********************************************* DISCLAIMER: THIS FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND IS PRETTY CLOSE TO 100% VERBATIM. THIS IS AN EDITED FILE BUT MAY CONTAIN SOME ERRORS. THIS IS NOT A LEGAL DOCUMENT, IT MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY AND/OR THE CART PROVIDER. THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* January 12, 2022 Faculty Senate... >>Rita Lennon: Okay, everyone should have received the agenda by email. Let me go ahead and add it to chat as well... just in case you didn't. Nah... that's not the sign in sheet... I'm so sorry that's the agenda. There we go. Okay, it should be a pretty short meeting... we only have an hour... our first meeting. Our faculty Senate.meeting for January... all faculty day... and then in this... in the fall for all camp... our call... all college day... um...they're shorter. So, we will only be here for just about an hour. The first thing I would like to do is welcome and introductions... so, in the chat you can just put your name and which division you represent. If you're an administration, guest, or other faculty... not a Senator... go ahead and just add which division you are. Sure... I will do that. There's a sign in sheet, one more time. Okay, those are slowly trickling in... so, we'll go ahead and move on. Are there requests for Agenda modifications... or any short announcements? Okay, not hearing any and not seeing any come and chat... we'll go ahead and move on to Item number 3. Any requests for open forum or executive session? Okay... again not hearing any, we'll go ahead and move on... see... we've already cut 3 minutes out of the meeting right there... boom. Okay, so the next thing we need to do Item number 4... is approved the December meeting minutes. So, those are attached in link, I will also add them to the chat. >>Dr. Christina Waddell: I will move to approve as submitted. >>Rita Lennon: Okay, we'll... thank you. >>Dr. Christina Waddell: Yeah... and I will do it and chat too. >>Rita Lennon: Okay... we'll give everyone just a moment to look at them... look them over... and then,... but your motion's on the floor, so I appreciate that... Thank you. I'll slowly scroll through them. >>Makyla Hays: Rita? >>Rita Lennon: Uh... huh. >>Makyla Hays: On the number one.... down in the questions at the bottom of the page... I believe the first two letters of my name are missing. It says Kyla but I'm pretty sure that was my th... >>Rita Lennon: Thank you. Thank you Kelly, for making the change. Okay, so we did have a motion on the floor to accept or approve the minutes as submitted... but we have made a change now, so I ask if we can remove that that motion. And then we'll ask for a new and improved motion. With the one change and and name. Unless you just want to take out the MA. >>Dr. Christina Waddell: I will modify the motion to "approve as changed." >>Rita Lennon: Okay, I appreciate that... so, now we have a motion on the floor... do I have a second? >>Kelly O’Keefe: I'll second that Rita, but I wanted to bring to your attention that there's a few different misspellings of Makyla's name. [laughs] So, I'm going to correct all the spellings of her name in there. >>Rita Lennon: I appreciate that, so the modification is to not rename Makyla... [chuckles]... Poor thing. Her... not only does her name get missed, but I think it gets mispronounced quite often as well... so, I apologize for that. Okay, so the motion is... where the modifications... all the modifications to Makyla's name... to be amended. We have a motion on the floor... we have a second... so, all those who approve... go ahead and place in chat a yay or nay or an abstain. And that's only for senators... if you're here as a guest, you do not need to. Very good... thank you so much. Okay... as those are coming through, we'll move back to our agenda here... and we have one discussion item. I've given us what I think is plenty of time to discuss... oh, I'd say one discussion item... and there's 3 there I can count, honestly. One discussion item, I do believe, will probably take quite a while... so.... um. We, right... right after Christmas... right up to New Year's actually... I heard from just a couple of Dean's with a request. Please don't make any... I see that... Sarah, I see you're kind of like all over the statement I just don't want to... I want to make sure you don't make any changes to the statement... because it's in there, as is for now... we can modify it but... >>Sarah Jansen: Sorry about that... I didn't know that you can see that... I'm just trying to keep track of time. >>Rita Lennon: Oh, I appreciate you. >>Sarah Jansen: You know, for you. >>Rita Lennon: Okay... okay... so, anyway... a couple of Dean's reached out... they were concerned with the fact that there was the upgrade... the Oracle 19C upgrade. And we had some downtime. They were concerned that there was going to be some issues with registration because students weren't able to get into banner to register for classes. So they wanted to know if senators would be willing to endorse a statement. One was drafted and officers had the chance to look at this draft and make recommendations... recommendations and changes to it. So, what you see before you in 5A... is the statement with the officers eyes on it... at least at this point. So, the first thing we... I would like to discuss is... Well, first of all, do we, like the disc... do we, like the statement? And, secondly... do we feel we want to endorse it? Or if there's any... I'm actually... no, that's the vote... do we feel like there's any changes to the statement that needs to be made? And this is open discussion... please, just open your mic and discuss. >>Makyla Hays: My question would be... would it be for individual teachers to allow in... or would it be... it used to be when we had a late registration... that students could just kind of pop in... and how would that affect an A grade? >>Rita Lennon: Good point. We would have to discuss how we wanted it to be... you know... what we were willing to