I could do that like  last time, on the last batch, and copy faculty senate, or... and can send some info back... I know, we have another important topic to get to... thank you. ---Denise Reilly: She's not talking... I said, especially if there's certain VP's and, you know, any AP's on this list Matej, that are really significant with like more in-depth discussion, we can definitely put that on the May agenda we can throw that in there... but yeah, keep us in the loop with that, and we can figure out which of these are... or... and if anyone else has the same thought as you're looking through these... and there's a significant amount of people interested in certain, especially... like I said, depending on whether it's the minor or the draft... if you want to put that in the chat, then we can hold over some of those till next month for now. Does that work for you Jeff and Morgan? ---Jeff Silvyn: Yep, and to answer the one question in the chat... we're not hiring a new vendor to deal with vendors. [chuckles] ---Denise Reilly: Okay... David we are... ---Jeff Silvyn: We get real smart though... ---Maggie Golston: Yeah, I thought I might have misheard that... it's like the Russian matryoshka doll. ---Denise Reilly: David do you have a last comment? ---David Parker: Just real quick... we're trying to make sure all of these get out where people can review them, provide comment, everything else, before the end of the contract period... they might go on a June board meeting, but we want to make sure there's opportunity for comment beforehand. ---Denise Reilly: So, the hope is, in the future I guess... we don't get these huge batches and that there's, you know, a few a month or something like that... I think that's where this is going hopefully... because this year has been like the batches here... and I don't know, I'm looking at Teresa, wondering like, does the same thing happen with the board? did you look at the same massive group of batches and go... oh my gosh, like it's hard to... it's hard to really take a deep dive, when you have so many of them in a short period of time, to look at them. So, I think that, hopefully... that's the goal and where this is going... so, well thank you... go ahead Jack. ---Jeff Silvyn: So, it's a 2025 us project, right... when we get the accreditation visit in the rearview mirror, then we need to have the conversation about how do we make this system and the building of the accreditation argument easier, and more as an ongoing process instead of, when we're up against the deadlines we're doing all the work... so, I think everyone will be much happier if we figured out how to do that.. I just... I don't think we have the bandwidth to do it now... so when, like I said... when accreditation is in the rear mirror... I think that's a 2025 us project... and we should figure out... we definitely need to figure out a better way to do this. ---Denise Reilly: Proactive versus reactive, right... [chuckles] so, thank you for that. ---Theresa Riel: Did you request, Denise... the Board has spoke about this also... and as far as the board policies that we need to look at, you know, we'd like to do 3 of them... one each month, right... so, it's an ongoing... they hadn't been looking at AP's and BP's... some of them had been you know 5, 6, maybe even more years, since they had been reviewed or or reworked. So, thank you... we will stay up on that from this point on. ---Denise Reilly: Much appreciated... well thank you all... we have  another big topic coming up, and I do want to share thank you to Makyla and Kelly, who are kind of... and there might be a few others... but I know that they've kind of... are some of the experts in the  room, regarding the faculty leadership models,   that were, you know, sent out via email... the good news is, we found out since that email... because, I don't know about everybody else, but kind of like... okay, read through all of these, and I appreciate all the videos and everything... but it was kind of the question about, like... when do we get a chance to talk about this?  Because obviously, this is a tight time frame too... so, there is, you know, some room for Q&A here... I see Nina in here too... but I did see the email that Jeff Thies sent out about Monday... so, there will be a forum on Monday for 45 minutes... that, I think, will be... my guess is... similar to this, with just some Q&A time... and I think feedback was needed by today... or is needed by today. So, without any further ado, let's go to Nina, Kelly, or Makyla... I'm not sure who wants to start... but the expectation was that we all... have all seen these 2 different models that we've all looked through the information... and that you would be available to answer any questions or um throw out any anything else about these. ---Nina Corson: You know... since I'm here, I'll just say a few words and then turn it over to my colleague faculty who are on the committee. You know... this group worked really hard and and I really got to give thanks to all the faculty