Administrative & Staff Job Classifications
Class Specification Title: Assistant Program Manager
Series: Program Coordination - Program Coordinator
The Assistant Program Manager is the fifth level of a seven level Program Coordination – Program Coordinator series. Incumbents are responsible for developing and managing an educational program. The Assistant Program Manager is distinguished from the Advanced Program Coordinator by its additional responsibility for managing and developing strategies for program development and enhancements. The Assistant Program Manager is distinguished from the Program Manager, which is responsible for the management of a complex educational, operational or service program or multiple components of overall programs or services.
TYPICAL CLASS ESSENTIAL DUTIES
These duties are a representative sample; position assignments may vary.
- Supervises staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and making hiring, termination, and disciplinary recommendations. Daily 40%
- Develops, plans, evaluates and implements goals, objectives, policies, and procedures for educational, vocational, professional development or training programs. Coordinates with counterparts and other staff to ensure consistency across locations. Daily 20%
- Plans, implements, and monitors program activities. Daily 25%
- Oversees implementation and participates in the preparation of grant proposals, similar projects, reports, and correspondence. Daily 10%
- Develops, implements, and monitors program budget approves expenditures, developing strategies for generating revenue and external partnerships. Weekly 10%
- Performs other duties as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Incumbents assigned to Adult Basic Education:
- Oversees course scheduling, student enrollment, assessments, and student gains
- Oversees assessment and data management processes
- Collaborates with College staff to facilitate the transition of adult education students to College credit programs
- Assists in the management, maintenance, and operation of facility
Incumbents assigned to Grants Resource Office:
- Writes and coordinates grant proposals; researches and complies data; develops the grant budget and writes budget narrative.
- Oversees the development and preparation of funder-required grant program reports.
- Reviews GRO monthly expense reports and requests reimbursements from funders; processes invoices for payment in Banner.
- Develops and conducts Grants Resources workshops on grant processes and developing new grant ideas.
Training and Experience (positions in this class typically require):
Bachelor's Degree in related field and three years of professional level program experience related to the program assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing/Certification Requirements for some positions in this class may require:
- Arizona Driver's License
- Applicable certification(s) in area of responsibility
Knowledge of (position requirements at entry):
- Applicable local, state, and federal laws and regulations
- Instructional principles and techniques
- Customer service and public relations principles
- Budget administration principles
- Supervisory principles
- Training techniques
- Program management principles
- Marketing principles
- Grant administration principles
- Research methods
- Leadership principles
- Public speaking techniques
Skills in (position requirements at entry):
- Using computers and software application programs
- Preparing and reviewing reports
- Prioritizing work and performing multiple tasks
- Providing service excellence
- Preparing and administering a budget
- Monitoring and evaluating staff
- Training staff
- Managing and evaluating programs
- Preparing grant proposals
- Planning and implementing program components
- Networking within and outside of organization
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, and the general public
Positions in this class typically require: talking, hearing, seeing, repetitive motions and fine finger movements – using the fingers to manipulate/handle objects such as typing, sorting papers, activating buttons, sorting/separating small parts.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Incumbents may be subjected to travel.
NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Draft prepared by Fox Lawson & Associates LLC (DJG/LM) Date: 02/01
Revised by Human Resources: 06/04, 03/06, 11/16, 02/17