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THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* November 3, 2023 Faculty Senate ---Denise Reilly: So, we're going to get started... our chief, our captain, our leader, [chuckles] is out ill today,  so she's letting us go... she's giving us the reins...  so, Maggie, myself, and Kelly will take over   and we also are getting a little bit of help from Makyla with elections, as she's not an officer in our group..   So, Maggie with the sign-in sheet... I've got to look to see... okay, welcome and introductions...   welcome... [chuckles] welcome to November... so, in the chat we decided that it would be fun to   put in your name, who you represent, or your... yeah, thank you John... inmates in charge of the Asylum...  name... what you represent, what division you represent... and your either, worst or... [chuckles] best or worst Halloween candy... you choose  what you want to put in there... it's always fun...   it was my Icebreaker in classes, this week... [laughs] second 8-week classes and it was quite hilarious...  I'm one of the only ones that likes Almond Joys, apparently, [laughs] in the universe. So, at this point right now, we're recording... we're started... I'm going to try not to get too distracted by my fellow Almond Joy fans... and let's take a look at review and approval of October minutes... and I think Maggie has also put the sign-in sheet in the chat... and will probably continue to do so... and then, Rita sent out the agenda last night... so, it might have been 2 emails... she sent one out with the...   without the agenda and then sent one out... and that's when I knew she might be ill. ---Kelly O'Keefe: Denise, I also attached it to the calendar invite. ---Denise Reilly: Okay, great... because you are awesome Kelly... so, thank you so much... yeah, the inmates are doing okay right now... we're handling things... so, we take a look at the October minutes... as we kind of peruse through that,   we'll wait for someone to approve, second, or if there's any questions or concerns. I'm just happily enjoying the fact that a lot of people like chocolate like I do. ---Maggie Golston: You're getting a lot of Almond Joy solidarity. ---Denise Reilly: Then you're different than my classrooms... let's just say you're different than the 6 classrooms   I polled, that started last week... but yeah. Am I supposed to be pulling up this minutes... am I supposed to be sharing my screen... is that the problem here... or is just everybody silent? Oh my God... I loved the Almond Joy with strawberries.. ---Kelly O'Keefe: Denise I believe since the October minutes are attached to the agenda, that you do not need to bring them up. ---Denise Reilly: Perfect... that would be awesome... so, I'm just waiting for everybody to take a look through those... I know it was heavy with BP's and AP's and any other P's... [chuckles] so, I'm waiting for a faculty senator... and by the way, I think we need to figure out who in this meeting... I know we have a lot of faculty senators... and I know we have others... but since we have some voting going on today... Maggie do you think it would be appropriate or best if we have everybody use the raised hand tool if you are a senator, so we can count how many senators are present. ---Maggie Golston: I can... I can just use the form, it's okay... I mean, if people want to, they can... but ---Denise Reilly: I think they can do that... I think they can do that... I think... ---Maggie Golston: I mean, we're all super proud to be senators and all but... ---Denise Reilly: I don't think it's a big ask... so, I'm going to ask... I'm going to ask real quick before we see... well actually, let's go ahead is is anyone going to... okay, Dennis just started it out, so never mind... let's go ahead and put your hand up, your virtual hand... [chuckles] your virtual hand, if you are a senator... we're going to do a hand count, so that we can figure out whether we have... what quorum looks like, for when we have voting later... so, each of us officers will do a quick count and see if... how many we think we have here total. ---Diane Lussier: I can't find the hand... it's not under "more"... [Maggie laughs] where's the hand? ---Raymond Ryder: Look under reactions. ---Diane Lussier: Yeah... see it down below. [multiple people talking] ---Kelly O'Keefe: Diane if you click on "more" there is... ---Diane Lussier: Oh... there it is... okay, all right... got it, thank you. ---Denise Reilly: I count 23... 24 now... I count 24... but I'm wondering if a few... now I'm thinking, okay... how do you do both hands for a proxy? [chuckles] ---Maggie Golston: Right... I have a proxy too... I think we're good... we're over 50%... I just... I think my sample size was small in the E building at West, while everyone was saying... I can't come, I can't come. ---Denise Reilly: Hey, look at this active participation in a virtual meeting actually... so, we can go ahead and put our hands down now under the reaction section, otherwise we're just going to lift them up for the whole meeting... that'd be pretty fun actually. Okay... so, hands down...reactions again, right there... and then, do we have approval of minutes. Do we have anyone who's going to start us out with that? Oh, look... I still see 4 hands... should we count on those? Okay, it's a Friday, I'm sorry... I'll stop my entertaining myself. Okay, I see Tal in the chat... thank you Tal... motion to approve minutes. Do I see a second in the chat or a hand? Second from Adrian... Adrien, lover of Almond Joys... very good, okay... and then, all those in favor in the chat will be... easier than a... and besides, if we could say... yay or nay... or [unintelligible] okay... here they come... look at that... [chuckles] it's funny, I still see all the hands up... oh, everybody wants to talk today... so at this point I'm going to ask if there are any requests for agenda modifications or executive session. Any requests for agenda modifications or executive session?  Okay, moving right along... do we have any requests for open forum? Request for open forum? Okay, if you weren't  here at the very beginning of our meeting, than we'll get started with our reports... our leader... chuckles] our leader of the... leader of the prison we'll call it,  is out ill, so we have myself and we have Maggie... as well as Kelly... who are taking the reins today. So, Rita Lennon is out today, our president... and she's ill, so we're going to take on... so, the Provost report...  can we go ahead and start with our acting  Provost, Dr. Jeff Thies... I see him in there, he may be... he might be at the ocean, I'm not sure...  but that's what it looks like... [chuckles] an ocean... ---Dr. Jeff Thies: That's it. [Denise, unintelligible] ---Dr. Jeff Thies: It's my November theme... that's where I want... that's where I want to be for Thanksgiving weekend.   So, we'll see... yes, good afternoon everyone...  hope everyone's having a great day... I want to thank all of you that were able to make it to the Academic Forum earlier in the week... we had some good conversations, and we look forward to moving forward on some of those topics that we discussed. I also would like to thank anybody that was part of putting on the POEC... I know they're wrapping up today... it might be done now... I see Michael has that kind of joy when you send your son or daughter off to college... it's like, we did it... it's over... there's still some work to do... but so, congratulations on that... I know that was a great event for faculty and staff to attend, so thank you PimaOnline for that. So, my newsletter is attached to the Provost report... so, instead of going through that item by item... I'm going to hit a few of the key points from my perspective... doesn't mean there aren't... there isn't more information in there you might want to peruse at... when you have the time. So, first off...Vanessa Arellano... Dr Vanessa Arellano, who was in our office, was selected as one of the honorees for the annual Tucson Hispanic Chamber of Commerce 2023, 40 under 40... so, we congratulated her... and just think it's a great opportunity... she does great work for us... she previously did great work for the Workforce program as well at the college... and before that worked with some of our grants at the college as well... so we're just very fortunate to have Vanessa on the team, and wanted to congratulate her publicly for that award. Next up, just some... just a reminder... I'm sure you might have... may or may not have seen this through email... we have three, not new faces, but people in new places... Nichole Gregory, formerly of student affairs... [coughs] excuse me... will be our new director of testing and placement... that was the role that Chelsea James had played for the last 3 years... Chelsea is still with us at the college, she's moved over to the director of open educational resources and course materials... so, we're excited to have Nichole Gregory on board... Nichole has some great experience up at Coconino Community College in a very similar role... overseeing the placement and testing and GED testing up at Coconino... a little smaller scale, but has that great experience, to pair with her knowledge of Pima, having been an employee here for the last couple of years... so, we feel that's going to be a great addition to the team in College Readiness and Student Success. And speaking of College Readiness and Student Success... my home position... Jackie Allen... sorry Michael, we are not stealing, but borrowing, Jackie from PimaOnline... she's the director of Student Success in PimaOnline, but she will be taking over as the acting dean of College Readiness and Student Success starting next Monday. And along with her... next Monday, our new acting Dean of Humanity, Social Sciences, and Education... the backfill for Michael Parker, our acting Vice-Provost for Academic Affairs... will be Michael Radloff, who oversees the Post-Bac Education Program at the college... and he'll be taking on that role starting next Monday as well. All 3 have already started having conversations... and so, I think they'll all 3 be able to hit the ground running next next week. So... if your paths cross with any of those 3, welcome them aboard, as they start a new role for us. Quick update on HLC... we had a team just return from the Assessment Academy that the HLC puts on... and we sent the team with a focus on co-curricular... that has been one of our challenges in the past... you may have seen over the end of last Spring... over the Summer... the college did come out and define what co-curricular meant for us. That is a critical component... having a definition... because if you've worked at other institutions, co-curriculum means a lot of different things to a lot of different institutions... SACS accreditor, which covers the southeast is, you know... may may look at co-curricular differently than HLC, etc... so, it's good to have that definition in place... and then now, the assess... having a holistic co-curricular assessment plan moving forward, is going to be helpful as well. The next town hall opportunity will be next week at Northwest Campus... but we do offer virtual opportunities to participate as well, so don't feel like you have to physically be there... it's stated that it goes from 2:00 to 8:00 pm...   that's also not a requirement that you stay for all 6 hours... there's a few people that do and kudos to them... but what you'll want to do if you're interested in a particular criteria or the federal compliance piece... is see when... which hour that is slated to go... each one of those 6 items has about a 45 to 50 minute window and then we take a little break... so, that's why there's a 6-hour span there... we've shifted them from campus to campus and other locations... and we also change from morning, to afternoon, to evening... and we switch the order in which federal compliance and the 5 criteria show up... that way if a particular criteria is of interest you can find the right the right location and right time... and as I mentioned they're virtual, so you can always sign in virtually. Let's see... last, from the newsletter, I wanted to call your attention to the library component... I think these are two very unique and cool things that we have access to as faculty and staff at the college. The first is the digital magazine option of... it's called Flipster... I had not used it before, but I was playing around with it the other day as a result of the Library newsletter information...  and the second one is, in case you're interested,   like maybe you listen to a lot of podcasts and  are thinking that might be something I could do... the East Campus Maker Space is providing a couple of opportunities to take like, an intro to podcasting webinar in mid November... so, it's a couple weeks away... so, you want to take a look at that Library newsletter, which is also linked in the Provost newsletter as well. And last but not least, there are 3 very large projects that we are being... that we are managing through the Provost office... and one of them is PimaOnline, one of them is a Desert Vista Campus Student Success Model, and the third is the Pathways reboot. All 3 of these will have opportunities for all of you to provide input on the future of each of those. Pima Online Conversations will be had over the next 6 weeks... the conversation is centered on... with its tremendous growth and quality improvement, where we were 3 to 4 years ago before the pandemic and where we are now.   