********************************************* DISCLAIMER: THIS CART FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND MAY NOT BE 100% VERBATIM. THIS IS A DRAFT FILE AND HAS NOT BEEN PROOFREAD. IT IS SCAN-EDITED ONLY, AS PER CART INDUSTRY STANDARDS, AND MAY CONTAIN SOME PHONETICALLY REPRESENTED WORDS, INCORRECT SPELLINGS, TRANSMISSION ERRORS, AND STENOTYPE SYMBOLS OR NONSENSICAL WORDS. THIS IS NOT A LEGAL DOCUMENT AND MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY AND/OR THE CART PROVIDER. THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* January 12, 2021 Faculty Senate... >> JOSIE MILLIKEN: Hi, everyone. Welcome to the first Faculty Senate meeting of spring 2021. It's so great to see so many people here. It looks like we have 101, and I'm still letting people in, so now we're at 102. Today is January 12, 2021. I want to say I know it's been a difficult start to the new year, but I do want to wish everyone a very Happy New Year. Hope everyone is feeling hopeful. In looking towards the semester ahead. So before we get to introductions, are there any, any call for an executive session? Are there any open-forum items? Okay. Sensing none, we'll go ahead and move along to introductions. If you wouldn't mind, I think the most efficient way to have 107 people introduce themselves is to just go into the chat and as we have in the past 10 months introduce yourself and your identity and any other details you would like us to know. We'll give a few moments to do that. Once again, I added the agenda link, and I'm also going to add one more link to the sign-in sheet, because I know if you came in late, you wouldn't have seen it. Okay. Next item we have updates, and I'll go ahead and share my screen so we can all take a look at the agenda. If you'll remember, back in December we discussed cross-listing and discussed policy review, and this is just an update to circle back to those items. With cross-listing, several of you expressed an interest to be part of a discussion for cross-listing, so Dr. Lamata Mitchell is coordinating that effort. So all the names have been sent along, so I suspect that before too long we will hear back about that and have a meeting to discuss those concerns. Related to policy review, you also remember we had quite a discussion, we had several policies up for review, I believe six or seven, and there was the most discussion related to AP 1.01.03. That generated a lot of comments because everybody recognizes it's important to have an AP for standard operating procedures, but there is disagreement on whether this policy as it's written now addresses all of the different aspects needed in this policy since it's so important. That policy was about to go through the review process, but we expressed our concerns. I believe that it is now being -- I believe we are going to hear back about this one and that it's going to be revisited and that there will be another opportunity to discuss it and possibly review it. But I will keep you informed of the progress with that. Related to the Faculty Senate systemic justice action committee, I provided an update this morning, but we have the syllabus statements which have been shared, and then in the spring we are going to look at assessment or we might shift because in light of January 6th we will meet and then go from there. Then finally, contract grading, if you'll remember, Brooke Anderson provided a very valuable presentation on contract grading in December and mentioned that a TLC workshop would be starting in the spring. It's in February, and I'm signed up for it and I don't know if there are still slots, but Brooke, are you here? Would you like to give any update about that workshop? >> BROOKE ANDERSON: Hi. Sure. Yes. There are still slots. We have 17 people already registered, and we are capping it at 25. So if you are interested, please make sure that you sign up soon. >> JOSIE MILLIKEN: Thank you. Maybe if we can find a link, we can put it in the chat before the end of the meeting? That would be great. >> BROOKE ANDERSON: Sure. >> JOSIE MILLIKEN: Make it easy for people to sign up. Let's see. Fall 2021 scheduling, this was covered quite a bit throughout the day, plan A and the plan B and the differences between them. But it was on the agenda prior to today, because I wasn't sure how much would be covered during the earlier meetings. So I'd like to open it up briefly and see if there are any lingering questions related to fall 2021 scheduling that anyone would like to ask. So if you do have a question, you could either type it into the chat or raise your hand. I'm not seeing any questions. If I've perhaps missed a hand and your hand is up, go ahead and unmute. All right. Then we will move along. The next announcement would be that emeritus nominations are coming up, so this is the time if you were planning to nominate someone to begin working on, with your colleagues or independent lead, to generate some kind of a statement related to the person that you're nominating, just outlining their biography and any other details you'd like Faculty Senate to consider. Then from there, that would be presented to Faculty Senate in March, and then it moves along. So please just keep that in mind and please share that with your constituents so that we can have a good batch of candidates in faculty to consider for emeritus in March. Are there any questions about any of those items? No. Okay. Everyone is so quiet. Are you all still here? Are you checking e-mail now that we know that people check their e-mail during meetings? I never have. (Smiling.) All right. Okay. All right. Thank you for letting me know in the chat that you're awake and still here. That's always good to know. Moving along, approval of the December minutes. I did want to note that we are between note takers at this moment, so we are going to manage as best we can for now, and then we will follow up to see what we can provide after that. I see Lisa has a motion to approve