that were on this group... each of the 2 models that were sent out... we made an effort to create a true academic leader for a division. So, the academic leader is in charge of the curriculum, and the continuous improvement, the hiring, the scheduling,   the full scope of their division... but to do that, we felt we needed more department chairs. There are less leaders overall in both of these models... but the department chairs that take on these roles, I think will be a little better taken care of in terms of compensation and hopefully, reassign time. So, that was sort of the philosophy... so, we did not keep every single sort of department that is created right now, in order to create more department chairs... some of the sort of disciplines that were grouped together were pulled apart, so that we could have more department chairs... so, I just wanted to throw that out there for you in case you're kind of wondering   what the overall philosophy was... I think Makyla and Kelly and Rita have kind of been the chief spokespersons for the 2 different models... and I just want you all to know that they are not cheerleading for one or the other. I think they both see value in both models... so, please don't blame one of those faculty, if in fact you don't like the model that they happen to be talking about... it's not their personal model, it's a model of a work group. So, with that, I'm just going to be quiet and let the faculty take over... so, typically when we do these Makyla goes first... Makyla do you want to go first? ---Makyla Hays: Sure... I've talked to several people already, I think... but I think the big thing that I'm noticing is that the... there seems to be a bit of confusion still in the department head leadership model... so, not the one with the associate Deans... with what lead hour... leadership hours are... and what can be done with those within the area. So... each area was given a department head... there's different levels of department heads... I'm going to share my screen really quick... just so that I'm not just randomly talking and not pointing at anything. So, there's department head levels... levels 1 through 4...  all of the expectations of those department heads   are going to be the same... it's just a matter of the amount of sections that they had... more sections, meaning more curriculum work, more scheduling, more responsibility for evaluations, and so on.   And then, there was these additional hours... and these were really meant to honor the complexity of the job that was going to be done... so, we had 5  different items that came up... that the sections   really didn't correlate well with these items...  and... or the amount of work that was required like for program management, was a lot more than what the number of sections might indicate.   So, we added a bit of reassign time hours or off contract days to really just make sure people had the time  to do the work that we needed them to do...  now, when you look at the leadership levels... if I pick on for example, Building & Construction... this has a department head level 4 for Applied Tech...   that would be a 12-month faculty with 27  reassigned hours, they have... since they're 12 month,   they would have a 39 load-hour teaching obligation  over 221 days... so, the 27 of those load would be   reassigned for leadership... and they would still have 12 hours to teach... they're getting $10,000 stipend, as are many of the leaders... department heads... as a recognition of leadership... and then, they don't get any additional off-contract days just by nature of being a department head,   because they're already 12-month... however because of their department... and honestly, I'm not on the page that tells me why... but because of one of these reasons... [chuckles] probably the online sections, or the large number of face-to-face... maybe it's that they had additional dual enrollment... the Building & Constructions Technologies... you'll see here, even though they only have one department head, there's actually 39 load-hours and 2 off-contract days,  in addition to the fact that they have a 12-month faculty. So, that 39 hours includes the 27... but there is an additional 12 credit-hours of reassign time... of reassigned load-hours available... to either add to that department head to cover that work... or if they have somebody else doing curriculum work  or leadership work under them, they could just say... this part of my job is going to be done by somebody, and this is how much work they would do. So, they're going to be getting this many hours of reassign time, and they could get a little bit of help in that way. So, these additional hours for the load are going to be likely, more than what you're getting as a department head. On the reassigned, the final tab... you can see a little bit better, like, what those hours are for... those additional leadership hours and additional off-contract days. I'm happy to walk anybody through it specifically, but I'm going to stop talking... because