We need to make sure that we are moving forward  with a model that is sustainable... for the college,  for the program, for our student success, etc., moving forward... so, we want to make sure we're all on the same page moving forward, with respect to a PimaOnline model that fits our future, not our past. The Desert Vista campus... we're looking at a student success model that embeds an 8 week model for scheduling. Again, these are in discussion mode... this is not something that's been done and we're going to trying to figure out how. This is... we're trying to figure out the best way to improve student success at the Campus... that is our highest level of Hispanic Latinx students... and this is tied to our efforts to really focus on institutional target 2. Again, the things that we do there aren't going to be things that we're not doing other places... but really putting an an intentionality behind our focus at that particular campus... and the 8-week model is one of those models that we've looked at in the last couple of years... we just haven't been able to find the right place to implement, other than where we have in PimaOnline... the 8-week model, which doesn't have obviously the the physical site challenges that campuses do... and then lastly, following up on the Guided Pathways Reboot, you know, focusing on that AACC model... we have just scheduled 6 focus groups with students throughout November and early December, so we're getting their feedback... primary feedback from new to higher ed students is going to be on the first 2 strands of the model, and then, those students taking STU 210 are on the back end of their degree ...so, that STU 210 acts as a capstone... so, we're capturing their input in a couple of focus groups on the last 2 strands of the model. Additionally, Karyza has sent out multiple times now opportunities for you all to answer a quick survey... as I mentioned at the Academic Affairs Forum, strand 4 is the primary one for faculty... that doesn't mean you can't answer the other 3... by all means, we want your input on as much as you possibly can... but if you just have time to do 1 of the 4 short surveys, focus on strand 4, that's the one that has the most impact in the classroom... and with that, I'll end my report... any questions from anybody? ---Denise Reilly: Thank you Dr Thies... we're right on schedule, so we do have time... I have a quick question, if you don't mind... about the second goal that you were talking about... ---Dr. Jeff Thies: Yes. ---Denise Reilly: Desert Vista Student Success model. ---Dr. Jeff Thies: Correct. ---Denise Reilly: is that all classes will be 8-week, or is it... are you trying to group them in like boot camp style... or is it all... like the whole campus is going to an 8-week model? And is this... ---Dr. Jeff Thies: The idea is that... the idea is that the whole campus would be an 8-week campus. ---Denise Reilly: So, all classes... and this starts when? ---Dr. Jeff Thies: We say all... the other institutions that have done it... there are guidelines for a course not to be 8-week, right... but it's a very, you know... it's a very small window... it can't just be because... right... I don't want to teach it in 8-weeks. It's got to have some validity behind it, like a high... the one that they gave an example of was a Botany course, where the course learning outcome in the Botany course was a student has to go from seedling to harvesting... right. So, they've got to plant something that they're actually going to harvest and make a meal out of... that's not going to get done in 8-weeks with most plants, as you can imagine, right... unless we're using, you know, fake chicken or something... one of those other things that you can do in the chemistry lab... but this is more about, you know,  working towards that 8-week model for all, you know... we say for all courses, realizing that there's always going to be some outliers that, it's just... it can't be done... and for the most part we've looked at the Fall schedule at Desert Vista... Fall and Spring... and every course that's on there has been offered in 8-weeks... either in the Summer or at another site...   and we're not looking online, we're just looking at in-person for the most part... there's a few... there's a few that are out there... now that doesn't... that's not enough proof that says that that's what we should be doing, so there's more to it than that. And what we really want to hear from is those that have taught 8-weeks in the regular semesters... about what that experience is like... not only for them, but obviously for students that... yes, there's a much more intensity   on that particular discipline, but they don't have to focus on 4 disciplines, they only have to focus on 2, if they were a full-time student... and with the majority of our students being part-time... the thought is, if 70% are part-time and they're taking around 8 credits or 9 credits on average... that's 3 classes a semester... 2 in the first 8 weeks, 1 in the 2nd 8 weeks...   which, data shows, is a challenge for us... our 8-week 2 success rate is about 10 percentage points lower than our 8-week 1. Especially in the Fall... it's a challenge, as we all know, as we're getting to that time of year... there's a lot more going... not that there isn't stuff going on in September and October, don't get me wrong, but with the holidays around, and the different vacations that we actually take at the college... it starts to add up... and so, you know, part of the philosophy is for that part-time student to be able to gauge... when can I have the heavier load, and when can I not... right now, I can plan for a heavier load in the first 8 weeks, and a lighter load in the 2nd 8 weeks...   and still be accomplishing my goal of getting 9 credits done in a semester. ---Denise Reilly: Okay. ---Dr. Jeff Thies: There's a lot of challenges but a lot of opportunities as well... so, we'll have opportunities both at Desert Vista and virtually, for folks to chime in. ---Denise Reilly: Great ---Dr. Jeff Thies: I hope I didn't just take you... ---Denise Reilly: No... but actually you gave us a lot of detail... ---Dr. Jeff Thies: I would'a not have... ---Denise Reilly: you gave us a lot of great detail that would... that is really helpful. So Makyla, do you have a question? ---Makyla Hays: Yes, I do... and I think Jeff, I'm trying to remember what your answer was, because I feel like you gave me an answer to this and it's something that may not be an actual problem... so, I want to give you the opportunity to speak to it to a larger audience, but I apologize if it wasn't you that answered it... [laughs] so... ---Dr. Jeff Thies: It's Friday we'll give it our best shot. ---Makyla Hays: Yes... I've been a meeting since 8:30... aaah... [Jeff, unintelligible] ---Makyla Hays: I heard that there was some process issue with financial aid for students who registered later in the semester for second 8-week courses and actually having that count towards FTSE, or towards their grants or something along those lines... and I... if I remember right, I think the register's office   or the financial aid office was working on that 2nd calculation date potentially... but I feel like, if we haven't had that conversation yet, it would be really important to have it before we implemented an 8-week pathway. ---Dr. Jeff Thies: Absolutely... and I see Michael Tulino here... so, I don't know if... I don't want to put him on the spot either... but we are looking... we are working with... we're going to have a meeting really soon... not only with Michael and financial aid, but also with accounts receivable... because one of the challenges we do know already exists is... if I sign up for 4 classes as a full-time student ...2 8-week 1... and 2 8-week 2... I'm immediately charged for all 4... financial only... financial aid only disperses 50%, because I'm only going into half of my courses... and so, that 50% dispersement has to cover all 4 tuition and fee charges right now... and so, that means I have no other money to do other stuff with, right... those other things that we want to be able to purchase to be ready for college... so, that's the piece we're working on respectively with those 3 is... how can we register and only be charged for the first 2 now... so that my dispersement   covers the first 2... and then I get my 2nd dispersement, it can cover the next 2 courses that I'm enrolled in. So, it's a little different, I think, than your topic... but I think it's it's interrelated. ---Denise Reilly: Okay... thank you so much, much appreciated... Dennis, do you have your hand up from a long time ago, or do you have a question? ---Dennis Just: Oh, I had a question... hopefully... [Dennis and Denise talk over each other, unintelligible] ---Dennis Just: Jeff is there a reason why, having this sort of one size fits all is helpful for the whole campus? Like for Logistics or something... rather than just having the campus offer a lot of 8-week courses, but for those uh disciplines that want to still have some you know, reach to the community down there... but their classes are better as a 16-week... that they're not, you know, kind of forced into that model unless they have, like you said, very limited extenuating circumstances. ---Dr. Jeff Thies: Yeah... and so I think it... and again, this is an if, right... this isn't something we're doing... it's not a pilot we're going to start.   The challenge is... if you're 50/50, you don't gain any of the benefits of being an 8-week college. So, you need to either go all in, or quite honestly, we probably need to quit thinking about even doing 14-week for that matter, because 14-week success rates are really, really low... I know there's some reasons why you might want to do 14-week, and programs like ESL are set on a 14-week schedule that works for them... and they would be an example similar to what you're saying Dennis... where if it's in the best interest for the students learning to keep a particular course 16-weeks,   we would do that... but what we don't want to do is end up backsliding to, we're now at 70/30... now it's 60/40... now, we're not gaining any of the benefits of us being an all-inclusive 8-week mode... it's a model that you want to be all in on... with some outliers that you would definitely work through... as opposed to, like, I would not want to say the whole Science discipline can say... no, we're all going to be 16-week... because every one of our g... every one of our transfer students needs a science or 2 or 3 depending on it... and so, we would have to be able to accommodate that model within it... and it might not be every course in the Science discipline, but there should probably be some... and that might be a hurdle that we just can't overcome...  but that's why we want to have the discussions...  and I don't want to take up too much of your time here. Great discussions for when we have the process discussions... ---Denise Reilly: Thank you for the robust discussion... I'm getting Maggie's messages... Denise we're at this time. ---Dr. Jeff Thies: Yeah. ---Denise Reilly: So, no... thank you... but I do appreciate, Jeff, that you did mention that all of these new things that are going on or these new happenings... that there's opportunity for people to give feedback or information... which, ---Dr. Jeff Thies: Absolutely. ---Denise Reilly: you know... thoughts and ideas about how things are going, so... which is really really appreciated. ---Dr. Jeff Thies: and I don't want the DV model to be just an 8-week model, it's not just about the 8-week, there's other components to it... so, when we have a chance to discuss... that obviously will be a big part of it... but there will be other discussions as well. ---Denise Reilly: Okay... we look forward to those... thank you so much. ---Dr. Jeff Thies: I do too, thank you. ---Denise Reilly: Dr Jeff Thies. Next we have... and by the way Maggie, don't worry... I can cut some time off the Board report, [laughs] to save for the interest of time. so next, we have student affairs with Jennifer Madrid, I think I saw her here. ---Jennifer Madrid: Hi, I'm here Denise... [laughs] my update didn't make it into the agenda, so I'm putting a link in the chat for everyone   with the document with the notes... so, first off, student affairs... we're getting ready, registration opens up Monday... so, we've been really busy meeting with students and getting them prepared for their their upcoming semester... and really... I mean, you are also a key source of information for students, as they make their plans for Spring... so, if you're able to maybe take a couple minutes out of your class and just let students know that registration is open... by registering now they can beat the rush... when it gets closer to the end of the year, or even into January... so, students can see their upcoming classes and  look at their degree audit in My Degree Plan...   there's a link in here for My Degree Plan...  they can see their assigned program advisor,   every student that's declared in a program  of study has an assigned program adviser... and then, they can view the Spring schedule... there's a link in here as well... and then, they can make an appointment with their assigned advisor, by connecting to them in PimaConnect... so, if a student goes to PimaConnect and looks at their  Success Network, they can see their assigned advisor, and pop themselves into their assigned advisor's calendar for a half-hour appointment... and we offer virtual and in-person appointments. So... really, the thing about, you know, every... it's kind of everyone's responsibility to make sure that students know that registration is open... so again, if you can plug it in your classes and encourage students to meet with their advisor,   that would be really beneficial... the college is  looking particularly at retention of students and how they persist from semester to semester... so, this is all part of those efforts... the next bullet gives a link to our academic advising web page... so, we have made improvements and enhancements to the web page, which includes a Meet My Advisor link, where a student if they don't know who their assigned adviser is... like I said, they could go to PimaConnect and find them that way... but they can also look on the website under advising 269 00:29:19,098 --> 00:29:25,436 and look for their program and find, through the drop down menu, who their adviser is. We're also kicking off our new-to-higher-ed planner project... this is a project that we work on every semester with students who are brand new to the institution... and new to college... so, without transfer credits... and our advisers work really hard to outreach to those students multiple times and connect with them so we can get them on a semester by semester plan... that's one of our retention efforts that we do every semester. As far as student engagement is concerned, we have some events coming up... so, more information on all events can be found in PimaEngage... and that's really where we want faculty, staff, students to go to that platform so that you can see details on upcoming events, and then also, RSVP for them. So, the first bullet talks about our First Year Experience New Student Welcome that was held at Downtown Campus last Friday... it was a huge success... there was over 300 students... lots of areas of the college had tables, provided resources and information to students... so, please check out those pictures in that folder... it's a great success... and huge thank you to Renee Forsyth, who oversees our First Year Experience program... next we have our  First Gen Celebration Day next Wednesday... that will... that's a national celebration day for first generation students... and we'll have tables with resources and refreshments at every campus... we'll be plugging a $300 scholarship there... and faculty and staff, if you're a first generation student, you can also stop by and sign the banner and and check in with us... there's information next about Career Cafe that's coming up at Desert Vista Campus... our Student Senate Town Hall is November 15th at Downtown Campus... so, all of you are interested in shared governments here at the college, so I invite you to come to that Student Senate Town Hall... or if you can't attend in-person PCCTV will be live streaming as well... and then, you can also submit questions to the student  senate ahead of time via the form... the link to the form. And then, we have some Native American  Heritage Month celebration going on at Northwest Campus at the end of the month... Popcorn With a Program, that's emphasis on our Applied Technology and Manufacturing programs...and then, at the bottom of the page, I had mentioned this   in a previous month, but if you volunteer for Career Cafe, you can also earn some points towards your Healthy Rewards... so, check that information out and contact Renee if you have any questions... thank you. ---Denise Reilly: All right... thank you Jennifer... do we have any questions for our Student Affairs report? We wanted to... I had one question real quick, Jennifer... I'm so glad, it sounds like that was a great event... I'm wondering... I know that many of us have advertised in our classes... and I appreciate that you're saying... to remind students to register for classes... there were a few students out here right before this meeting that I saw looking at the schedule of classes... and I said, what are you registering for? And they said Welding... I said... what time? So, I went to the Faculty Resource Center and found out, midnight is when the registration opens. So, the students were like... yep, midnight now... so, they were talking to me about the Welding program, which is really popular. So... yes, all of our our responsibility... the question I had... I wondered if you could answer...   