December minutes. >> KEN SCOTT: I second. >> JOSIE MILLIKEN: The motion has been seconded. All in favor say or type aye. >> Aye. >> JOSIE MILLIKEN: And, yes, I do agree we should all get our instruments out as the provost noted in the chat. All right. Looks like the minutes have been moved forward for approval, so we will go back to our agenda. This is an item I know that many of you are here for. It is the item, vaccination distribution. So we have the director of environmental health and safety here with us, Ouatfa Chuffe-Moscoso. So, Ouatfa, would you like me to share your slides, or would you like me to allow you to share them? >> OUATFA CHUFFE-MOSCOSO: No, please go ahead and present the report. Thank you. >> JOSIE MILLIKEN: Ouatfa, thank you so much for visiting us today. I know there are so many questions related to vaccine distribution. I'm thankful that you are here and hopefully able to provide whatever answers you can for us. >> OUATFA CHUFFE-MOSCOSO: Thank you so much, and I want to thank Dolores for providing my name as a possible guest to come and talk to you about the vaccination. First I just want to start by saying that things are pretty fluid, and the county is still coming up with the protocols and plans for the 1B. They are still finalizing Group A. What I'm sharing with you is a report that I send weekly or some information that I share with the chancellor to let him know the status of COVID. So to start with, the Pima County Health Department is heading the vaccination in Tucson, Arizona, in Pima County. There are 65,000 doses that have been allocated to the county and 47,000 doses have arrived. This is as of January 10. So far they have completed 31,179 vaccinations. This number does not include the numbers of vaccines that are being provided by CVS and Walgreens, which is primarily target for long-term facilities. So below you will find those vaccines are being provided by the federal government directly. We have Phase 1B prioritization. We are fortunate to have education and childcare providers in Phase 1, in the first group of Phase 1B. We also have emergency responders, law enforcement, and essential personnel at the college. The Pima County, I talked to them this morning, and they would like us to prioritize any employees who are in those priority groups aged 75 and 65 to be in, and anybody who is at high risk to be prioritized to get the vaccine. This morning -- yesterday I met with a few members from the U of A vaccination task force. As you might have heard, the U of A will be supporting Pima County vaccinating K-12 and Pima Community College, and I spoke with a couple of the members. I also talked with the vaccination person at the, the COVID vaccination for the Pima County Health Department, so he provided some, just a few steps very briefly, because they are still planning and there will be a meeting with the college and with childcare providers so they can actually provide further details on how the vaccination will be rolled out. What we know is that, and what we have done, the college already submitted the application for the number of vaccines to cover Pima College employees, and we provided the number in a priority list. Based on those numbers, the Pima County will be providing, they will be providing, allocating a number of vaccines per week. Once they have those numbers, I will be sending the names of the individuals who will be receiving the vaccine. The Pima County through online portal will send the links to the employees. The employee will be able to register for the vaccine. Once the registration is complete, the employee will receive the vaccination code that will be presented to the U of A who is gonna be administering the vaccine for Pima Community College employees. Once you receive, according to the CDC, once you receive the vaccine, you will receive a vaccination card record, and they will let you know when the next doses will take place. As you know, both of the vaccines have a two-dose requirement. One requires a 21-day waiting period. The other one, 28 waiting period. So what I'm sharing with you, just graphical information, all about graphics, so you can see the numbers, and I believe I provided the source so you can continue going back to that source and find out the status of the vaccinations that have been allocated and administered. As you can see, Pima County is still on Phase 1. The Pima County is hoping that by the end of the summer they can have a lot of, the majority of the people vaccinated. Does anybody have any questions? On the table below, you will see Pima County, they are giving you how many have received the first dose and how many have received the second dose. That's pretty much everything that I have covered. I talked to the Pima County. The anticipated start date for vaccinations for Group 1B has been set up for January 22. They asked me not to put that on this, but I had already written it because it's part of the Pima County information. So there might be some changes, depending on the status of the vaccines that they have received. So this is weekly information that I provide on the number of cases in Pima County, an average daily case in the last seven days. As you can see, a few days ago we had 1,600 number of cases in a single day, and we are having 110 cases per 100,000 individuals. The number of cases in death have been increasing. There seems to be a decline in the last few days. Something that you might want to consider here is these graphs, they have a 4 to 7 days' delay until everybody reports, so some of these numbers could actually change. Typically, on the last couple days, you have seen a decline on the number of cases. Those may not be true numbers. Next week we can come back and see that it's actually increased. This is just to give you a statistics on the some of the demographics, how COVID is affecting some of the population by age group and by ethnicity. As you can see, it's affecting pretty heavily