********************************************* DISCLAIMER: THIS FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND IS PRETTY CLOSE TO 100% VERBATIM. THIS IS AN EDITED FILE BUT MAY CONTAIN SOME ERRORS. THIS IS NOT A LEGAL DOCUMENT, IT MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY. THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* December 1, 2023 Faculty Senate ---Rita Lennon: Welcome to faculty senate, our December 2023  meeting... this is the last meeting of our fall semester,  and my last meeting as president... so, with  that, I wanted to make this a little special... if you reach down below your seat... [laughing] just kidding... I'm not Oprah... and we all know I have faculty pay, so there's no way that I could afford something like that anyway... just kidding... Okay... well, we'll go ahead and get started here... welcome to senate everyone... we're going to go ahead   and do our welcome and introductions, via chat if you wouldn't mind... [reading from chat] "to give up your presidency..." yes, I am allowed to... and I will... so Diane, thank you, but no thank you... I'm passing it on to Denise... and she's more than ready to take it on... right Denise? [chuckling] Sure...  ---Denise Reilly: Oh, yeah, yeah... hey, I can get out of... I can be done with 2 1/2 years of Board of Governor's representative finally... um... you can do the same. ---Rita Lennon: Good point... all right... so, I did interrupt myself and I'm sorry about that... but if you wouldn't mind putting who you are, what you rep... where you represent  in the college... or who you're representing, I should say... and if you're a senator, please make sure that you mention that as well... and we'll go ahead and put that in the chat and do that...  okay... so, we're moving on with the meeting agenda. And you could probably hear me typing along... we'll go ahead and make sure that you are also signing in... the sign-in sheet is in the agenda... but it's also been placed in chat several times... and I'm sure Maggie will do that continuously as we move forward. And the next thing we need to do is to review our meeting minutes from November and hopefully approve them. So, if you wouldn't mind, they are also linked to  the agenda... if you would like me to put them in chat, please let me know and I'm happy to do so. And just take a quick look senators, at the meeting minutes that our outgoing secretary and incoming vice-president... man, we are just all switching hats aren't we? [chuckles] So... Kelly O'Keefe, she's the one who put those together for us. And after you've had a chance to look at the meeting minutes and refresh your mind of what you discussed in November... if someone can make a motion. All right... Karla in chat has made a motion to approve... and Ally has seconded. So, looks like we are good to go with our meeting minutes, thank you... so, those will be put in the archives. All right... our next thing is a request for agenda modifications... anybody need an agenda modification or addition to our agenda? Okay, not hearing any, I'll go ahead and move on to the next and that is request for executive session... senators, anybody requesting executive session today. Maggie were you... was that a raise of hand? No... okay, sorry. All right... and not hearing any requests for executive session, we'll go ahead and move into our next item, which is a request for open forum... so, any faculty can now request something to be said in open forum? Any announcements, anything cool going on... ou want to wish us a merry holiday. All right wonderful let's go ahead and move on to our first report then...  and that is our Provost report, and Jeff you have the floor. Sorry I muted myself... Jeff you appear to be on mute. ---Dr. Jeff Thies: All right... good afternoon... thank you Rita for that... can somebody give me a thumbs up... can you see my agenda? Yeah... all right, perfect... thank you... welcome to December... I feel like November was a blank, but here we are December 1st... coming  close to the end of our Fall semester. I wanted to start off by, just some quick sharing of information... it looks like All Faculty Day will be scheduled for March 8th, in the afternoon... you'll see... receive more information, specifically through an email coming out next week... we were waiting on being able to access the the correct facility that had kind of been in limbo for use and we're pretty confident that will be March 8th, in the afternoon, for All Faculty Day... just as a quick reminder... we shifted it away from being in January because Faculty Days of Accountability start on the Tuesday after MLK... and we start class on Thursday... so, that's a very short window it seemed best to move All Faculty Day to later in the semester... quick... because they're on the top of my mind... I want to thank Josie, Elliot, Brian Stewart, Reed Dickson, Kelly O'Keefe, and some others... for putting on the AI Town Hall yesterday... it was a great event... so, thank you very much for putting that together. Hopefully some of you were able to attend... as the AI Task Force and Brian Stewart's efforts continue to   make sure we're moving forward on staying on  top of AI... how we're going to implement AI...   using it not only in the classroom, but also from a work standpoint at the college... so thanks for continuing to bring us with professional development opportunities along the lines of artificial intelligence. Additionally, last night I was able to attend the Raquel Rubio lecture... Karen Washington came and spoke about food and farming... and did a great job of positioning the challenges that we have nationally and locally with respect to food... and so, I want to thank Marcos and Tiffany from the EGTSS team for putting that together... and of course they always get wonderful support from Yolanda Gonzales and Anna Rodriguez at the Downtown Campus... so, thanks for putting those wonderful learning opportunities together. All right, quickly... some data... I was in Google Meets earlier, so I'm hoping that this... Yeah... did that shift over to the Market on the Move? All right, good. Want to make sure I'm in the right mode with Zoom, as I was with Google Meet. So, one of the pieces I'm going to call out from the Provost newsletter, which is linked in the agenda, that you have from the Provost report, which has a lot of great information in it... I'd like to Spotlight or highlight one... as I mentioned, you know, the conversation last night at the lecture stemmed about food and the idea of the ARC Pantry was brought up and we're continuing to work on supporting the ARC Pantry from the support staff side, which is one of our bigger challenges at this point with the with the Pantry, but one of the pieces that we've also done, thanks to Kristy Snowden, and others at Downtown Campus... not the same as a pantry but it's another way in which we're trying to support students... and that's this idea of bringing Market on the Move, which is a community organization... and they come to the Downtown Campus. So, I just wanted to Spotlight that particular program that's happening at Downtown. In case you're not aware, they made some great adjustments from the first attempt to the second, where they brought smaller packages that anybody on campus can physically just grab and take with them, as opposed to having to go through the drive-thru out in the parking lot... it was a little cheaper price and a little smaller package... so, a little easier to handle. I thought that was a great adjustment to support the students on the campus. I wanted to drive into some data... if you haven't seen what STARS put together with respect to the withdrawal data... I think this has been reported in other areas but just wanted to Spotlight the withdraw information that we have access to now. Probably not a big surprise... this particular data set started in last Fall and instead of calling or emailing students the day after... a week after... to try and find out why they withdrew... this quick little survey is embedded in the system, where as soon as a student withdrawals from a course, they get this little popup survey... and so, we're getting this information as it's happening... and the majority of the students, the percentages don't add up   on the far right column to 100, because they have multiple options to select... what it is that's... they're challenged by for the withdrawal... probably not a big surprise... if you're in the classroom a lot... or if you follow some of the national conversations... but life gets in the way... we hear it, we say it... this is just evidence from what students are telling us as they withdraw, that is the primary factors from a withdrawal  standpoint, from our students... the majority of those 1300 responses were from Fall of '22, where I think about 700... about 750 of the 1300   came from that first Fall semester, that it was  implemented... the rest primarily being spring and summer. Next up... there we are... in case you're not staying on top of the day-to-day REG reports   I think it's a great sign that things are continuing to move in the enrollment and persistence areas... so, our change is between 3 and 4%, when you look at headcount and enrollment... that's good news. One of the things I like to do is, I'll also go back and compare us to our last big semester before the pandemic... and so, when you go back and look at Fall '29 ('19) and look at the numbers... that's another way to think about where we're at compared to where we were... so the year-to-year Improvement is great to see... it's also good to look back and and see how much more we have to go to get to that level we were at in Fall '19... disaggregated some of today's data earlier I don't have a screenshot  for it but I can tell you that the division of Applied Tech, the Health Professions Division, and the Science division are all up at or close to double digits... so 9 to 10%... and you can see the 3 and 4% there for head count enrollment, those 3 are up... and specifically, Applied Tech and the Health Professions are actually up over their Fall '19 numbers... so, when you look at them specifically, and go back and look at their headcount enrollment in Fall '19, their numbers this Fall are actually greater than those numbers then... so, not only are they having a great impact from Fall '22 to this year, but when you do that 5-year look back, you're seeing some success there too. Some other things of note... our male population is bouncing back at a higher rate, which is good... because we lost them at a higher rate back in COVID... so, there's 6% of that increase, whereas the female is 2%   No real change in Pell versus non-pell... so the  financial aid piece of it is not showing showing up   as a Difference Maker in that percent change... the other area that I was able to look at was   part of term... our 8-week 1 and 8-week 2 were both up... 8-week 1 was up 10% in both headcount and enrollment and 8-week 2 is up 6% in those as well... and both of those are increases over Fall '19 as well. So, good news... all those wonderful things you're doing in the class to keep them around is definitely helping as well... the Spring... if you haven't started to take a look at Spring, keep in mind, these are day-to-day comparisons, so this is 49 days out from the start of term... that's what we're comparing, we're not comparing now to obviously the started term in previous Springs... so, this is essentially a month and a half out of our start date... and our spring '24 is looking even better than our Fall... we're up uh around 8 1/2 to 9%, depending on which enrollment metric you're looking at... headcount, enrollment, FTSE... so that's great news... and if you stay with me on that Spring... look back to Spring '20... which you recall was when COVID happened, but not in the enrollment cycle, right... it happened late into that Spring semester... you'll see that our numbers in Spring 