********************************************* DISCLAIMER: THIS CART FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND MAY NOT BE 100% VERBATIM. THIS IS A DRAFT FILE AND HAS NOT BEEN PROOFREAD. IT IS SCAN-EDITED ONLY, AS PER CART INDUSTRY STANDARDS, AND MAY CONTAIN SOME PHONETICALLY REPRESENTED WORDS, INCORRECT SPELLINGS, TRANSMISSION ERRORS, AND STENOTYPE SYMBOLS OR NONSENSICAL WORDS. THIS IS NOT A LEGAL DOCUMENT AND MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY AND/OR THE CART PROVIDER. THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* September 3, 2021 Faculty Senate... >> RITA LENNON: Okay. Moving on. Thank you, everyone, who has already put your name in chat as way of introductions. We'll go ahead and continue. Please continue adding those. Are there any requests for agenda modifications? Not hearing any and not seeing any come up in chat, are there any requests for short announcements? >> MATEJ BOGUSZAK: Hi. This is not really an announcement. I'm not sure when the correct time was or if that was an agenda modification. I'd like to request an executive session, please. >> RITA LENNON: Okay. That's coming up in our next step, so we will go ahead and notate that that you have requested. Moving forward, are there any requests for open forum? >> MICHAEL TULINO: I had a quick announcement if I can... >> RITA LENNON: Absolutely. >> MICHAEL TULINO: Good afternoon, everyone. I just wanted to mention that we have a task force that's been working for a number of weeks to implement personal pronouns on behalf of students. We have Kate Schmidt and Hilda Ladner from DEI as well as -- I'm blinking on a couple other folks, but we are meeting this afternoon, and we are hoping to be able to implement personal pronouns within the next month or two. If that comes to fruition, faculty members, you should see in various places in MyPima, hopefully in D2L, just like we have with the preferred first name, just wanted to give a heads-up that that might be coming here in the next few weeks. >> RITA LENNON: That's exciting. Thank you so much for that announcement. Before we move on, is there anyone else who would like to do a short announcement? Okay. Not hearing any more short announcements, requests for, we will move on. We went a little out of order, that's okay, but are there any requests for open forum? So for new senators, I know we have a couple, open forum is a request that we make now. Anyone here in attendance can make a request for open forum. However, we will get to them later in the agenda. That's item No. 5. Since we already have executive session, is there anyone else who needed to request executive session before we move on? Is one enough (smiling)? Okay. Very good. Thank you so much. So I will ask that all senators stay on if you can after the end of meeting so we can go into executive session. Just for new senators, if you're not familiar with executive session, that's the meeting within a meeting, so we step out. Some boards can choose to do it in the middle of the meeting. We choose to do it at the end just to respect our guests and for time, okay? Okay. Next up is our approval of our August minutes. I do want to note that our minutes might appear differently each month, and that is because we are getting the help of the provost's office, we completely appreciate your help, who will be assigning a note taker each meeting. So if they look a little bit different, that's why. Carolyn, yes, there is an issue with the sign-in sheet. We are aware of that and are trying to make those changes. We will ask you to sit tight for now, and we will get that up as soon as possible. I appreciate you letting us know, though. If everyone can take a moment to review the minutes... (Indiscernible comment.) >> RITA LENNON: Here's what's going to happen: All of the problems are going to happen here in September, so then it will be smooth sailing for the rest of the time. Okay. I promise that. (Laughing.) We won't hit any icebergs or rocks from here on out, I promise. >> KEN SCOTT: Rita, can you bring up the minutes on your screen and then share your screen? >> RITA LENNON: Absolutely. Or maybe not. Looks like I'm having issues with them, as well. >> Multitasking. Discussions. >> RITA LENNON: Oh, the joy of Zoom, exactly, Brooke. My apologies. I'm dancing with two left feet, obviously. Okay. Hopefully now everyone can see my screen and the meeting minutes; is that correct? Thumbs up? Yay. Good. Thank you. All right. >> KEN SCOTT: I'd like to motion to approve. >> RITA LENNON: Thank you. We have a motion for approval. All those in favor either please say aye or place in chat aye. Any oppositions or abstains? Go ahead and throw those in. Thank you, everyone. We have a motion to approve our meeting minutes. I will go ahead and stop sharing at this time. Thank you. Okay. We have a motion to approve. We have ayes. We will go ahead and accept the meeting minutes as presented. I did not see or hear any modifications? Is that correct? No need for modifications? We do follow loosely Robert's Rules of Order here. Sometimes just because of how we have done things for so long, we do tend to get a little loose with those rules, so I do apologize if you have been in other board meetings or other meetings that follow Robert's Rules, and these are a little bit different. Next on our agenda is the OER statement. We have a very friendly face here, Josie Milliken, who was the president before. Hopefully will be the president coming back in. Josie, please, you have the floor. >> JOSIE MILLIKEN: Thank you so much, Rita. Good afternoon, everyone. It's nice to see you all. Hope you're enjoying September so far and the fall semester. Unbelievably already two weeks in. I'll be brief. I want to let you know, for those of you who are not already aware of the AAC&U IOER, what it is is back in the spring, we applied for the American Association of Colleges and Universities OER Institute, which would be a year-long program. We assembled a team. Filled out the application, so Pima's team was accepted to be part of this institute. A couple of members are here. I think Kate Schmidt is on the team, and we have Dr. Dolores Duran-Cerda. We have