the groups for 20 to 44 years old. It's primarily affecting in sort of equal manner White/non-Hispanic, and Hispanic/Latino. Any questions so far? Okay. Let me go ahead and continue, then you'll have the opportunity for questions and answers. >> There are some in the chat. >> Yeah, there are a few questions in the chat, and one is regarding how PCC is going to go about prioritizing who gets the vaccine. And then there is another very good one about adjunct faculty whose classes were cut this semester and whether they would be vaccinated. >> OUATFA CHUFFE-MOSCOSO: So we are following -- so something that I wanted to share, so I'm just going to say what the Pima County, everybody, the Pima County, OSHA, the CDC, they are all -- they all have been consulted with the ethics committee, diversity, equity. The recommendations that they have made, they are based and they are trying to be, to make sure that they keep equality and diversity in mind. We are going to be following, that's something we are still working with the Pima County Health Department. We requested vaccines for the entire, for all the employees, including adjunct faculty and anybody who receives a paycheck, and we are hoping that they can allocate all the numbers that we requested. We will be -- we are still working, there is a task force that is working, Dolores is part of that, that is working in prioritizing. We are right now prioritizing employees who are currently having interactions with students on campuses. So I would like to come back to that. That Pima County has not completed -- I mean, we have a table on how they are going to be prioritizing. I believe right now we would like to, if Dolores, Dolores, feel free to chime in, because you are an essential leader in these vaccination task force, we, as a number of vaccinations, as we know, the number of vaccinations that will be allocated that will give us a better opportunity to better prioritize within those groups that we are having, but definitely anybody having face-to-face interaction with students will be prioritized in the very first group that we receive from the Pima County. >> DR. DOLORES DURAN-CERDA: That is correct. And also what the county has distributed with information, those who are 75 and older, and also 65 and older. So we are looking at employees that fall in that age range, too. So we are following exactly what the county and CDC guidelines that they have sent us. >> OUATFA CHUFFE-MOSCOSO: Something important that we need to do is we are assessing the risk, according to what OSHA and the CDC guidelines have established. So we feel that we have some very good guidelines, how to make sure that we are prioritizing in a fair manner. >> JOSIE MILLIKEN: We do have quite a few questions in the chat, and I have also been informed by Ken Scott, our sergeant at arms and logistics officer, that we have met the time. We do have more time, though, that we can devote to it, this is so important, and we have until 3:00. So we can give this item at least another 15 minutes and perhaps, Ouatfa, would you like us to continue through the presentation and address questions at the end? Looks like there are a few more, just a little bit more to go. >> OUATFA CHUFFE-MOSCOSO: Yes, let's go ahead and do that, and that way, that's going to set the stage so we can all understand what's going on in the county and how is that going to impact the college moving forward. Thank you. >> JOSIE MILLIKEN: Perfect. >> OUATFA CHUFFE-MOSCOSO: So I believe that graph above, what it was showing, I think the graph above, not to be negative, it was showing the number of deaths that had happened in Pima County, and it just pretty much followed the same pattern as the number of cases. It is the number of deaths what's different in the demographics is the maximum number of deaths is in groups of 65, and that's the reason why the county is prioritizing that group. As far as deaths in race and ethnicity, as of that time, as of yesterday, this is the most current information. It is affecting a slightly higher White/non-Hispanic population. So the county has some information that they follow their metrics. That's something that they have to meet in order to, goals that they have set. They have progress report on whether the criteria hasn't been met, whether the criteria is in progress, and the criteria has been met. This changes week to week, depending on where they are on their capacity to provide reporting. Their intention is to report the cases every two consecutive weeks and to report percent positivity and to report the symptoms. As it is right now, they haven't met that criteria. They go back and forth between green, yellow, and red. Testing availability, that's something that they feel very strong about it. That's something that is quite available throughout the county. The hospital bed capacity is actually in red because it is -- we have a bad condition. The number of beds are pretty low. This is something that the PPE for emergency responders, I keep a very close eye on this one because this affect our ability to acquire PPE for the college. On that note, I just want to reassure everybody that we were able to acquire all the PPE for all academic areas in operational and supporting members. We have all the PPE ready to be distributed, and some of that have been distributed. We feel that we are well into the summer session, so we are already preparing for the summer session to ensure that there will be continuity in education. As far as public health tracking and prevention, they don't have yet a timely case investigation. Testing for symptomatic contacts in 48 hours is still in progress but it hasn't been met. As of yesterday the percent positive cases in Pima County was 11.7%. So now we move to the state updates, and those are the trends and the number of cases, death and hospitalizations reported. Total reported in daily average, number per 100,000 population in the two weeks' change. This is something to pay attention to, because in the last two weeks we have seen, the state has seen a 52% increase on the number of cases. 