I'm hoping that you understood it up to that point... and maybe that adds clarity, where you can ask questions from there... and then, Kelly do you want to go first... and then we'll just let it be a free-for-all for questions? I don't know if you have anything you want to share. ---Kelly O'Keefe: Yeah, I'm... I mean obviously you're you're more the expert on that model, but I can go ahead and share my screen, just to bring up the other model... and, let's see here... there we go. So, this is the other model, and it's the associate Dean, faculty academic director, and department heads model. And so, you can see that this is broken down by division and position... and then, of course, the departments... and the subject within those departments... this F column here is the data that we've been given as to... in regards to how many sections those areas have... you'll notice that in some areas... let's just go to department head of writing and literature... you'll see that... you see 677 sections... of course, that's all their sections... that's why it's only listed once... but the reason they have as many departments... department heads as they have, is because of this general education discipline table here... so, with 677 sections, they are rounded up to 5 or 6 department heads, okay. And I think we made it, you know, we reiterated this a few different times in the videos... hopefully, you were able to watch those... but this G column here, is the cost just to the college... it's not what the faculty or leader is going to be compensated, it's what the cost is towards the college... so, if we just move up a little bit here, you'll see that in those divisions that are assigned an associate Dean... they're on a pay scale of 9... of course, that would be an administrator staff position... and then, the department head calculations would be... for each department head, they would be assigned 8 reassigned-hours... 20 off-contract days... and of course they would receive the stipend as well... that is, keeping those department heads as 9-month faculty... and then, moving over to the faculty academic director... those current faculty leaders would be changed from a 9 month faculty to a 12-month faculty position... it would be about 32 hours reassign time... they would also receive the stipend, and of course, the 12-month faculty have different obligations. So, with a 32 reassign time it would, you know, subtract from the 39 obligated with the 12-month faculty, and then, the difference would be, of course, for teaching... and then, of course, Nursing has a different scale as well. So, just in this area here... we have just brief outlines of what might be considered duties for those positions... this is not all-encompassing... there's a lot more as we all know... that goes with being a faculty leader. And I'm sure there's things that we've missed listing out, because everything that we do on a daily basis... [chuckles] would take sheets and sheets and sheets of, you know, listing out.   So, this is just very brief... and of course, there are other things that need to be put on there. So, I'll go ahead and stop there... and we'll go ahead and open it up for questions. ---Makyla Hays: I think we stumped them quiet. [laughs] ---Nina Corson: Well... would you like me to ask some of the questions that we've been getting... maybe that...   ---Makyla Hays: It looks like Maggie has a question... but yeah... if we want to do an FAQ... but really quick... I see one in the chat by Sarah. What does this mean for adjunct faculty... right now, you currently have department heads that hire you, observe you, schedule you... all of those things... and that will be the same... it just might be that they're getting compensated differently for that work that they're expected to do. So, as an adjunct faculty, you likely won't have a huge impact to your position. But Maggie... ---Denise Reilly: Do you want to go ahead or Maggie do you have a quick question... we do have 5 minutes remaining? ---Maggie Golston: Well, I mean, it's a quick question... it's just. you could... what do you all think about the conversion of so many leadership positions from 9 month to 12 months? Unless we're planning a really big expansion of our summer offerings. It just seems to me like we could save a lot of money and or reallocate, you know... there could be more course release, if there were more 9 month and fewer 12 month jobs... I also think that, speaking for myself... I'm not interested in a 12month position... and there will be brain drain if...   ---Denise Reilly: Who are you asking the question to Maggie? I'm sorry I just wanted to, like... Maggie, who were you... ---Maggie Golston: Nina or... ---Denise Reilly: Okay... [multiple people talking] okay... take it Nina. ---Nina Corson: and then you can jump in... so, I don't think we created a ton of 12- month positions... what we did was look at the areas where there's probably somebody working 12 months anyway and not getting compensated for it. So, there's some really large areas that have a lot of classes over summer... but then, also those CTE programs   even if they don't have as many classes over summer... those faculty are working all summer anyway...   