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Pima County Community College District Regulation

Regulation Title:  Student Organizations
Regulation Number: RG-3505/A
Effective Date: 10/10/95
Approval Date: 10/10/95
Review Date(s):
Revision Date(s):   
Sponsoring Unit/Department:  AVC Educational Services
Policy Title(s) & No(s).: Student Organizations, BP-3505
Legal Reference:             
Cross Reference: 

I.      Statement of Purpose

Student participation in student organizations provides an opportunity to practice leadership skills, share knowledge of common interests, contribute to College development through a variety of activities, support members in remaining focused on educational goals, and promote a spirit of lifelong community volunteerism.  The Board, in recognition of the value of student organizations, approved the Student Organization Policy in 1991 on which this regulation is established.

II.      Definitions

Student Organization - a student organization is one whose members are determined by a selection process designed collaboratively by students and the campus president or designee.  Student organizations may represent instructional, cultural, political, and religious interests.  (Athletic teams and partisan, political or religious groups are excluded from this definition.)

III.      Eligibility

Student groups are registered by the College and are eligible for privileges associated with use of campus facilities and services.  Registration would normally require submission of a constitution, a list of offices, a faculty or staff advisor and a statement by the organization agreeing to abide by all institutional policies, as well as local, state, and national laws.

IV.      Reporting Lines

A.      Student organizations shall be under the authority of the Campus President as the Chief Executive Officer's designee.

B.    The Campus President, in turn, may designate a campus administrator or staff member to oversee the day-to-day activities of student government organizations and activities on the campus.

C.      Further, it is the responsibility of the Campus President to approve the structure of student organizations on the Campus consistent with Board Policy and Regulations and provide a copy of the structure to the AVC for Educational Services.

D.    Campus student representatives to the Board of Governors and other College committees will be recommended to the Campus President by student organizations as defined by the Standard Practice Guide.

E.    The AVC for Educational Services has the responsibility for insuring compliance for the Board policy and regulation for student organizations.

V.    Level I Organizations (Special Status)

A.    Level I organizations are those student organizations identified by the institution as being extensions of campus instructional activity linked directly to a course of study and are accorded privileges above those afforded to other groups.

B.    These organizations represent the College at events and competitions and agree not to espouse viewpoints that would conflict with institutional policies, including antidiscrimination statutes while representing the institution.

C.    The special status of these organizations includes one or more of the following:

  • Reimbursement for faculty advisors based on meet and confer agreements.  (See relevant appendix in the Faculty Personnel Policy Statements.)
  • Reimbursement for preapproved scheduled travel of advisors and students.
  • Fee waiver grants to student organization members.
  • Identification of student organization members in official documents.

D.    Level I organizations must be approved by the Campus President and the Chief Executive Officer of the College, and, in some instances, reimbursement for travel or for advisors must be determined through the appropriate College budgeting or meet and confer procedure.

E.      Organizations applying for Level I status must have broad based focus with academics or be approved by campus academic or service areas or a national association.

F.    The Campus President has the right to deny a request for Level I status based on the partisan nature of the group, budget considerations, or other factors.

VI.   Level II Organizations

A.    Level II organizations may be cultural, social, political, or religious (athletics excluded) and must meet eligibility standards for campus recognition by the campus president or designee.

B.    Such organizations will have a statement of purpose indicating a philosophy that holds respect for the rights of others and that upholds College policies or regulations.

C.      Funding for support of organizations will be determined by the campus.

D.      College funds may not be used for partisan, political, or religious activities.