137% increase in the number of deaths, which we can see from the graphs. And an 18% hospitalization rate. So this is just a graph that just shows you the number of cases in Arizona and the number of deaths in Arizona, as well. So we are both on the rise. This is just below you will find graphical representation and to give you an idea how things are looking by county in Arizona. Santa Cruz is the fourth county with the highest number of cases per hundred thousand individuals. Pima County is down below. This changes week by week, depending on how the disease is moving. This is just to show you, this is the positive or suspected inpatient, COVID-19 patients with positive or suspected cases. So COVID, you can see that it's actually is much higher than it was during our peak, during the summer. That has been a concern for the county and the state, that they are running out of beds, as you can see below, and hospital metrics are kind of driving some of the decisions that Pima County and the state are making as far as the recommendations and prioritizations. So we have the intensive care units, as you can see, the red is what is being occupied by COVID patients. The darker one is non-COVID patients. And the lightest gray is the number of beds available. So we don't have a huge number available, and that's something that we need to be mindful with our decisions, because we don't want to overload the healthcare stress, stress the healthcare system. Down below, I just wanted to -- I like to inform the number of intubations performed for respiratory distress, and this affects the number of ventilators available throughout the state and Pima County, and we see a slight higher number than we had. It's similar but slightly higher than we had during the peak, during the summer. What is happening -- okay. I did include the number of ventilators used. You can see that is actually slightly higher, which is pretty much consistent with the intubations. >> JOSIE MILLIKEN: Because we are getting close on time and I think people have so many questions, would you mind if we just, unless there is any final points you'd like to make about the final information on this -- >> OUATFA CHUFFE-MOSCOSO: Yeah, if you can just scroll down to the first graph, what I wanted to share with the team is the number of cases throughout the, the one before that. What I just wanted to show or you can see on your own is actually I want you to see that Arizona is the second -- is the second state with the highest number of cases happening in Arizona. This is nationwide. And also, and I believe it's the No. 1 state, No. 1 with the highest number of deaths. So I just wanted to point that out. Other than that, everything else, and you can actually see it here, but other than that, you can just refer to this report and I'm providing some of the sources so you can just go back and keep yourself informed in the future. I believe that's pretty much everything that I had to cover today. >> JOSIE MILLIKEN: Thank you so, so much. Who would have thought a year ago that we would be here looking at these statistics, if you just absorb the actual numbers, it's way beyond devastating. So really appreciate you giving this information to us, and the questions -- I regret we are not going to have time to address all of them. Perhaps what we can do is assemble an FAQ sheet at one point, and that would be helpful, I will save these comments and I can send the questions to whomever, you know, would be partaking in that effort. I'm going to start by looking up, I think the one of the questions I have seen a few times is how is Pima prioritizing the vaccination distribution? >> OUATFA CHUFFE-MOSCOSO: Let me -- >> JOSIE MILLIKEN: And another question is does anyone know what vaccine, whether it's Moderna or Pfizer? >> OUATFA CHUFFE-MOSCOSO: So for the vaccine, for the Pima prioritization -- well, I'm going to cover the one for the vaccine because that's the easier one. So we don't know. Like I said, Pima County still working out the details. So we don't know the vaccine that we are gonna be getting. There will be a meeting hopefully before the end of the week with the Pima County and Pima College and childcare providers and other educational groups that in order to have a more detailed discussion about how we are gonna roll out this plan. The prioritization is exactly what Dolores mentioned. And let me go back to my previous report to the chancellor. So the way that is, the way that the CDC is prioritizing, they have two-prong approach. The way that they are balancing the goals is prevention of morbidity and mortality. For that goal is they are targeting long-term care facilities residents, persons 75 years and older and persons 65 to 74 years and persons 16 to 64 with high-risk medical conditions. So that is one approach. The second goal is preservation of functioning of our society, which is healthcare personnel, front-line, essential workers, and other essential workers. So among these, we have -- front-line essential work and educators. That is the way that we are gonna be prioritizing. They are 1B, but we will need to look at the age groups, like we mentioned. Then we're gonna look at who has the highest risk, which would be the people who already have face-to-face interaction with students. Then everybody else. Is that -- >> JOSIE MILLIKEN: Yes, that's very helpful. Sounds like you're modeling the protocol of the county and sort of meshing it into our own approach at the college. Along with that, what about faculty who have high-risk medical conditions? Is there a method for them to disclose that? How will that be factored into Pima's decision-making in terms of distribution? >> OUATFA CHUFFE-MOSCOSO: So that's something that we are working with Employee Service Center. They are the ones that provided some information on the age group, employee