2024, on a comparable day from Spring '20, are greater across the board... so, not only head count, which is a good sign, but enrollment and FTSE are up as well... so, that's good news... so, keep up the great work with encouraging those students to enroll for Spring. All right... what was I jumping into next? Oh... all right... so, all of you are heavily involved in D2L on a regular basis... so, I wanted to figure out why I was logged out of PimaOnline D2L... Aye yai yai... I'm just going to jump to it... you actually have a link in the quick links in D2L... that will take you to what's called Community Resources... and so, I'm not sure everybody's aware that it's down there... so, I just want to highlight the fact that Community Resources tab is down in your PCC quick links on your D2L homepage... so, that means it's available for students as well... it'll take you to this Google site, which provides  great information and contact information about the services that we offer through the college... the services that are local within the county... and then for our online-only students, knowing that some of those are not County students... we also have those that might be further outside side of the county limit, so to speak. So, some that are more Arizona focused... and then, some that go beyond that as well... okay. So, I just wanted to make sure everybody was aware of that. When students are struggling... you know, we saw it with the withdrawal piece, right... why they're struggling... sometimes life happens... sometimes it's not easy to find the person or the thing that you can direct a student to... hopefully, a lot of what you would need is found there... and if you have an idea of what's missing... feel free to reach out to me... and I'll make sure I coordinate with those that created this particular resource page, to add things to it. all right, all right. So, moving on... the rest is just informational. HLC... we have 2 options coming up real quick... next Monday and Tuesday is the pre-mock visit... Criterion 1 and 2 are on Monday at 9 to 10:00 a.m.... Criterion 5, from 11:30 to 12:30... and then Criterion 3 and 4 are packaged together at that 8:30 slot on Tuesday the 5th. Additionally, we'll have another Town Hall... that'll be next Friday at the 29th Street Center... that one's from 9 to 3:00... and just a reminder on the Town Halls...  the 6 hours is not a 6- hour commitment... you can commit to whichever 45 minute slot you want... based on the criteria you want to listen in on... and/or Federal compliance... those are the 6 kind of hour blocks... and it'll run similar to the ones in the past. You will have a virtual option to participate as well... I was asked earlier kind of... what's the difference? If you haven't attended any the Town Halls, the Town Halls are led by those that have created the Criterion responses. And they they go over the response, they talk about some of the challenges, and maybe some of the gaps in evidence... and then they have kind of a Q&A... either throughout or at the end... the difference of the pre-mock visit is... it will be run as though the visit happens... so, we'll have our HLC consultant actually running through the different criteria and different groups... but not asking those that wrote the Criterion about what they think, but asking the general folks that show up... how does this reflect with what you understand the college is doing with respect to this particular Criterion? So, it's a... it's preparing us for the eventual December of 2024 visit from HLC, and how they will operate... the Town Halls are are set up a little differently. All right, I'm going to jump down there to number 8... we have not heard or felt there were... have been any challenges with respect to academic freedom in the First Amendment... but we do recognize what happened at the University of Arizona not too long ago... in a response to several education faculty and things that  happened in their classroom with respect to what's happening at the Gaza... in Gaza... and we just wanted to to reiterate that we have information we can share with you if there's any challenges or concerns... and we'll run that through Seth Shippee, who is one of our legal counsels at the college... in partnering with TLC we'll have these presentations/ conversations... one scheduled for the middle of December, and then one scheduled for the middle of February... might just be a good brush up from the last time you heard about academic freedom and First Amendment rights, and how they... how they're different, and how they overlap... and so it's just a great conversation maybe to refresh on, as we move forward. So, my other 3 updates are really focused on some projects that we're working on out of the Provost leadership office or the Provost office or the Provost Leadership Team... the PimaOnline conversations... we've had 3 of them... 2 virtual... 1 in person at Downtown... we have 2 remaining... 1 next Tuesday at Northwest campus in the afternoon... and then a final one at West Campus the following week on December 11th. The Desert Vista Campus conversation about Student Success that includes the eight-week model conversation... that has had a virtual and an in-person... and a second virtual... that recording and the slides were sent out earlier today, so you should have access to those, if for some reason you're interested... and can't make it to this final one, which is at Desert Vista next week on the 6th ... you do still have access to the conversation that we're having, in the slides we're using throughout that conversation. And lastly, I want to send out a Kudo to all of you faculty... we've had 2 focus groups with students... we're targeting students that are currently in STU 100 or STU 107, because this is their first semester and we're really looking at the first part of the onboarding experience that's embedded in the AACC model for Pathways...    and getting their feedback on what their experience has been like... what we could do to improve...  and at the end after we've gone through some of  the practices and Equity recommendations...   I always, I give them 2 options... I give them a magic wand to say what would you fix, if you could fix anything that we do and the other is, I go... who or what program would you provide a Kudo for, based on your experience? In other words, what's been great about your experience? In 9 out of 10, the first thing that came to mind was faculty. So, it was great to hear, again, from the students that... when they say, what's been great? The first thing they do is they mention a faculty by name... or they mention the fact that all 3 of their faculty are, you know, very supportive   and engaging in helping them manage this first semester... so, I think that's always great to hear. And I got the clock, and I'm right on time, Maggie... that was my last update... thanks Rita. ---Rita Lennon: Thank you... I did want to... one real quick  question that popped up just now in chat... can the data in regards to student withdrawal be shared with faculty? That... that's a good question, it was one that I actually had myself, because it seems like we're putting them into a pretty large bucket of you know, we had an issue with the instructor... we had an issue with modality... but if we could, you know, I hate this term... but if we could drive down and figure out, it was like... ---Dr. Jeff Thies: Disaggregate. ---Rita Lennon: Yeah... disaggregate, [laughs] and figure out like, what really is going on, and how we can make that better. ---Dr. Jeff Thies: Yeah, we'll work with Ozlem (Kacira) and STAR to see, you know, 1300... if you start disaggregating too much, it gets very specific... so, we'll have to be careful with how that goes... but definitely, when the Fall is over too... we'll be able to go a Fall-to-Fall comparison and that might be different... but yeah, we can definitely work with star do more with that data... this was just their first attempt to start collecting that data in a timely fashion, which I think is a good first step... but I like your suggestion of a second phase to that. ---Rita Lennon: Great... thank you so much... so much good information... and I know that we usually only have 5 or 6 minutes in reports, but of all of the meetings, this is the best meeting to, you know, be able to give more...   and we needed to hear a lot of those things... so, I really appreciate that... the next report we have coming up is Student Affairs report... I don't know, did I... did Jennifer... did you sneak in and I didn't see you come in? Jennifer Madrid? ---Dr. Suzanne Desjardin: Jen Madrid is out on leave, so this is Suzanne... I'm in here on her behalf. ---Rita Lennon: Wonderful. ---Dr. Suzanne Desjardin: Okay... I'm on my phone... I'm coming from another meeting... so, I can email you the link? If you are able to screen share or put it in the chat... I apologize, it's not working for me to paste it. ---Rita Lennon: Okay. ---Dr. Suzanne Desjardin: in the chat... so, I'll just start talking... [laughs] so, you can do that... let me send it. Do you want me to send it to you, Rita or... ---Rita Lennon: Yeah... you can send it to me, that would be great. ---Dr. Suzanne Desjardin: Okay. ---Rita Lennon: thank you. ---Dr. Suzanne Desjardin: Sorry about that. ---Rita Lennon: No worries. ---Dr. Suzanne Desjardin: I wasn't able to see the agenda, so I wasn't sure if we were officially on... just sent it to you. So, we have a short report because the semester is winding down... but we did want to share that in student affairs, we're gearing up for Spring enrollment... so, we've already started with that effort, which started the second week of November... we are doing Super Saturdays, those kick off this Saturday... starting this Saturday, we'll to 2 this month and 2 next month... and we're continuing to do Outreach to all of our students through the First Gen initiative and assigned advising... and then, continuing follow up with new students that are applying... New Student Orientation Connect-U is growing strong. Student Engagement just finished celebrating Native American Heritage Month and they just had an event at Northwest Campus to close out that month... and then, what we'll be doing for Student Engagement going into December is really the winding down of supporting students as they get through finals week... and to do some social support, as many students may be away from others during the holidays... and obviously the holidays have a lot of significance for students and sometimes there's traditions that are being celebrated and they're not maybe connected to as many folks as they might want to be... so we'll do some of that kind of programming as well... and everything is in Pima Engage, when we are doing those efforts... and I don't know if there's any questions folks have... but I'm happy to answer any questions, if there's any. ---Rita Lennon: Do we have any questions? Okay... not hearing any... Suzanne I have a question for you... if faculty did want to participate in the Saturday events... in what capacity could we participate... I mean, where do you need us? ---Dr. Suzanne Desjardin: Yeah we actually had faculty last go round in August... we had a couple of Faculty from Jeff's area before he moved over to the Provost roll, the college readiness and Student Success... so, some of the folks that were working on transitioning students... and doing courses that help with that during summer... those were some of the folks that showed up... so, it's tabling that's really what we have folks doing... and the centers are basically the service areas... so, financial aid, student accounts... obviously, advising counseling... Student Life, Student Engagement, First Year at a table... ADR Services is at a table... we have AGEC, we have Workforce, Veteran Services... several areas that are doing tabling... and really, the idea is meant to offer information or answer general questions... either about your area, so a lot of you have done tabling before... when we do welcome week or even when we did the new student welcome around Halloween week... a lot of you did tabling then... it's that same kind of concept. So, if you did want to volunteer and have a table, you could definitely answer questions about your specific program, programs, or subject matter expertise... or just answer general questions... or even greet students... or we could pair you at one of the other tables like Student Life, Student Engagement, First Year... where it's a lot of welcoming and talking about those kinds of activities, whatever you all prefer.   