I know that Jacqie... I don't know if she's in this meeting right now... but a lot of times the global announcements are a great way to announce the major college events and topics going on... will that still be going on? I know that Jacqie's transitioning to a different role, but will we still have global announcements with some of these big events? ---Jennifer Madrid: I believe so we're going to have to check in with PimaOnline for that because I know that they do support us with... when... Jacqie's really good about posting those global announcements there was also a text campaign that went out from student affairs plugging the schedule of classes and the November 6th registration and then also... kind of the same information that I gave in the update and links to to meet with your advisor... and that... so we we did send that out to all currently enrolled students earlier this week... and then, we also sent a separate text campaign to students who have applied to the college, but have not yet registered for classes for Fall... so, that's another population of students that we're outreaching to. ---Denise Reilly: Whoa, that's great to know... I didn't know we were doing text campaigns, so that's... ---Jennifer Madrid: Yeah... yeah... ---Denise Reilly: that's awesome... and I see that Michael might be able to answer that question... while we're happy to have Jacqie in the... [laughs] in the new role as Dean... the fear is... what's happening with the announcements... Michael. ---Michael Amick: Ah... yes, there is a form that anyone at the college can fill out to request a D2L global announcement... and while we are preparing to do the search for the acting director of Online Student Success... Dr. Tony Sovak and the LMS team is helping to ensure that those announcements continue to get posted. ---Denise Reilly: Okay, awesome... thank you Michael... and thank you Jennifer Madrid and student affairs... much appreciated for your report... and then, [hiccup online] next we have... seriously... next we have the easy Board report that I can take some time off of. If you take a look at the Board report, it was Rita that was present in our last Board meeting... and you can see that we've attached the November Board report to the agenda... and the only highlights... I mean, I don't need to read this off to you, but kind of, the highlights that we have is... we have been meeting as an officer team... that's myself, Maggie, Rita, and Kelly, currently... Sean as well... and we've been meeting with leadership and just kind of redefining a few things... like what are the intentions of our meetings... who belongs at these meetings? I mean, we can look at our charter and notice that, you know, there's a specific intention for faculty senate, and governance... and that we're supposed to have given information to the chancellor and vice versa, about what's going on with faculty and college happenings... but some of the things that we've asked about, or we've been told about have to do with priorities and milestones that we talked about... Jeff already talked about PimaOnline, the chancellor goals, the pathways reboot... so, a lot of this... a couple questions that we had, that are saved for the future... we, as faculty, were kind of wondering about the new student orientation, data regarding that... Connect-U... and kind of, how often are students completing the Connect-U and the new student orientation... in addition to, what kind of curriculum are they being exposed to during the new student orientation? So, as we're still having a lot of students, who in their first semester are confused about things like modality, the schedule of classes, how things operate.... we're trying to get some information about, what do the students know before they get to our classes... and are there any gaps... are there any things that we can do to help improve that... or anything that we can find out that students are learning? And I know that we were talking about the Connect-U we had brought up... but we are also talking about... or we've been talking about the orientation of online learning as well... so just kind of looking at all the different things that students are exposed to before they get to our classroom. And so, those conversations will continue... we have about a once a month meeting with faculty leadership administration... so Jeff, Kate Schmidt, Michael Parker... so, a few others in the mix... so, if you have any thoughts or questions that you think need to go to administration... big topics, things like that, that you're interested in learning more about. As far as college wide is concerned, please send an email to faculty senate officers... so, we check that regularly... and just a reminder that the sign-in sheet is in the chat... and that's the end of the quick Board report. So now, we can move on to Makyla Hayes and the PCCEA... oh, did anybody have a question about the Board report? Sorry, I just thought I want to be done... [chuckles] nope? Okay... so, Makyla take it away with the PCCEA report. ---Makyla Hays: Awesome... thanks Denice... so, I'm gonna go ahead and just share my screen really quick... I know you have... you have this in the report, but I I find it easier to follow along with myself, while I'm looking at it. So, I have here some continued priorities, just listing what PCCEA is focusing on and looking at right now...  and currently, we are just ensuring strong stakeholder input... our current focus is on BP 1.2 5 as that is coming to the Governing Board on Monday at a study session... you're going to hear more about that later this meeting. And there's a lot of AP's and BP's that are going to be reviewed and potentially updated, but definitely reviewed prior to HLC coming... and so, I'm just encouraging everybody to keep an eye out as those policies come through... I know they are long and there's a lot of them... but give it a once over, look at the changes that are there, read the words that are there... make sure the changes that you need to be there are there... and just get involved as you can please, it's really important that we take that shared governance role seriously. Also, a lot of our priorities that we're working on through the AERC... I gave this kind of last month as well... but we're continuing that... Fair, Equitable, and Transparent Salary Administration Policies and the Employ Handbook... you should be seeing the faculty compensation policy coming out soon for a 21-day comment, we have voted it through in the AERC... there's about 13 policies, I think, something around there, that we have actually voted through in the AERC in the last month, so they are getting kind of fixed up, and then they will be posted as a big chunk for 21-day comment... once again, like with the AP's and BP's we really want your input... if you read through there and you see something that is not clear, or that you feel like might be a potential problem, please put in a comment. Really, the next focus... we're working on the salary administration for staff at the moment, for... particularly the definitions that we're working through... and we are looking to finish key projects from last year like hard to hire areas and credit beyond graduate credit hours... so, those are big priorities... and I know some of you probably feel like I say that a lot, and you don't see any movement on it... but I promise you that they are not forgotten... and then also, we are working on the Faculty Leadership Model redesign. I'm on that group but PCCEA is, you know, interested in making sure that faculty are paid the way that we need to. Maggie I see your hand up. ---Maggie Golston: Yeah, um... just, is there any guidance as to a date for the new Faculty Leadership Model? My concern is... we staff as early as February, for Fall, right? And that we won't know how many... that those of us who serve in leadership positions won't know what's happening in time for... for department heads to schedule. ---Makyla Hays: So, I can tell you what the stated goal has been, but I'm not leading the charge, I'm just on the group... so, I'm going to just tell you what I know... the  stated goal was to try to get the models done, and recruitment started in Spring, to start in the Fall... so, it... I don't think that fully answers your concern, but I'm hoping that you're going to have some information before February, at least on the direction we're looking at going. I know Nina is very interested in making sure that this works as well. So, we just are looking at a bunch of different models... part of it is what Jeff talked about earlier with the PimaOnline... and looking at that model... that could potentially have impacts to the Leadership Model... so, there's some dominoes that need to fall, before we can, like... decisions made or not made, [chuckles] before we move forward... so, there's a lot of complexity here,   but I think the work being done is significant already... it's just... it's a big lift. Sorry, that's not a more comforting answer but hopefully, it gives you something... we're watching it. The other thing that is new to my report is that there is a chancellor search going on, if you didn't know... but the board did just vote on the committees that are going to be searching for the chancellor... and at the last Board meeting on the 30th, it was a study session... there was 3 positions added... one for full-time... sorry, one for PCCEA, one for Aces, and one for AFSCME those are the faculty... full-time faculty representative group, exempt staff representative group, and non-exempt representative group. And so, it's looking like it's going to be the presidents of those 3 groups that are going to be in addition to the senate, staff council, and administrative reps... just to kind of round out that employee voice. So, I just wanted to let you know that those are the people that are going to be representing you... and remind you that this will still have public forums... so, when those come around please, please participate. And then, ongoing projects from AERC... I have a big list here, but I do have something I like, that I was excited to make... but just an overview of kind of the policies and procedures and types of policy we have at Pima. So, this was from an H5P summary... I did not create this summary... and again, it's small... I don't know why... there we go... I didn't create the summary, I created the document that then H5P created the summary... but I really liked it, so I put it in here for you... it gives a nice little overview of the types of policies that we have... and there's some fun interactive books... and if you like the looks of these, and you teach online, talk to an instructional designer about using H5P. But for each of the groups, I've kind of identified  who is the responsible group, what is the purpose, where are the policies for that, how is the process for change, who are the stakeholder groups, and where can you find more information? So, I have Board policies, AP's, standard operating procedures, the employee handbook, and then, departmental operating procedures... so, this might just help you if you start... since we're doing all this policy redesign, thought I'd give a little bit of a structure to that for you if those letters start swimming in your head... and I think I'm out of time, or close to it, so I'm going to go ahead and stop there, unless there's questions. ---Denise Reilly: Thank you so much Makyla, that's very comprehensive... do we have any questions for Makyla? I'm giving that wait time... okay... [chuckles] thank you so much for all the work that you do, and for giving us your report... and moving on, we have the TLC report, and I think I saw Elliot... hey, Elliot. ---Elliot Mead: Hey... trying to unmute at the same time... also, I want to point out... I don't know if you can see Denise, but once a PTK advisor always a PTK advisor... so, I just wanted to shout out there. So, hi everyone... this won't take 7 minutes... this month in the T... also, I have like, I think, a little bit a cold... I had my covid vaccine and I have some of those symptoms... those secondary lingering effects... so, I'm a little foggy... but this month in the TLC we offered workshops and events for 5 out of 6 of our certificates... and I'll get to that in a second.... that's Ed Tech assessment, inclusive teaching global learning, and contemplative pedagogy... and that includes a 3-hour weekend Workshop led by James Sheldon... thank you James for contemplative pedagogy... and that awesome NAU/Cochise conglomerate party we had about AI... The Faculty Showcase, this month... so, I mentioned that was 5 out of 6 certificates... that's because the amazing cast folks including Maria, who is our faculty fellow for sustainability, are going to be hosting a workshop on Monday, introducing us to sustainability efforts at the college, and they're going to talk about that later... so, I won't  steal their thunder... but we are very excited   that we've been just maintaining a very robust  programming in the TLC... we've been covering our...   our kind of, you know, our certificate bases, and it seems like we have a really strong roster of folks attending those events... and then, now we have even more great events coming up with that   