Jacqie Allen, Rosanne Couston, Reed Dixon, and myself. So in July, end of July, July 26 and 27, we had two intense days of a kickoff session virtually, and in that session, we all attended quite a few workshops, we had a lot of time together as a team to develop a plan for instituting OER in the college. OER, as you know, is linked to the strategic goals for the college at this time, and it's also in the chancellor's draft goals. So the goals that we came up with with our plan is to migrate more courses to ZTC and LTC while maximizing the use of OER to impact an additional 10% of PCC enrollment. Are any of you, out of curiosity, familiar with these acronyms ZTC and LTC? Yes, Tal. Yes, excellent. Tal wins the prize of a little bit of extra happiness today (smiling) So thank you, Tal. Yes, that's exactly right. So I think all of us on our team became more familiar with these acronyms throughout the course of this kickoff. It's also been very clear that a lot of people associate OER automatically just with no cost, which is actually not true. It's much more to it. So a lot of institutions are using ZTC and LTC course designations to indicate which courses are ZTC and LTC. Another goal is to advance OER, including open pedagogy as a pedagogical approach throughout the college, expand OER literacy and awareness throughout the community and the college, and create a sustainable institutionalized structure for OER at the college. Because Faculty Senate oversees curriculum and has a key part of in that, understanding and having a sense of this will be very valuable. The push is not of course to -- we know there are many examples in which non-OER materials or textbooks or other materials that come along with a fee are necessary, but in these other cases we want to move what we can over so that we can save costs for our students and increase equity. I won't go through all of these. This is just an overview. There is a link to this presentation in the agenda, but here are a few of the things related to our process and some of the specifics. Please keep in mind that this plan is not a final plan that has the stamp of the board approval or anything like that. This is the draft plan that our team wrote out in the kickoff that we hope to bring to fruition as much as possible. One cool thing, and Michael Tulino is here, and I believe he's already aware of this, is that we'd like to create course markers in the schedule of classes, course catalog, to help indicate which courses are ZTC and/or LTC. There are a lot of equity goals associated with this, prioritizing equity and inclusion. We like to of course keep track of data, advance student-centered approaches, which include the co-creation of knowledge, and then embrace more engaging relatable language, all of these different things and more that relate to equity. So this is the final slide. Overall outcome is to better serve students by making courses more equitable, accessible, inclusive, and affordable and to retain students at the college while increasing and sustaining enrollment. Originally the agenda said OER statement, and so what that is is that we learned in these kickoff sessions that many academic senates and Faculty Senates have OER statements, and so there was a thought, well, if the Faculty Senate is interested in including one, but in that time I'm no longer technically a senator so I can't suggest that the Faculty Senate adopt an OER statement, but if anyone is interested in adopting an OER statement, I'm happy to show you an example or examples and support you in any way. With that, without taking much more time, are there any questions? I see Sarah and Ken. >> SARAH JANSEN: Thanks. I just had a question about whether this group was looking at Follett access and how that's going to be integrated at the college. >> JOSIE MILLIKEN: Sarah, are you speaking specifically about the course fees or hidden fees associated with or... >> SARAH JANSEN: Yeah, where there is a course fee, and then the textbook materials are integrated into the course, that model? >> JOSIE MILLIKEN: We aren't going to be looking at it directly. We will consider it. But ultimately faculty are in charge of the curriculum and all of those different pieces, so if it were determined throughout this work that cost fees for, costs and fees for students could be reduced, then that would be a meaningful discussion to have. Is there a course that you're thinking of that has that attached to it, Follett access? >> SARAH JANSEN: Yeah, I have been using it in my courses to keep costs, textbook costs low, and there has been a lot of challenges implementing it, like miscommunications between Follett access and the bookstore and departments, and it's just been, it seems like a program that would be amazing in keeping those costs down, but it just seems like in practice very hard to use it. So I think it might be valuable to look at that here, as well. Because for some classes it's really hard to do OER, so this might be like a good alternative. >> JOSIE MILLIKEN: Definitely, absolutely. That could fit in the LTC category. But ironing out, if it becomes so much of an obstacle that it prevents students from being able to engage with the course materials and with the course, that is concerning too. In the course content affordability task force from about two years ago that was convened, we identified, based on some data and some surveys that had been done, LTC as having been 75 and under, and so I know that a lot of Include Ed fees fall in that range, and then throughout this kickoff, we learned that the standard amount is more like 40 and under. But how we designate it is how we designate it. That's a very good question. We want to be very careful too about the hidden fees that come along with some of these agreements that are kind of a surprise to students. So all of that, anything that helps our students is a main goal of the team, of the work. Ken? >> KEN SCOTT: Just to piggyback off that, we have been using Include Ed in accounting for a couple years now. It works great. We're able to get the resources cheaper for the students. The only drawback is if they want a tangible book, they have to wait a couple