You can reach out to either me or David Arellano... and we can add you all if anyone's interested. ---Rita Lennon: Thank you. ---Dr. Suzanne Desjardin: Thanks so much. And Maggie, I saw your note... that's great... Stacy Shay is a great presenter... so, so happy you're going to be doing that Workshop through TLC. ---Rita Lennon: Okay... if there's no more questions for Suzanne, we'll go ahead and move on to our next report, which is the officer's report... if you recall, back in October, we moved from segregating all of those different reports you know, the the Board of Governor's, the President's, the Adjunct Faculty... we just moved them all into one section called the Officer's Report... I don't think Sean wants to be a part of us though because he keeps adding his report [laughs] out to the side... I'm kidding... you can add it... we'll get it right... no worries... so, I don't have a report... I don't have anything to report this time, so I'm going to go ahead and give up my time to any of the other officers. Maggie is shaking her head... Kelly do you have anything to report? ---Kelly O'Keefe: No, I do not... thank you. ---Rita Lennon: Thank you... Denise, I see your hand up, so go ahead. ---Denise Reilly: Okay let's do this... [laughs] so, in the last month of... well this technical last month of Board of Governing Representatives... so, 2 1/2 years... ready to pass the torch on to Rita, who's coming in with that... I want to start by saying... thank you, Jeff, for recognizing the faculty... especially from the student perspective... because I think often times that we know the value of what we do in the classroom... but oftentimes, as we're looking at moving the needle forward, we also have to look at the big picture of Pima... and where Pima can move forward, and we all... we always are working on improving... and working on what we can do to ensure success of our students but thank you for letting us know that that's what the students are saying... so, going along with that route... I wanted to let you all know that I think our relationship in terms of faculty relationship with the Board of Governors, has strengthened... of course, it's a new board, so different perspectives and I would probably attribute quite a bit of that to the board chair, Theresa Riel, former... sorry, my dog is choosing the moment to run around the house... so Theresa Riel, the Governing Board chair, is really interested in the faculty voice and the faculty perspective... I can see that because, every time I've spoken at a meeting, she and the other Board members are vigorously taking notes about what our perspective is on different things... there even, in the last meeting, Greg... Board member, Greg (Taylor) mentions that... hey, if we ever have any questions for you guys, would you guys mind answering any questions for us? So, of course, that's great... so, I appreciate that they're interested in the faculty concerns... they're interested in the positive things that are happening   in the classroom... and like I said, they're really  listening... and one of the ways that we can see that is... we were invited for the first time... the faculty  senate officers and the AERC faculty officers...   or AERC faculty representatives... are invited  to the Board retreat in January... so, we were a little   taken aback when we saw this email because we've never been invited, not that I'm aware of, to a Board retreat... and I heard from Dolores that it was from the Board chair... wanted to hear more from the faculty voice... so, not just the ELT and not just the members of leadership at the college... but the faculty voice. So, that's something that's really appreciated... and it is during our off contract time for some... and so, that is even being paid for by the Provost office, if those faculty wanted to attend... so, I think that's a great step in the right direction. At our last meeting with the executive leadership team... so, we meet once a month... our group of... our group of 4 or 5, meet once a month with the executive leadership of the college, we could say... Jeff and Dolores and Michael Parker now, in his role... and Kate Schmidt... so everyone kind of heavily involved in faculty... and we're able to bring forward the kind of big topics that we're concerned about... so, most of the same stuff that you've heard about... the PimaOnline forums, the Desert Vista 8-week... those are things that we talk about as well, and we try to think through what could be the potential issues coming ahead... but one of the things we're looking at is... what does our onboarding experience look like at Pima? So, that's something that's going to be  continued to be talked about in the future... so, if you have any thoughts or questions about what our new student onboarding experience is like,   please share that... I can end with the couple  things that I mentioned at our Board meeting that we're looking forward to in the future, hopefully...  is looking at our processes and our systems...   and really kind of refining our systems and  structures, to make things a little bit easier...  oftentimes we hear about new updates that are coming, that may make our lives easier... but we also have to think through the potential problems and issues with some of those things... and kind of be at the table with our voice... and so, that's one of the things... the other thing that I think is something important for all of us to recognize, you know... the Board did approve the raises for faculty... and that was... I give a lot of the Kudos and work to the AERC, PCCEA, for doing a lot of the heavy lifting and that work... one of the things that Board member Greg, and a few others, have kind of mentioned here and there, is the idea that, you know, come next year they're not going to   vote for a raise in property taxes... they're not  going to vote for a higher increase in tuition   or anything like that, until they really see what Pima is doing with what we have... and so, one of the things I wanted to mention is that... I have, you know... I've shared this overtly several times... we at our... are at a 1 to 50, you know, faculty to student ratio, while the rest of the college is at a 1 to 10... and I said this at the Board meeting... so, it may be time to take a look at where are resources are being utilized and where we need to make some changes as a college... because our Board members are not going to say yes to asking for more money, more things, more things, until they look at what we're doing with our current resources... and so, I think they value what faculty are doing, they value what the college is doing, but I think they want some more detail about where, you know... where the systems are working for us, and what we could do to improve with what we already have... without new created positions, without more money. So, I wanted to end with that... and thank you... I'll see you in January. ---Rita Lennon: Thank you Denise... all right, Sean, go ahe... you have the next report... and you have the floor. ---Sean Mendoza: All right... thank you very much for that Rita. So, with regards to adjunct faculty... we met today... we had a visit from Dana Rosenstein, which was really great ... she shared with us the learning communities that her and the Provost office has been engaged in trying to get adjunct faculty to be... to participate in that... so we are all excited about that... we... I'm sure that,   hopefully, we'll be able to get some folks participating in that and those learning communities. Also, I think the main thing that I want to to share with everyone, is that Lynn Maners has done his time in the AERC... those folks who will... and he is our... he is adjunct faculty... one of the adjunct faculty reps for the AERC... and so, there was a call out to all adjunct faculty for anyone who may be interested in represent... in taking over his spot... and you know, I'm not  above begging... so, I did a little bit of that, if you watch the video you'll be able to see that... [laughing]  but I just wanted to say that, you know, I wanted to say publicly to Lynn... thank you for your... for representing adjunct faculty... and some of the things that we've been doing... that he's been doing along with... and Patrick as well... but I know that with every adjunct faculty rep that's on the AERC leaving... I... you know... I just wanted to say thank you   for his service to our employee group... and also, I want to say kudos to Makyla's video...    the video proj... that was very cool... and so, I just wanted just to... and it was a nice little tool that I, you know, I shared with with the adjunct faculty... and also, there was a slideshow that went along with it... to try to get people to actually see... and what, you know... what the processes are... and how much time... and especially since adjunct faculty are not always as well connected with the processes that we have here at the college... it was great to see that the tool that's there in the little video that went along with it... so, I just want to say thank you for that... and I already have... I... with that... with my begging... I just wanted to say... it looks like I've got 2 adjunct faculty that want to want to fill that role... so, yayyy... and see, it... it's not that bad to beg every  now and then... so, there is that and I think... I mean, you know... I'll be releasing the video here... I don't know in the next day or 2... so, you should be able to see it... but otherwise... that's it for me... thank you very much. Oh... and one more thing... happy holidays everyone... if I don't get a chance to say happy holidays to everyone. Thanks. ---Rita Lennon: Thank you, Sean... yeah, happy holidays. Okay... so, our next report is our PCCEA report with Makyla Hayes. ---Makyla Hays: All right, thanks... thanks Sean, for the shout out... I have linked... if y'all are curious... I have linked those little videos... there's 2 videos actually... but I've linked 1... both of them, in my report... so, I'll start at the top of my report, rather than right in the middle, because that makes more sense... but the first part I have... I just wanted to make sure everybody was aware that Board policy 1.25, which is the policy that kind of establishes the AERC and the structure of policy changes within the college for wages and working conditions... that that is out for public comment right now... I've sent out 3 emails that kind of give some background on those changes... and I've linked all of them within my report... so, if you click on the date, it actually will take you down to the bottom of the report... to that section that I've sent out... or you can search them in your email if you're part of the PCC faculty listserv... the key information I have pulled out and put at the top... but basically, there are 2 proposals that you'll see on the website... 