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Pima County Community College District Standard Practice Guide

SPG Title:  Course Materials
SPG Number:
Effective Date:    2-17-09
Approval Date:   2-17-09
Review Date(s):  
Revision Date(s): 
Schedule for Review & Update:   Annually
Unit Responsible for Review & Update: 
Sponsoring Unit/Department:
   Provost/Executive Vice Chancellor for Academic and Student Services
Regulation Title & No.:   Course Materials, RG-3202/A
Board Policy Title & No.:  
Course Materials, BP-3202
Legal Reference:  Arizona Revised Statute (ARS §15-1891)
Cross Reference:


The purpose of this procedure is to implement the Board Policy on Course Materials as it relates to the selection and adoption of classroom materials.  In doing so, the Office of the Chancellor delegates responsibility to the Provost/Executive Vice Chancellor for Academic and Student Services for implementation.


A.   In accordance with Arizona Revised Statute §15-1891, faculty members or other employees in charge of selecting or adopting course materials must place the order for such materials by the date specified and communicated by the College or bookstore to enable the bookstore sufficient lead time to confirm the availability of the requested materials.

B.    In accordance with Arizona Revised Statute §15-1891, a faculty member or any other employee who is in charge of selecting or adopting course materials shall, prior to selection or adoption of any course materials, make a request for the following written information from the publisher of the course materials:

  1. A listing of relevant course materials offered by the publisher and whether each of the course materials are offered in a bundled package or sold separately.
  2. The suggested retail price, the estimated wholesale price or the price that the publisher makes available to the public for the course materials. The publisher may include the time period during which the pricing is applicable.
  3. The copyright dates of the previous edition if the copyright dates do not appear in the course materials.
  4. A summary of the substantive content differences between the current edition of the course materials and the immediate previous edition.

C.    No faculty member or employee of Pima Community College shall demand or receive any payment, loan, advance, good or deposit of money present or promised for selecting or purchasing specific course materials required for coursework or instruction, except that the faculty member or employee may receive:

  1. Free review copies, complimentary teacher editions or instructional materials that are not intended to be sold by any faculty, staff or bookstore. Such materials provided by the publisher at no charge are presumed to be the property of the faculty member or employee.
  2. Royalties or other compensation from the sale of course materials that include the faculty member's own writing or work.
  3. Honoraria for academic peer review of course materials.
  4. Training in the use of course materials and learning technologies.

D.   For faculty information, Arizona Revised Statute §15-1891 stipulates that a book buyer or vendor of course materials shall not solicit a faculty member or employee of Pima Community College for the purpose of selling or trading a free sample copy or complimentary teacher editions provided at no charge by a publisher to a faculty member or employee.

E.    This SPG shall not be construed in a manner that violates academic freedom.


1.    "Book buyer" means any person or entity, including the Pima Community College district bookstore, engaged in the purchase or sale of course materials.

2.    "Bundled" means one or more course materials that are packaged together to be sold as course materials for a single price.

3.    "Complimentary teacher editions" means a book with information that is meant for the exclusive use of faculty members, commonly labeled as an "instructor edition" or "instructor manual" and that contains answers and solutions, test questions and pedagogical techniques.

4.    "Course materials" means any textbook or other instructional tool published for the purpose of classroom instruction and used for or in conjunction with a course in Pima Community College.

5.    "Publisher" means any publishing house, firm or company that produces course materials.

6.    "Sample copy" means any book that is the same as the regular student edition.

7.    "Substantive content" means portions of a college textbook, including new chapters, additional eras of time, new themes or new subject matter.

8.    "Written information" means information provided on print material. Written information includes electronic communication or publication on a website