sustainability certificate... we've also been doing some planning for another college-wide Book Circle... just coming off, we did the... we just concluded the last session that was led by Dr Treya Allen   for that VLC on transforming Hispanic serving institutions... that was, I think, like 8 sections across 3 semesters. and we'll have the results of the like, wrap-up survey from that for you soon... but just to kind of build off that success, we've been thinking about another way to continue those book circles at that college-wide conversation level... this month we also held the second annual TLC open house... we had about 20 administrators, staff, and faculty attend... and so many, many thanks to go to Tomoko Lara, Nadine Sotomayor, and Katy Hernandez for hosting that event. We recognized... oh, I did some napkin math and I'm definitely underestimating, but the full list is in the Provost report... something like over 80 faculty, who received something like 64 TLC certificates... they're sabbatical completers... they're folks working and completing AFI... and those who were getting their AQ micro-credentialing. So, just had an amazing list of folks who have done really incredible stuff at the college, and we are really honored to be able to recognize and celebrate them. and then just last up on my list for this month we're in the thick of preparing I might have mentioned this before, we've had a lot of big plans and events in the TLC over the summer that we got started working on, and we're really in the thick of our first real program review... and as usual we have some pretty big goals... but we are learning as we go, so... and we anticipate that it'll take pretty much the entire year to get this kind of, up and running... luckily, you know, we feel very supported by the College of course, and by, you know, National and other state organizations... to do this kind of work... and so, Tomoko and I have been doing a lot of professionalizing in order to do this particular review... so, we've been... Tomoko has been taking the course here on Google data analytics certificate... and she's working in an out-of-class-assignment or role, to help us generate and make sure that we're generating and analyzing the appropriate, you know, data, you know, for our Center... and I've been participating in some workshops and some local and national kind of discussions on change management and especially this kind of program review for centers for teaching and learning... I'm also plugging... it was a brand new book that came out, for those of you that are interested and would like to nerd out about teaching and learning... the Definitive Guide for Teaching and Learning Centers has just come out in September... that's called Centers forTeaching and Learning by, I can't remember her first name... last name is Wright... Gail Wright I think it is. So, I'm working my way through that... very slowly... don't worry folks the TLC is in good hands... I've got a book... so, I think that that's it... that's the rest of my report... if you have any questions on what we're up to, please let me know... we'll be glad to share with you... and oh, yeah... and Maggie... and I just want to plug Maggie and Stacy have something on the books too... about... and Maggie ... I'll let you talk about it, but just about... when you have a student who's maybe disrupting class, right... what are the resources... what can you do... what are the resources available to you? So, that's coming up in November too... wanted to plug that... but other than that, let me know if you have any questions... always glad to talk... send us an email... ask them here... and that's it. ---Denise Reilly: Thank you so much Elliot... [chuckles] in the last year, I've never heard the term napkin math as much as I've heard in these meetings, between napkin math and apparently a lot of authors and books. ---Elliot Mead: Don't tell our Provost I'm using napkin math on things... can we keep that from... can we keep that from him? ---Denise Reilly: And a lot of books, a lot of authors. [laughs] But thank you so much for that... the question I had for you... I'm just curious... as you mentioned, this large program review, in large scale... is there anything that... obviously you said you mentioned that you're feeling very supported by the college... but is there anything that as faculty senators, or even faculty, that we can do in the next year to contribute or to help guide your program review... or help give any feedback... or will that be coming? ---Elliot Mead: You know Denise that's going to be coming... so, I know we talked a little bit about this as the semester was beginning... and so, we do have a big plan... and so, spoiler alert... we have a big plan for some things that we'd like to be doing in the TLC... mainly to support the whole kind of, you know, cycle of information around curriculum and assessment, right... like, what does it really mean to have you know, to align our clothes and our grading and all of that... so, we have a really big plan, I think, to create a lot of resources with the appropriate people, right... like work with CQI... and, you know, Michael Amick's in the room... work with the amazing folks at PimaOnline who already do so much... and just make sure that we have a really streamlined kind of resource experience for our departments... and also, move into helping out support with more like, course design... so, with a Gen Ed, we've got a lot of really great opportunities for collaborative work, and things like that... so again, all this isn't like I... I wish I had a better presentation for you, but we have a lot of great ideas for how to get groups of faculty together to do really curriculum projects... and so, I think that between... oh Maggie, I see the timer... I thought I was going to be done in 7 minutes... we have some really cool ideas and we'll definitely be bringing those to you... I thought maybe around the first of the year if we can... so, I don't know... we'll have to talk about when I can maybe present all of that and figure out a way to get good feedback.   So, that's it's to say that we haven't forgotten... ---Denise Reilly: Thank you. ---Elliot Mead: we're still working on it. ---Denise Reilly: Getting commercials here just little, little... [squack] little poofs of information... and commercials of exciting things to come... so, thank you so much... and that was my fault, Maggie, for the overtime... no more questions on my part... [laughs] so, thank you so much for that... and I think we have one last report in our report section and hey, we're rocking and rolling... so, Michael Tulino, I see you right here... so, if you could give us the register update that'd be great. ---Michael Tulino: Well, thank you Denise, thank you everyone... hopefully, you can hear me okay... thank you for taking time and allowing me this few minutes... I will be short... keeping in line with the commercial type theme that we're going with... I have 2 bits of information to share with you... one is... we are planning on some system upgrades that will occur between the Winter break and the restart of the Spring semester these upgrades are going to affect the banner system, but mostly behind the scenes except for a few items that I wanted to draw your attention to... today is simply the heads up... we plan on providing handouts, screenshots... we plan on trying to address multiple venues, faculty meetings... I'm even planning on working with Rita and hopefully getting a session in All Faculty Day, to cover some of this in much more detail... we don't have all the system built in test yet to be able to show, so this is just an early kind of preview or a heads up... and that's that's the first topic... so, I'll stay on that for a moment... I'm going to share my screen so you might be used to seeing... as you click into... one second... as you click into your MyPima account... and you end up with a screen, perhaps in the Faculty and Advisor main menu... you should be seeing that on the screen there... perhaps you've then click to enter final grades... or you've entered 45th day information, you know, kind of navigating around this menu... perhaps you've clicked those deep links directly from MyPima and simply access the rosters independently...   basically everything that you've seen here is going to change in look and feel, starting in the Spring semester. Functionality won't change... so, the difference between what you're currently looking at and what the future screens will look like... if you're used to seeing the attendance tracker screens... that may be a good, kind of model in terms of what these new screens will look like... so, we're talking about mostly 45th day and final grade rosters but also, anything else in the... in these screens are called Banner Self-service... anything else in the Banner Self-service Ecosphere   will essentially take on the look and feel of what you used to have... what you are used to seeing in the Attendance Tracker tool. Okay... so I'll stay on that for a moment and just ask if there's any questions. Okay, great, excellent... like I said, we plan on additional screenshots, tools, handouts, little guides... we're going to get those over to the Adjunct Faculty Resource Centers and get them in the hands of every support member to make sure that, as faculty hit the ground at the early part of the Spring semester, hopefully they will not be stunned or shocked by the new look and feel of some of these pages. Okay... separate from the look and feel of the pages... we're also making a fairly significant functional and operational change. So, one thing that we have asked you to do for a number of years is to enter the NA for students that have never attended your courses... and that is a supplement to the attendance tracking that we also ask you to enter... so, we, over the years   understand and now we have the ability to insert a new system script... essentially, it's going to run automatically for us... that will read the attendance that has been entered, for every student, for every class... and simply make the determination after the drop deadline for that class... whether the student should receive, essentially, an NA or not. If they are... if they are... if they meet the criteria... and thank you, Noah... if they meet the criteria for an NA, we will process the drop behind the scenes... so, in the future, starting in the Spring semester, you will no longer be asked for that additional data entry points... you will not be asked to enter NA grades... and with that, also means, that we will be able to manage each final grade period, more discreetly than we have in the past. So currently, we have to basically leave open all final grading for the entire semester, whether or not that course is over, or near the end... as a re... and that was due to the fact that we were accepting NA's through the final grading process... without having to accept NA's through that process we do, will... we will then revert back to our old practice, which will mean, we will open final grade rosters up after they finish, and close them after the deadline for each of the final grading periods. So, no longer will you be able to enter final grades for students during the semester. Again, we're going to get all these process changes out to you in much more detail... we will have a much better idea of how that script will handle the attendance... we know that there's going to be nuances with certain students or certain classes... we're going to work very closely with you all and make sure that if we do have some hiccups along the way in the early part of spring, we will be standing by to address, and be ready to change course if we need to... the takeaways here, just to kind of summarize... new look and feel to a lot of those screens as you link through MyPima... and no longer asking you to enter NA's... we will process drops on behalf of you... your attendance for the students, as you mark their attendance... the thing that I would stress then, is that accurate and timely attendance entry becomes even more important and actually critical... especially, as we near the drop  deadlines of each course because if it happens to be  that you might not have entered attendance for that week... or for a period of time... and it's a short form course... and lo and behold we've reached that next day, where we're going to process drops... we may in fact drop students that you actually intended to mark as present, just haven't gotten around to it yet... or what have you in terms of those timelines. So, we'll work with you on... again, some of those nuances... there... this is a fairly straightforward kind of operational item to add, but we know that there's going to be a lot of, kind of, you know... one-off cases or other considerations that we'll need to be involved in. I guess I will leave it there and ask for any questions... I do plan on being back in the Spring... and possibly offering some specific sessions regarding these topics. ---Denise Reilly: Thank you Michael... sounds like some great updates and upgrades... [laughs] I'm a big fan of upgrading systems to make operations a lot smoother for faculty... so, it seems like, just based on the chat and the cheers, that you have a lot of excitement about not entering some of these things... I do have one question... I know I'm throwing off these time frames... I do have one question... for those that teach in the virtual or hybrid modality, where attendance is taken only once a week... that is really a difficult one... so, on the flip side of it... a student submits an assignment, per se... but never shows up to class... and then you have to go back and alter that... is that being looked at again? Because, in previous years, years ago... it used to be that you could take attendance multiple times   with a class that only meets once a week... so, I know  I've kind of asked that question to a few others recently and haven't heard back, whether that's... but that's an issue on our end as faculty... that if a student, you know, you have several assignments due  and the student doesn't show up to class, virtually or in person, but you can't drop them, because they submitted one course contract or something... have, were there any talks about that? ---Michael Tulino: There have been a little... a little bit of that situation has come up... we also know... and so, I don't have anything yet to provide you in terms of what the new direction might look like, but we will definitely consider that as we move forward in terms of training and getting pieces of documentation together... we also know that there may be a case where positive attendance was entered... and then, maybe a week or so after... and now, we're past the drop deadline... the realization is... oh, that student actually didn't attend... so, faculty would like to go remove that attendance marker... so, we plan on running this process, starting at the drop deadline... but also running it routinely through the remainder of the semester... so that any of those adjustments that might be... that you all might be initiating after those periods of time... we're actually going to be able to pick up and process... so, there are, again, a lot of kind of, nuance details that need to get worked through...  