1 of them is version A, which is the employees suggested version and version B is the administration's suggested version. Most of the policies are really, really close to the same thing basically... that if AERC and administration agree on changes to policy, that it would go forward to the Board as an information item and be changed... but where we differ is what happens if AERC and administration do not agree... and the employee version is that the... we would go to the Board, present those changes, and the Board would make the final decision. The administration version is also that we would go to the Board, present both versions... but the Board would then   give direction to the Chancellor to make the final decision... and so, it's a... it seems like a minor change but keep in mind, currently... what has been going on since about 2017, is that the chancellor makes the final decision. So, it just adds a little element of the Board hearing about the difference from the version B... the employee version A, actually gives the Board the ability to make that final decision within the meeting... or to direct it back to the Chancellor to make it, if it's more appropriate there. In order to give comments on this policy, there's an email address pcc-boardpolicy@pima.edu... and the date to provide your feedback is December 15th... so, please make sure you do provide your feedback... and if you do, I have just a little form here, to know how much to bug people before December 15th... if I get a bunch of people saying they've done it, I'll stop sending my bugging saying go look, [laughs] and be part of the process... but you're not required to use that at all... and that is just for my use, to know when I can stop sending emails before the 15th. Last month I had put in here about the Chancellor  search... I have no update for you... but I just... I decided to leave this update in there, that the Board had voted to put a representative from each of the representative groups... PCC, AFSME, and ACES on the search committee... so, once they've decided what firm they're going through, I'm assuming, then they will call together the committee to discuss what our next steps are. Let's see... I have a little section of ongoing AERC work... there's really... it's just a bunch of links at this point, but at the bottom you'll see... interested in how the AERC works... and the first video is the one Sean was referencing... I made 2 videos this week, 1 of them was "Intro to the AERC", just a little overview of how we work... and the second video... we use a lot of Google Docs and Google Sheets within the AERC... so, I have these longer video... it's 40 minutes of me talking... if you want to watch, I encourage double speed... but if you want to watch that, you can see how we use Google Docs to edit policy... and Google Sheets to track our work... if you are interested, feel free to take a look... and if not, I won't be too offended... I'm just kidding, it's all good... [laughs] enjoy. ---Rita Lennon: Are you kidding, so you will be offended if we don't watch it... [laughs] yes... okay, good to know... good to know where we sit... okay, our final... thank you so much for your report... and our final report... yes, everyone does love spreadsheets, at least in my world... is the TLC report with Elliot... you have the floor. ---Elliot Mead: Thank you... and mine is pretty short this month too... we have... we've been doing a lot, but I'm going to blame the holidays and the flu... so, you know, take that as you will... we offered workshops and all of our certificates this month... continued working on the next All College Book Circle... so, I just have a slew of of updates... that Book Circle is going to be on "Braiding Sweet Grass"... I believe last faculty senate meeting we had task representatives, who talked a little bit about that... we'll have dates and things for that soon... but that'll be a lot like our current VLC or the one that just wrapped up about Dr. Gina Garcia's book "Transforming HSI...", where we're just going to invite the entire College Community... we have a number of events planned for both Spring and then Fall next year, around the book... and our committees were really invested in this one in particular, because of its... both considerations of climate, justice, and sustainability... and also social justice components too... so, we feel it really ties together a lot of the big ideas and approaches that we are going through, and coming to as a college... so, you'll be hearing about that soon... and you'll get information if you're interested in joining. If you're interested in leading or facilitating a book circle, we'd love to hear from you, too. We also had a quick meeting with our NAU component's colleagues over there... we've been partnering with them... you'll see that we had an AI Faculty Summit earlier in the semester that we collaborated with them on... next up is a... they're very graciously inviting us to "Bandwidth Recovery"... so, Cia V... oh, gosh... I'm going to blank on her name now, I should have had it pulled up... it's Cia... and it starts with a V... and she wrote the book "Bandwidth Recovery" and it's a fantastic book about the kind of resource... the mental load, right... that our students often come to... come to college with. So, there's an event on the 11th... we really hope that you are, you know... we hope to see you there. Let's see... so that's our new partnership we've got lots in the works with them... more towards in the future, thinking about cohort models and how to get groups of us, together with groups of them. I did also place a strategic initiative budget request, we're waiting to hear back on as a pilot to help our CASP folks... this is part of a larger project that we're working on with TLC, to bring traditional course development support to... so, CASP is a really great kind of microcosm... I put in a request to help provide support for the folks working on that development. Thank you Jeff... and Kate... I see the that you're putting the information in chat... I should have the newsletter pulled up, I'll share that when I'm done here... we are... we're working together with the CASP folks to build out some of their resources... so that group of folks is putting out 6 new courses... all they have is the outline, and would really like to see some actual course content developed for them... of course we have the amazing PimaOnline resources to get them built up in the online world... but our goal is to get groups of faculty together to develop signature assignments... and anything from predesigned templates for those courses... to, you know, modular units, that faculty can adopt in their classes... so, hopefully we'll hear about that project pilot soon... and be able to move forward with it... and then, hopefully, all will go well... and then, we can kind of expand that service out to other departments... our goal is really to get, you know... have some sort of menu, to where departments can come to us and say... hey, we'd really like to develop this, you know, this component of our courses... or our course content form... and we can provide resources and support to help you get that done... in a way that... for again, those traditional classes. Let's see... we also made some forward advancement too... with planning a kind of 3-tiered approach to culturally responsive pedagogy... so again, a lot of planning this time around... and we've been working on identifying kind of a modular framework for a faculty life cycle... you know, identifying better professional development opportunities... thinking about the stages that we're at as faculty... and rather than thinking about us in terms of... I'm part-time, I'm full-time, I'm a staff librarian, right... to think about what are the kinds of... the cycles of engagement and reflection and focusing that we go through... and build our programming around that... I swear I said I was going to make this short... and now it's just not. My last point is... we're still stuck in the learning phases of our program review... but that's kind of where we expected we'd be... and knowing that we're working with a lot of teams around the college and and their professional development data... so, right now we're still learning... we're gathering our resources, and will be, you know, hunkering down and starting to pour through that data that we have next semester... that was a lot, I think, I threw at you... so, any questions? I'm glad to field them... and otherwise I'll see you next month. ---Rita Lennon: Any questions? All right... well Elliot, I think you're off the hook for questions... thank you for your report. Okay... well, that concludes our report section of the agenda... and we are now going to be moving into... I kind of changed the title a little bit, because we don't really have any business items... we're not voting on anything or deciding the next step for them. So, we're going to go into more of an announcement and update area. So Dana, if you are here you have the floor for learning communities... and you should have share screen capability... if you don't, I'm happy to help you with that. Dana here? Hmm. Well, I don't see Dana here and I don't see her popping up... so, how about we move some things around...   and we'll go ahead and move to the Syllabus Management System with Diane, at all... [chuckles] you have the floor. ---Diane Miller: Great, thank you so much... good afternoon  everyone, hope everyone is hanging in there at the end of the semester... so, we wanted to  update you... we, meaning myself and a very large implementation team... but I believe it is Kimlisa Duchicela, who is here... Kimlisa Salazar Duchicela, I'm sorry... to provide a bit of an update about some automation that we have been working on at the college for about... it's been on our radar... it's been on my radar, anyway... for well over a year... but we started in earnest in March of 2023... and we've have determined that, you know, all faculty must engage with syllabus preparation and the current system, which is really a procedure of Word documents, Google Drive archives, that type of thing... has really become unsustainable for a college our size... and there are immense opportunities in the future for more robust syllabi... and so, we have embarked on a syllabus management software system that we'll be piloting in the Spring... and it will be a smallish pilot given the total number of our CRN's, probably less than a 100 CRN's will be  piloted in the Spring, using the new software. The software is completely integrated with D2L  Brightspace, so every single course shell at the college  will eventually, for Fall '24... will be the entire College roll out... we will have   integration with D2L Brightspace... just as a reminder to everyone... it is the syllabus and also, the grade book    that are the 2 requirements for every course... that they be included in the D2L course shell. I do have... Kimlisa, feel free to chime in if I have missed anything... but I will put a link in the chat, rather than going through the sharing of the screen, to a few talking points... but I'm happy to answer any questions... we're just very excited about this... I think the tool will definitely allow faculty to create their syllabi in a much more quick and manageable way... supervisors, if you're a department head,  or a Dean that approves or review syllabi,  workflow is attached to that software system... so, we will not be exchanging emails... we will not be using Google Drives... and most of all, students will have access, easy access, to their syllabi...  