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Administrative & Staff Job Classifications

Class Specification Title: Program Specialist

Series: Program Coordination – Program Specialist










The Program Specialist is a stand-alone classification in the program coordination series. Incumbents perform supervisory level duties in a highly specialized program related to the prevention, management, and rehabilitation of student athletic injuries OR the evaluation and interpretation of disabilities, and educational instruction which requires specific training and/or certification.


These duties are a representative sample; position assignments may vary.

  1. May supervise employees, or serve as a lead, to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and making hiring, termination and disciplinary recommendations.  Varies 0-10%
  2. Reviews medical, psychological, and technical evaluations, assesses injuries or disabilities, and determines the proper treatment or reasonable accommodation for the situation.  Daily 10%
  3. Coordinates communications between faculty, staff, and students concerning reasonable accommodation necessities or injuries sustained.  Daily 10%
  4. Evaluates impact of student's condition relative to the educational environment and program.  Daily 10%
  5. Develops and implements operational procedures. Assists in the development, implementation, and coordination of program enhancement, guidelines, goals, objectives, and activities. Daily 5%
  6. Provides orientations to students and staff concerning departmental and special services.  Daily 10%
  7. Oversees and maintains strict confidentiality of documents and records and verbal and written communications.  Daily 10%
  8. Trains students and others on use of specialized equipment and adaptive/assistive technologies.  Daily 10%
  9. Provides support and problem solving services, and refers students to outside agencies and healthcare providers.  Daily 5%
  10.  Assists in developing the departmental budget, monitoring expenditures and provides input into program and service improvement funding needs.  Weekly 5%
  11. Confers with other professionals in the field to keep abreast of program trends.  Monthly 5%
  12. Performs other duties as assigned.


Incumbents assigned to athletic training:

  • Attends athletic events to provide professional assistance
  • Evaluates injuries or athletic related illnesses
  • Treats injuries and athletic related illnesses
  • Develops and provides physical rehabilitation programs for students in coordination with attending physicians
  • Monitors and coordinates compliance with federal regulations
  • Serves as a College representative at athletic conferences and on professional organizations

Incumbents assigned to Access and Disabled Student Resources (ADR):

  • Interviews students; determines reasonable accommodations for disabled students and accessibility
  • Ensures compliance with applicable laws and regulations
  • Trains faculty and administration on compliance with applicable laws and regulations
  • Conducting high school orientations and making presentations to special interest groups to promote program services
  • Collaborates with faculty and other departments to ensure proper implementation of accommodations and advocates for the creation of accessible College environments and programs
  • Cultivates community partnerships to support successful student transitions to the College

Incumbents assigned to Adult Education:

  • Delivers instruction in a variety of methods to learning disabled students
  • Prepares instructional materials, lesson plans and classroom presentations
  • Evaluates student’s goals and achievements as mandated by Adult Education Academic Standards set by the Arizona Department of Education

Training and Experience (positions in this class typically require):

Master's Degree in a related field and two years of experience in area of specialty; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing/Certification Requirements for some positions in this class may require:

  • Valid Arizona Driver's License
  • Certification or licensure (Arizona Board of Athletic Training) in specialty area

Knowledge of (position requirements at entry):

  • Principles and practices of medical, psychological and technical evaluation of injuries and disabilities
  • Supervisory principles
  • Budgeting principles
  • Assessment tools and practices
  • Confidential recordkeeping principles and practices
  • Applicable laws and regulations such as but not limited to: Americans with Disabilities (ADA), Section 504, the Rehabilitation Act of 1974 and OSHA

Skills in (position requirements at entry):

  • Evaluating injuries, disabilities, and related illnesses
  • Evaluating documentation, and developing and implementing plans for rehabilitation or provision of reasonable accommodations
  • Interpreting applicable laws and regulations
  • Prioritizing and assigning work
  • Monitoring and evaluating employees
  • Developing and implementing departmental policies and procedures
  • Working with individuals with varying degrees of physical and/or psychological disabilities
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, and the general public

Physical Requirements:

Positions in this class typically require: talking, hearing, seeing, repetitive motions and fine finger movements – using the fingers to manipulate/handle objects such as typing, sorting papers, activating buttons, sorting/separating small parts.

Heavy work: Exerting 50 to 100 pounds of force occasionally, or 25 to 50 pound of force frequently, or 10 to 20 pounds of force constantly to move objects.

Incumbents may be subjected to travel to other campuses or locations.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources: 06/03, 03/06, 11/16