endorse... of course, we're not making these decisions for the College... we're just endorsing a statement. And potentially... they could do whatever they want with it... you know... so, we're just endorsing that we back the idea. Okay, so this isn't really a logistic thing... Lisa Werner... I see your hand is up. >>Lisa Werner: Yeah... I would have to concur that, based on some discussion in my division, I think that, if it were allowed it really needs to say that it's up to the Faculty to let people in. And the main thing is... you need that gateway to make sure that people are getting the information they need in a way that doesn't drive the rest of the class crazy... so they can catch up. >>Dr. Christina Waddell: Well... And I think there's a provision, where they can already, add a class late with faculty approval. Because... yes? >>Ken Scott: That is right... >>Mary Sibayan: [interrupting] I'm sure we can add to the 45th day. >>Dr. Christina Waddell: Oh. Okay... so, what the College wants to do is just make this standard... and leave registration open. >>Rita Lennon: And the College isn't wanting this... this is something that the... um... a few dean's reached out to me and said, you know... we're just concerned with the fact that the College was closed... registration was close to students... and would faculty senate be willing to make an... endorse a statement. That's as far as it's gotten... so, there's no logistical decisions... there is no time frame, you know... and we may not even be willing to approve an endorsement... so, that's what's on the table right now... it's just a discussion of. So, Ken... I saw your hand up... what's next. >>Ken Scott: Thank you. Yeah... I was just gonna say... I'm disinclined to endorses this... just because I don't... I don't see it as really being useful.. only because... already faculty can allow students in late. I think, maybe that the deans could email their people... or communicate with their people... and just make sure that they know that... hey, because of this, they may have more requests... and maybe go ahead and let them in. >>Rita Lennon: Okay... so, you think a division should handle this on their own, rather than a college wide statement... okay. I appreciate that... Thank you. Okay... let's see... I think... I've lost control here... Mary... I think you're next. >>Mary Sibayan: I was going to basically say the same thing as Ken. >>Rita Lennon: Okay... so, you're not inclined to endorse either... um... >>Mary Sibayan: [interrupting] Yes. >>Rita Lennon: and maybe just have divisions. >>Mary Sibayan: Just a comment... I'm really concerned... when we allow students in late we're also saying that you can still survive the course... coming in, you know... 6 days late. >>Rita Lennon: Right and.... >>Mary Sibayan: For one... for a couple of my courses that will not be the case... there's nothing I can do about that. >>Rita Lennon: Yes... and something that several officers brought up was, you know... can it... is it going to be a blanket amount of time... and, how's that gonna work for 5 and 8 week courses... the first 5 and 8 courses... and... right... good point... um... Denise. >>Denise Reilly: Hi... so, I'm inclined to agree with Ken... but when I saw this statement over the break. one of the things that I didn't know... and I'm not sure everyone's aware of this... I know the policy is that everyone or faculty can allow students after the date, but I wasn't aware that some divisions don't allow that... or don't promote that at all... or really say "no" to that . So, that was the reason for kind of the gray area... I assumed that everybody had the ability to let students in late, but what I've been told, is that certain departments don't allow it. So the Faculty aren't really allowed if their department says it's not okay. And that was what had changed for the statement for me... just share that. >>Rita Lennon: So, can anyone speak to that? Are there, big pockets of the College that don't allow their faculty to allow students in late? >>Wright Randolph: Hey, Rita... I don't know where the raise your hand button is here... but I can speak to our division... and it has more to do with prerequisites and state approval than that... but for some of my supplemental courses we're more than willing to get students in. So, I think... again, there's a big difference in a lot of the programs and the courses that each one of us are responsible for. But, yeah... I couldn't take a late student because of DHS requirements and national components with that. >>Rita Lennon: Okay... and, you know, something that was pointed out earlier in this conversation was that this was a senate endorsement about 5 or so years ago... I think it was in 2017 that we endorsed this... to remove the allowance of late registration... because it's setting up students for failure, and... just as Mary had mentioned... Ken had mentioned... that some students aren't prepared... they don't have their book... you know, they're not ready to like, start right at the get go. so, that might be something else, we need to consider. Makyla. >>Makyla Hays: I just wanted to pop back in because it sounded originally like I was totally against it. I just have questions on some logistics... but I think it would be really good to encourage those that can... to allow it. So to encourage flexibility where it's possible. And if it's not possible, as some have said here, because of state requirements and outside requirements... then obviously you can't... I wouldn't want to put something in place that actually causes an issue with accreditation of any sort. But... I think it's important for us to try to get our enrollment up as much as possible and if there was issues because of our own system, I think we should give those students some grace. So, if there's a possibility they can register a couple days later than you would normally... let them in... but you know they can probably still catch up, at this point... then I think faculty should be encouraged, that they... that the College this semester... and faculty