a dynamic syllabus, that truly reflects up-to- the-minute, what is occurring in the class. So... Kimlisa, did I miss anything? ---Kimlisa Duchicela: No, I... well, I think the other really cool thing about this is... eventually we'll be able to post our syllabi... and there will be syllabi that students can look at as they're making their decisions... and that there is plenty... even though... a lot of the information will pull directly from the student information system and Curriculog... such as, you know, location and learning outcomes, which makes it very easy for us... but there's lots of... there's lots of space for faculty to still make sure that the syllabus is their syllabus. So, just to be... I wanted to reassure everyone that, you know, it's not going to just be this syllabus you have no control over... you definitely still have lots of areas... we work very hard to make sure that it could still be your syllabus, which I think is super important. ---Diane Miller: Right... so, you will hear definitely more about training... if you're not a part of the pilot, that's okay. Again, the pilot is relatively small given that... the scope of CRN's that we offer here at the college... so, 100 is just a drop in the bucket compared to the thousands that we offer every every Fall and Spring semester. However, training will be occurring in the Spring for every single faculty member... and we... we meaning Faculty Services and Resource Centers, and Faculty Affairs... that this will be our work initiative priority for Spring of '24... to make sure that we're available to help individually...   to attend any group sessions, we'll also be running common sessions through the TLC in the second half   of the Spring semester, once our pilot and our... hopefully, complete feedback loop is achieved in Spring from both students, supervisors, and faculty. So, happy to answer any questions, if there... if you have any on your mind right now. ---Kate Schmidt: Diane, there was one in the chat about the about the courses for the pilot being in different divisions, and I think there was somebody who guessed at it... but can you... ---Diane Miller: Yes. ---Kate Schmidt: speak to that a little bit? ---Diane Miller: Oh, absolutely... so, we're in the process of meeting with every single academic Dean and their support staff, to offer them... this gives you an idea of the scope... 8... the each division will only have about 8 to 10 CRN's involved in the pilot... but yes, each division will have that opportunity to be engaged ... and we're looking for the messy courses too... not just the super streamlined ones... and when I say messy, they're unique and complicated, right... they might be cross-listed, they might have multiple instructors, you know... we really want to give our... give the syllabus system a... a good workout... so, we can become very familiar with it... and troubleshoot things... and make sure that all of the configuration elements are available... but yes, every single division will have an opportunity to pilot some CRN's in the Spring. ---Rita Lennon: There's another question in chat... but Diane, if you're on, you want to go ahead and ask your question? ---Diane Miller: Yeah... I see Diane L's question... [chuckles] in the chat... yeah. ---Diane Lussier: Yeah... I'm trying to get another... um... the, um... the support personnel in the Faculty Resource Center... are a big help, not only to the adjunct faculty, but also to the full-time faculty... and I was just wondering if they would be going through training, while we do, so that they can help us? ---Diane Miller: Absolutely Diane... during the pilot phase we have points of contact assigned to every single faculty member... so, it will be a very hi touch proactive model for the pilot... and then moving forward, yes... all of our staff will be providing the training as well as being available to assist both adjunct, full-time faculty, department heads, Deans, the division support staff, everyone will have   a different role, a different user role... to access the system, absolutely. ---Diane Lussier: Thank you ---Diane Miller: Yeah. Great... well thank you very much... if there are any addition additional questions, please feel free to reach out ---Rita Lennon: Thank you... thank you for being here. Okay... I don't see that Dana has entered the room... so, looks like we're going to have to hear more about learning communities at another time. However, there is an info session on December 7th... so if you can make it uh there's the zoom Link in our agenda... so, that might be a space for us to learn more about this... and then, she's also linked her presentation.  So... minus any questions that you might have that could be answered today... at least there's those 2 things. Okay... so, we'll go ahead and move on to number 3... and this was an agenda adjustment, my apologies... this was a request that came in, I believe, 2 months ago... we decided to move it... we decided to move it again... we're actually going to do it this time... so, this is the student learning assessment work group, or lovingly known as SLAW... and there's an update from Elliot, you have the floor. ---Elliot Mead: Thank you and yeah... once again, my apologies for the back and forth with the scheduling on this. I do have some slides... I will drop them into chat, so that you can see them... and let me see if I can't... oh, I can share my screen... would you mind if I shared my screen with them? Awesome. So, hopefully you see who, what, and why... is everyone? I'm gonna go ahead with that as a yes. So, I am here today to talk about SLAW... SLAW is the Student Learning Assessment Workgroup. For a very quick background... we started up around the time of eLumen... that was a little bit... that was actually as I was coming in as full-time faculty, so I don't have a memory of that time... but I know that several folks in the room do... the main group are aware... like kind of, function was really around awareness... the new processes... the new systems that we had... and making sure that we were compliant in them, right... getting us all up and involved in the systems, and playing around with them... and another one of the big functions that we serve in that group is that we host the annual Assessment Into Action,   which is where our GELO review process has, at least in this time period, been held. Around last year sometime, I think, that as we moved out of that compliance phase as a committee... and we moved into more of a maintenance phase... we started to realize that there were some...   that there were some issues that we were seeing in the processes, and how we maneuver as a college around our assessment... especially related to GELO and we started to really dream big   about how we could address those as a committee, right... you can only go through so many years of talking about the same things before you start to realize that there are probably structural issues, right... and the things that you're doing just aren't working, because of these larger structural issues. So, towards the end of last Spring we proposed a kind of a plan to then Provost Duran-Cerda, who is now our Chancellor of course... to Vice-Chancellor Weeks... and to Vice Provost Parker... and some other folks. So, we had these ideas as a committee, but we didn't quite know what to do with them... so, we took them forward, and we got some great feedback from those folks... and since then, this year, we started to add representation to that group... it was a very faculty-centric group, so we added in a couple of voices from student affairs... and of course with our new folks coming into CQI, we now have Stacy, Dom, and Yvonne, who have been fantastic additions to that team... and we've really started working on, what are the components of that plan that we put together that we can really start to act on... so, there's a lot of things that we identify... those of you that know me know that I like to write pages and pages of things... some people have your spreadsheet... spreadsheet folks, I see you... I have Google Docs, that's how I process... so, we tried to sketch out some of the challenges... and so, some of those are posted here... just you know, for kind of clarity and transparency, but one of the big things that I'm here to talk to you about today... and getting... is to... one of the big tasks that we're working on, is figuring out faculty representa... like representative faculty oversight for our assessment processes... you know our our slow processes... right now of course we we have a very... I think, a very strengthening relationship with CQI... and we have identified a lot of areas that we're working together on, to build out resources and things... but just looking at how other schools operate... and thinking about some of the gaps in our own procedures... we don't really have any place where we look at our assessments in our curriculum process... and so, part of our goal is to create that faculty kind of regulatory discussion based... let's, you know, kind of like, have a group of folks, who can do that work, and not just an office over here... and the department's over here... so, we started working on a charter... it is in very draft form... here is a section of it... where we just, you know, kind of started to synthesize what other assessment committees have done at other schools... and then, breakdowns of possible things that we would... that we found were gaps that we would like to see the college, and a faculty group, start to do at the college. So, those are going to be doing the things like the actual... a committee of folks to actually look at and review, you know, the the the types of assessments that are, you know... the assessment related materials that are submitted, as well as again, resource generation... and to serve as mentors and advocates for faculty in this process... and so, that's pretty much where we're at... we've been talking in this group for a while now, and we wanted to get feedback from you as we continue to work with CQI and Student Affairs... and also, you know, we have plans to connect with the Gen Ed Curriculum Council groups... and we have some logistic things... but we also know that there are a lot of questions about timelines and overlaps and responsibilities that we're working on with those groups... and so, this is more than anything, an opportunity, where we hope that we can get some feedback from you... and directions from you... and you know, I don't know, that's it... [laughing] so, that's my presentation, and I'll stop sharing. Please let me know what I can bring back to that group. ---Rita Lennon: Would anybody like to speak about some recommendations, feedback, questions? Matej. ---Matej Boguszak: Yeah... thank you Elliot... hi everybody... this sounds super important... and I guess my understanding is, a lot of this work of designing the assessments happens in the DFC's, right... or even some... subgroup in the DFC of those people that teach the particular course, and it gets pretty specific... and so, I would just like to... you know, I wonder if that work would still go on in the DFC... or if this committee would be doing some work, there was something about college wide assessments. So, if you could speak a little more about that... thank you. ---Elliot Mead: Yeah... let me make sure I understand correctly though... this really wouldn't be meant to take any of that work out of the DFC's... the goal would be to pro... to form a committee to provide more support to the DFCS, to create their, right... their outcomes... and to... so, I guess I'm not certain if I'm understanding correctly... but you know, so we would have the the work of the the construction would go to the DFC's... but right now, just... you know, just to kind of throw out an example... if I wanted to create a new course... there really isn't a lot of resources that I can go to that help me out at a college level... understand, how to develop good SLO's, that map all the way up to our PLO's... and so, the goal of the committee wouldn't just be to regulate, [chuckles] right... that course content form that goes out at the end... and just say, no, this matched or didn't match... but also to help provide that department support through resources   and kind of, frameworks on, what makes a good CLO? What... what's... how do we map it all the way up   and ensure that we have a lineage between our  student, you know... our course learning outcomes   through our general learning? So, I don't think  that that answered your question... but I don't think I'm understanding it correctly. ---Matej Boguszak: No, thank you... I think, you know, maybe I didn't understand it