we also don't have a lot of time unfortunately,  we were sort of squeezed between this Banner 8 system that is going to be out of support in March of next year... and then this idea that we can potentially do away with the NA entry in favor of attendance automation... so, we we don't have a ton of time, but we intend that we'll at least hit the majority of cases and those will work well starting in the spring... but we will try to address those nuanced one-offs, yes. ---Denise Reilly: Okay, thank you Michael... thank you for the update... and we did get a sneak-in... [chuckles] we got a sneak-in adjunct faculty report, but Sean promises it's going to be short and sweet... so, I looked up... wait, we don't have a report... so, go ahead, Sean, with the faculty report. ---Sean Mendoza: All right Denise, thank you for letting me sneak that item in there. So, really the main thing that I just... there were a couple things I want to bring up... one of them is that, Isaac Abbs... thank you Isaac... I know... I don't think he's here but Isaac Abbs came to visit us, to talk to us   about the NINJIO Security Awareness Training, which  is required... and I think that it's important that...  a lot of adjunct faculty were asking about that, and it is important that that all employees complete that training... you know... because one of the things that came up was that that Gramm-Leach-Bliley Act I think... hopefully, I said that correctly, Kate... and I think the main thing is that you know if we as an institution don't... don't complete that training, then it, you know, puts us... it puts us... puts us in trouble with things like, you know, financial aid... so, it can really impact us as an institution... so, it's important that we do that. So, we had a little bit of a discussion about that... and so, there's that... and then also, we just want to say that there was some... we're looking forward to having, what 25 to 30 new adjunct faculty joining the institution here coming up pretty soon, Spring semester I believe... so, I wanted to just share that... also, that... let's see, again... the agenda... you can listen in on the... on our discussions, by just clicking the recording, which will be going out here momentarily... and just one more plug to remind all faculty that student registration starts Monday, November 6th... get those students to to join... that's it... see that was quick. ---Denise Reilly: That was great Sean, thank you... [chuckles] now, we have quite a few items in our business section... but I just wanted to mention, as I think Elliot had touched on this for just a second, and I know it's going to be mentioned more widely probably... sent by email... by Jeff, possibly, [chuckles] at some point... but we've been in talks with the leadership administration, and noticing, we have that calendar creep year going on... so, I just wanted to mention in here, to let your constituents know, faculty senators, that we do not plan on having  All Faculty Day during the 2 days of contract time between the faculty coming back on contract, and then there's 2 days between that and the first day of classes... and so, Rita and myself... so the officers, as well as the leadership had talked about that... we just don't think it's right... don't think it's enough time... and we'll be concentrating on getting our syllabi and getting our classes and courses prepped... and so, we will be doing some form of All Faculty Day, or some type of thing... but possibly later on in the semester... not within the first 2 days of classes starting.   And so, we won't be having a formal All Faculty  Day during the first 2 days of accountability.   So, that's the only thing... more information, I'm sure, will come from Jeff or Michael Parker... but not during those first days of accountability... and I see Aubrey has a hand up, so maybe it's related to this? ---Aubrey Conover: It's not... so, I want to let that conversation finish before I jump right in. ---Denise Reilly: Okay... I was just checking, I was like... oh, Aubrey wasn't part of that... but hey, you know, maybe he's got something to say. So, I think everybody... I hope that that's everybody's here in faculty sentiment, that pushing that All Faculty Day just makes sense... so, we're hoping that we weren't just speaking for the whole group when we said... yeah, that was a wise idea to... to just push that... push that until a little bit later, where we can concentrate and not worry about... okay, I got a thumbs up from Noah, I'm happy, that's all I need... [chuckles] not during the first 2 days of accountability... so, okay... Aubrey, you have a plug or a something. ---Aubrey Conover: Well, I have a favorite ask... so, Makyla and I are going to talk about the 1.25... I know it's towards the end of the agenda... but I have a 2:30 that I really have to go to... is there any chance... and would I not step on too many toes... if we could move that up a little bit? ---Denise Reilly: No... I have to take a bio break, so why don't you just take it away and I'll turn my screen off... [laughing] I don't think anyone's gonna have a problem... we want to hear about BP 1.25 and I believe that is... is that you and Makyla possibly? ---Aubrey Conover: Yeah... and I think Seth is going to help us out here too... I appreciate this, and everyone's flexibility... we just want to do a quick overview of kind of where we are with BP 1.25... as Makyla shared, we've got a ton of great things going on in AERC and people have been working really hard on a lot of different policies... and then, this is one that is... one of those rare occasions where we have a couple different points of view... that are going to be shared with the Board of Governors at their study session on Monday... and our intent today is to kind of give you all an overview, and a little bit more details... because when things come out for 21-day comment... unless you happen to have been watching the Board meetings... or been part of the group, it's hard to know some of the details behind that... so, there is our goal... and I am going to try and share my screen real briefly here... let's try and do this one... and hopefully, everyone can see my wonderful screen... slowly... and I'm going to ask Seth to kind of guide us through the first couple slides here... and then, I'll talk about one piece, and then, Makyla will talk about one piece. ---Seth Shippee: Sure... thanks Aubrey, and good afternoon everybody... it's good to be speaking with you again. So, as Aubrey mentioned this... we're specifically going to be talking about, or they're specifically going to be talking about   the revision processes that have been going on with BP 1.25, which is the personnel governance   and policy for college employees... so, I'd just like to give you a brief overview of of how we get to that particular process. So, as you know, we have shared governance here at the College... that actually has a number of different types of processes within the umbrella of shared governance... and which particular process is followed depends on the subject matter of the particular issue... some of them overlap, but generally they can  be broken down broadly into 3 categories...   academic issues. things that are primarily curricular in nature for example... also, we have the broad college-wide issues... everything that's under the BP's and AP's on that on that web page, where we have those posted... those are generally applicable college policies... and then, we have a third category, which is specifically for personnel policy issues... that falls under this BP 1.25.. is you know things that are defined as wages, salaries, and the things that directly and substantially affect the terms and conditions of employment at the college. So. BP 1.25 specifically addresses that third category for personnel policy issues... so, like everything else that's a Board policy or an administrative  procedure... the things that directly and   substantially affect wages salaries and working  conditions still go through the regular flow of   the policy revision process, which includes the 21-day comment period... it includes the consultation with the employee groups, etc. For the issues that fit under BP 1.25, there's a particular process that also needs to be followed, and that involves the All... [burps] excuse me... the All Employee Representative  Council process... AERC, where employees have representatives   to that body... we have them bullet pointed there... and this is specified in the policy, how that participation works... and they go through the Meet & Confer process, and pass along their recommendations to the final decision maker... typically because we are talking about Employee Handbook Provisions... things like that... that's usually the Chief   Human Resources officer or or someone in that... at that level... but not always... it really depends on who the ultimate decision maker is and AERC is a body that makes recommendations... recommendations that are taken very seriously... but it it's not the final decision maker itself... could I have the next slide please Aubrey. So, to give you an idea of just some of the things like, that fit under this category, of what's directly and substantially related to working conditions... you know, wages and salaries speak for themselves... but the other things that would go to AERC, would include revisions to the Employee Handbook that cover things like the code of conduct, how performance evaluations are conducted, FEMA leave... all that kind of stuff... benefits...   I'm not going to go through all of them, but you  can see there it gives you a bit of a flavor of   the types of of things that are discussed through the AERC process... and could I have the next one please.  Okay, so... this kind of gives you an idea of where this BP process has been, where it is, and where it's going. So, the first couple items there in purple... that has already occurred... so, item number 1... a Board member proposed a revision... so revisions can come from a lot of places... they can be proposed by a member of the community, by an employee, or by a member of our Board... regardless of who initiates the proposal, it still goes through the same process.   So, in this case, our Board Chair proposed a revision to BP 1.25, and that is currently going through the Meet & Confer process... and it has been already through The AERC Resolution Team process, which was that previous slide that we just showed you... and right now, we are at step 3, which is being... where it's being shared and discussed with the governance groups. After that happens, we'll go on to the green, steps 4, 5, 6, and 7... which haven't happened yet... so, the next one will be on Monday... there's a Board study session to discuss AERC's feedback,   and to get further board input... and out of that, there may be more revisions that the board is requesting... may or may not, it's not a given... we'll see what happens on Monday... and after that, there would be further discussion with the employee groups... the employee governance groups... and the... more 21-day comment... and then finally, since it is a Board policy, the ultimate decision about what revisions will be made, rests with the Board itself, and would be voted on at a Board meeting... next one please. And like we said, we are going to talk about just the... what has happened at the AERC processes... and I will throw it back to Aubrey and Makyla to speak more about that. ---Aubrey Conover: Thanks you so much... yeah... so, just to give people a better understanding of some of the details that we're talking about... we have a... we really have a great working relationship within AERC, and we work through many different policies... some small, some large... and for the most part, I would say upwards of 95% of the time, we come to consensus on what we all agree is the best way forward for the college and for our students... and that recommendation goes forward through the decision-making administrator... once in a blue moon we do have something where we're not quite seeing eye to eye... and people are great advocates for their different points of view... and this is where, kind of... the the split on the final decision is that we're going to be sharing with the Board of Governors on Monday... we'll be presenting both of these different points of view... and what we see as the pluses and minuses for both... and then the Board of course, because it's their prerogative, will take a look at both, make a decision... they may combine things they may take one in in full... you know, they really... at that point we've tried to give them as much information as possible, and then they get to run with it... and their decision will be the one that will go out for 21-day comment... but really, it's... the question that we're going to be presenting to them is...   you know, the final decision, when there isn't consensus... where should that decision be made?   