of weeks until after the date where they couldn't draw up and get their money back from the course but keep the book at a cheap price. It's really been our only hiccup. But as far as the statement goes, so you're asking if the faculty would approve a statement. Where would we put that statement and what would it be used for? >> JOSIE MILLIKEN: Well, in the past, we of the Faculty Senate have -- I'm sure you remember, Ken, but like in the past we have had a DACA statement and we have had basically essentially a heads-up statement so that Faculty Senate is aware of issues in advance. We have put them up for discussion, and we also had a statement related to counselors, the counselors' position. Then we voted on them as a senate. We had discussions, voted on whether we approved or did not, or endorsed or did not, and then we publish it on the website. There is a spot on the Faculty Senate page where that DACA statement is there and some of these past statements. Then it could be, anything could be done with it that the Faculty Senate chose. It could be a press release, so all of these different things. If you'd like to see an example, I can share my screen. Here is one from South Florida State College. This looks pretty similar to a lot of them. Again, I don't want to impinge on the senate and say, "Do this," but if there is substantial interest, then I can certainly offer support in any way that I can. I think also it's valuable to have these discussions so that we all know -- very interesting to learn what other areas and disciplines are doing with course materials so that we can expand the knowledge and increase the amount of awareness for all the options available out there. So does that clarify? Okay. >> RITA LENNON: There is a couple of messages in chat that I'd like to get through too. So from Tal, he said that he would be interested in a subgroup of senators looking into developing a statement. Would Josie be willing to consider consulting with this group? It would probably be something we could produce pretty quickly. So, first, Josie, would you be able to and willing to collaborate with a subgroup of senators to create a statement? >> JOSIE MILLIKEN: Absolutely. >> RITA LENNON: Thank you. And then if you're interested in being part of the subgroup, please go ahead and place that in chat and we'll just pay attention to the chat. From Lisa, for the last three terms, Follett has listed expensive books I have never used or that books list has not been received when I have been using OER material and submitted that information. I can voice similar concerns with Follett where the information was not provided to the students in the right way at the right time. Mike Pickle says OER is great but sometimes difficult for technology because of the constant changes and availability of new information. So there is a couple of issues of course that we have with our bookstore that we are aware of as faculty. Is there any other statements that we need to just put on record? >> JOSIE MILLIKEN: I will say one more thing is that OER has really come a long way. When we were first developing our PimaOnline OER courses, it required a lot of linking, you will see in those earlier courses. Early, I mean only four or five years ago, there would just be sections of links, so students go to all these different places. So much has happened within the last couple of years, and there are books and repositories, Pressbooks is a common one where it's very much like a book but it's online. Many of you I'm sure have heard of Pressbooks. It's changed a lot. But one other piece too is that we are undergoing the bookstore contract. We are relooking at that in about a year, I believe it's up, so over the summer and back in the spring and then into the summer there was a group and I was on this group, and it was to help develop the RFP for the textbook selection, vendor selection process. So those issues with Follett are very valuable for everyone to know, because if Follett -- we have to find a vendor that doesn't create problems and issues for students to access and for faculty to access these materials. So thank you for sharing that. >> RITA LENNON: Denise? >> DENISE REILLY: I just wanted to say I had a similar issue just this semester, one of my classes. Probably six hours' worth of work with a third-party, Follett, and RedShelf, because it was just a simple mistake, but someone listed the class, for some reason the class was input as a second eight-week class rather than a first eight-week class. So probably 30-some student e-mails, tons of e-mails back and forth with RedShelf and Follett to figure out why this wasn't -- so I think we're having more concerns with that. The classes I have had with OER have been easy and simple because it was already embedded into the course before. Just my personal experience. Unfortunately we have that third party. There are several other people involved. And one little mistake can just make it so that the textbook is not accessible, and that's tough when you have a five-week class and students need the textbook right away. Thank you. >> RITA LENNON: Thank you for that. David Bea? >> DR. DAVID BEA: Sorry to intrude, but a good conversation and the timing of this is actually ideal. We are actually going to be working on an RFP soon, so if any Faculty Senators are interested in helping with that process, I'd be more than happy to involve and include you. You can just send me an e-mail if you're interested or decide as a group, however you want to do it. But the time is actually coming fairly soon. It's possible that we will -- we are actually looking to issue an RFP this fall, so a decision would be coming up probably right at the beginning of spring if we decide to switch vendors. So it's going to happen pretty fast, and we would like to have involvement for sure as we go through that. >> KATE SCHMIDT: Dr. Bea, can you clarify for some in the audience what an RFP is and what the RFP is for? I think it's for bookstore services, but there are a couple of questions in the chat. >> DR. DAVID BEA: Yeah, so RFP is request for proposal. What we do is we put out on the street to get the best deal possible, and part