correctly... the support would be great... I think people would really appreciate that... I think, you know, especially with the mapping... the mapping is not very well defined... but you know, I think that kind of depends on the area... but I'm glad to hear that it would still be the discipline faculty committee that's really responsible for this kind of work. ---Rita Lennon: Greg you had mentioned something  in chat... would you like to share that? ---Greg Watson: No... I think I said it pretty clearly... faculty control and oversight is absolutely essential, we've been abdicating way too much to administrative departments. ---Rita Lennon: Right... and so, the reason I asked you if you wanted to share that is... did... does Elliott and Matej's conversation help shape that a little bit more, that it's not... doesn't sound like it's going to be moving away from faculty... as far as, you know, our decision-making, our control, what we do with the data once we have the data... it's still going to be in our work house. ---Elliot Mead: Yeah... I gotta figure out what I can do to help with... but the entire... I think our entire vision through SLAW is how can we increase faculty, kind of, engagement... and also, our ability to kind of oversee, right... these issues... and have a real solid place for us to discuss them too... I mean I can talk about, you know, we've spent the past 3 months really just dreaming big... but there are really, kind of, 3 components, if I drill down, of the committee... of course it is the oversight and the resource development, because we can't, you know, it's like, we'd be giving them a tes... we'd be giving departments a test, which is kind of, what we're doing now, to pass through the curriculum process without this... without the, you know, the textbook to study, to get to that point... so, it's the oversight and the resources, but it is that place for us to talk about this as a faculty body too... what is our assessment practices, how can we further them, and right now, the committee that we have is great, but it doesn't have the kind of, you know, college authority, right... as a work group in its position to really do the things that it wants to do... so, the whole goal is more faculty representation, rather than less. so anything that we can do in any of the presentations, however we can best demonstrate it... please let me know. ---Rita Lennon: Any other questions or comments? It does sound good, Joe. [chuckles] yeah... I do have a a quick question... you may not be able to answer it... maybe this is what you're asking us to give feedback to you about... but are you foreseeing some sort of um in-person or virtual venues or both... where we are giving input about the process, and then like, how we can improve it... or what we do in our divisions that, you know, may differ from other parts of the college... and how it works for us? That the kind of data you're looking for? ---Elliot Mead: Yeah... you mean from like, what are you seeing kind of, in your areas that can help us out, make better policies... absolutely, I think that right now... what I would have love to have done if I had more spare time and energy, would have gotten some sort of Google form together for today... but I think that really the goal of the committee is to get the... the goal of SLAW is to get the committee up and going... so, that way we have a good representative group of folks that are in place, that can really start interrogating some of the issues... so, we can work on some of the issues that we're seeing already, I think with... and we're really ironing it out, and you know... thinking about the data summits, and all of that.. and how we can make this a much more streamlined process for everyone... but I think that the real goal of the committee in its first years, is going to be to tackle those things that maybe we've seen and identified... and I don't want to speculate on those too much because I think that that is the work of the committee once it forms in its fullest... but we'll definitely, I think, need to... well, now... definitely need to reach out and form more disciplinary specific concerns... because that's part of the big issue, right... is that we all have our own pockets and ways of doing things... and in many ways, we've cobbled them together to make them work, and we have all these cool strategies, but we need a a college-wide approach. ---Rita Lennon: Agree... you know my pain point might be different  than another division's pain point or even just a...  a program's pain point... Ray, you mentioned in chat...  it sounds like it will make it easier to go about   updating CLO's that have been inherited  from earlier faculty in earlier years... using different textbooks for instance... and I agree  about that... and one of the questions I have is...   or comments I have is... you know, at least in my  division, we have been told that if you want to make   some curricular changes... anything that  needs to go through Curriculog, for example, it's going to cost money... and it's going to have to go through the entire process... HLC, Department of Education, so on and so forth... and so, at least our division has said we want to make sure that   we're very strategic about that... but when we need to do something simple like, update a CLO, you know,   either industry has, you know... industry changes  or whatever other reason why we would need to   update a CLO... I don't necessarily know if we need to be saying as a college that, well that's going to cost money and we don't necessarily want to do that... I mean, because that kind of goes against what we need to be able to do, to stay current... so, I don't know what the balance is with that... but with the people in the room, I think it's important that we have that conversation. ---Raymond Ryder: Well... and it does... [clears throat] it does sound as though, now there would be one place that you could go and say... you know, here's the issue... where would this fit into, you know how, do we address this? and I... the reason I'm mentioning that is because, I took over several courses from a faculty member who retired...   and changed which text book we're using... so, it's  it's kind of an uneasy fit with the existing CLO's. ---Elliot Mead: So, just a quick point of clarification, and maybe to Maggie's questions about deadlines and things... we're not going to be able to do anything about deadlines... and I'm sorry we were unable to have a representative from CQI join today... it just wasn't able to work out... but, with everyone's schedules. So, you know, I can't speak to those, I'm just not qualified... but I do know that, you know, those... or from what I understand, those deadlines are very... are very... kind of locked down... due to our external, you know, partners... and things like that... to the textbook question... I... I'm also... I'm not going to lie... I'm not sure if it's going to make it easier to update flows, right... if this group is going to make it easier to update flows, at least just by its formation... now, through process shifts... absolutely, I think that there's a lot of things that, you know, in the various committees, that, you know, both SLAW and Gen Ed... there's some interesting, you know, kinds of committees that... or I'm sorry... there's some interesting kinds of discussions that we're having about, you know, what can we really change to streamline this process... to make it less onerous... and there are some things that we could really use, you know, to help us determine if courses are, you know, like... we syllabi and getting some sample assignments... but we also, I understand, want to be really careful about what information we collect... because if I understand correctly... if we collect too much information and our Transfer Partners see... oh, this course is a project- based class and we don't really appreciate that here, right. So, it... I think that maybe, Raymond... it's a fine balance of how much information do we need for our committees to do the work... and to do their work, and ensure continuity and quality in our curriculum, and what is the line where all of that information starts to  be a barrier to our courses in transfer to us in how we develop them... as you're saying, in how we maybe adopt a textbook or something like that.   Hopefully we shouldn't have to change all of our CLO's if we adopt a textbook and it's meant to, right...  if the textbook is meant to uphold those CLO's then it shouldn't have to, you know, kind of thing... but... so, there are, I think, a lot of intricacies that I find fascinating but that the committee will be... hopefully, you know, working through... so, yeah... towards that goal of streamlining. ---Rita Lennon: All right... one more question from me, I'm sorry... [chuckles] I did, I hear... I hear that you mentioned that it was faculty, you know, we were thick with faculty on that committee, which actually, what we wanted... and then, now we've balanced it out with some other, you know, staff or administrators in certain departments. Will you need more faculty in any... or are you missing faculty from certain areas of the institution that we should start recruiting from? ---Elliot Mead: Yes... and I think that... let me pull... because we've had a couple people that have come, you know... you know how these things go... ---Rita Lennon: Yeah... ---Elliot Mead: let me get a list of the folks that we definitely could use some representation on Rita... and maybe I can... we can talk about that off of this meeting... but yeah. ---Rita Lennon: Absolutely... Maggie I see your hand up but I also saw that, Jeff, you were... it looked like you were reaching for the microphone, so I also wanted to give space to you if you wanted to say something... especially what I said before.. [laughs] Mackie will... Maggie, we'll go with you since you have your hand up... and then Jeff... or vice versa. ---Dr. Jeff Thies: I'll wait for Maggie... I'll wait for Maggie. ---Maggie Golston: I just wanted to take a second... I know I put it in chat... I have... I don't... I just thought senate might be   a good place to register that... I have concerns  and convey concerns from other faculty, about this once a year deadline in curriculum... we weren't asked, we were told that that's going to happen...   and I don't know how other people feel, or  their constituents feel, but it's not going to work, from my perspective, best for our students,  to reduce flow like that to a once a year deadline...   it just... it just... it doesn't seem like the best thing for students, at all... and so, I had to say that. But... just so it got heard... [chuckles] and I'm  sad, that on the day, it is today that is the deadline... if you're a discipline coordinator, or know Curriculog, you've got 2 hours and 41 minutes to do any curriculum change this year, including CLO's... and so, this is your reminder... thanks. ---Rita Lennon: I know we don't have Curriculog here... but I do want to say that, it's up to this day... you don't have to wait until this day, you could put your requests in earlier in the academic year, and they do get to them as you're putting... turning them in. So, I did want to, at least, put that out there... that you don't have to wait until December 1st... in fact, they would welcome... as you see you need changes or updates... to put that through Curriculog, and they'll work through those. I'm gonna go to Jeff, and then, Lisa, I see your hand up. ---Dr. Jeff Thies: Yeah... so, 2 quick things... to your point, Rita, that you just made... to get it into next year's catalog... put it on the course schedule   for next Fall... you have to have a deadline in  advance to get things done... and additionally,   if you wanted to change something in March, you  can... it can get through the Curriculog system as soon as it can, you know, within a month... or within however long it takes... and it's done... but it just won't reflect that until the following catalog, right... because that's where... that's where the   curriculum lives for the next academic year... the  comment about money... where this comes back to...   