age groups. We still need to get together to identify -- Denise Morrison is already aware that she needs to be looking into this. They have all the FMLA information, and there will be a way that she can hopefully track. Otherwise we will find a way on how to communicate, so that information is made available so we can carefully prioritize those individuals. >> JOSIE MILLIKEN: Or employees who don't, who may have a condition that's not disclosed, a method for allowing them to provide that information to the college if they choose in a protected way? >> OUATFA CHUFFE-MOSCOSO: Correct, yes, uh-huh. >> JOSIE MILLIKEN: FAQ sheet will be much appreciated. Several comments about that. >> OUATFA CHUFFE-MOSCOSO: Yes. >> DR. DOLORES DURAN-CERDA: Just to follow up on the FAQs, that's already being worked on. Lisa and her team, they are compiling questions. So the questions that are being asked here, if Josie, you could share them with us, and then we can relay it to the team so we can have those as part of the FAQs. There was one that I saw, are spouses or partners covered? Ouatfa, correct me if I'm wrong, at this point, it's for employees only; is that correct? >> OUATFA CHUFFE-MOSCOSO: Correct. So that's what's being covered right now. Maybe it will evolve. I don't know. But that's something that's out of our control. >> JOSIE MILLIKEN: That's the college's approach -- that's related to the college but not the county, correct, that dependents and partners would not be able to get vaccinated at the same time? >> OUATFA CHUFFE-MOSCOSO: So that is Pima County and CDC, they are prioritizing employees, front-line essential workers that they use, so that's not Pima making the decision. We are following the prioritization from the CDC and OSHA. >> DR. DOLORES DURAN-CERDA: For the Group 1B. >> OUATFA CHUFFE-MOSCOSO: Exactly. Everybody else would follow under the general public. They have their own employers. >> JOSIE MILLIKEN: We have a couple of questions about students. How will students be addressed in this plan? Medical, dental students are a particular concern. There is a question about why they aren't in the 1B group. Then a question about students in general. >> OUATFA CHUFFE-MOSCOSO: Correct. In the 1A group, they had specific guidelines and is primarily for individuals from healthcare workers who were actually exposed to COVID patients. And they also had 1A.1, 1A.2, 1A.3, and 1A.4. The last group is for Urgent Care not accepting COVID patients and home health hospice in-patient locations that do not accept COVID inpatient. So that was the last group. But they are prioritizing healthcare providers who are actually seeing patients with COVID-19. >> JOSIE MILLIKEN: So as for students, this specific plan we are referencing relates solely to employees, correct? >> OUATFA CHUFFE-MOSCOSO: Correct. >> JOSIE MILLIKEN: (Indiscernible) for facilitating the distribution of vaccinations to students? >> OUATFA CHUFFE-MOSCOSO: Correct. And I will bring this concern about students to the Pima County Health Department so they can help us allocate some of those vaccines for general public, and we can arrange vaccination as vaccines become available. >> JOSIE MILLIKEN: Thank you. I suspect -- I mean, I'm planning that this will be a running agenda item that we will come back to vaccines. Our next meeting is February 4, if you're available to provide us with an update at that time? >> OUATFA CHUFFE-MOSCOSO: Uh-huh. Absolutely. >> JOSIE MILLIKEN: There are so many other questions, but there is one more that I saw a couple times which is about running a fever. So if the vaccine results in the students or employee getting a fever, is there protocol for that for being on campus? >> OUATFA CHUFFE-MOSCOSO: I would rather answer that question under the FAQs, because the CDC has a very good guideline that I could possibly share with you all that provides what happens before, what happens before the vaccination, during the vaccination and after the vaccination. I would feel more comfortable providing you with that guideline from the CDC so you can get information firsthand. I can summarize it, but I will provide you, because that's something that is important for everybody to know. >> JOSIE MILLIKEN: Thank you. I suspect some of the questions that we are seeing just may not have answers yet how we're going to handle this getting back to campus, and so the best thing we can say is stay tuned and please be as patient as possible as we get through this together. Ouatfa, thank you so much for taking the time to be here. I'm sure we will see you in future Faculty Senate meetings if you're available throughout the spring. >> OUATFA CHUFFE-MOSCOSO: Sounds great. I will see you on February 4 then. Take care. Somebody put in the chat, working with dental clinic, so I'm going to reach out to Holly that they authorize dental clinic to get the vaccination, so unless Holly directs me to talk to somebody else. Holly, I have been dealing -- just wanted to take a minute just to share how Holly, Jason Bowersock, and multiple, Yolanda, everybody has been very helpful, helping with the contact tracing when they have had cases, positive or suspected cases. So I just wanted to share what a good job have done. Faculty have been amazing, collaborating. The deans, I meet with them every two weeks. Thank you, all, I'm a former adjunct faculty, so I understand your concerns, and hopefully that helps me to understand some of your valid concerns that you're bringing to the table. Okay? Thank you so much. I will be expecting that, those questions so we can answer along with everybody involved. Looking forward to seeing you in a month, okay? Bye. >> JOSIE MILLIKEN: February 5th. February 5. But I will send you an invite. >> OUATFA CHUFFE-MOSCOSO: Sounds great. Have a good rest of your day. Thank you, Dolores. Bye, everybody. >> JOSIE MILLIKEN: So we are at the president's report, and I really don't have too much to share that hasn't been shared by others or