Administrative & Staff Job Classifications
Class Specification Title: Facilities Coordinator
Series: Program Coordination – Facilities Coordinator
The Facilities Coordinator is a stand alone classification in the facility coordination series. Incumbents are responsible for coordinating the scheduling, preparation, and use of college facilities for events.
TYPICAL CLASS ESSENTIAL DUTIES
These duties are a representative sample; position assignments may vary.
- Supervising staff; prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained, making hiring, termination and disciplinary recommendations. Daily 0 - 15%
- Coordinating, scheduling, and approving the use of facilities by College departments, student groups, and outside organizations. Daily 15%
- Participating in preparing and monitoring the department budget; prepares cost estimates; recommends purchases. Daily 15%
- Coordinating and participating in classroom set-ups to ensure necessary furniture and equipment are available and safety requirements are met. Daily 10%
- Serving as a liaison between staff, faculty, administrators, students, and the public regarding events. Weekly 15%
- Assisting with the coordination of special events to include maintaining a calendar of events and coordinating publicity for those events. Weekly 15%
- Maintaining inventory, ensuring all equipment is in good working order; ensuring the accuracy of orders received by vendors; and accounting for supplies and equipment. Weekly 5%
- Participating in the development of procedures, guidelines, fee structures, goals, and objectives for the department. Monthly 10%
- Performing other duties of a similar nature or level. As Required
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
- Not applicable
Training and Experience (positions in this class typically require):
Bachelor's Degree in a related field and two years of related event coordination experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing Requirements (positions in this class typically require):
Positions may require:
- Valid Arizona Driver's License
Knowledge (position requirements at entry):
- Applicable rules and regulations
- Budgeting principles
- Supervisory principles
- Event preparation methods and procedures
- Inventory control principles
- Marketing principles
Skills (position requirements at entry):
- Coordinating schedules
- Monitoring and evaluating staff
- Preparing and monitoring budgets
- Developing policies and procedures
- Publicizing events
- Monitoring inventory
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, feeling, talking, hearing, seeing and repetitive motions.
Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Incumbents may be subjected to dusts, work space restrictions, intense noises and travel.
NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Revised by Human Resources: 01/05