HLC charges us a review fee when programs get  adjusted to the point where they have to go the HLC...   and so, if you're making what you think are minor tweaks, but it forces us to send it to HLC on a regular basis... we get charged every time it goes... and so, the idea behind the charge isn't ours, you know, we're not charging you, the HLC is charging us... is to think about that program plan... and when program changes happen, that that's the next step in our... in our thing... so if a CLO changes, that's not going to happen... if a course changes a little bit... it's when that program changes more than just a minor title change or something like that. ---Rita Lennon: Thank you... Lisa, I'm sorry... I see your hand up  now... sorry, I had to look for my screen back   ---Lisa Werner: that was back to... the SLAW... and faculty representation there... and I like... I was just curious about science... I have no idea how we're represented... I'm sure Mish is probably involved... but I don't know that... and I'm just wondering if there are, you know... I know you guys are going to talk about representation but if there's anything I should report back to science for example. ---Elliot Mead: I'm not sure... so Maria is actually your... the science rep... and I mean, ---Lisa Werner: Maria, um... ---Elliot Mead: Pereira... ---Lisa Werner: Oh, right, right. ---Elliot Mead: Yeah... and so, and actually... our administrative lead... I believe that's the correct title for the administrative person in charge is... of the group is... Dean Halvorson... so... ---Lisa Werner: They're probably in good shape... a good place then... [laughs] but I I was just... I was just curious about... like, you know... I have no idea... ---Elliot Mead: but you haven't, yeah... ---Lisa Werner: even though... even though you gave out such great information... reflection on me of course... ---Elliot Mead: It makes me think that maybe we can do a better job at reporting back... so, how about I take that back to our group as... hey, there's some... there's maybe some stuff that we're   doing in this group that isn't making its way back into our departments thinking... so, we can come up with a better communication plan, to make sure that...  ---Lisa Werner: It could... it should... it really could be it's just that you know... what was that... the bandwidth thing we were talking about earlier? [laughing] You know, the... [still laughing] okay... ---Rita Lennon: Having bandwidth you mean? Yeah. ---Lisa Werner: [still laughing] Yeah... thank you, Rita. ---Rita Lennon: This does go back to another conversation that the officers have been having with administrative leads for a few years now... and that is having a space... I believe that it's being built in D2L... where we will have a space where all of our committees will, you know, our roster of who is serving from all of our divisions and departments, our meeting minutes, how often they meet, decisions they're making, input that they need... all of that stuff will be in a space, but this is something that, you know, we're missing right now... there is no way for us to know of all of the wonderful things that all of our committees are doing, whether it's a standing committee or a task force or what have you... we just don't know... so, at least this would give all of us a place to go and look for this information, ask questions... all of that kind of stuff... so, I don't... we haven't been updated... I mean, I've... let's give our... everyone a break... talk about bandwidth... we've all just kind of seen the shift in administrative leads... so, I'm not... I'm not complaining... I'm just saying that, you know, I can't give you an update because we have not been given an update here in a couple of months... and I do believe I just let Dana into the room... so, we're going to go back to our first announcement... hi, Dana. ---Dana Drake Rosenstein: Hello... I'm so sorry I'm at the U of A and I was grading with with the VPN and it didn't let me in. ---Rita Lennon: Oh... ---Dana Drake Rosenstein: So, yeah. ---Rita Lennon: We're glad you're in now. ---Dana Drake Rosenstein: Me too. ---Rita Lennon: Well you have the floor to give your presentation... if you need me to help with sharing screen, or what have you, let me know. ---Dana Drake Rosenstein: I should be okay. Okay... so, thanks again for waiting, I apologize...  I apologize for that... so, I'm here today to remind us... we spoke last year around the same time about the learning communities that we have at Pima,  which is a program that started in 2018, but we're revitalizing, as of the year before last. So, I'll explain what those are in a minute... but  first, the most important thing to remember is   that there's an info session on December 7, at 2 pm on Zoom... so, the link is here but also the links are on the agenda for the faculty meeting... So, basically, a learning community is 2 instructors who are teaching... each teaching a course that's from their own discipline, so interdisciplinary courses... that they spend time to integrate the content, so that you are working with   the same group of students in each course, they form a cohort... and their the material is complimentary.  So, for example... on the right you see the learning community that we're running right now...   so, it's about social media... and Emily the teacher is teaching a social media course through Library science... and Andrea Graham is teaching a writing course... so, what they do is, they talk about social media and different aspects of communication... in Emily's course, for example, the rhetoric around that...    and then the... in the writing course, Andrea has them write their rhetoric essay around social media. So, there's a way to integrate these... the... at Pima we have 4 overarching themes...   so, all of these learning communities... our goal is that we have these themes recurring over each semester   and a suite of learning communities  that fit under each of those 4 themes... so, there's one about global warming, there's one  about the Arts, and you can see those in the links   at the end of this presentation... they  each have a title... the title is really important   because it's what engages the students off the... on the enrollment registration pages... and then,   fundamentally they're about this integrated course  content... and hopefully, they're exciting to students,   because even as they see just the title in Banner... so, there are a couple of reasons why these work, we have a lot of evidence, especially from University of Oregon and University of Mexico that they are super successful, especially at Hispanic serving institutions in particular... and especially with women in STEM. So, that's partly because the students are the same cohort... so, they have peer support... they're in their course... the same courses together... and they also have embedded College support staff... so, for example,  a tutor or a librarian will be embedded in both those courses, so they can work with them together... and you know, the same way that you...   that the students are learning kind of how these  interdisciplinary courses, or these disciplines even,   can overlap in a... in a very distinct way... they're also getting a broad perspective on   how education can be so compelling and engaging... for us, for the instructors... you get to go back to your old syllabi that you've used so many times... and kind of refresh it... think about it in a different way... it's really inspiring to collaborate with a colleague so closely to put your course content together... there's also me as a faculty fellow for learning communities and Jeff Thies, who are here to help you succeed in your learning community. All the way through the process there's a PD component, a summer workshop, and there's also compensation so you're paid according to your tier level, both in the Spring and in the Fall, when you would be teaching. So, just to say that if you're looking forward to doing this... you think it'll be fun to go back over your course content and refresh it in a way that's more related to current issues for example... then learning communities are a place for you... most importantly, we want to make sure that the people who are working with us in this endeavor are committed to teaching in the Fall, especially... that way we're not putting together learning communities that   we won't be able to run in the end... and here  on this link under "more details," and also,   this faculty interest form, which are on the  agenda as well... is a place for... to let us know   that you're interested in being a instructor  in the Learning Community... you can tell us   what courses you teach, even if you have ideas as to where an interdisciplinary course can fit with yours. If you have a colleague already, who you think you would like to work together... let us know that on the interest form. And again the Info Session is on December 7th on Zoom, and the link is here. And that's all I have... I see some chat questions... let me see... oh, there people coming out... Okay, great... let me know if you have any questions... my email is linked there... and thanks again... and apologies for being off agenda. ---Rita Lennon: That's okay... thanks for coming. ---Dana Drake Rosenstein: Of course. ---Rita Lennon: Are there any questions for Dana? No, okay... well, we'll see you again on the seventh for your Zoom meeting. ---Dana Drake Rosenstein: Great, thanks very much. ---Rita Lennon: Thank you. Okay... well, I do believe that that was our last... we do have a space on our agenda for any senator announcements... last end of semester announcements of anything cool going on in your discipline, in your courses, that you want us to know about... Denise. ---Denise Reilly: I just wanted to mention that... Jeff mentioned at  the beginning of the meeting that All Faculty Day   won't take place until, I think you said...  sorry, March 8th, Jeff... and so, we won't have our first faculty senate meeting of Fall... sorry, Spring... [chuckles] wrong semester... Spring 2024, until February... so, just... normally we would have a faculty senate meeting during All Faculty Day,   and since that's postponed, we're not going to wait to have one until March... but we will have one the first Friday of February... so,  just FYI, enjoy January and January syllabi... and planning. ---Rita Lennon: Matej... thank you Denise. ---Matej Boguszak: Just a quick question... any news on that policy review... I thought we were expecting to see a big bunch of policies come through, by the end of the year. ---Rita Lennon: As far as I know, with conversations with council... it wasn't as pressing of a matter, so, we are going to take a step back... that's at least what I was told during a meeting... any... anyone else want to... [chuckles] and I don't mean step back for like, you know, months and months... but just, you know, it wasn't as much of a rush... Jeff, I see your eyes going up, do you... [laughs] have something else to say? ---Dr. Jeff Thies: I was curious if this was meant... because of the  volume of the AP's and BP's... or was there something... a specific... [Rita: Yeah] AP... you know, work from home or remote work, one of those, that was... ---Rita Lennon: I think it was the volume of the minor modifications list that we were... when it first came out, it felt like it was, you know, we need your input now... and then, when I was just... through email, talking with Jeff and Seth, it was like, no... we wanted to give you time to be able to look through these... so, it wasn't a rush as we anticipated. ---Dr. Jeff Thies: Yeah... I think Morgan is on... he may be able to comment on the master list that we work