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Administrative & Staff Job Classifications

Class Specification Title: Program Specialist

Series: Program Coordination – Program Specialist










The Program Specialist is a stand-alone classification in the program coordination series. Incumbents perform supervisory level duties in a highly specialized program related to the prevention, management, and rehabilitation of student athletic injuries or the evaluation and interpretation of disabilities, and educational instruction which requires specific training and/or certification.


These duties are a representative sample; position assignments may vary.

  1. May supervise employees, or serve as a lead, to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and making hiring, termination and disciplinary recommendations.  Varies 0-10%
  2. Reviewing medical, psychological, and technical evaluations, assessing injuries or disabilities, and determining the proper treatment or reasonable accommodation for the situation.  Daily 10%
  3. Coordinating communications between faculty, staff and students concerning reasonable accommodation necessities or injuries sustained.  Daily 10%
  4. Preparing and delivering educational instruction to special needs student populations and evaluating educational goals and achievements. Daily 10%
  5. Evaluating student's condition, rehabilitation and recovery.  Daily 10%
  6. Developing and implementing operational procedures.  Daily 5%
  7. Providing orientations to students and staff concerning departmental and special services.  Daily 10%
  8. Overseeing and maintaining strict confidentiality of documents and records and verbal and written communications.  Daily 10%
  9. Training students and others on use of specialized equipment and adaptive/assistive technologies.  Daily 10%
  10. Providing support and problem solving services, and referring students to outside agencies and healthcare providers.  Daily 5%
  11. Developing or assisting in developing the departmental budget, monitoring expenditures and providing input into program and service improvement funding needs to include grant preparation.  Weekly 5%
  12. Conferring with other professionals in the field to keep abreast of program trends.  Monthly 5%
  13. Performing other duties of a similar nature or level.  As Required


Incumbents assigned to athletic training will be responsible for:

  • Attending athletic events to provide professional assistance
  • Evaluating injuries or athletic related illnesses
  • Treating injuring and athletic related illnesses
  • Developing and providing physical rehabilitation programs for students in coordination with attending physicians
  • Monitoring and coordinating compliance with federal regulations
  • Serving as a College representative at athletic conferences and on professional organizations

Incumbents assigned to Access and Disability Resources (ADR) will be responsible for:

  • Interviewing students; determining reasonable accommodations for disabled students
  • Ensuring compliance with applicable laws and regulations
  • Training faculty and administration on compliance with applicable laws and regulations
  • Conducting high school orientations and making presentations to special interest groups to promote program services
  • Researching potential grants

Incumbents assigned to Adult Education will be responsible for:

  • Delivering instruction in a variety of methods to learning disabled students
  • Preparing instructional materials, lesson plans and classroom presentations
  • Evaluating student’s goals and achievements as mandated by Adult Education Academic Standards set by the Arizona Department of Education

Training and Experience (positions in this class typically require):
Master's Degree in a related field and two years of experience in area of specialty; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):
Positions may require:

  • Valid Arizona Driver's License
  • Certification or licensure (Arizona Board of Athletic Training) in specialty area

Knowledge (position requirements at entry):
Knowledge of:

  • Principles and practices of medical, psychological and technical evaluation of injuries and disabilities
  • Supervisory principles
  • Budgeting principles
  • Assessment tools and practices
  • Confidential recordkeeping principles and practices
  • Applicable laws and regulations such as but not limited to: Americans with Disabilities (ADA), Section 504, the Rehabilitation Act of 1974 and OSHA

Skills (position requirements at entry):
Skill in:

  • Identifying and evaluating injuries, disabilities, and related illnesses
  • Evaluating documentation, and developing and implementing plans for rehabilitation or provision of reasonable accommodations
  • Interpreting applicable laws and regulations
  • Prioritizing and assigning work
  • Monitoring and evaluating employees
  • Developing and implementing departmental policies and procedures
  • Working with individuals with varying degrees of physical and/or psychological difficulties
  • Delivering educational instruction
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey technical and sensitive information and to receive work direction

Physical Requirements:
Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of forces constantly to move objects.

Incumbents may be subjected to chemicals and travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources: 06/03
Revised by Human Resources: 03/06