myself throughout the day. One item is emeritus. I noted this this morning, but February 15 is that day. The only other item I have to share with you is that the chancellor will also be here February 5. The chancellor always values having some questions to address to make that time as meaningful as possible. So I put a link to a form in the chat, and if you wouldn't mind just taking some time to fill it out with any questions you would value the chancellor to address, that would be very helpful. Are there any questions for me, or would anyone like to share a question for the chancellor verbally, here in the meeting? >> KEN SCOTT: I don't have a question for the chancellor, but just to clarify, it says for February 4, so does that mean you want any questions in there by February 4? >> JOSIE MILLIKEN: It's February 5, and I did make a change. It just hasn't gone through yet. It should say February 5. The responses, it says January 15. Just to allow a good amount of time. So you could fill that out. That would be very helpful. Any other questions? All right. Seeing as how they are none, we are moving on to our report section of the meeting, and I don't think it's important to share the agenda at this point, because we have no linked reports. But I would like to invite provost and executive vice chancellor, Dr. Dolores Duran-Cerda to provide the provost's report. >> DR. DOLORES DURAN-CERDA: Thank you, Josie. Thank you, everyone. Happy New Year, and welcome back. Before I go through the report, I just wanted to maybe touch base on some of the questions that were asked. I have been taking notes, jotting down things too. There were a lot of questions about students, and I have asked the strategy group to look at that and because, you know, the U of A it seems like they are requiring the students to or strongly enforcing the students to get vaccinated. But they are like their own little city because they have the dorm, residence halls there. We don't. So it's a different situation. But we are looking into, you know, students who prefer not to get vaccinated. Legally what is it we can do? We can strongly encourage. Earlier today I talked about the fall semester and the schedule and how we are hoping to open up a little bit more. My question is, and I have relayed it to the group and so we are talking about it and planning and thinking, what if there are faculty and students, employees in general, who haven't been vaccinated or feel uncomfortable about it but are wanting to come on-site to the classes, so what do we do? When the deans, they are working on the fall schedule, they are keeping in mind talking to the campus vice presidents of the protocols. We still need to do the check-in process where students would go in and faculty and staff get their temperature checked and follow the protocols like the PPE, et cetera. But if we are going to do that, we have to adjust the current process, because there will be enormous lines. So how do we accommodate that? What adjustments do we need to make so students can get to class on time, et cetera. Lots of things are on the table. Really grateful for you asking those questions, because some of them we have been talking about, we don't have an answer quite yet, some are brand new. Thank you, couple of you mentioned about the incarcerated students, high-risk students. I'm going to take that back to the group. We are meeting on a weekly basis. We met during your discipline, division meetings and DOC meetings. So we are continuing the conversation. Let's see. I think there were other questions, but somebody said about a survey. That's definitely something we are planning on doing. And then we will be doing updates, Pima All updates so you're well-informed. Thank you, Josie, for suggesting this being a standing item for Faculty Senate. I'm sure staff council would want the same thing, so we will ask Ouatfa to go to both of the meetings on a regular basis. That kind of ties up what we have been talking about. We are taking it very seriously, like I said, and thank you for your questions. I'd like to -- are there any senators? I know there are new senate officers, right, starting today? And there are new senators. Well, I wanted to welcome the new senators and the new senate officers who are starting today in their new positions. Welcome, and I look forward to working with you. I'm the official administrative liaison to Faculty Senate. I'd also like to congratulate the striving for teaching excellence awardees, those of you on the call here. Congratulations to all of you. Some quick updates. I covered a lot this morning, but if there are any additional questions about the fall schedule, I'll be happy to answer that. I understand there were some questions about the incomplete audit, so I will be sending out an e-mail this week or soon regarding that. So there was a group that was looking at options for students who have received the incomplete audit and how long are we going to keep it or what are the next steps. So weighing the possibilities, talking to financial aid, the possible ramifications of financial aid, registrar's office, the team members in student affairs, et cetera. So what I'm thinking is, there is a proposal, and I do agree with one of their options, and that is to leave the existing academic policy of one academic year for students to complete the coursework. The incomplete audit will end by the end of the spring of 2021. So what we are proposing is a change to the current policy that states converting the I to an F for not having completed the coursework. For this particular situation for the students that were impacted by COVID, to change, instead, to change it from an incomplete to a W. We think that will alleviate some pressure from students while incentivize them to finish the coursework but if they can't, it's a W would be less negative than an F. And so students receiving at the end of the spring of 2021, they can retake the course a future semester, but