of that RFP is -- the work that Josie mentioned earlier is going to fold into what the RFP looks like, so we had groups looking at what we would like to see with bookstore, what we would like to do with food service, because they are sort of combined right now, and then draft up an RFP. Then we will get solicitations. We are going to hire a consultant. First step is we will have a consultant help us with this, and then get the solicitations back and then have folks evaluate what the best proposal is. So that could be again, the idea right now is to have that transition in the summer. That will happen relatively fast. And it's possible it could be the year after, but we are really shooting for this summer. >> RITA LENNON: Thank you. I'm having some Internet connection issues. Are you hearing me okay? Okay. Thank you. Thank you. Anyone who is interested, so as David Bea said, go ahead and just e-mail him directly or we can as a group decide how we want to handle that as senators. If you're interested now, you know you're interested, go ahead and let him know by e-mail. If we don't have enough members from senate, we can go ahead and cherry-pick the right people to get on that task force. Okay. Up next on our agenda is the elections for 2022 officer positions. Tal, you have the floor. >> TAL SUTTON: Okay. So I will try to keep this as quick as possible. I know there is a lot of stuff in flux right now. Maybe just a summary of where we're at. With Rita and Denise being elected last meeting, that was to finish out the terms of two other officers that couldn't complete this term. Those special terms will end this calendar year, and what this election is for is the next calendar year, 2022. So normally, all of those officer positions are up. Sometimes the Governing Board seats are not up because they are two-year positions but this year all of them are up. That would include president-elect, Governing Board rep, vice president, and then sergeant of arms, and secretary. To speak to each of those and how they are defined in the charter and how they interact with the provost's office is the idea of the sergeant of arms and the secretary is those positions are supposed to have minimal work outside of the actual meeting times, so there is no reassigned time for those two officerships. I'm going to put a little asterisk on that for the secretary position at the moment because of the issue of trying to find note takers, there might be a conversation to be had. But the other positions, president-elect gets a summary assigned time, as does vice president, as does Governing Board rep. We are also in an interesting position with the fact that Josie is currently an acting dean but simultaneously this year's president-elect, which would mean going into January she would become president. Since it's an acting position, it didn't make sense for her to give up that role until she knows what's going to happen. So just these elections will establish, will not establish who is going to be president for 2022. Currently Josie is identified as the incoming president for 2022, but we may need to have a special-special election at the end of the year, should she continue on in her current position. So hopefully that's enough context. Again, the secretary and the sergeant of arms, responsibilities should really just be kept almost entirely within the meetings in terms of helping run elections or votes, keeping tallies of votes and things like that, as well as keeping time, and then also some minor outside time commitments, like checking through the drafts of the minutes that our note taker generates. Then the other positions have more responsibilities with working with the ELT, regularly meeting with them, regularly meeting with that core of officers to create those agendas and create the agendas for this meeting. Anyway, that's the overall picture. Where we currently stand is I had sent out a survey asking for people interested in or people to nominate, and we have some interest in -- so Rita is willing to keep her hat in for president, so she put her name forward for president-elect. Denise Reilly, who is our current acting Governing Board rep, is willing to try it out longer and has put her name forward for Governing Board board rep. We currently do not have any candidates for the 2022 vice-president position, which is my current position. We don't have any names put forward for secretary for 2022, and we do have two names put forward for sergeant of arms. That would be Ken Scott and Sarah Jansen. So we have some of those positions filled, so before I put out the ballot to serve as our means of casting our vote for the 2022 officers, I would like to see or take a call with people currently here to see if there is anyone willing to serve as a vice president or secretary. I will say this, based on conversations that I have had with officers as well as the provost's office about the secretary position, because I feel like at times it's a huge commitment and at times it's not, depending on whether or not we have a note taker. So I'm wondering if it's worth the officers talking with ELT about establishing some reassigned time if and when no note taker is found or keep it as is if the provost's office is allocating funds for a note taker and they have a note taker. So that might be something that could be negotiated if anyone is on the edge of considering being secretary. Yeah, Denise, yes, I think further conversation about what we do, secretary, is definitely warranted, because I feel like that position sometimes isn't so bad, and sometimes it seems as involved and as invested as the other officer positions that do get reassigned time. Brooke is willing to serve as VP. All right. Again, going back to Rita's earlier comment about following Robert's Rules of Order, I don't know if we need to have these seconded. If we do, then we sort of need to go back to the survey that I had sent out and make sure that somebody seconds all of the names that I listed already, so Rita, Denise, Sarah, Ken, and now Brooke, I think, formal rules, each of those nominations would have to be seconded. I don't know if we want to expedite this and sort of go with the