this semester... want us to be absolutely in. >>Rita Lennon: Right, that is another thing that was mentioned to... in our faculty senate officer's discussion was... this is not going forward, you know... open forever... it's because of the situation that we're asking for this... potentially. We're not even sure if we're endorsing it or not... but, if we were going to ask for this... then, you know... it would only be for this semester. >>Keith Bletzer: I have a quick question... >>Mary Sibayan: question first. >>Rita Lennon: Okay, I think that was Keith... Keith go ahead. >>Keith Bletzer: I couldn't find the raise hand... is your variation between a virtual course and an in-person course... besides the time limit? >>Rita Lennon: Sure... there's... you know... yeah... different modalities will definitely... some will lend themselves to a later... late starter... than others, for sure. >>Mary Sibayan: I'll comment... first... most of the verticals I believe are set up as regular courses with... with an actual schedule... versus online. So, we have virtual online and face-to-face. I don't see why an email from the deans and department heads can't take care of this. >>Rita Lennon: Okay. >>Ken Scott: I agree with that. >>Rita Lennon: And an email to? >>Mary Sibayan: To all faculty. >>Rita Lennon: Okay, about allowing it... or just by division what their decisions, going to be? >>Mary Sibayan: I mean, some people may not realize that students weren't able to register and so... they might be confused why they're getting an inundation of late requests... and I'm just saying that... you know... the fact that we should be educated and given... and new people should know that they're allowed to add people in whenever... pretty much, I believe, up to the 45th day without the deans permission. >>Rita Lennon: Okay. Is that... is that true? I mean... is it all the way up to 45th day? Michael... >>Mary Sibayan: [interrupting] I don't remember, but it... But I have added people up to the 45th day. >>Rita Lennon: Okay. >>Michael Tulino: Rita... yeah... this is Michael... thank you all. As far as I know... through the 45th day makes sense. We don't have an official statement or policy saying when we would allow faculty to add a student. At the 45th day we do the roster freeze... we report to the state... or we freeze the data that is reported to the state for footsie calculation purposes. And if the students, not on the roster at that point, they won't be counted for FTSE. So, that is a pretty significant consideration to making that the deadline, however, I don't know how many... how often that occurs... it typically occurs in the first week or so of courses. >>Rita Lennon: Thank you. Ah... Tal. >>Tal Sutton: Uh, yeah... I think this was essentially said by Mary... but just to sort of reiterate that. I think, maybe what our responsibility is... to just make sure that Faculty are aware that this thing had happened... and what our... what they do, or what the division decides to do... is their own decision, but I think just making sure that, you know... they're aware of it, in case they do want to allow for some additional flexibility that they normally don't allow for. >>Rita Lennon: So, that would change the statement in a different direction... but that's definitely doable. You know, should we maybe consider changing our statement from endorsing late registration... a blanket late registration across the board and requesting us... or you know limitations to... hey... this occurred and we just want to make sure that you are aware of this... And, please speak out to... you know... reach out to your division leadership... to determine how to best register late students... something along those lines? Would that be better? I think we're moving now into voting discussion so, we'll go ahead and put that on hold for a moment. We do have... let's go ahead and move into B and C of number 5. and then we'll get back into the business item, where we can vote on which direction we want to go... are we okay with that? Okay... okay... so, we have Noah Fay here... and Nic Richmond... who are... and I just wanted to comment that... that didn't take half an hour... so, that's good... [laughs] we have some more time that we can give in the voting aspect then. So, we have Noah Fay and Nic Richmond here for discussion on Teach-in for Climate and Justice. And I do have their PowerPoint presentation, but also Nic and Noah... anyone in the meeting can share their screen. So, if you want to just do it that way, maybe you just pull up your presentation and share it... but it's also linked. >>Noah Fay: Okay, thanks, I think, Nic is going to start us off... so... Okay, Go for it. >>Nic Richmond: I will... I was struggling to find the unmute button... so, you know I'm not sure how well he's going to go today. So, let me share my screen... oh, actually... can whoever is currently sharing, stop sharing? >>Rita Lennon: Yes, I can. >>Nic Richmond: Thank you. >>Rita Lennon: Maybe... now, I'm... see... I just wanted to make you feel comfortable Nic... so, I struggled there for a minute... there you go. Thank you, I appreciate that. Okay does everyone see a big blue side? >>Rita Lennon: Yes. >>Nic Richmond: There it is... okay, great. Well, um... I'm here with Noah and also with Tom Davis, who's the other co-Chair of the Climate Planning Team. And that's totally fine Rita... I think I forgot to tell you Tom would be here... so, sorry Tom. And we need to notify senate about the College's participation in the Worldwide Teach-in for Climate and Justice. Now we all know, climate change is critically important, and this year, the College is really ramping up efforts in this ares. In part, this is through the formation of a Climate Planning Team but also through participation in this event in March... and also Earth Day events in April. And I, of course, I made the wrong place to advance the slide... okay... here we go... so, to tell them a little bit about this event: this is, as the name suggests, intended to be a global event... where, across education