Should the Board itself be making it, or should they direct the Chancellor and/or there does he need to make it? But really, it's the Chancellor at this point because it would be such a high level decision. So, the language within our recommended BP 1.25 is identical for the whole thing, other than this area... we've been able to worked through all the different pieces of BP 1.25, except for these last 2 options... and so, as you can see on the screen, the employee representative, our groups are recommending that the Board have the final decision making authority at the end... they have some options that Makyla is going to talk about in a little bit more detail... what we're recommending, is keeping a little bit closer to our current processes... and that... but adding a caveat that we don't currently have, which is that, if it got to this level, and the chancellor needed   to make a final decision, they would be required to  present to the Board why they made that decision   and the justification behind it, so that it doesn't, kind of, go into a black hole and gets decided, kind of, behind the scenes. So, I'm going to talk a little bit through, kind of, some of the... I guess, impetus... some of the theory behind this direction... and then Makyla is going to talk a little bit about the supports for the other direction... let's see here. So, accountability... we're trying to engrain more accountability into what we currently have... to force that conversation that I just mentioned, between the chancellor and the board... and make sure that it's more transparent... because right now it is... it is not as transparent in that final step as it could be. It's consistent with a lot of our language that we currently have... HLC is one of those wonderful bodies that gives guidance but doesn't give direct answers on anything... so, we are trying to follow what we have received from HLC, both in terms of what they currently have posted and some of their communications over the years, where we have gotten into some struggles with HLC, to try and make sure that we're balancing the oversight role with the Board with the day-to-day operations and trying to find that balance... we also going to show you kind of that, by staying with the same process that we currently have with the adjustments that talking about, we'd be more in line with the other community colleges as well... so, this is just some  of the consistency with some of our current BP language that's out there, talking about the delegation to the chancellor for the administrative procedures, and kind of, day-to-day actions. So, you know, kind of trying to make sure that we are in lock step with some of the other policies we have out there... and then, you know, one of the things that we want to recognize, is that we have, in the past, gotten dinged by the HLC with some inconsistencies in Board oversight versus day-to-day operations... so, we are trying to make sure that we are being cognizant of the language that they have shared in the past, and... sorry my screen just shifted, I don't know if I did that or someone else did that. Here we go... so, on to this I know we're tight on time. This is just a list of some of the other colleges... and as you can see, they pretty much, all except for Maricopa, follow our same processes... the unique one for Maricopa is, they follow our same processes for staff and adjunct faculty, but they have a unique relationship with their regular faculty, that actually connects directly with the employee representative group for faculty, so that's kind of unique. This is kind of just where we part ways... we had this up there before, but just so you can kind of see the difference... and then, I want to turn it over to Makyla. ---Makyla Hays: Awesome, thanks... so, yeah... like Aubrey said, this is really about structure, and kind of a fundamental difference in understanding of the process... and I want to walk you through the employee point of view, and why we're asking for the things we're asking for... so, the first thing is, we have... we're looking for more of a balanced structure in the negotiation... so, in 2013... prior to 2013, the Board was the final decision on all policy changes there was like 5 or 6 different handbooks and the Board would approve those handbooks after they'd gone through negotiations. In 2013 that was moved to the Chancellor or the designee... so, the administrators then make the final call for the decision, and that's our current model... the employees on AERC felt that this kind of diminish the employee voice within the process of policy creation... and it sets up a structure where there's like an inequity and power within the negotiation structure... it's... I like to liken it to a child with a parent... if you've got a great parent that is really intent on listening to the child, things go well... if you've got a not so understanding parent... or maybe a more authoritarian parent... the child has no voice. And so, the structure in that case would make sense... and I want to make sure that this is known... this is a structure-based argument, and not a history based request... and this is something that PCCEA has been talking about, since the policy changed in 2013... so, this is not a change in... based on prior history... this... regardless of how well this has worked, we feel like this is something that really needs a... deserves a better structure. And if I could go to the next thing... yes... oh, back one... I like that sentence... I stole this from Brooke, so I'm going to give her credit for that... I don't know where she's got it from, or if she made it up... but I put faculty and staff working conditions really are student learning conditions. So, it really makes a difference to all of us to make sure that we have a voice in our working conditions, and things along that line. Okay... next slide... there's something missing on that... I didn't mean to do transitions, I was telling Aubrey earlier... I usually work in Google slides and this is Powerpoint... I didn't even think to look at transitions... but to balance the structure the Bo... the employees would like the Board of Governors  to have the final say on policies that don't reach agreement   between AERC and administration... in the past, the Board, prior to 2013, they approved everything that was changed... then the last 10 years, they don't approve pretty much anything... it stays within administration... so, we're asking for somewhere in the middle... if AERC and administration can come to an agreement, we would like that to go to the board as an information item... so, let them know that we have changed... this keep them updated... but not involve them within the process, don't overload them... however, if there not... is there... if there is not agreement   between AERC and management, we would like  basically what's going on with BP 1.25 to happen...   where we come together and we work towards consensus as much as possible... and then, where there is differences, we would be able to present those differences, as administration and employees, to the Board of Governors, who would then be able to discuss those changes with us, give directions to the representatives about next steps... or just vote to have a final decision on the process... and we feel like that is a better balance to the structure that we are working within... let's go to the next one. Okay... I just said, that thing at the top... this is an example of what's being proposed as BP 1.25... it went pretty well... one example, a counter example of something that might be helpful to understand... something that went through the process technically... but maybe wasn't satisfactory... was the changes to  the ODR complaint process... so that, by policy says   that substantive changes are supposed to go through the AERC process... we had presentations to us   but feedback was not really incorporated... we did not vote on it... we did not really agree on where it went but without a change to BP 1.25, that technically followed policy... so, if this had changed, and that was the structure... in that case, there would be more motivation to really work through that with us... with the employees... and hear that feedback a little bit more... give more weight to our voices, to say this isn't ready yet. Okay... the next slide please... so, what types of things would come to the Governing Board? Really, not a whole lot... this is not asking the administration or the Governing Board to actually decide most of our policies... a large amount of what we do... a huge amount of what we do, actually does come to agreement... and so, those things would only go to the Governing Board as information items, and not for their decision... the only things, even under the current process, that we feel like, should have maybe gone to the Board for decision, are the Classification & Compensation Study and how  that went... as well as, the ODR complaint process. So, that is a really small number of things, when you consider we've had like 50 things since last August almost... there's a lot of things that we do agree on, but this would provide even more motivation to have those conversations go really well. So, the sticking point is... oh, wait, one back... I will go back to that... I'm going to kind of skip over a little bit. The big question is, is the handbook actually day-to-day operations, or not... and so, my view and I believe the other employees view is that, these aren't necessarily day-to-day operations, but they're more like an oversight structure that the day-to-day operations operate within... and this proposal really wouldn't allow or encourage individual complaints about policy violations to go to the Board, or ask them to be mediators in those situations, it would establish the rules essentially and the rest of those processes would still be there... okay, so... I'm gonna... ---Denise Reilly: Makyla, I'm going to interrupt real quick to say, I know that a few people are leaving at 2:30, and I know that we kind of heard a bit of this and we're a little bit behind on time, which is okay, there's a few things that... there's something we can cut short as senators but not voting... but... all right... if we can wrap this up in about one minute and then... ---Makyla Hays: I have 2 slides left and they're quick. ---Denise Reilly: Awesome. ---Makyla Hays: and then I thought that... ---Denise Reilly: And employees, is that part of the second slide... like, what are we asking on both ends of the BP 1.25? I know there's a study session but what is being asked ---Makyla Hays: I can do that. ---Denise Reilly: of faculty senators... okay, thank you. ---Makyla Hays: So, let's go ahead and go to the next one... one of the things that Aubrey said, I think I want to just highlight, is that... 786 01:30:29,569 --> 01:30:36,533 it sounds scary to say that there's HLC concerns, right... and so, I wanted to address that to the faculty because I know 787 01:30:36,533 --> 01:30:42,918 we all don't want HLC to have a problem with what we're doing... and so, when these slides get in there, 788 01:30:42,918 --> 01:30:52,332 go ahead and read into these slides... but what I've done is, kind of, pulled out some of the reasons why I don't think it's going to be a problem... 789 01:30:52,332 --> 01:30:58,735 the first one is... our Board really wouldn't see that much of these policies and boards around the nation have collective bargaining 790 01:30:58,735 --> 01:31:03,424 and Meet & Confer... and are approved of the Governing Board, that are also accredited for HLC... 791 01:31:03,424 --> 01:31:09,320 so there's got to be something there... second thing is, Pima County and Maricopa College both have employee handbooks   792 01:31:09,320 --> 01:31:13,864 approved at Governing Board, level telling me that it's probably okay with the state. 793 01:31:13,864 --> 01:31:20,018 The only law change that I know of was how employee representative groups were compensated within the college...   794 01:31:20,018 --> 01:31:22,256 and this policy doesn't change that. 795 01:31:22,256 --> 01:31:29,021 The next 2 slides... so, I'll go to the first one really quick... this is from the 2013 action letter... 796 01:31:29,021 --> 01:31:35,935 I've gone through and pulled everywhere I could find that mentioned personnel policy... and I don't see anything in here 797 01:31:35,935 --> 01:31:43,981 that precludes the Board from being involved... if anything, I see places where it says the Board was not enough involved... 798 01:31:43,981 --> 01:31:48,400 and at that point, we still had Meet & Confer the way it was. 799 01:31:48,400 --> 01:31:57,866 The next one was the 2019 midcycle report, I did the same thing... I went through and pulled every reference to AERC 800 01:31:57,866 --> 01:32:04,575 or the personnel policy... and the only place that you might have questions was that day-to-day operations... 801 01:32:04,575 --> 01:32:10,683 that's where the little curly bracket is on the side... everything  within that paragraph is talking about academic oversight,   802 01:32:10,683 --> 01:32:20,623 and really the senate... and so, I don't see the issue with our policies that don't agree going to the Board... 803 01:32:20,623 --> 01:32:28,957 especially since major curriculum decisions, like program activation or deactivation, also go to the board for approval. 804 01:32:28,957 --> 01:32:38,662 So, this is my little... I don't think we have a problem... obviously up for more discussion with legal, if I have this all wrong. 805 01:32:38,662 --> 01:32:44,562 but I really, really have done my research, and I'm not wanting us to get on probation. 806 01:32:44,562 --> 01:32:51,638 With that, faculty senators, this is coming out for  21-day comment... comment... what do you think? 807 01:32:51,638 --> 01:32:53,931 Put it in those comments when it comes out. ---Denise Reilly: So, Makyla, [unintelligible] these under comment... [Aubrey, unintelligible] ---Denise Reilly: we had Aubrey, Seth... and sorry, Seth, I hadn't mentioned you earlier... I didn't see you were here... Aubrey, Seth, and Makyla, who talked about it... sounds like we need to make our 21-day comment... it also sounds like this is on the study session this coming Monday, but ---Makyla Hays: Yeah. ---Denise Reilly: that's something we can all view, but we don't comment on, or we don't... there's no public comment at study session, correct? ---Makyla Hays: The 21 day comment will be the comment that the Board sees. ---Denise Reilly: Okay, so... ---Makyla Hays: And then, they will vote on the policy at a future meeting... probably in January. ---Denise Reilly: Okay... no, thank you so much for allowing  us to hear kind of the background... and really, that the majority of policies seem to align really well... and this language about who has the ultimate power, seems to be the big... [laughs] the big question, right now... so, we'll see... ---Makyla Hays: And it looks like Kelly has... Kelly's added the slides to the agenda for me... Aubrey I just put a Google Drive link to the PowerPoint. ---Aubrey Conover: That's perfect. ---Denise Reilly: Thank you so much, all 3 of you... ---Aubrey Conover: Thank you all. ---Denise Reilly: for all that information and I know quite a few administrators have meetings at 2:30 to head to, so thank you so much for joining us. Okay... so, no... this is some... this is big stuff here... so, I'm seeing some more comments in the chat... so, be sure to read those as we go on to our business section... so, we skipped over and we went to BP 1.25, which was item number 5 in the business section... so now, we're going to actually flip back up for a second, and go to the elections ballot... and then, being a senator, those are to be combined... but I think we're just going to do the elections ballot and I think we've agreed that we can... because that was really important information... that we can kind of skim over the being a senator, if we have time... so Maggie, can you take it away with the elections ballot please? ---Maggie Golston: Sure... so, because I'm on it, I will not be processing the ballot... but I will be putting it into this chat in just a moment... there is no one running opposed, as it happens... everyone is running unopposed... it's not like a town hall thing... it's just, all things kind of worked out... and, let me just... I'm sorry... I'm just... Makyla, do you have the link handy? Will you be faster than I at this? ---Makyla Hays: Possibly. [laughing] ---Maggie Golston: My money's on you, is all I'm saying. ---Denise Reilly: So, this next item... Kelly's got it in chat... this next item is senate officer elections for 2024. So, I think the form... Kelly has put it in here... it's for the... and it's also linked to the agenda... so, this is just a reminder... this is obviously for faculty senators only... to submit and  fill out... and then at the end of our meeting, we have Makyla, who is helping us because she is not on  the ballot, and the rest of us are. [chuckles] So, in the interest of being ethical and having Integrity, we're going to have her count up the ballots and let us know the results at the end. ---Maggie Golston: Yeah... and just in case you didn't notice, there is a switcheroo, as far as current officer positions go... Kelly O'Keefe is running for vice-president and I am running for senate... I mean for secretary... so, it... yeah, same people, different jobs. I just put the link into the chat. ---Makyla Hays: I'm seeing things come through... why don't  we go ahead and go... maybe to the next piece...   