Zoom version of Robert's Rules of Order, or if people are willing to sort of just in chat maybe second these candidates so that we can move on, and I can add Brooke's name and we can have more complete -- thank you. Yes, you can certainly second the ballot. I appreciate that. I'm going to add Brooke to the vice-president list, and we currently have a -- Kelly O'Keefe. I will second that, I will happily second that. Kelly O'Keefe is putting her name forward for secretary. So now we have at least one name in every single officer position, but I will still take a pause to see if anyone else wants to put their name forward and is interested in serving in an officer position. I might have missed something in chat, because I'm sort of bouncing between my web browser and Zoom, so if I missed a name of someone going forward, please make me aware of it. Otherwise I'm just going to sort of awkwardly wait for several seconds to see if anyone else puts their name forward. It can be awkward. I have a crocodile on my shoulder. Everyone has these high-tech backgrounds. I'm just going low-tech with my background. >> RITA LENNON: Thank you for putting the effort in. Ken sees your crocodile and raises you a larger one (smiling). >> TAL SUTTON: Excellent. Okay. So it looks like we are good, and I will put the -- again, I'm going to have to juggle around because right now there are too many permissions. Oh, crud, why did I put this in this folder? Sigh. I'm sorry. I need to -- I will put forward the ballot shortly. If you're okay with me putting the vote into chat, we can go on to the next agenda item just to keep things moving and come back? >> RITA LENNON: I think that's a great idea. If anyone has a problem with that, you just let me know. Okay. So the next agenda item is the president's report. For those of you who are new, Josie started this during her presidency, and I think it's a wonderful idea. I'd like to continue to do so. I'm sorry if I look off-camera a bit. I'm looking at some of the notes I wanted to be sure to say. I don't have a lot of course to share at this point because being new in this position, I just haven't had the opportunity to get anything for this report. I do want to tell you, however, about Student Life. They hosted a virtual club interest fair yesterday, September 1 and 2. I was hoping to hear from someone in Student Life about the attendance, how well it was attended, but I didn't quite hear from anyone yet. We will have to hear about that later on. But this was a way for students to attend and discover Pima's clubs and just all things that surround Student Life. Now, more than ever, we need a place for students to be able to go since so much of us are still virtual or online. This is a great place for us to, something nice to have for our students. They also have a website. It's called Engage. I will find a link to that and put that in chat if you're interested. They were hopeful that faculty would not only spend some time on Engage and see what senate life has to offer but also share this information with your students in your classes if you would. I believe they were going to put it on D2L as an announcement, as well, a global announcement. For us, I would love for us -- we hear from pockets of the institution where they celebrate awards, recognition, wonderful things like that. I don't think collectively faculty do a good job at that. We feel that probably we are just doing our job. This is what we came to do is to improve students' lives and hopefully globally improve the community by what we do. But I think we need to spend a bit more time celebrating that. That's what I would like the focus of my president's report to be. This is by no means in lieu of the board report that Denise will put together. I do think we should still put forth information so the board is hearing about this, but this is something that we can put and celebrate together. Please start sending in information about what you're doing, some wonderful things you're doing in your classroom, some wins that your students recently had. If you and your team have come up with something and you want to celebrate that with us, please put that forward, and I will just make space in the president's report every single month while I'm here. The next thing on the agenda is also mine, and that's the recruitment and retention task force. Yes, Ken, if you're a proxy -- oh, you're asking about voting. I was going to say if you want to put information in the president's report as a proxy twice, you certainly may do that, as well. The recruitment and retention task force, this is fairly new, and you can hear more about this or read more about this in the president's report. It's on page -- not the president's report. I just keep wanting to keep saying those words apparently over and over. Broken record. I mean the provost's report at this moment, page 11. This task force is still in the early phases of development, and I just wanted to put it on our agenda so you know we're going to continue to talk to administration about this task force and how faculty can contribute in the future on either serving on this task force or at least providing some information. I cannot believe it. It is 1:48 and we are done with the business section. I don't think that has anything to do with me. I think that has everything to do with the length of the agenda at this point. They'll get longer, I promise. We are going to go ahead and move into the reports section of the agenda. The first one up, we do rotate these out every single month, and the provost was up last time, so this time it is PCCEA with Matej. You have the floor. >> MATEJ BOGUSZAK: Thank you, Rita. Hello, everybody. I'm Matej Boguszak and I'm now the past president of PCCEA. For new folks, we are the Pima Community College Education Association, the faculty association here at the college. We advocate for technically the full-time faculty, although we also frequently work with adjunct faculty on issues related to working conditions and compensation. If, in the unlikely event, you should have any kind of policy questions or perhaps disputes, hopefully not with your supervisor, that you would need