institutions, be it universities, colleges, K through 12, or faith communities... we come together to focus on climate change as educational entities, and this is run through Bard College... and they're seeking to engage approximately 1000 organizations in this effort. On their website, which is right on the previous slide, and I'll drop the link to the slides in the chat, so you will have access to this. They have a map of the currently participating institutions... and down in Arizona, there is a little dot representing us, because people have committed to participating in this event on March the 30th of this current year... I'm used to say, next year, but this year 2022. Now, the details of the event we're going to hold... are still kind of under discussion. We don't know for sure if it will be in person, hybrid, or online... it's really going to depend on how the pandemic is treating us in March. We'll likely plan hybrid, so we can have an in-person component if we possibly can. And what we're going to be doing on the morning of March 30 is holding a three hour event, with a series of parallel panels talking about different aspects of climate change. And then we'll have a concluding hour where we talk about what we as an institution can do, that will feed directly into the climate planning work that's currently underway. Just want to share with you a few example panels... this is directly from the event website... just to give you a feel for the kinds of sessions that may be involved. This isn't just about the science of climate change, so as a Geology adjunct, I could have you talk about that all day long. But this is really about bringing different perspectives to the climate change conversation. And I won't read through all the details here but you'll see Climate and Justice, Winning the Story Wars, the Global Perspectives. And each of these will be sessions moderated by students and with faculty representation from really diverse perspectives. So, you can see the examples here... Economics Faculty, Politics, Communications Faculty and others... this is one example... and, here is another set of examples too... looking at Climate Solutions here for US, Cities and Climate, Dealing with Climate Depression... and other topics. So, hopefully you can get a feel... these are a very diverse range of topics, where we can all bring our expertise to this topic. And hopefully we can all be engaged in this conversation and thinking about what we can do as individuals and as a college to help support a more positive climate future through the things that we do ourselves, through the programs we offer, through the way we embed climate awareness through our curriculum. So our purpose here today is to notify senate that we're participating in this... and to invite your participation. And there's a number of different ways you can get involved: you can volunteer for a panel which would be wonderful... and I encourage you all to think about that. And, as I say, I'll share the link to the slides, so you can see again some of the example panels. Certainly though, we're not limited to the examples provided... we can include different topics, if we wish to. We also asked you to help us get word out to all faculty about this event, so your colleagues across the institution are aware that this s going on and that they know how they can get involved. And please, please, please encourage your students to attend. This event is one where we hope to link faculty, students, the Community... in a shared conversation around this topic. Towards end... if you're engaged with Community Members who have an interest in climate science and climate change and those challenges, please connect us with those. We're busy building connections into the Community, so it may be somebody we have met, but it may not be, And please, help us kind of broaden that connection for the institution into the Community. And the way to get involved... please contact, one of the Climate Planning Team coaches, which should be Noah Fay, our faculty co-chair. or Tom or I for the administration... either one of us can kind of help get you get connected into this event So, that's a really brief overview... but I'll pause here and we will be happy to answer any questions if you have them. >>Rita Lennon: Any questions for Nic, Noah, or Tom? >>Matej Boguszak: [unintelligible] Rita... that sounds exciting. How else are we getting the word out to the Community... or the wider community even? >>Nic Richmond: That's a great question... so, a number of the different connections we have... kind of either with the city or different community groups. We have, for example, 1 Community Member on the Planning Team... so, that's a group, we've been particularly engaged with. We'll also, of course, be sending out the usual internal communications of kind of... ultimately emails... as the event approaches, etc. So, we're going to be fairly visible about this... as much as we can... to get the word out as much as possible And we've also talked about ways we might engage students... to get some students involved to help communicate the message about this to the other students at the institution too. >>Noah Fay: Can I add something? Just kind of I think... it's worth reiterating with what Nick said... is that... the participants on the panels... there's... there's... the expectation is not that folks are climate... or, you know, climate science experts... in fact the... the contrary... in that, the majority... the vast majority of participants won't be... and that's really... the idea is to provide a diverse representation of how people think about climate change in your area. If you... think of it this way... if... how does climate change come up in one of your courses? Or how you would like it to come up in one of your courses? If you can talk five minutes on that... that's really what this is about. And so the panels are meant to draw from a whole bunch of different areas... really, to inspire our discussion amongst the College community. >>Rita Lennon: There is a