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Administrative & Staff Job Classifications

Class Specification Title: Advanced Program Coordinator

Series: Program Coordination - Program Coordinator

Levels in series: 1 | 2 | 3 | 4 | 5 | 6 | 7

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

4

2

Exempt

CLASS SUMMARY

The Advanced Program Coordinator is the fourth level of a seven level program coordinator series. Incumbents are responsible for performing various professional level duties related to the coordination of complex programs and monitoring related operational activities. The Advanced Program Coordinator is distinguished from the Program Coordinator in that it exercises greater autonomy and decision-making.   The Advanced Program Coordinator coordinates programs having a wider scope with a greater impact and exposure. The Advanced Program Coordinator is distinguished from the Assistant Program Manager, which is responsible for the management of educational, operational or service programs.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. May supervise staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff members are trained; and, making hiring, termination, and disciplinary recommendations.  Daily 0-20%
  2. Coordinates, supervises, and evaluates day-to-day operations of an assigned program.  Daily 30%
  3. Assists in the development, implementation, and coordination, of program enhancement, program guidelines, goals, objectives, and activities.  Daily 20%
  4. Consulting with faculty, staff, outside agencies and businesses to determine client and program needs. Coordinates and integrates services for other agencies and vendors.  Daily 15%
  5. Develops, implements, and monitors program budgets and grants to ensure compliance and fiscal responsibility.  Weekly 5%
  6. Researches, compiles and analyzes data; prepares and reviews related reports and correspondence.  Weekly 5%
  7. Designs and implements marketing strategies to ensure college and general public exposure to College program offerings.  Weekly 5%
  8. Performs other duties as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Incumbents assigned to theater arts:

  • Coordinates the theater arts productions.
  • Maintains and plans upgrades to equipment.
  • Oversees equipment procurement, implementation, training, and repairs.

Training and Experience (positions in this class typically require):

Bachelor's Degree in a related field and two years professional level program experience related to the program assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing/Certification Requirements for some positions in this class may require:

  • Arizona Driver's License
  • Applicable certification(s) in area of responsibility

Knowledge of (position requirements at entry):

  • Applicable local, state, and federal laws and regulations
  • Instructional principles and techniques
  • Public relations principles
  • Budget administration principles
  • Supervisory principles
  • Program management principles
  • Marketing principles
  • Research methods
  • Leadership principles

Skills in (position requirements at entry):

  • Using computer hardware and software or computer-assisted products in administering programs and services
  • Preparing a variety of reports
  • Prioritizing work and performing multiple tasks
  • Providing customer excellence
  • Compiling and analyzing data
  • Monitoring day-to-day operational activities
  • Preparing and monitoring complex budgets, grants or other funding entities
  • Monitoring and evaluating staff
  • Training staff
  • Coordinating and evaluating programs and delivery of services
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public

Physical Requirements:

Positions in this class typically require: talking, hearing, seeing, repetitive motions and fine finger movements – using the fingers to manipulate/handle objects such as typing, sorting papers, activating buttons, sorting/separating small parts.

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM) Date: 03/01
Revised by Human Resources: 06/04, 03/06, 11/16