some help with, we're here as a resource for both faculty and administration to figure those issues out. So please feel free to contact me any time or you can also e-mail I believe it is president@PCCEA.org. Mikayla Hayes is the new PCCEA president. Various committees are getting up and running. There is not, again, too much concrete to report as I have said the last three times. We have had quite extensive conversation in the AERC about the remote or lack of rather a remote work policy. You could imagine that's a really timely issue. There has been a directive for employees to be able to do a three days on, two days off schedule, but there have been some questions about it or apparently inconsistencies in application. We have been trying to put some guidelines on paper that can serve as resources also for the supervisors who have to approve these kinds of work schedules. I'm just asking for compassion with employees, especially if they are having a difficult time, for family or health issues. I just want to wish you a Happy Labor Day Weekend. We wouldn't even have Saturdays if there weren't people long before us advocating for such working conditions. Talking to you later. Any questions on anything? >> RITA LENNON: I actually do have a question, Matej. As far as working from home, could you just share with us if there has been any changes to that? In our own department, you know, there has been some kind of back-and-forth about, well, if your program is not completely online, you should be coming in to the office at least four hours a week, and I just wanted some clarification before we move forward as a department or division. >> MATEJ BOGUSZAK: Yeah, that's a great question. I wish I had something better. So in the official policy that's been sort of longstanding is that faculty are required to be on campus 29 out of the usually 40-hour workweek. Then if you teach online or virtual classes, you can sort of proportionately increase your offsite hours. So if I teach half my load online, I should technically just be or have to be half of those 29 hours on campus. Now, it is really unclear I think this three-two arrangement that's been sent out in a couple of e-mails, whether that applies to faculty, so does that now mean we can spend 60% of those 29 hours on campus? I think we all recognize, right, it's important for us to be here for the students, you know, for our colleagues, but I would just hope that your dean or your department head would be understanding when there are issues that come up, and they are not counting the hours, right? And likewise, you're are not necessarily counting the hours how much time you're here but you're here when you have to be here. The AERC I think has tried since March to put some policy on paper and it's been kind of slow-going, not for a lack of interest or anything like that. I would just contact your dean, I would say, and try to work with them. If you find that you're being asked something that is not reasonable or just not apparently consistent with policy, feel free to contact us for some mediation. >> RITA LENNON: Thank you. Brooke, I see your hand is up. >> BROOKE ANDERSON: Thank you, Rita. Thank you, Matej, for all the work you have done for faculty. I know it's thankless work and it's hard work and stressful work. Thank you so much for supporting faculty. Yes. So I just was hoping you could remind us of the process for membership? Because I have been here a long time and I still feel like am I a member, am I not a member? I can't remember. What do I need to do to make sure I'm a member? So what is the process? I know at one time it was an automatic thing we were able to do. Is it something we need to be signing up for at the beginning every year? Could you just review that for us? >> MATEJ BOGUSZAK: Thank you. I promise this wasn't a planted question. I'm not one who tends to push membership or anything like that (smiling). Membership is optional since we are a right-to-work state. If you're interested in membership, feel free to just e-mail me personally. I'll put my e-mail in the chat again. I can send you some info. You could sign up on line. The membership comes with membership in Arizona and National Educational Association and has some benefits, like benefits from NEA. We advocate for all full-time faculty and just reasonable, smart-working conditions and policies at the college, regardless if you're a member or not. If you're not a member and need some assistance, feel free to reach out. We understand that the dues can be kind of a challenge for some people. We have had several people cancel because they have said this year has been just really tough financially and they just can't afford that expense right now. That's something everybody has to consider. But if you're a member, you can run for an officer position with PCCEA. I guess that might be the only big difference, for practical reasons, for Pima faculty. You know, there is strength in numbers, though, right? And there is value in being part of a larger organization, both statewide and nationally. You know, if it's just a money issue for some people, I'd encourage you to consider it and how much that's worth and what are some of the benefits we all have from having a collective voice to advocate for us. >> RITA LENNON: Thank you. Are there any more questions for Matej? >> BROOKE ANDERSON: Just quickly, would you repeat, is it an automatic renew or do you have to actually renew every year? >> MATEJ BOGUSZAK: It's an automatic renew, and you can also cancel it at any time, and you can do like a credit card thing. I do believe we still do payroll deduction if people are interested in that. >> RITA LENNON: Thank you so much for the information. I'm not hearing any more questions, and I'm not seeing any come through. There is one statement. Yes, payroll deduction is an option. Wonderful. We will go ahead and move on to the provost's report. Lamata, you have the floor. >> DR. LAMATA MITCHELL: Good afternoon, everyone. The report is quite a robust one this time. So I'm going to highlight a couple of things to bring to your attention, but I hope you will read the report in its entirety in your own time. If you