Administrative & Staff Job Classifications
Class Specification Title: Special Assistant
Series: Administrative Support - Professional
Levels in series: 1
CLASS SUMMARY: The Special Assistant is a stand-alone classification in the administrative support - professional series. Incumbent is responsible for performing professional level duties in planning, coordinating and implementing events in support of College programs, services, and/or activities.
TYPICAL CLASS ESSENTIAL DUTIES These duties are a representative sample; position assignments may vary.
- Plans, coordinates, and organizes Campus and/or District events, programs, services, and/or activities which include: solidifying event locations, monitoring prescribed budget allotment, creating materials for publication to advertising and promoting events. Daily 20%
- Coordinates event activities with College departments, committees, and external agencies and businesses; ensuring effective utilization of available resources. Daily 20%
- Receives feedback while planning, during, and after events; resolving internal and external issues or complaints; recommending and implementing improvements. Daily 15%
- Develops relationships with patrons and businesses in an effort to receive an economical cost of goods and services for College sponsored events. Daily 15%
- Participates in budget preparation; monitoring programs, services, and activity budgets; analyzing and anticipating needs for staffing, equipment, and supplies. Weekly 15%
- Serves as College or Campus liaison to administrators, staff, and external contacts for College events. Weekly 10%
- Assists in developing goals, objectives, policies, and procedures related to College events. Monthly 5%
- May supervise employees and/or volunteers to include: prioritizing, assigning work, and ensuring staff is trained. Varies 0% - 10%
- Performs other duties of a similar nature or level. As required.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
- Incumbent is required to travel
Training and Experience (positions in this class typically require):
Bachelor's degree in a related field and two years of progressively responsible experience in community involvement projects, administration, or project management; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing Requirements (positions in this class typically require):
- Valid Arizona driver's license
Knowledge of (position requirements at entry):
- Leadership principles
- Project management
- Researching principles
- Promoting and marketing events
- Supervisory principles
Skills in (position requirements at entry):
- Organizing work and balancing multiple priorities
- Researching and organizing information
- Developing and managing budgets
- Developing reports Resolving conflicts
- Promoting and coordinating projects
- Using computers and applicable software Evaluating programs, promotions, and outcomes
- Assigning and monitoring work
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work
NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Revised by Human Resources: 12/04, 9/12