and I will let you know when I start seeing... do we know how many members we have?   I think you said something around 24. ---Maggie Golston: We're at... we're over quorum... yeah, we're over quorum. ---Makyla Hays: Okay. I'm just... that way I can tell you, when I feel like I've seen it. ---Maggie Golston: Okay. ---Michael Amick: I'm concerned that Denise is frozen...  okay... we can't hear you though, Denise. ---Denise Reilly: Here I was just chatting away like... I have a new one... [Maggie laughs] ---Denise Reilly: now... no wonder why Kelly didn't answer me... I said ...oh, Kelly, do you want to save that? But now, I made the executive decision, to myself of course... so, we're going to skip on over to item number 3, because I do see Kate Schmidt and Michael Amick on the FACT or the FACT team, which is the Faculty Allocation Criterion Team. So, we have some big business items going on today, so I'm so glad that we... that you here to join us... you have a presentation... and let you take it away. ---Michael Amick: Thank you so much, I hope you can see the slide presentation, and hear me okay. Good afternoon everyone... and Kate and I are here to share a little bit about the faculty allocation process and plans... and so, the Provost office, when Dolores Duran-Cerda was serving as the Provost, asked and requested that Kate lead,   and I co-lead with her, a data examination of how to look at, and possibly allocate... especially the vacant positions for faculty, that are at the college... some of what the information that was given to us at the beginning of that is that, there was constraints in this evaluation process, and some of those were that no new positions would be created in that evaluation... and at the same time there would not be any elimination or reduction... just going forward in examining the available positions and data, to help evaluate how that is allocated.   So, you can see some of that information there  about currently having 9 vacant positions,   and 20 positions filled by provisional faculty...  we began this work in April through September   we had 5 meetings with a group of 7 faculty members, 1 staff, and 1 Dean, so that we could be very transparent, collaborative, gain input, and be together with how and what was being evaluated...  our goal in charge was to affirm and identify data structures that were sound in reflecting information about how and where faculty would be allocated... I want to clarify that this group was not charged with the decision making as to where and how these would be allocated... but simply to construct something that could be provided as a recommendation for making these decisions with the Provost office. One of the things we wanted to talk with you all about, because it is a prevalent and longstanding item, that's out there... is the 1 to 50 FTSE ratio per faculty... that is a overarching data point for the college, especially in the financial area... and so, we had conversations about this... we did bring it into the analysis... and ultimately, just so that you're aware... it really wasn't a primary factor in the data analysis that went into the allocation for this... we observed it... we saw areas where and how it was or was not being met... but ultimately um was not really a primary data point that was considered for the individual faculty and the priority of needs of where they may or may not be allocated. So, just wanted to share that piece, because it's kind of a common item that was out there... we did have discussions about it and then ultimately moved on to other data... this may be difficult to read, but there was a tremendous amount of data   exploration that took place during this process... and so, Kate and I would often meet with STAR, and they were making tables, and pivot tables and all kinds of fun stuff.. maybe they didn't make pivot tables... they made a lot of sheets... and we looked at a lot of data to see if and how relevant it was in factoring the needs, from high to highest, to low to lowest, about faculty allocation... and ultimately, many of these did not play a huge or significant factor... and a few of them very much did... and so, if you have any questions, or like... hey, did you consider this component? We definitely delved into many, many areas, to see what it would reflect when it comes to the needs of allocation... and with that, I'm going to turn the rest of the presentation over to Kate Schmidt... also want to say thank you to her so much, for being a primary driver of this project and helping it come to completion... she did a wonderful job. thank you. ---Kate Schmidt: I see a question though now from Maggie. ---Maggie Golston: It's a quickie, and yet not... I am curious about the one-size- fits-all of some of those criteria listed on the last slide... specifically I'm thinking of course, of my own perspective, and my own department... so, it's kind of, I don't want to waste a whole lot of time, but some... I'm concerned about overloads being a factor because it's very different to work a big overload as a writing teacher... it's nigh impossible and also, there are a lot of full-time faculty in my department,  who are serving in other departments and divisions in leadership... and how that would be factored in ---Michael Amick: Absolutely... we brought that data in and explored that with, you know... factoring in the amount of overload that was taking place... the amount, percentages of FTSE that was being taught by subject, by full-time or by adjunct was analyzed...   and also... shifting even that 50 to1 ratio to accommodate for lab components... or like in writing, where there is a slightly lower fill rate... we really tried to bring some of those nuanced factors into place and to help us consider those... another topic was faculty leadership or other assigned loads that were not part of teaching, and how that factored into things as well... so, yeah... thank you for asking that, and I hope that helps provide some clarification. ---Kate Schmidt: And I will say, I don't know that we put this on a slide, but our original goal had to... had been to build a dashboard or a tool   that we could use ongoing... that proved to be a bigger challenge to get done, to make decisions so that we could start hiring for next Fall, but it is still our goal... it is actually on the list of the Provost goals, of something I need to accomplish by April. So, we're, you know... we're still hopeful that we will have a tool where we can be much more transparent and, you know, to that end, we've got the group that met, of the 7 faculty... if there are people that are interested in working on the tool moving forward, I think we'd be happy to have volunteers, we know some people are having to drop off... so ultimately, the group... I mean, the charge to that group of faculty, the staff, and the Dean was to agree with the approach on how we were looking at the data... that... that... we did get that agreement and then we, you know... and then we moved forward... we've given...   based on using that that approach, we've given  recommendations to the Provost and the vice-Provost... I have to say they're doing their due diligence and asking for additional, some of these additional data sets, to sort of double check the work... and the thinking of the group... I'm... I don't have a exact deadline, but my guess is sometime in the next week they will have some...   come back to us with final information... I know they want to make sure that Deans were informed before the larger population. I got distracted by the red lines in the conversation here... it's not me... it's just... So, that's what's going to happen now... we've got faculty qualifications and hiring ready with the timelines for any group that's, you know... any division that's been approved to have a hire.. they're poised and waiting... ready to work, to help divisions form committees, and get job announcements posted and communicated. We did want to talk a little bit about some of the things that were happening in the future... I mean, we had... I heard in several places, in presentations today... we talked about that model of PimaOnline being looked at, that may have some influence on the leadership structure... and then, whatever happens with the leadership structure may influence some of the the faculty hiring moving forward... we have a lot of people sitting in provisional faculty roles that I don't think we were making... able to make decisions or recommendations about currently... but that we may have more information by February, as these other 2 pieces are finalized... the PimaOnline piece and the leadership structure update. And then Makyla mentioned being on that group... I'd heard, I'm not on the group but I had heard that one of the models was looking at potentially reducing the release time by 500 load hours, which would sort of put 16, you know... the equivalent of 16 faculty, potentially... you know, back in back in the classroom. That work that that group did determined that there's 25% of the equivalent of full-time faculty load, in some kind of release time, it's not all leadership, but there are other pieces that faculty are doing that are not teaching. We... you know, anticipate... one of the things that is... that in my role, that's always been of concern to me, is that... is our, sort of, interactions and our support of people in provisional faculty roles... so, we're making the commitment that...   whatever is decided, we will let anybody in a  provisional faculty role know by the end of February... if they haven't heard, you know, if there hasn't been a decision in the next couple weeks... at the end of February would be when they have a decision... and then, I'm guessing that we're running out of time, but I you know we do have this continued goal of increased transparency... I've got a vision of a... of some kind of tool that could be on the internet somewhere for each division that sort of says how their staffing levels are aligned with, you know... with enrollment...   and have kind of a a red, yellow, green approach... so that if there's somebody in a division that's perfectly staffed and they have a retirement or resignation, there wouldn't be a need for them to go through some kind of lengthly process to justify that rehire... but that they could automatically rehire... you know, if somebody was in a yellow zone, they might need to make that justification... and if they were in a red zone, they would probably know that they would have to not... that position would not be approved and that PCN would be reallocated... that's my vision, I'm hoping that we can get there by April 24th that would align us back with that faculty hiring AP, so that we could be looking at data in the Spring and Summer... and be ready earlier in the academic year, to have decisions, you know, earlier in 2024... to have decisions about hiring for the... for the following year... again, I think we're close to the end here... I can't remember what else we needed to talk about... but we... but if there's anybody interested in looking at that data, and helping us build out that tool and dashboard, we'd love some new new minds on that group. ---Denise Reilly: I can add Kate, thank you very much... we've now added... thank you Kelly, the presentation that you've shared with us or it will be added to the agenda here... I do want to say, I was on that committee as well and I'm glad you posted how many hours we spent... we really delved deep into the data... and looked at all the nuances and factors... and obviously we're a big... large college with very different divisions, classroom sizes... and so, looked at a lot of that. So, the goal we talked about was moving forward... I know, those of you who've been here a while will remember that decisions were made in Spring... and then, at All College Day, oftentimes there was a list of the faculty... so, that is the goal. And I really... I'm in support of that, to kind of go back to that time frame, rather than playing catchup. but obviously that's going to be really different, depending on some things going on this year, that Kate and Michael mentioned... like PimaOnline, the leadership structure... but I can fully say that this group... definitely the group of faculty, as well as leadership, looked really hard into this data... and we were not tasked with making the final decisions, we were tasked with making a structure to look at those decisions for the future... so, I can support that for sure... Kate... and I know, the last question for Kate or Michael... what I remember or recall is that somehow those positions that are vacant or going to be for hire... is that sometime this month... by the end of this month... was that the deadline? ---Kate Schmidt: I think, to be honest, the deadline was the end of October... but I mean, we're thinking... within, you know, within days... and I do have to say this is not the... it is not Michael and Jeff's... this has not been on their plate for very long, but they have been asking... they want to double check and look at the data... so, you know, Michael yesterday asked about that. Remember, we had that one report from STAR that had the trends, and then the Predictive Analytics... Michael P, right... Michael as the Vice-Provost. ---Denise Reilly: I was giving you the benefit by the way by saying I knew it was all true... [laughing and unintelligible line] by November just share with us when faculty can expect... my guess is that's the question here... when can faculty expect to find out whether there's hiring in their divisions or not? Is that the probably main question that senators would want to know? That's what I'd want to know. ---Kate Schmidt: I