question in chat. It says... is it possible for the College to provide charging stations for electric vehicles? >>Nic Richmond: That's a great question... and my immediate answer is... I don't know... I didn't... I mean... in theory, yes... anything's possible... right. One of the things we're working on through the Climate Planning Team is figuring out what is going to look like for the institution as we work to reduce our carbon footprint print by 50%. There's a lot of different ways we can get from here to there, and of course, that's our goal for 2030... so, we have a long to get there. But the specific mechanisms of how we get from where we are now to where we're going to go... that's all kind of under discussion, right now, among the members of that Planning Team. So, if... anything's possible... but we'll see what the route looks like as that takes shape. >>Rita Lennon: Michael. >>Michael Tulino: I'll go ahead and throw out a comment... I'm part of the Climate Planning Team as well... and happy to also be representing that group. One of the encouraging answers I received from when I first questioned was: are there any areas of the College, that we would consider off limits, based on our climate planning teamwork recommendations, proposals, etc... and the answer was clearly no, there are no college areas that are off limits, and so I agree with Nic's response... anything is possible. Not that anything will be done necessarily but anything is possible and on the table. >>Rita Lennon: Thank you. Okay, well, if there is no more questions or comments... and you're interested in this... then go ahead and please reach out to Nic, Noah, and/or Tom... or all three of them... [chuckles] and date all their in-boxes, If you need their email addresses, please let me know and I'll... I'll add them to chat. Thank you so much for being here... this is going to be great I hope it's a huge success. And I look forward... I'll help spread the word but I look forward to hearing more about it in the coming months. Okay... well, we will move on to the enterprise risk management work group which is discussion 5C. I don't believe that we have anyone there... I was just going to share some information... the provost had asked me to share some information with you. And then, if anyone is interested in this work group... then share details on how to reach out to them. So, literally... what I have in quotations in the agenda is what I know. So, they're preparing to assemble an Enterprise Risk Management Work Group. They want to make sure that their framework is well developed... they have tools and training... are useful and effective... and that they launch well. So, following North orientation and maybe a couple of longer meetings... the team will probably meet virtually every 2 to 4 weeks for about 45 minutes. So, if anyone here is interested in Risk Management for our enterprise... please let David Parker know. You can also let the Provost... she said, you could let the Provost know as well... so, David Parker or Dolores. Okay, any questions... I have limited information... but if you have something, I'll try to answer it. Okay... so, now there's 2 things that you can sign up for... Oh, thank you... there's David Parker's email. Okay, so we're going to go back to our conversation... I know there are... that's right... there are 2 David Parker's... so... We are going to go back... but before we go into our discussion... and potentially our vote for the statement... I did want to let you know that there have been 2 more gift card winners and I'd like to announce their names here. So, we have Lonnie Burke... and we have Liz Rangel Arriola... so, congratulations on both of you. And then we're going to have, I think... 3 more winners here real soon? and I will announce them here in Senate and also send out the information by email... so, congratulations... they won a $25 gift card. Okay... let's go ahead and move into the conversation again, about the statement. So, how are we feeling? Are we wanting to endorse the original statement? Do we want to modify the statement? What are your thoughts? Quiet bunch today... it's like you guys all have like, classes to create and syllabus to finalize or something. >>Kelly O’Keefe: Rita... would you mind restating the two winners of the raffle? >>Rita Lennon: Yes... actually I'll just put their name... are you are you taking notes? Is that why? Okay... I'll put their name in there. And hopefully someone... okay, so thank you... so, Stacy and Lynn... you like the idea of modifying the original statement. And so the modification would be more about... hey, this happened... and we just want to make sure you're aware of it... and reach out to your faculty leaders or your division leaders to make sure you have a game plan in place. Is that the modification Stacy and Lynn that you're willing to endorse? And Makyla just went... hey, I'm going to go ahead and make changes in minutes... and that's fine too. Okay... gotcha. Okay... so, yes... exactly... perfect... okay... so, how are we feeling? Are we willing to modify and just make sure that everyone's aware of that? Lisa... sorry... you have your hand up... Lisa. >>Lisa Werner: Yeah... I'm a little lost on the web, the chat comments... what they want people to do... but it seems to me that, you know, we either... we should start with either... endorsing it or not endorsing it and if we don't endorse it, then we should decide if we want to modify it or if we just want to say... we don't actually want to modify the statement, but we just want to say... you know... we are just concerned that... about students being let into programs... or into courses where they're not prepared to succeed, and this is territory we've covered already... and we think this can be handled by the division ... rather than actually making a statement. So, there's kind of like a couple ways we can go. >>Rita Lennon: Isn't there always. >>Lisa Werner: But I think we might have to decide, first, if you know if the Senate wants to endorse it... or look at modifying or