Administrative & Staff Job Classifications
Class Specification Title: Manager Transportation and Support Services
Series: Facilities - Professional
Levels in series: 1
The Transportation and Support Services Manager is a stand-alone classification. The incumbent in this classification performs professional duties managing and supervising the operations of Fleet Services, Mail Services, Facilities Relocation and the Travel Reduction Program. The Transportation and Support Services Manager also has responsibility for Materials Management including centralized receiving, inventory control, warehousing, distribution, and logistics and supply chain management. The incumbent serves as the logistics officer ensuring services, materials, supplies and equipment are disbursed to College locations in response to an emergency.
TYPICAL CLASS ESSENTIAL DUTIES
These duties are a representative sample; position assignments may vary.
- Supervises employees; prioritizes and assigns work; conducts performance evaluations; ensures staff are trained; makes hiring, termination, and disciplinary recommendations. Ensures workplace safety and compliance with OSHA. Daily 15%
- Manages and coordinates the operations of Fleet Services and the Motor Pool; oversees maintenance, repair and purchasing of vehicles and equipment; oversees scheduling and vehicle availability; manages fleet fuel card system and GPS system; and identifies external contract needs and coordinates with vendors. Provides direction on fiscal, regulatory matters, improper use issues, and rental issues. Oversees the Pima County Association of Governments Travel Reduction Program for the College. Daily 20%
- Plans, directs, implements, and manages centralized services for warehouse operations including materials handling, receiving, distribution, transportation, storage, and physical inventory management. Manages stock control for Facilities, Information Technology, Marketing, and other College departments to include comprehensive parts catalog; asset tagging and tracking; utilization of multiple enterprise resource planning software systems; and cyclical inventory. Oversees space utilization and storage optimization for efficient use of the warehouse facility and safeguarding of assets. Manages internal reuse of College furniture and equipment; evaluates and monitors property identified for disposal, inventories and safeguards retained assets, communicates with College staff, and assists with design and distribution of assets. Daily 20%
- Ensures that College mail is received, processed, and delivered timely and accurately. Provides direction on complex issues and high-volume mailings. Daily 5%
- Coordinates the activities of Facilities support service departments, sets priorities and assigns resources. Assesses materials management equipment needs throughout the College; initiates purchase process, installation, and maintenance. Daily 10%
- Monitors and reviews processes and procedures to identify opportunities for improvement, efficiencies, and cost reduction. Conducts research; cost analysis; repair and maintenance studies; compiles and analyzes information; prepares reports; makes recommendations and presentations; and implements resolutions. Provides regulatory reports. Develops metrics to improve processes and reduce risk to the College. Daily 10%
- Manages disposal of College assets in accordance with College and State regulations; and assists with the coordination of the College’s auction. Manages record retention and disposal of official college documents in accordance with College and State regulations to safeguard contents. Monthly 5%
- Administers and manages departmental budgets. Weekly 5%
- Establishes and evaluates departmental goals and objectives. Monthly 5%
- Serves as a representative on College, local, regional and state committees related to assigned areas. Monthly 5%
- Performs other related duties as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
- Not applicable.
Training and Experience (positions in this class typically require):
Bachelors’ degree in Business Administration, Logistics, or Supply Chain Management or a closely related field and three years of experience at a manager level in related area; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing/Certification Requirements for some positions in this class may require:
- Valid Arizona Driver's License.
Knowledge of (position requirements at entry):
- Supervisory principles
- Managerial principles
- Budgeting principles
- Contract services
- Research methods
- Motor fleet maintenance operations procedures
- Transportation of materials
- Local, state and federal laws and regulations and compliance requirements
- Computers and applicable programs and software
- Marketing techniques
- Logistics and supply chain management principles
- Applicable occupational and safety standards
- Operation and safety training for forklifts and other moveable equipment
- Customer service principles
Skills in (position requirements at entry):
- Monitoring the day to day operational activities
- Monitoring and evaluating employees
- Prioritizing and assigning work
- Providing customer service
- Establishing goals and objectives
- Coordinating and evaluating delivery of services
- Interpreting terminology and conditions of common carrier, truck, and freight bill of ladings and way bills
- Preparing reports
- Forecasting and monitoring budgets
- Interpreting local, state and federal laws and regulations related to assignment
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, public agencies, etc.
Positions in this class typically require: climbing, crawling, stooping, balancing, kneeling, crouching, reaching, standing for prolonged periods, walking, pushing, pulling, lifting, grasping, talking, hearing, feeling, seeing, and repetitive motions.
Heavy Work: Exerting force up to 100 pounds occasionally, 50 pounds frequently, and 20 pounds constantly to lift, carry, push, pull or otherwise move objects.
Incumbents may be working in areas with fumes, odors, chemicals, loud noise, low lighting, dusts, extreme temperatures, and may be required to travel locally.
NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Revised by Human Resources 03/05, 10/12, 05/15