would say it's imminent... so, I would imagine by next week... if not, you know, the fo... early the following week. ---Denise Reilly: Okay, sounds good... all right, thank you so much for your report... we really appreciate that item in business and we apologize to our last group that only has 10 minutes, but we... so, we have 10 minutes for election results but we... I think Kelly and I decided, we'll go with being a senator next month... and we'll go to... it looks like our last item then, would be number 4, climate action and sustainability plan before we go to the election results... and it looks like we have Noah Fay, for presenting that. ---Noah Fay: Yeah, thank you... I'm about to drop... let's see here. ---Denise Reilly: And you know what? I appreciate that you're presenting and you've been like, on camera the whole time... I'm just saying... [chuckles] it's like you're in a classroom and I can tell there's support in certain areas by your moves. ---Noah Fay: Yeah... unfortunately, very back lit, but that's how it works. Now, I just put a link in the chat to the slides that I have here... it's a bit of a fire hose of information... so, bear with me... or bear with us, I guess I should say. ---Denise Reilly: It is quite colorful. ---Noah Fay: Okay, there we go... I'll try to talk fast and then there's a couple other people here too... Maria and Crystal are around and they're going to pop in later... there's a whole bunch of things to discuss... a lot of it's about the past... things we've accomplished thus far... and, but mostly here about the future... and this is also a recruitment campaign for additional input and participation... there is a lot of exciting work going on around the CASP, and it's an all hands on-deck sort of goal... and we need... and we'd really benefit from greater participation representation as well. So, that's the list of things... let's just jump right into it... so in 2122 the college developed the Climate Action Sustainability Plan... it was incorporated then as a part of the existing strategic plan... within it, there's 4 targets... you can go in and take a look at the others if you'd like... Target 2 is the one of most interest to the senate, and it reads like this... ensure all learners... that all is a really big word... understand the key principles of climate action sustainability, and can apply them... apply is the other big word... in the field in which they're trained... and so, from that... the group, which develop the CASP in the first place, kind of evolved and morphed and became the CASP curriculum team, to tackle Target 2... and so that's what we're going to go over here... some stuff about what we've done already, which has motivated what we're working on in the future... we spent a bunch of time doing research and benchmarking and checking out the Tucson community, in terms of what other peer institutions are doing what... you know, their state universities are doing   and what local community groups are doing, that we can interface with... and the short version of that benchmarking is is that Pima has a surprising amount of relevant curriculum and operations... but it's piecemeal and scattered throughout the college... and so, we recognize the need to sort of build up a core package of curriculum in order to achieve this target 2, so we'll talk to that in a second... we are quite a bit behind some of our peers, notably Maricopa and even some much smaller schools in terms of offering courses and extracurricular kind of stuff... and there's a lot of diversity and opportunity to create both general education and major Pathways for students... there's quite a bit of difference between what ASU and U of A offer, for example, which is both an opportunity and challenge... and so, there's a lot of work and a lot of like, exciting stuff coming, that we'll get to here... one thing that we did, which is important to note, is that we sent out a student survey... went to the whole student population... and we got 350 or 400 responses to it, which seemed pretty good... and the short version of that survey is that students are keenly interested in coursework degree Pathways... and outside the classroom stuff related to climate action and sustainability... you can check out the details   and numbers there if you want... an example of that,  which... here's a call to action for everyone here...  is forming right now, is a new student group it's called the Pima Climate Action and Sustainability Ambassadors... and they are having their inaugural kickoff meeting next week on Thursday the 9th... and so, please click that link in this slide, get this image... this little flyer... share that with your students between now and then. So, one important, really important thing that's happened is... last year we were able to, based on the data gathering and the presence in the strategic plan to argue for successfully creating of a whole new faculty position, in a whole new prefix. We created the prefix CAS, Climate Action Sustainability... and we're able to hire a new faculty member, Crystal McKenna, who is here, correct Crystal? You want to say hi? ---Crystal McKenna: Yeah sure, I'll say hi real quick... hi... so, I'm Crystal McKenna... I am the climate action and sustainability faculty this year... I've been designing some courses, which I'll tell you about, I think, a little bit later... and basic background... I came from K12... I moved up in higher education about 10 years ago... I've been teaching biology environmental science, and teacher education courses... and somewhere along the way, I got my masters in curriculum instruction... my PhD in sustainability education... and so, this is like, exactly what I've been wanting to do for a very long time now... and I'm really happy to be here... and I'll let you keep going now...[chuckles] ---Noah Fay: Thank you... yeah, we... yeah, Crystal had the ideas that we wanted to do in her head for a decade, and so we just brought her on board... and then just got out of the way and watched... so, we created a new prefix, CAS, which this field is fundamentally broad and interdisciplinary. And as a result, the faculty qualifications to teach in the CAS prefix are very broad and interdisciplinary... and congratulations, many of you in this call are now qualified to teach CAS classes even if you didn't know it... and there's a little sentence at the end of that too... other interdisciplinary fields will be evaluated on a case-by-case basis... so there's lots of other people too here, if it's not laid out explicitly... and that's by design... 1, because it's necessary for the content of this area... but 2, we also really envision this CAS prefix as a means of expanding the college's ability to do faculty interaction outside of your department... outside of your division... and to do proper interdisciplinary teaching and learning. And we have an example of that we'll get to here in a second, where we have a faculty member from Sociology, who is working with us to create an entirely new course, which to my knowledge hasn't happened in this way, at least not in the science division... one other exciting piece to this is that we have created through the TLC... with TLC support... a sustainability faculty fellow position, which is held by Maria Pereira right now... we'll talk a little bit later about future ongoings of this in the TLC... and the idea is to help create a college-wide community practice around CAS topics... sharing of curriculum for example, of reading circles... of virtual learning communities, etc...   and we have a bunch of ideas and things in place that are going to happen here in the future... a couple... one example of programming we've done in this regard is, we've held 2 teaching events in '22 and '23, which were our version of events that were happening worldwide at about the same time. In terms of specific courses, we have one that's already online... Geography 105, climate change... this... the idea for this really started before the CASP, it just sort of gave us a opportunity to do something about it... and that course was proposed and developed and is being taught right now by Charlie MacCabe, who is noteworthy... he a is a part-time adjunct faculty, but who is contributing as much time as anybody else to this whole project... so big kudos to Charlie for that... and so, it's operating right now at East Campus face-to-face... and in the Spring it's in the queue   to get developed into an online version, which we can then offer next academic year. ---Denise Reilly: So, Noah I see that Maggie put the time up... thank you so much, but I apologize that we were running slightly behind...   looks like we have a lot of business to take care  of in terms of BP's and FACT data coming up. Can you... were you... are you able to wrap this up in  about 1 minute and let us know what you would like   faculty senate help with... other than the things that you've mentioned so far? ---Noah Fay: Sure let me just jump to the future... there's a lot... if... I'm sure you're all aware of changes to our general education program, and we are... have been... had our eyes on that very closely from the beginning... so, there's a lot to be said about that and so, we are creating both 2-yr... er... degree Pathways like capital P, Pathways... but we're also really focused on general education program and courses that can serve... and have access to a very broad community like a lowercase key... lowercase p, general education pathway, so to speak... and Maria has... is going to speak to that. ---Denise Reilly: Just so you know I... [Denise stops abruptly] I didn't see what just happened... [chuckles] there's a freeze there... I thought it was... I thought it was Noah,   but I think it was me that froze... so, I missed the last part ---Maria Pereira: Was that my cue Noah? or ---Noah Fay: Yeah, yeah, yeah... thank you... ---Maria Pereira: A minute left... [chuckles] Okay, yeah... so, we are working with the Gen Ed steering committee, to try to figure out, you know, if the target 2 is an All Learners goal... then the place to do that would be in general education... so, it makes sense that since we're looking at our general education program at Pima right now, that we would have... that we would look at how sustainability can be infused from the ground up... and so, some of the things that we're considering are perhaps, whether we should advocate for the adoption of a sustainability jello by PCC... or also, whether there is a place for, sort of a thematic approach to general education that wouldn't be just limited to sustainability, but that we might be able to pilot that approach, by basically offering students a themed set of courses to fulfill their Gen Ed requirements, while they're  being integrated into their other AA Pathways.  If you want to skip to the next slide... no, I just wanted to say a couple of things. As part of all the work we're doing with the TLC to work on professional development... we are offering a... our first Workshop next Monday... at, from 3:00 to 4:30... Crystal, Phil who is the director of the office of sustainability will be there... and this is really sort of an overview of   what's going on with climate action and  sustainability at the college... but also, at the start of a conversation about how we might start  integrating sustainability in areas of the college that   might not have thought about this before... so, I really encourage everyone to attend and tell your friends. And then, the other thing that's coming up... next slide... is that we're really excited about this collaboration with LWAC around the kind of third book circle... college wide book circle at Pima, which we are planning to be around the book "Braiding Sweetgrass," this is a wonderful book that really weaves in different ways of knowing and different disciplines and is... it's a very rich text... and so, we're looking for people who might want to be co-facilitators... we are looking to pair STEM faculty with Writing, Humanities, Sociology faculty, to bring this interdisciplinary approach to the conversations... and also looking for people who might want to make curricular connections to this book. One of the ideas we had was maybe developing honors programs where students might be able to take this as an honors contract and engage with the reading of the book in different  disciplines and then come together as a cohort   to discuss what they're learning in both their  science and writing classes, for example. So, these are just some of the things... there's a lot of stuff up there... we love any and all input... so please... ---Denise Reilly: Awesome... we've linked this to our agenda as well... so take a look at that, which has all the dates and information and some emails in there... so, we appreciate it and apologize that we're over time right now. So, I think we're just ready for ballot election... and thank you so much, those of you that presented for this part of the business section. ---Makyla Hays: So, I'll make my part quick. ---Denise Reilly: There you go. [chuckles] ---Makyla Hays: Everybody got in... there you go... [laughs] I posted the results in the chat. [continues laughing] ---Denise Reilly: All right results are posted in the chat. ---Makyla Hays: Do you need me to say them out loud for the record or are we okay? ---Denise Reilly: I think we're good... we can read the chat, if you want... and then... we do need to adjourn this meeting, we're 3 minutes over time, and we're have to be cognizant of that... ---Kelly O'Keefe: Denise... ---Denise Reilly: Yeah. ---Kelly O'Keefe: Denise we do need to have it stated for the record, officially. ---Denise Reilly: Oh, sorry... officially Makyla. ---Makyla Hays: So, I'll talk fast... we got president-elect, Denise Riley... Vice President, Kelly O'keefe... secretary, Maggie Golston... full-time faculty Board of Governor rep, Rita Lennon... and adjunct faculty rep, Sean Mendoza. And those were all strong, strong majority if not unanimous. ---Denise Reilly: Shocking results for the... [laughing] those running unopposed for elections. So, I look forward to working with the continued group that we have... switching up all our roles... and thank you so much everyone for participating... now somebody, somebody, somebody adjourn us. Well, I guess I would adjourn, but somebody has to motion for all that, who do we have... ---Sean Mendoza: Motion to adjourn. ---Denise Reilly: [laughing] All right and I see a second... very good... can we all... everybody else go in the chat to say aye, aye, aye... and I mean, if anyone wants to hang out here later on, you're more than welcome to... [chuckles] if you want. Oh, look at that... okay, have a fabulous weekend... and we will see you next month in December... and don't forget the study session on Monday and Board meeting next week... lots of hot topics on the agenda... thank you all.