unfortunately that course would not be free as in the audit mode. But the new course does count in the regular title for Pell Grant direct loans calculation. So I will be sending out an e-mail clarifying that, but I wanted to announce it here, because I know some questions were being asked of Josie to (indiscernible). I see a question, what about (reading) retake a course (indiscernible). That's a good question. So I will put that in the e-mail, and for more clarification. I will get more clarification from financial aid too because that will impact their calculation. The W versus an F impact our veteran students? That's an excellent question, too. Let me jot that down. So we're in the process of tweaking it and adjusting it, so thank you for those comments. And I know dual enrollment, it's less of a negative impact for dual enrollment students if it's a W rather than an F, so I'll jot down your comments and get back to you about that. The other items I wanted to cover -- well, vaccination plan, but I think Ouatfa has fully gone through that and we are very grateful for her work and her team for that. I wanted to reiterate that I did this morning that I will be having virtual office hours if you have any comments or concerns, ideas that you'd like to share with me because of COVID impacts, whatever, finding your students, I please welcome you to join me. I have had faculty, staff, and students come to my office hours and they have been really helpful in helping me with academic affairs and with my team. Because of the recent events that have, tragic situation that happened last week, and just, you know, unsettling things that are continuing to occur, we are going to be holding some forums, as I mentioned this morning, Faculty Senate is going to be one after the meeting, and we will have a couple more sessions for faculty just to get together informally and talk about issues and vent and, you know, share experiences and feelings and support each other. We are doing the same thing with students, student forums, and HR is working with Jorgensen Brooks, and we will send out an e-mail and coordinate all these different forums so you will know and have a chase to go wherever you wish to express yourself in those informal situations. Actually, I think -- like I said, I did a lot this morning, but if you have any additional questions or comments, please shoot me an e-mail or if you have them right now, I'll be happy to answer them. I know it's been a long day and I appreciate your patience. Thank you for joining us this morning. I know you had your divisions meetings, and I know that was intense and a lot of work to be done. So thank you for everything that you're doing. Remain hopeful, and we'll get through this together, as Josie has said, and Matej. Thank you, and if you don't have any questions, I'll hang out here with you in case you do, if you want to send me a private message, that's fine, too. Josie, I will turn it back to you. >> JOSIE MILLIKEN: Thank you, Provost. I actually found out I'm facilitating the conversations on current events today. I put a link in the chat, so if anyone wants to discuss anything related to current events, feel free to join me. I'll be there for an hour. I appreciate that that opportunity has provided for everyone, and if they are attended, we will consider keeping them, right, doing at least a few more, depending on how it goes, is from what I understand. I also wanted to thank, again, as Matej mentioned this morning, give a huge amount of thanks to the provost's office for just engaging so much in collaboration and really listening and working with faculty, taking that input and allowing faculty to be heard. It's just been so valuable and appreciated. Thank you for all of the structure and support you have provided during this last -- well, many, many years, but during these last 10 months. >> DR. DOLORES DURAN-CERDA: Thank you, Josie. It's a pleasure working with you, with the other officers, and all of you. It's been a tough time, but we've gotten through it and we will continue to get through it. And I appreciate your hard work and dedication and grit. Just, thank you. Like I said, remain hopeful and we'll get through this. >> JOSIE MILLIKEN: Okay. Next up is Matej with the PCCEA report. Matej? Would you like to come back to the podium? >> MATEJ BOGUSZAK: Yeah, I wish to. Thank you, Josie, and thank you, Dolores. Hello again, everybody. I'm Matej Boguszak, I'm a math faculty member and serve as president of PCCEA. I don't really have much to add to this morning, but I do have at least a few more -- I'm hoping by February I will have at least a few more details to share about where we might be headed next with the class and comp study that's on a lot of people's mind. PCCEA will be holding elections too probably toward the end of the spring for officers and campus reps. If you are a full-time faculty member and ever wondered or thought about becoming a member or getting more involved, please consider it. Get in touch if you have any questions. It is very rewarding work. If you are an adjunct faculty member, I mentioned there is a vacant see on the All Employee Representative Council, the group that deals with compensation and working conditions, policies. So please contact Aubrey Conover is probably the best person, if you're interested in serving. We will need to figure out some kind of special election or something. I have been hearing more and more some rumblings about potentially organizing the adjunct faculty into some kind of official representative group at the college, or I have also heard some questions about potentially membership in PCCEA. So you know, my guess is that there is probably going to be some board action required, but my guess is the board might be open to entertaining something like this. So I just encourage you to explore options and would be happy to assist in any way I can. Also, in case you missed Dr. Bea's e-mail on Friday, we should be