Administrative & Staff Job Classifications
Class Specification Title: Materials Management Supervisor
Series: Materials Management
Levels in series: 1 | 2
The Materials Management Supervisor is the second level in a two level materials management series. Incumbents are responsible for supervising and coordinating various activities related to materials ordering, receiving, warehousing and distribution. The Materials Management Supervisor is distinguished from the Materials Management Specialist by its supervisory authority.
TYPICAL CLASS ESSENTIAL DUTIES
These duties are a representative sample; position assignments may vary.
- Planning, organizing, and supervising overall operations of receiving, warehousing and distribution operations and mail operations; developing and implementing processes and procedures to accomplish technical tasks within assigned areas of responsibility. Daily 30%
- Supervising staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and making hiring, termination, and disciplinary recommendations. Daily 25%
- Proper coding of College mail, tagging and safe guarding capital and accountable property, tracking and logging deliveries, and entry of receiving information in the College’s enterprise resources management system. Daily 15%
- Responding to inquiries from other departments regarding inventory, receiving, shipping, storing, and delivery policies, procedures, processes and standards. Daily 10%
- Overseeing and participating in the administration of the work unit budget to include preparing cost estimates, monitoring expenditures and recommending budget adjustments to meet operational needs. Researching and making capital equipment recommendations. Monthly 5%
- Assisting with moving and delivering furniture and equipment. Light maintenance duties such as preventative maintenance, inspections, changing parts and cleaning. Weekly 5%
- Overseeing operation and maintenance of facilities and various equipment used in the conduct of operations within assigned areas, such as mail meters or forklifts. Operating equipment associated with the work element. Weekly 5%
- Assisting in providing safety training; ensuring staff adheres to safe work practices. Monthly 5%
- Performing other duties of a similar nature or level. As Required
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
- Not applicable.
Training and Experience (positions in this class typically require):
Associate's Degree in Business Administration, or a related field and three years of progressively responsible inventory control and materials handling experience, including one year of supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing Requirements (positions in this class typically require):
- Valid Arizona driver's license
Knowledge of (position requirements at entry):
- Inventory management principles, to include security of sensitive and/or high-dollar value property
- Supervisory principles
- Modern office procedures
- Training principles
- Warehousing procedures
- Purchasing guidelines for public sector
- Applicable computer programs and equipment
- Applicable local, state, and Federal laws and regulations
- Basic math
- Record keeping principles, to include confidentiality of information
- Delivery and distribution procedures
- Receiving procedures
- Safety procedures, to include interpreting Safety Data Sheets (SDS)
- Customer service procedures
Skills in (position requirements at entry):
- Operating forklifts and other related equipment
- Recognizing problems with shipments
- Interpreting information on packing lists, purchase orders, and blanket orders
- Prioritizing work and performing multiple tasks
- Monitoring and evaluating staff
- Interpreting information on Safety Data Sheets
- Maintaining records and files
- Using computers and related software applications
- Preparing a variety of reports
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
Positions in this class typically require: climbing, crawling, stooping, balancing, kneeling, crouching, reaching, standing for prolonged periods, walking, pushing, pulling, lifting, grasping, talking, hearing, feeling, seeing, and repetitive motions.
Heavy work: Exerting force up to 100 pounds occasionally, 50 pounds frequently, and 20 pounds to lift, carry, push, pull or otherwise move objects, including the human body.
Incumbents may be working in areas with fumes, odors, chemicals, loud noise, low lighting, dusts, extreme temperatures, and local travel.
NOTE: Employees would never be subjected to some of these parameters however, they would need to be aware of their surroundings and be required to take proper precautions.
Ability to wear personal protective equipment (PPE) as required for job, i.e. safety shoes, gloves
NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Updated by Pima Community College: 06/04, 10/2013, 05/2014