happen to be on the Desert Vista Campus, please take time to say hello and welcome our Fulbright scholar, Chef Patricia Mejía-Cairo, who is joining us this semester. She will be a part of our hospitality leadership team. She has got tremendous experience when you read the bio that accompanied the information on page 3 of the report. Please do take time to welcome her. Then I want to turn your attention to two awards that the college has received. Pima Community College has been awarded the Elumia of the Year Award at the yearly Elumian conference. The award was to recognize exemplary achievements and being all-around examples of continuous improvement in higher education. And then Stephen Ebel from the curriculum quality improvement team received the Helping Hand Award for helping other colleges create assessment dashboards from their assessment data. So congratulations to the team, to the college, and also to Stephen. Then on September 24, which will be a Friday at 6:00 p.m., please join the adult basic education team in their 2021 high school equivalency graduation award. It will be live-streamed at 6:30. There is information in the report as to how you can participate in that. The UnTeaching and UnLearning conference, which will be September 8, 9, 10, it will be virtual, it will be for an all college conversation about how we can be a better us. So once again, that's going to be September 8th, 9th and 10th, and it will be virtual. I want to remind you that the call for sabbatical proposals is out for fall 2022 and spring 2023. Due date is Monday, October 18. Once again, sabbatical proposals deadline, October 18, for fall and spring sabbatical. I'm going to pause at this point, because there is one more item in the report that didn't make it in time for the printed version. So I'm going to ask Dr. Bea to speak to that. >> DR. DAVID BEA: Hi. This is a super-quick thing, just an information item mostly. So as part of the class comp study, I think you all know there have been conversations about the different jobs, roles, responsibilities. In that process, we have identified that we want Siegel to dig in a little deeper on the academic workforce jobs, duties and responsibilities front. It's just a heads-up we will be taking an increase in that contract to the board at the next meeting. It came up relatively quickly because we want to make sure it folds in with the rest of the work they are doing and we can fold it in as quickly as possible the class comp study. Just wanted you all know that that's there so you're not surprised if you see that in the board report, but again, it's really to give them the opportunity to dig in a little bit deeper on some of the nuances of our faculty roles and responsibilities. Just a heads-up for y'all. >> DR. LAMATA MITCHELL: Rita, that is the quick summary of the provost's report. >> RITA LENNON: Thank you both. Thank you, Dr. Mitchell, for being with us. My throat is closing up. Almost the end. I only have a little bit longer with y'all. Matej has his hand up. Is this for David Bea? Please, Matej. >> MATEJ BOGUSZAK: Yeah, thanks for this information of the scope. Sounds like it will be extended, there will be an extra contract. There was a task force last fall kind of trying to look at the different academic roles we have at the college, and I know Dr. Phillips is here as well who has led that effort. Later on in the spring a message went out that that would be kind of put on hold and we would, the scope for Siegel was just to look at faculty positions in the traditional sense and like the ones we have. Could you provide a little more information? Is this connected somehow? So now we are, after all, despite the e-mail, we are going to take a deeper look and perhaps look at completely differently structured positions of the academic side of the operations? Yeah, any other information you might have about that? Thank you. >> DR. DAVID BEA: Other than I'm going to give like a one-word answer, yes. But, yeah, no, it's coming from those conversations and trying to fold in that information and then recognizing that it's beyond the scope that Siegel originally took on, and it was going to require additional attention to be able to fold some of those conversations from those groups you just were mentioning into the process. Yeah, we are trying to fold it in, get it all part of it and expanding a little bit the scope of work they are planning to do. There is a communication component to it you'll see in the board report that will be reporting back out to some folks who have been involved in that process as well and Faculty Senate, et cetera. Communication is really important. Again, that's one of the reasons why I'm here so you're not surprised by seeing it on the board meeting next week. >> MATEJ BOGUSZAK: Thank you. Will they then be working with the faculty steering committee through these next steps? >> DR. DAVID BEA: Yeah, I believe that's the same group. I'm not 100% sure that's the same group but I think it is. >> KATE SCHMIDT: I don't think it is. I think it's a different group, but it absolutely has faculty representation on it, but it hasn't yet been formed. >> DR. DAVID BEA: Kate is the one who knows. >> KATE SCHMIDT: That's my understanding, that the group, steering committee will continue to work on the class comp pieces and that I understand that Dolores is meeting with Rita and Makyla on Tuesday to talk about this a little bit more. But I think it really came from concerns that were expressed from that faculty steering committee and getting the, you know, understanding what was happening there. >> DR. DAVID BEA: Yeah, and to clarify, because I think there was a bunch of pronouns being used for the different groups, the steering committee is not changing. Nor was I trying to say that that group would be taking this role. How Kate just described it is much better than how I described it. >> RITA LENNON: Any more questions? You have another question? >> MATEJ BOGUSZAK: I guess the goals, could somebody speak to the goals here? What were we missing that we would now like to get out of this additional contract? >> DR. DAVID BEA: I mean, what it was is that there were a lot more