just not endorsing it. So, there's like two... sort of binary ways to get a start off with this. >>Rita Lennon: Okay, so let's start with that... do we feel like we need to endorse... do we feel that we need to have a statement based on the goings on... the current goings on... and register... late registration? Let's start there... yes or no? >>Dr. Christina Waddell: I move that we don't endorse it... we can't endorse the statement when we don't even know the logistics in terms of implementing it. Thank you, So, I move that we don't endorse it. >>Rita Lennon: Okay... thank you... so I've heard from 3, 4, 5 people... I know there's a lot more senators in the room, so please... speak up now... put it in chat. Thank you. Okay. So, about... we're up... we're up to about 11... ah... 12... that say no... I haven't heard from all senators. Please....tell me your thoughts... especially if you don't agree... and you think we should endorse it... go ahead and please say that. I appreciate that. Okay... okay... abstains are welcome to... thank you, Joe. >>Makyla Hays: I think I'm a little confused... on process... because I'm new to senate... but... >>Rita Lennon: No... I do things different. [chuckles] Um... so... Poor Robert and his rules. >>Makyla Hays: It's all me... it's all good. So, if we say we leave it up to the divisions... I guess what I was thinking is... if we modified the statement, then we would be sending that to deans? So, that all deans would hear from senate saying this is what we... we are hoping that you'll do... which is a stronger statement than just saying... we're not going to do anything... so, hope the deans do. >>Rita Lennon: [chuckles] Good point. >>Makyla Hays: If we vote no... then, what does that mean. >>Rita Lennon: Good point. 0:38:10.960,0:38:16.120 Or do we vote for a modified statement that goes to the deans... so that they can send out an email. >>Rita Lennon: Right... so... right now, what we're... what we're voting on is... do we want to endorse the late registration statement, which is in the agenda as 5A? And then we're going to move from there... after we've decided on that... that we do not endorse the statement... that we're not going to, you know, move forward with that. Then, what should we do? Okay, thank you... and Matej, does that answer your question, too? >>Matej Boguszak: Sure, so... so, that's a vote on the original statement? >>Rita Lennon: That was the vote on the original statement that's in the agenda. Okay... good... so, it seems like overwhelmingly "no"... that we should not be endorsing a statement on late registration. Okay... so, moving forward, then... there were some suggestions and recommendations on what we could or should do. And that's where we need to have a discussion... do we want to "not say anything at all"... that's a possibility. Do we want to put out a statement to deans saying... hey, this happened... and some of your faculty may not know about it... and we want to make sure that you are considering it. Or do we want to put out in a statement or a message, I should say, probably to faculty... and just say... this occurred... you might see an influx in late registration requests... and please speak to your division leaders to decide on how your division is going to handle it. So, those are the 3 things... and those are just what my meager little brain can come up with at this point. So, if anyone has any other options, ideas, or thoughts... speak up. Okay... so, there's 2... there's... I like the third option, which is just reaching out to all faculty and saying... hey, just just a heads up that this is what happened, and Stacy says, "the message to the deans is... your choice... is your vote." So, maybe just reaching out to all these and saying... you know... this is... you know... just make sure that all your faculty know. Third, third, third... there's 3 people who like third now... one who's at least stated that they like second... fourth... 4 for 3... if you can understand that... message to dean's and faculty... letting them know what happened and asking them to work with our deans. Okay... that's fair. 33 abstain... [chuckles] Joe, you're just showing abstains everywhere... and Carla said third. Okay... so, definitely a message to all faculty... agree with Stacey. 3 thirds are there... okay, so... let's start massaging that out... I think anyway is fine... [chuckles] Matej... he's not going to die on this hill. Um... so. Let's start massaging that out a little bit, then... so, is it just an email from maybe, officers that say... hey... you know... just want to make sure that every... just checking in... and make sure that everyone's talking. And make sure... and, you know... have that to faculty and deans. Yes, Mary... go ahead. >>Mary Sibayan: It's a good way to initiate a conversation. >>Rita Lennon: Mm-hmm. >>Mary Sibayan: That we can continue throughout the semester... with our fellow faculty. Okay. Like... we're here... and guess what... you know. [laughs] I don't know. >>Rita Lennon: Is everyone okay with that? Or do you.... do you have any other suggestions? Okay... well then I'll get with the officers real quick after this meeting, and just throw out some ideas... and we'll get that sent out quickly today... okay, Considering that you know... Thursday is when classes start... so, I want to give everyone that... everyone a heads up ASAP. Well, good... so, we will not endorse the statement and we will not modify the statement... Michael. Rita... just asking if you could please keep me posted on those officer discussions as they progress. I don't need to be involved in them, but if anything comes out of that, please keep me posted on that. Sure, as far as like the logistics go for... if there's any requests for... okay. >>Michael Tulino: Yes, absolutely... thank you. >>Rita Lennon: Thank you. Okay... well good. We are now to... we've bypassed 6 and we're into our reports... we have 2 reports... and, as you know, the provost was raveling today... so, I didn't know if Kate had a report that you were going to be sharing on