welcoming a new vice chancellor of HR on February 1. I'm excited Carleen Thompson has accepted the position, which is a regular, not an acting position. She really brings a wealth of experience. We really look forward to working with her. PCCEA also thanks Jeffrey Lanuez for his service and wishes him well. Regarding the proposed AP 1.01.03, I just want to echo Josie. I think both senate and PCCEA are eager to get these SOPs established in some formal way, and we understand they are really needed, particularly in some nonacademic areas, I would imagine. We really don't want to hold this up, but would appreciate some more focused discussion on the language. Also some examples of policies that would or would not be appropriate for SOP in our view under that new system as it is being proposed. Hopefully we can have that discussion soon and have that keep moving along, maybe have the AP come back to the senate soon as well. Welcome to the new senators. I didn't even realize it's a shift change. It's terrible. But, you know, these meetings can sometimes seem like they drag on, but trust me, they used to be much worse. But really over the long run, a lot of important, you know, work is reviewed and discussed in this body. So thank you for stepping up and representing your colleagues. With that, I yield the floor and welcome any questions. >> JOSIE MILLIKEN: Matej, you're being honest. Everyone knows that Faculty Senate meetings are "the" most engaging and fun and uplifting meetings at the college, so... (smiling) >> MATEJ BOGUSZAK: Yes, they are. >> JOSIE MILLIKEN: I think it would be valuable to acknowledge the new senators and the new officers to formally kind of break from our agenda slightly and just recognize Brandi Wright who is our new ACC+ representative and Denise Reilly, our new secretary. Both of them have been senators with senate for quite some time, but this spring and in the fall they have adopted actual officers' roles. Brandi or Denise, if you're still here, would you like to say a hello? Or if not, no pressure. >> DENISE REILLY: I will just show my face. Hi. Thank you. >> JOSIE MILLIKEN: Happy to have you, Denise. And I know Brandi was going to be on-call, so we may not be able to hear from Brandi during this meeting. All the new senators brand new to Faculty Senate are coming back. I know Carol is coming back. I just found out today that Carol Christofferson has rejoined us, so Carol, welcome back. Is anyone else new or returning? You can either type in the chat or unmute and say hello. >> Hi, it's Kelly O'Keefe. I'm new to the Faculty Senate now, and I'm here as a representative from PimaOnline. >> JOSIE MILLIKEN: Welcome, Kelly. Nice to have you. All right. I kind of interrupted Matej's flow, and so I'd like to again return to Matej's last question about questions. Are there any questions for Matej? All right. Well, it won't be too long before February 5. You'll have that opportunity again, and I know that Matej is open to anyone can contact Matej for PCCEA-related questions or issues, too, as well. Thank you so much, Matej, for all you do. Your tireless work for the college and supporting faculty. So we're down to our final report, and it's my pleasure to turn it over to Brooke Anderson for our Governing Board report. Brooke, please... >> BROOKE ANDERSON: Thank you, Josie. Welcome back, everybody. I don't have a report for us as of today, since we are just starting back, but you do need to know that tomorrow the first Governing Board meeting of the semester is happening at 5:30. It is virtual still. So if you would like to tune in, by all means, please do. And then our next Governing Board meeting will be February 3rd, and the report, the first report of the semester will be submitted to the board on January 26. So please remember to send me your notable accomplishments, especially innovative things you're doing in your classes and your departments and your divisions that really emphasize equity and imagination, themes of the year, so that we can share those things with the board during the board report time. That's pretty much it. Welcome back again, everybody. It's wonderful to see all of you and to start once again. Thank you. >> JOSIE MILLIKEN: Thank you, Brooke. Again, congratulations on the Excellence Award today. Very exciting. >> BROOKE ANDERSON: Thank you, Josie. >> JOSIE MILLIKEN: All right. So we are at the end, and I would just like to offer one more thing, which is to check out the TLC calendar, and I'll post a link to it in the chat. There is always a lot going on, so just keep that, book mark it, keep it handy, and I believe the TLC did send out an e-mail today for some upcoming workshops. That e-mail also contains a link to the contract grading workshop, as well as a couple others including one that I'm hosting on microaggression. Take a look at the e-mail. Consider signing up. On that note, we are about 28 minutes before the end of the meeting, but I'm sure that no one can use that time for syllabi and all sorts of things, right? On that note, would anyone like to make a motion? Tal has made a motion... >> Second. >> JOSIE MILLIKEN: Joe, I think a couple of people have seconded. All in favor? James put a motion on the table to extend the meeting two hours. Should we take that seriously or just say nay? Aye? All right, everyone, so good to see you, and I will see you on February 5 if not before, and until then, please be well. (Adjournment.) ********************************************* DISCLAIMER: THIS CART FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND MAY NOT BE 100% VERBATIM. THIS IS A DRAFT FILE AND HAS NOT BEEN PROOFREAD. IT IS SCAN-EDITED ONLY, AS PER CART INDUSTRY STANDARDS, AND MAY CONTAIN SOME PHONETICALLY REPRESENTED WORDS, INCORRECT SPELLINGS, TRANSMISSION ERRORS, AND STENOTYPE SYMBOLS OR NONSENSICAL WORDS. THIS IS NOT A LEGAL DOCUMENT AND MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. 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