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Steering Committee, Self-Study Committees, and Monitoring Report

Communication sent to employees on July 18, 2013 by Provost Jerry Migler with an update the Steering Committee, Self-Study Committees and the Monitoring Report.

Here are the latest updates regarding our HLC activities:

Self-Study Steering Committee

The first meeting of the HLC Self-Study Steering Committee will be this Friday, July 19th from 2:00 to 4:00 PM at the District Office.  The Steering Committee has approximately 40 members and consists of the two Co-chairs from each of the 14 Self-study committees, two community members and the ten members of the HLC Working Group.  The Steering Committee’s primary role will be coordinating the work of the 14 Self-study committees to ensure that timelines are met and that communication occurs across committees that are addressing similar issues.  The Steering Committee will also assess the overall progress being made in meeting our Self-study timelines.  

Self-Study Committees

The second meeting of the Self-Study committees occurred Friday, July 12th from 9-11 AM at the 29th St. Coalition Center.  Most of the organizational details of the committees have been completed and the committees are currently engaged in gathering the evidence needed to document that PCC is meeting the HLC accreditation standards.  It is anticipated that this will take approximately two months to complete.  The committees will then move on to the next stage of the Self-Study, which is to begin assessing and evaluating the evidence collected.  Most committees are meeting every two weeks with some meeting more often. 

Committee membership continues to change (for both employees and community members) as individuals are finding that they are unable to commit to the demanding schedule of meetings.  However, we anticipate that committee memberships will be posted on the PCC website (PCC Addresses Probation) early next week.  Also, it is evident that additional groups will be needed to address special topic issues that are arising from the Self-Study committees.  We will be looking to PCC employees who indicated an interest in assisting with the HLC Self-Study process but were not appointed to one of the Self-Study committees to determine if they might be able to help in these situations. 

Monitoring Report

As noted in the previous HLC Update, the Monitoring Report addressing Assumed Practices A.4 and B.2.c is undergoing final review and editing.  Comments received by the due date of July 14th are being reviewed and will be incorporated into the document as appropriate.  A rubric was developed to assist the Monitoring Report writing team with a consistent and fair way of evaluating all of the comments received.  (As you might expect, not all of the comments received were related to the Monitoring Report.)  The report will be submitted by the deadline of August 1, 2013 , and possibly even prior to this date.

Confusion still exists about what the Monitoring Report actually is.  In our case, the Monitoring Report is an official document to the HLC that identifies our plans to address two specific concerns.  It is not related to the Probation sanction.  The two concerns are that we need to a) do a better job of addressing complaints and grievances across all areas of the college and b) that we need to ensure that faculty have substantial involvement and participation in curriculum decisions at the college.  In some ways, we are actually preparing two Monitoring Reports and this has added to the time and complexity of the work that needed to be done.  Because the document is a “plan,” the HLC does not expect us to have completed all of the actions identified, but we will need to have them completed, or substantially completed, but the time we submit our Self-study in July, 2014.

Jerry Migler, Ph.D.
Provost and Executive Vice Chancellor