Administrative & Staff Job Classifications
Specification Title: Public Safety Administrative Specialist
Series: Public Safety
The Public Safety Administrative Specialist is a stand-alone classification. Incumbents perform para-professional level technical and administrative duties in support of public safety processes, procedures and compliance in vehicle impoundment, property evidence/chain of custody, parking and traffic appeals, and fingerprinting while working independently with minimal supervision.
TYPICAL CLASS ESSENTIAL DUTIES:
These duties are a representative sample; position assignments may vary.
- Interpret and review documents for accuracy and completeness, process transactions, prepare reports, research and resolve discrepancies; collect and compile statistical data; identify and correct errors, enter complex and technical and confidential information into multiple law enforcement database systems. Daily 20%
- Provide information to college departments and respond to requests for information from employees, outside agencies and the general public. Daily 20%
- Ensure compliance with state laws and rules of criminal procedures and department protocols as they relate to the receipt, storage and disposition of property and evidence. Daily 5%
- Maintain the integrity of evidence, including maintaining an accurate chain-of-custody, and protect evidence from harmful change. Daily 5%
- Ensure compliance with ARS statues associated with vehicle impoundment; update procedures relating to releasing of vehicles. Daily 5%
- Serve as the point-of-contact for parking and traffic appeals for non-student and non-employees; schedule hearings and process paperwork. Daily 10%
- Assist in ensuring College policies and practices appropriate to the area are uniformly communicated and applied. Daily 5%
- Conduct research and perform analysis of criminal information received internally and externally; reports and charts are developed and written to be used as background information for planning and other actions. Daily 5%
- Report criminal history to State Repository as it relates to fingerprinting requirements. Monthly 10%
- Participate in external audits conducted by agencies, such as the Arizona Department of Public Safety, and participate in internal audit reviews. Quarterly 5%
- Performs other duties as assigned.
POSITION SPECIFIC RESPONSIBILITIES MAY INCLUDE:
- Not Applicable.
Training and Experience (positions in this class typically require):
High School Diploma, or General Equivalency Degree, with supplemental coursework in records management and crime analysis, and three years progressively responsible office support experience including word processing, databases, and spreadsheets; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Associates degree and work experience in public safety preferred.
Licensing/Certification Requirements for some positions in this class may require:
- Current Arizona Driver’s License
- Arizona Criminal Justice Information System (ACJIS) Certification
- Computer Aided Dispatch (CAD) Certification
- Tucson Police Department Database (RMS) Certification
- Must pass a criminal background check.
Knowledge of (position requirements at entry):
- Basic principles of proper evidence storage, preservations and disposal
- Computer and applicable software
- Electronic research methods
- ACJIS network
- Modern office equipment
- Customer service principles
- Data collection techniques
- Applicable laws and regulations relevant to assigned area
Skills in (position requirements at entry):
- Solving problems
- Maintaining confidentiality
- Maintaining a variety of records
- Organizing work and balancing multiple priorities
- Critical thinking
- Working independently with little supervision
- Identifying trends
- Gathering, compiling, and organizing data
- Evaluating and summarizing research findings
- Analyzing and compiling information
- Applying applicable College policies, procedures and regulations
- Applying applicable state and federal laws and regulations
- Maintaining and utilizing databases and spreadsheets
- Providing excellent customer service
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc.
Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 20 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Prepared by Human Resources: 2/11
Revised by Human Resources: 01/13, 01/16