her behalf, but, we do have the Governing Board and PCCA report... so, we'll go ahead and start with the governing board. And, Kate I know... I'm sorry... Denise... my apologies... Kate if you were going to share a report... please, just throw it in chat that you are. Please, please... you have the floor. >>Denise Reilly: Want me to wait. >>Rita Lennon: No... please go ahead. >>Denise Reilly: Okay... I will make mine super short and sweet because there wasn't a board meeting in December, which is great, but I've already been forewarned that this Wednesday's meeting might be a little lengthy. [chuckles] So... and I already reported to this group in December what's been going on, so actually... the Governing Board report is attached to the agenda and it's 9 pages, this time, so we had about... I think, 5 meetings condensed. So, the Governing Board is going to hear more from us than we are going to hear from them this time around. So, all I have to say, is just a quick recap... was that... I reported back in December that there was a lot of divisiveness and tension among the group. You know... whatever sport you follow, I guess, I think about... it's like a new team being developed and you're not sure... you know they're not going to make it to the super bowl quite yet... but they're kind of figuring out their flow. And so, I'm not sure if any changes are occurring... I know there's something... I know that they're changing the chairperson potentially... or that's going to be up for this Wednesday, so that might change dynamics... I'm not sure... but either way... and I'm sure it's not easy for them, with the HLC visit coming up. I'm sure that amplifies a few more tensions... and kind of, what's going on there. So, I can't... I can't imagine being in that position, I wouldn't want to be in that position but... I just appreciate their work and... as far as volunteering here, So, I look forward to continuing to report to them and I guess my only focus that I wanted to mention is... they had some great ideas... It just seems like they're just not flowing well... if I think about it as a team together. One member talked about a Community Advisory Board and maybe having another board developed through Pima County. Just another group to kind of get some ears and eyes on what's going on and how to improve Pima College, So, that was one good idea that I thought about. Another idea that came out is one member has been on campus and kind of visiting, and so I think that's going to occur, maybe a little bit more... some visibility of board members. But... yeah... I would just... I look forward to this new year, and hoping that maybe there's some... maybe group collaboration... especially with the HLC visit coming along. But as far as faculty is concerned... you know... other than the group dynamics, right now, I would say I'm continuing with Brooke Anderson's tradition that she started a couple years ago. of faculty notable accomplishments... and I've kind of exhausted my avenues and connections. So, I've reported on faculty that work as club advisors... I've reported on anything anyone sent to me as far as faculty notable accomplishments. And I do think the board needs to hear about the positive things going on with faculty, and so I wrote down a list of possibilities... if you've completed a training... if you revised a course... if you've earned a certification... presented at a conference... attended a conference... any kind of accolades or awards, I really encourage you to just email that to me. Or maybe... If you have regular meetings... I know you all met this morning, so this is like you know day late dollar short. But... did I say that right? I did. But I know it's a little bit late... but if you get together and your department meetings and come up with a list of any accomplishments that you have. I know it's hard to brag about ourselves, and say great things but maybe if, as a group, maybe math gets together and says... Oh, these are the great things that we've done. Or Communications faculty... maybe it's a little bit easier that way... but I still want to continue doing that. But I'm really low on faculty notable accomplishments right now. So, if there are any that come about... I probably get 3 to 5 emails every report but it's really great for the board to see the great things going on with faculty. I know that a lot of our discussions that have been had with faculty have dealt with possible class and comp, and have dealt with you know things and areas for improvement, but I do think it's important to kind of continue with the positive. So, please, please, please... or if you know of something your colleague has done that's amazing... or that you want to recognize them for... please do that. because, maybe that's a little bit easier than talking about something that you did yourself that was great So, that is it for my report and if anybody wants to attend the meeting on Wednesday, I know that I will be asking... as Rita mentioned this morning... I will be asking the board members or just sharing that... as far as the survey was concerned with faculty... that faculty encouraged any board members to come to a faculty senate meeting, So, I know that I'll be mentioning that Wednesday night... and hopefully, we'll have some guests... some board member guests in the future... thanks. >>Rita Lennon: Thank you Denise. So Kate just wrote in chat... Rita... the provost just wanted to again, welcome everyone back to the new semester. So... on behalf of our provost... "welcome back to the new semester". And expressed her appreciation for everyone's ongoing dedication to students and flexibility, as we face more uncertainty with the virus. So... okay... so, she didn't have a report this time, but, as she is so good I'm sure by our next meeting in a couple of weeks... she definitely will. And before we go into our PCCEA report, I just wanted to give the names of our final 3 winners. So, these 3 winners received a $25 gift card and there's the names. And I just wanted... you know... I wanted to make sure that