and, on different things... recruiting students, their accreditation, getting their equipment up and running for the summer and... it doesn't mean that you are going to be on Campus every day, all summer... I think is very much based on the needs... a lot of Faculty are not on campus every day in Fall and Spring already... so... and that would be something you would need to work out between your department head and yourself, if you're on a 12 month contract... which... what of those days you actually need to be physically present... and I think that depends on on your needs. Now, there are some areas where the Dean has said...  you know what... I really don't need somebody 12 months, I can take care of it... I'd rather have 2 level 2 department heads, than 1 level 4... but I think, particularly with those CTE programs y'all... I have just felt bad for them for years... I see the work that they're doing and I'm sorry... 15 off-contract days just isn't the right thing to   be doing to those people... that's my thoughts  on it... and someone else can add. ---Kelly O'Keefe: Yeah... I'll... [garbled, many talking at once] Yeah... Nina hit it right on the head... it's really to compensate those people that work anyways... whether they're a 9 month or, you know, they're getting off-contract days... it's, you know... there's a lot of areas that continuously work throughout the summer and respond to students... potential students recruiting... attending, you know, Career Fairs... like those kinds of things... and also expanding upon the industry partnerships... that's a good time to do that, because you're usually a little less held down with meetings and, you know, classes that you're teaching as well... so, it's really to compensate for the work that's already being done. ---Denise Reilly: Great Kelly... Makyla... or Makyla, sorry... tha, tha... Matej, last thing and then we're hopefully those of you who have thoughts or questions can attend the session on Monday... I don't recall the time, but I'm sure someone else will say it... go ahead Matej. ---Matej Boguszak: Thank you... and thank you so much for putting this together... that was another huge project. This goes kind of with the 12-month versus 9-month issue... so, in the spreadsheet I saw there were sort of recommendations... okay, this area gets 2 level 4 department heads and 2 level 3 department heads, whatnot. Is there still flexibility for the disciplines or departments to you know tweak that... say... no, we don't actually need 12-month people over the Summer... we would rather have 4 level 2 department heads to be the same way. ---Nina Corson: Yeah, yes... I mean, you know, my personal bias is that some large areas, like Writing and Math, probably, really, actually do need at least one 12-month, Matej... but you know if the Dean and and all the faculty feel like, yeah... no, we'd rather have, you know, 5 level 2's... we can do that... we're open to the feedback... this is not, you know... I'm not... I'm not super tied to it... I'm not the Provost... I'm not the dean anymore... so yeah... you know, I don't... it's your choice... in most cases, probably... your choice. I don't know that there's agreement across the board in every discipline... but when there when there's not... or when it really doesn't make any sense, you know... we'll tell Jeff, here's the feedback we got... and it's you know ultimately the Provost's decision... but yes, there's that flexibility is the short, short answer. ---Denise Reilly: Thank you Nina... and I do see... we do have the sign-in sheet in there... it was there at the beginning of the meeting,  so, those of you who didn't get a chance to sign-in... as Makyla posted, please put your feedback in the forms... and that the Monday meeting... thank you Makyla... I knew someone would know... from 2 to 2:45... so, if you have any comments, suggestions, thoughts... I think that meeting will be probably a culmination after people have filled out their forms... it is 3:01, I'm trying hard to keep it to just 3 p.m... though we missed this time... so, I'm looking for someone to go ahead and [chuckles] say... ---Kate Schmidt: You're not going to give away gift cards... or you did already? ---Denise Reilly: I already did ---Kate Schmidt: Oh, okay, perfect. ---Denise Reilly: I was just waiting for someone to say let's get out of here... and everyone else go, yep... sure... why not... before everybody flies away with the wind today. ---Kelly O'Keefe: Motion to adjourn. ---Denise Reilly: Do I have a second? Kelly motioned. ---Karla Lombana: Second. ---Denise Reilly: Thank you for your second Karla... and all those in favor just jet out of here... just joking... [chuckles] all those in favor say "aye"... have a great windy weekend... we'll see you all Monday at the meeting regarding the models. Thank you all.