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Administrative & Staff Job Classifications

Class Specification Title: Executive Administrator

Series: Administration - Administrator

Levels in series:  1 | 2 | 3









  The Executive Administrator is the third level of a three-level administration - administrator series.  This includes positions typically identified as Campus President, Executive Vice Chancellor, Provost and Vice Chancellor.  Incumbents provide executive level leadership and direction of a College Campus or for multiple District programs serving on Chancellor’s Cabinet, setting the strategic direction for the College, and serving as Chief Operating Officer for a large, multi-faceted work unit. The Executive Administrator is distinguished from the Deputy Executive Administrator by the responsibility and accountability for the results of a Campus or multiple District programs.

TYPICAL CLASS ESSENTIAL DUTIES: These duties are a representative sample; position assignments may vary.

  1. Provides primary leadership in performing needs assessment, developing strategic objectives, organizational wide policies and procedures.  Daily 20%
  2. Provides administrative direction and supervision to employees including: assigning projects and objectives; conducting performance evaluations; developing, motivating, and training; and making hiring, termination and disciplinary recommendations.  Daily  15%
  3. Develops, implements, coordinates, and evaluates College, Campus or District programs. Monthly 15%
  4. Creates and maintains relationships or partnerships with outside agencies for effective program development, implementation and evaluation.  Monthly 10%
  5. Developing and approving College, Campus or District program budgets and expenditures and projections  Monthly 10%
  6. Provides leadership in securing alternative funding and maximizing existing resources.  Monthly 5%
  7. Leads and manages campus and community groups.  Monthly 5%
  8. Represents the College and executive members on local, state, and national committees and boards. Monthly 5%
  9. Oversees the preparation and presentation of board, progress, task force and committee reports as well as presentational materials for meetings and events.  Monthly 5%
  10. Engages in a program of professional improvement in order to remain current in area of responsibility.  Monthly 5%
  11. Reviews and approves the Campus and District Facilities Plan and space utilization goals.  Quarterly 5%
  12. Performs other duties of a similar nature or level as required.

Training and Experience (positions in this class typically require):

Master's degree in a related field and four years at the deputy executive administrator level; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. A doctorate degree is preferred.

Licensing/Certification Requirements for some positions in this class may require:

  • Valid Arizona driver's license.

Knowledge of (position requirements at entry):

  • Supervisory principles
  • Managerial principles
  • Business practices
  • Human resources practices
  • Current technology trends and applications
  • Applicable local, state and federal laws, regulations and compliance requirements
  • Academic development principles
  • Strategic planning principles
  • Leadership principles
  • Advanced higher education administration principles
  • Student development principles
  • Research principles
  • Budget principles
  • Principles, practices, and techniques of designing, developing, delivering, and evaluating educational programs

Skills in (position requirements at entry):

  • Monitoring and evaluating employees
  • Prioritizing and assigning work
  • Organizing work and balancing multiple priorities
  • Responding to emergency situations or safety concerns
  • Public speaking
  • Interpreting and applying applicable local, state and federal laws and regulations
  • Developing and implementing goals, objectives and policies, standard practice guides and operational procedures impacting a major area of the College
  • Performing needs assessments
  • Interpreting and applying procedures and policies
  • Working with a diverse student and employee population
  • Evaluating higher education programs and curricula
  • Conducting research and developing reports
  • Managing and monitoring budgets
  • Building teams and consensus and fostering decision-making
  • Resolving conflicts
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:

Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources 12/04, 9/12