off of out of the Provost office... I know, you know... we had essentially 3 different time slots early this semester at the end of December, and then April... to try and get some of the BP's that are beyond the 3-year normal review moved forward... and so, a lot of those have been moved forward in different, you know... whether they're, not with much change or with substantive change... and are in that that legal spot... but I know Morgan's here, so I'll let him provide more details. ---Morgan Phillips: Just to mention... whenever they go to legal... legal sorts them into... here are ones that have changes... here are ones that have minimal or no changes... the minimal or no changes, they basically send those on... and so, that was the big bunch you got... the ones they're seeing with change, they go through and they evaluate and look at the changes, and decide... do we want any comments, or do we want any questions answered, before we send these on? And so, we've been getting... we have been getting a lot of questions and comments from legal about the ones that they're holding... and so, the process where you're saying... oh, we had a whole bunch to look at... they're at that point right now, because all the ones with changes are all sitting on their desk... they're trying to get through those... so, I would expect, you will see, when the Board comes back in January, another batch come through, as they get that bunch done... and then, in February, where Jeff is saying, there was a deadline for some of them to be turned into legal in December... that's probably where the   minimal changes one will show up... it will be in  February time frame... and then, possibly March or   April, we'll start getting the ones that have changes in those... all of the stuff needs to be done, ideally, for HLC to come next December... and so, there's an intent, that as we're turning these in, it's going to take some time for them to get through the review process... our initial ones going to Legal are all supposed to be done by the end of the Spring semester... they won't be done with the process of the 21-day comment and approval and all that, until right before HLC comes in December. ---Rita Lennon: Thank you... so, anything that was already through senate has already... they've already requested that this get pulled and reviewed outside of the minor modification process... those have gone forward to legal... so, it's moving... it's just, I was under the impression that we needed to have, you know... I thought the timeline was much shorter, I'll just put it that way. ---Morgan Phillips: They weren't as quick as we expected. ---Rita Lennon: Right... so thank you... Denise, do you have your hand up? ---Denise Reilly: I would just like to request... I appreciate the timeline and all the different moving parts... it was asked by the Board member... Board chair... and in the last meeting, or in a study session... it was asked by our Board chair, you know, who's responsible? All right... just, who's responsible for updating these board policies? Who's responsible for this? And the answer coming from the college leadership was... the whole college. And so, I just want to... [chuckles] I would love to hear like, whose purview does this fall under... rather than the whole college... like the department and the specific entities... that way we just, you know... moving forward... as some policies hadn't been updated in 6 or 7 years... to kind of see how we can do this better next time... and I say we, collectively as a college, whose responsibility that falls under, to make sure that the AP's and BP's get updated... I'd like to... I'd like to find that out in the future, if possible, for faculty... so that we don't feel like... oh, we're under pressure to look at all these, and quickly  look at these... you know, to go through them...  and I realized that, you know, we had the pandemic  and some other factors... but whose responsibility,   Morgan, does it fall under... ov... you know the overarching? ---Morgan Phillips: So, the structure is built when you see the different AP and BP numbers... the 1, 2, 3, 4 that's on the front identifies a particular executive administrator that is supposed to be responsible for that AP or BP. We are somewhat challenged at this point because the numbers were created in the wayback time... and our structure has changed multiple times since then... and so, that creates some issues for us... because sometimes it'll be a number 3 policy, which would say... oh, that's the Provost policy but the policy actually has to do with student affairs, which is not currently in the Provost area of the college... or those kind of things... I've been trying to help and connect different areas in the college, so that we're   trying to catch things... and so, some of the ones that... oh well, this is in a different area now... I'm trying to catch those, and kind of bring them together... Tom Davis's office and Gayle are tracking   all of the AP's and the BP's now... and so, they will ask  the different executive administrators... how are   things going in your area? To just kind of follow  up on, are you getting the ones done that you're   supposed to getting done? But ultimately, that's where the responsibility ties is... that first number is the the executive administrator... and then, each executive administrator can identify   for these AP's and BP's, I want this person to be responsible for them in my area... and these other ones, I want this person to be responsible... and so, in that sheet that Tom and Gayle have   it identifies, which are the sub-leaders for each one of those... and then those dates are tracked by Gayle. ---Dr. Jeff Thies: And I will mention, if that's okay, Rita... that there's been a conversation that the 3-year cycle is too short... because you can pull one down at any time you want to, right... you don't have to wait till that... and so, we have some BP's that, quite honestly, haven't changed in 5-7 seven years... so, I'm not giving people an excuse, but it's like, there's nothing that's changed about this, and we're going to pull it down and run it through this process   every 3 years, seems to be like, you know, a waste of effort, in some cases... so, one of the things we've talked about... I don't... I forget Morgan, if it's BP 101... one of the BP's that defines how we're supposed to do this... says, 3 years in it... and I know there's been conversation about pushing that to 5, 7, 8... knowing that if something does change, and we need to change it, we can always pull it down early... you don't have to wait... so, that might help longterm with some of this bottleneck that, you know... the HLC's coming... and COVID is kind of created for us... again, it's... I want to say again, it feels like this is... happened to us about 5 years ago as well... so. ---Rita Lennon: I'll say that when we were doing our first in 2012, 2013... well, my first HLC review for gaps... we noticed that some of those AP's and BP's had never been reviewed since like 1978. So, I think the goal was... it's kind of like, the pendulum swung the other way though... and it's like, well now we need to review them so often... but it does bog down the others that do definitely need to have our attention on them... so, we... yeah... there's room for improvement on the process and I think all of us, you know, are interested   in finding a better way to do it... and, yay us... [laughing] for wanting to do so. Okay... there was some information from CIS... so, the CIS Department... one of our computer information soft... what what does the S stand for? I'm sorry, software... security? ---Mike Pickell: System. ---Rita Lennon: System... that's it... okay, that makes a whole lot more sense... so, Mike since you're on, do you want to go ahead and announce what you put in chat? ---Mike Pickell: Yeah... so, we're going to be offering Swift here soon, which is an app for Apple cell phone apps... and it's going to be part of our FastTrack program here...  and then, eventually, once we get HLC accredited, then we can offer it in our actual programs... and then, we're also NSA certified for our Cybersecurity program, so, that bumps it up a little bit... so, it's a nice kind of accreditation to have. ---Rita Lennon: Well, congratulations on that... that's really cool. ---Mike Pickell: Yeah... so far, me and Nina Carlson are the only 2 that can teach Swift, so we're trying to change that... and we're actually having certification... NC3 certification here at Pima... but it won't offer that first level. So... and you have to take that first level before you can go to the second... so. ---Rita Lennon: Well I would like to report that in Health Professions we just had a meeting about our equipment for our Center of Excellence... so, that's moving nicely along... and we're really excited about that... we're going to be able to offer both, um... wow, my... I just had another brain fart... well, you know hospitals is one type of health care but a lot of what we forget is our ambulatory, inpatient, or outpatient... and so, the Center of Excellence will be able to offer both inpatient hospital care, and outpatient, when you go see your doctor... and we're really excited about the space... so we can't wait to share that with the greater Pima Community here in the near future. Anyone else want to share anything? April. ---April Burge: Hey there... sorry... before I go, because I have to leave to pick up kiddos... I just wanted to send a shout out to the... ---Rita Lennon: You went on mute. ---April Burge: Sorry about that... did you hear me? [laughs] ---Rita Lennon: A shout out was were you left off. ---April Burge: I just wanted to send... I just wanted to send a shout out to PimaOnline, they got a recognition from Newsweek this week... we are in the top 50 for online programs in the nation... a number 1 in Arizona... and in the top 10 for community colleges so, congrats to PimaOnline... yeah, I put the link to... there should be a link... yep, in the chat... so, congrats to all my colleagues and hardworking faculty leaders. ---Rita Lennon: Very nice, congratulations... that's amazing. ---April Burge: Thank you. ---Rita Lennon: Thanks for sharing. And looks like we had another one... John, was this something you wanted to share? Or just put a link on there. ---John Gerard: It's a link to... Downtown Campus is hosting the NC3 Train the Trainer Event in January, which is a 1 of about 5 national trainings that they do across the country... and so, we'll be hosting that in January and hopefully, going forward, every year in January. ---Rita Lennon: Very cool... thank you for sharing that... and Josie you have something from Reed that you would like to share... or just put the information in chat. ---Josie Milliken: Chat is sufficient... thank you, Rita. ---Rita Lennon: Thank you... okay... all right, anyone  else have anything more to share? Well, I got to share this with the officers earlier... but my son was interviewed by KGUN 9... for a good thing...  [chuckles] he was just selected as a lifeguard for Pima County for Summer... and so, he... yeah... so, he will... he was interviewed and he'll be starting his career as a lifeguard, coming in May... so, I'm very excited about that for him... turns 16 in 3 more days. Okay... well, if we don't... and thank you... thank you for the applause, [laughs] I appreciate that... and the thumbs up. If we don't have anything more to share... well  then, we'll go ahead and motion to end our meeting. Anyone like to motion? Motion to adjourn. thank you Karla... and  we have a second... and another second... and then, I don't know how many to the powers of second that goes to, but we have plenty... so, everyone have a wonderful weekend... thank you so much for being here... I'm signing off. I'll see you in January for... as a Board of Governor representative... and Denise, you're on... [chuckles] all right, take care everyone,