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Administrative & Staff Job Classifications

Class Specification Title: Program Coordinator

Series: Program Coordination - Program Coordinator

Levels in series: 1 | 2 | 3 | 4 | 5 | 6 | 7

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

4

1

Exempt

CLASS SUMMARY

The Program Coordinator is the third level of a seven level program coordinator series. Incumbents are responsible for performing various professional level program coordinating duties in an assigned area. The Program Coordinator is distinguished from the Program Assistant by its responsibility for performing professional level duties requiring analytical decision-making. The Program Coordinator is distinguished from the Advanced Program Coordinator which is responsible for the coordinating multiple or complex programs.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. May supervise paraprofessional and support staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and making hiring, termination, and disciplinary recommendations.  Daily 0 -20%
  2. Collaborates in the development, implementation, evaluation, coordination, and supervision of program goals, objectives, and activities.  Daily 35%
  3. Develops and presents materials used for student recruitment or college program to faculty, staff, students, businesses, agencies, local schools and the community.  Weekly 15%
  4. Researches, compiles, reviews data, and prepares related reports and correspondence.  Weekly 10%
  5. Responds to requests for information in an assigned program area from faculty, staff, students, businesses, agencies, local schools, and the community.  Provides support for staff on processes and procedures. Weekly 10%
  6. Participates and assists in developing and monitoring program budgets. May monitor grants, write proposals and participate in grant development.  Weekly 10%
  7. Performs other duties as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Incumbents assigned to Occupational Education:

  • Develops and maintains articulation agreements with all area high schools
  • Coordinates the summer career academy program

Incumbents assigned to Talent Search/Upward Bound/K-12 programs:

  • Plans, coordinates, and participates in visits to area schools providing guidance to middle and high school students
  • Collaborates with internal departments
  • Supervises tutoring programs
  • Facilitates career exploration activities and application for scholarships and special academic award programs
  • Collaborates with local community representatives, agencies, and organizations
  • Assists graduating students with scholarship searches
  • Develops, plans, and implements enrollment models in campus assigned K-12 schools to include concurrent enrollment

Incumbents assigned to Student Athletic program:

  • Assists students with orientation, scheduling of classes and academic progress
  • Plans, oversees and supervises all athletic home events

Incumbents assigned to student life activities:

  • Plans, advertises and promotes campus special student events, clubs, student government, and other activities
  • Participates in district student life events and activities to ensure coordination of event for assigned campus
  • Coordinates the use of facilities by vendors, campus organizations, and community groups

Incumbents assigned to campus/district support programs:

  • Oversees, plans, coordinates and supervises campus instructional laboratories and staff
  • Coordinates and oversees campus administrative support activities such as shipping, receiving, mailroom services, copy center, and OSHA and HAZMAT compliance oversight
  • Coordinates and delivers training relevant to assigned program area to district staff, faculty and administrators

Incumbents assigned to CTD:

  • Schedules and provides training and development
  • Assists students with job placement and providing follow-up services
  • Researches and analyzes labor market to determine new or revisions to curriculum and programs
  • Oversees the operations of the child development center

Incumbents assigned to the child development center:

  • Oversees the daily operation of the centers
  • Works with faculty and administrators to define curriculum for the instructional laboratory program
  • Coordinates program quality reviews and other continuous improvement efforts

Incumbents assigned to Access and Disability Resources

  • Generates and tracks personnel action forms
  • Organizes purchasing; sets up requisition blankets for vendors
  • Processes invoices
  • Assists with scheduling and timesheets

Incumbents assigned to Louis Carlos Bernal Gallery:

  • Plans and presents thematic annual exhibition to art faculty committee for programmatic and curricular input
  • Coordinates and curates twelve exhibitions annually including exhibitions at the Tucson International Airport and the Visual Arts Student Gallery at West Campus
  • Builds partnerships with local, regional and national arts organizations. Fundraises for scholarships, marketing, and award recognitions
  • Oversees OSHA and HAZMAT compliance for galleries

Incumbents assigned to the Center for the Arts:

  • Coordinates the technical theatre operations of non-College productions
  • Maintains and plans upgrades to equipment
  • Oversees equipment procurement, implementation, training and repairs

Incumbents assigned to the archaeology center:

  • Oversees the operation of the center
  • Supervises the collection of physical and electronic archaeological data by students, student employees and professional staff
  • Coordinates the preparation of technical reports to federal, state, county, municipal agencies
  • Coordinates community partnerships with the archaeology center

Incumbents assigned to Workforce & Business Development:

  • Consults with faculty, staff, outside agencies and businesses to determine client and program needs
  • Develops and presents materials for employer recruitment and participant employee readiness
  • Assist students with employment skills and job placement

Training and Experience (positions in this class typically require):

Bachelor's Degree in a related field and one year of program experience related to the program assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing/Certification Requirements for some positions in this class may require:

  • Valid Arizona Driver's License
  • Certification(s) in area of responsibility
  • Cardiopulmonary Resuscitation Certification (CPR)
  • Finger print clearance
  • Minimum age of twenty-one
  • Basic first aid certificate

Knowledge of (position requirements at entry):

  • Applicable computer programs and equipment
  • Applicable local, state, and federal laws and regulations
  • Record keeping principles
  • Instructional principles and techniques
  • Customer service and public relations principles
  • Budget administration principles
  • Supervisory principles
  • Program coordination principles
  • Scheduling principles
  • Event planning and coordination principles

Skills in (position requirements at entry):

  • Using computers and software application programs
  • Preparing a variety of reports
  • Prioritizing work and performing multiple tasks
  • Providing service excellence
  • Compiling and analyzing data
  • Monitoring a budget
  • Monitoring and evaluating staff
  • Training staff
  • Coordinating programs
  • Promoting events and activities
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, and the general public

Physical Requirements:

Positions in this class typically require: walking, pushing, lifting, and fingering, talking, hearing, and seeing.

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Incumbents may be subjected to travel to other campuses and locations.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources: 04/03, 03/06, 11/16