nuanced components to how our faculty structure is, the leadership structure, the additional, this time that is all more nuanced than sort of you are faculty or you aren't faculty, and looking at the details of that and how it works for the college. Taking a look at some of the program areas and things like that and how things have shaped up over the last couple of years and folding that in, as well. So it's just taking advantage of the fact that we've got a group working on class comp, that it probably would have been overly simplistic looking at the faculty and instructional roles with the initial contract. And recognizing that we needed to bolster it and look a little more detailed into it. >> MATEJ BOGUSZAK: That's helpful. Thanks so much. We have a lot of people reassigned doing all kinds of other important work besides teaching. >> DR. DAVID BEA: Yes. >> RITA LENNON: Any more questions? Thank you so much for all that information. We appreciate that. We do have results from our election. However, I know Denise is just itching to get her report out. Why don't we go ahead. I don't know, after that look, maybe I was wrong. Let's go ahead and have Denise give her Governing Board report and we can go to elections with Tal. >> DENISE REILLY: This will be very short and sweet. There hasn't been a Governing Board meeting that I have attended. It's next week. Mine is not so robust like the provost's report. So I submitted a Board of Governors report this past week. Thank you to Brooke for holding my hand, so to say, during this time period. I would like to continue her initiation of faculty notable accomplishments. So if you could please send me any two-to- five-sentence snippet anything going on in your department that's notable, especially if you're a faculty, club, or sponsor and you've received any awards. I mentioned in there the TLC, so kind of some similar stuff Lamata mentioned already. The only things I mentioned in the report were the elections, Student Life design challenge, a COVID update which we think will probably be an ongoing topic every month, bill updates, administrative meeting that was held last week, summer strategies workshop and the UnTeaching and UnLearning summit. Pretty much the same thing that's already been covered already. So other than notable accomplishments, this may be your fastest report from me. Thank you. (Discussion about muting and unmuting.) >> DENISE REILLY: I'm thinking she's having technical issues and trying to explain that to us. I have had the same thing happen, yes, two thumbs up. >> KEN SCOTT: Maybe Tal could announce the election? >> TAL SUTTON: Yes, go with the screen share. Where are you? Okay. I want to make sure I'm sharing the right thing. That's what I want to share. Sorry about this. I'm assuming all votes have been cast, and there was one proxy. I kind of paid attention to where those votes went. Some of these numbers may be -- so with 26 votes cast, 25 in support, Rita is president-elect. This one is really hard to interpret. I can't quite make out how that one went. Yes, 26 votes for Denise to continue on as Governing Board rep. And then there are 24 out of 26 votes to carry Brooke Anderson into the vice presidency. Here is interesting results -- secretary, Kelly O'Keefe, she has 100%, 26 out of 26. Here's the very balanced one where the extra vote goes to Ken which makes it, as you can see, this is 13 votes cast for Sarah, 13 votes cast for Ken. So that makes it perfectly even. Okay. In person I would quickly draft up another vote, toss out some scraps of paper and do this vote again. I can do something similar. I see Ken has his hand up, so he's willing to speak to this and we are going to stop sharing. Ken, you have your hand up? >> KEN SCOTT: I was just gonna say, I have done it for the last however long. If she wants to take a stab at it, she's welcome to have it, totally cool. >> TAL SUTTON: Or a boxing match. >> KEN SCOTT: Alligator match. >> TAL SUTTON: I think we have the exact same one. >> KEN SCOTT: We do (smiling). >> TAL SUTTON: So it sounds like you're willing to allow fresh -- you'll take your, instead of doing a revote, you'll pull your name out. Congratulations, Sarah, you are the new sergeant of arms. So we have a very new-looking group of leadership. Yes, who knew there would be such excitement at the end of this meeting. We have our new officers for 2022. Congratulations to Rita in president-elect, Denise for Governing Board rep, Brooke Anderson for taking on a new role in vice president, Kelly O'Keefe for becoming our secretary, Jansen for becoming our sergeant of arms. Thank you for running and thank you for serving in 2022. Yes, we can give you chat accolades or high-fives in the raising of hands. Yes, congratulations, and I don't know if Rita has sorted out her technology issues yet or not. >> RITA LENNON: I'm back. So sorry. I will do this from my office hopefully from now on and that won't be an issue. I heard Sarah and I heard Brooke and I'll get the rest from you later. Congratulations, everyone. This was a rough first meeting for me, I'm not gonna lie. I appreciate everyone hanging there with me, appreciate you laughing with me, privately chatting about me, I completely understand that part if you did. So this is the end of our meeting. I'm waiting for something to be said or typed. Tal, thank you. Motion to adjourn? Thank you. Thank you, everyone, who is being way nicer than they should be. Great. Okay. So at this point we do have executive session for faculty senators. All guests, staff, and administration you may exit the building and we will move into exec. (Adjournment.) ********************************************* DISCLAIMER: THIS CART FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND MAY NOT BE 100% VERBATIM. THIS IS A DRAFT FILE AND HAS NOT BEEN PROOFREAD. IT IS SCAN-EDITED ONLY, AS PER CART INDUSTRY STANDARDS, AND MAY CONTAIN SOME PHONETICALLY REPRESENTED WORDS, INCORRECT SPELLINGS, TRANSMISSION ERRORS, AND STENOTYPE SYMBOLS OR NONSENSICAL WORDS. THIS IS NOT A LEGAL DOCUMENT AND MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY AND/OR THE CART PROVIDER. 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