everyone... everyone... we were able to record the ones in the morning, So, I was going to put these out, probably like around 12 o'clock this afternoon... and I thought... you know... I'm going to wait until we were in senate, so I can also record them. So, congratulations to everyone who has won... I'll put that out in an email as well, shortly. Okay... so, now turn it over to Makyla for the PCCEA report. >>Makyla Hays: Awesome... thank you... so, I wanted to report back... last time I met with you all... I had sent out a survey for all faculty to fill out... because I was going to be meeting with the Chancellor. So... I did meet with the Chancellor and Provost and HR and Nic was there as well... with another member from the Star. I feel a little bad... because I think we were supposed to talk about something that had more to do with her... so, she just got to listen to me talk. But... but, I think it was hopefully valuable, so, I have in my PCCEA report. What I've done is... I've pulled together... it's like 13 pages of everybody's comments from that survey that I sent out... asking what you did feel valued or not. And if you were at the session this morning... hopefully, you heard me talk about all the summary of those. So, what I've done is... I have pulled out the parts that I think has the most to do with Senate. And put those in a single document... I have the full document linked at the bottom of that page, so, you can go back and look at where I pulled them from... I literally just copied and pasted... I did not read edit any of them. But there were a lot of concerns about scheduling and ad astra and transparency. I went over that a little bit in my meeting with the Chancellor, but that is really senate's area, and so, I wanted to make sure that it was on the Senate radar... to have a discussion about it... and do what we need to do through that... through this... I can't think of the word I want... modality? What... whatever... through this group. And there are... there were some concerns brought up about faculty decisions within departments and divisions. And some of that is about committees within divisions... I just feel like that's also somewhat of an overlap with Senate. If it is anything curricular based, then that would be more of a senate thing... versus a working condition thing. So, it's something I wanted to have on your radar as well. That there are faculty that are feeling like they are not actually part of the decisions within their division. If you are part of those divisions, you probably are well aware of it. But I was... I think that's something that maybe senate can help address. There were some workload concerns... if you were to look... there was a lot of workload concerns... I pulled out 2 specific ones. Basically, talks about how not all classes are the same amount of prep work. And concern about like, a new prep for a class you haven't taught before or haven't talked in a while... versus classes you've taught repeatedly and how the compensation is exactly the same, I believe... I know there's... there's been at least one provisional that had several different preps in their first year. And so... that that puts a lot on them... but they get the same compensation as somebody who teaches 5 of the same thing and has taught that... those same 5 things for a while... and that's like... kind of working condition, but also again, senate related. So, I wanted to bring it to your attention. And then there were some suggestions for change that I'm hoping that senate can work with me on. And some of that would just be to protect certain parts of the day or week... that would be faculty work time.. no meetings... just prep and grading. Or maybe it is a time set aside for meetings... where everyone can attend, because no one is teaching during that time. And these are just ideas that are pulled from some K 12 and other community colleges that are doing these... that I had brought to us through the survey. The other big thing is syllabi and D2L course prep being due before days of accountability start back up. In the Spring... the argument I heard is... well, if you don't want to do it off of prep... then do it before you go off contract. but that doesn't work in Fall and it's not really fair... especially for adjuncts or... are... professionals that may just get hired later. but if we're going to be doing this work, then we should be compensated for this work... and so there's... I feel like there's a discussion that could be had of... how much prep do we need? What do we need to do? And then maybe if there's compensation related things... that could be something that AERC, PCCEA can help. But I feel like there's two ends of that discussion, and I want to make sure that Senate is looped in on them, So, that's all to say... I'm bringing a kind of a work list... [chuckles] of things to add in throughout the semester, that we can start discussing... that were brought forward by faculty this last semester. And I still finished with one minute to spare... sorry... I'm done. [laughs] >>Rita Lennon: Hey... that's fantastic... okay... well it's 2 o'clock... thank you for bringing us more work. [laughs] Actually, I appreciate that... because... yeah, these are valid points and they do need to have more of a discussion... and, you know... we're happy to do so. Okay, so... 1 hour meeting... obviously doesn't work for faculty senate meetings... that's why we have 2 hour meetings. But this one's over... so, can I get a motion. >>Makyla Hays: I motion it end. [laughs] >>Dr. Christina Waddell: I second that. >>Rita Lennon: You guys just want to stay here and talk... that's up to you... your motion to adjourn.Thank you are Hello All right... so, we have a motion on the floor and a second... thank you so much... and everyone, have a wonderful start to the semester. Hopefully, everything runs smoothly, for you, on Thursday... and nobody gets sick. >>Dr. Christina Waddell: Amen. >>Rita Lennon: Amen... take care. I'll see you next time. >>Dr. Christina Waddell: Okay... bye. >>Rita Lennon: Buh-bye.