********************************************* DISCLAIMER: THIS CART FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND MAY NOT BE 100% VERBATIM. THIS IS A DRAFT FILE AND HAS NOT BEEN PROOFREAD. IT IS SCAN-EDITED ONLY, AS PER CART INDUSTRY STANDARDS, AND MAY CONTAIN SOME PHONETICALLY REPRESENTED WORDS, INCORRECT SPELLINGS, TRANSMISSION ERRORS, AND STENOTYPE SYMBOLS OR NONSENSICAL WORDS. THIS IS NOT A LEGAL DOCUMENT AND MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY AND/OR THE CART PROVIDER. THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* May 12, 2021 Governing Board... >> MR. DEMION CLINCO: Good evening. I'd like to call to order the Wednesday, May 12, 2021 regular Governing Board of the Pima Community College District. This is a virtual meeting hybrid. Following the guidance of public health officials, the college has closed its facilities to the public to allow only restricted access to essential personnel to promote social distancing and limit the spread of the Coronavirus. Accordingly, the board will conduct this meeting through remote technologies and limited in person. Members of the public interested in the following proceedings may do so at the PCCTV YouTube homepage. First thing I'd like to do is the roll call. Mr. Silvyn, could you read the roll? >> MR. JEFF SILVYN: Catherine Ripley? >> MS. CATHERINE RIPLEY: Present. >> MR. JEFF SILVYN: Luis Gonzales? >> MR. LUIS GONZALES: Here. >> MR. JEFF SILVYN: Maria Garcia? >> MS. MARIA GARCIA: Present. >> MR. JEFF SILVYN: Meredith Hay? >> DR. MEREDITH HAY: Present. >> MR. JEFF SILVYN: Demion Clinco? >> MR. DEMION CLINCO: Present. >> MR. JEFF SILVYN: All board members are present. >> MR. DEMION CLINCO: Thank you very much, Mr. Silvyn. Next we have our public comment and call to the audience. The Pima Community College Governing Board welcomes public comment on issues within the jurisdiction of the college. Generally the total time for public comment will be limited to 45 minutes, and comments will be limited to 3 minutes per individual. These time limits may be modified by the board or board chair. Individuals sharing comments are expected to communicate with decorum and respect. Individuals who engage in disorderly conduct or use divisive or insulting language may have their time reduced or concluded by the board chair. At the conclusion of public comment, individual board members may respond to criticism made by those who addressed the board, may ask staff to review a matter, or ask that a matter be put on a future agenda. Members of the board, however, may not discuss or take legal action on matters raised during the public comment unless matters are properly noticed for discussion and legal action. Finally, be advised that internal college processes are available to students and employees for communication. It looks like we have four, five individuals who are interested in addressing the board this evening. We will begin with Vivian Knight. >> Good evening, everyone. I'm the business department head, Vivian Knight, and I oversee the business program for online and campuses. Today I'm joining this meeting because I wanted to support our business students who won the Case Competition that host by Eller College, the Case Competition, it's open to all the Arizona community college. So I'd like to introduce, we have two students who will be presenting tonight to share their experience about the Case Competition. The first one I'd like to introduce, Angel S, and I won't be able to see if she's online right now. Angel, are you there? >> Yes, I am, Vivian. >> Thank you. Go ahead. >> I just wanted to say thank you so much for the opportunity. It was wonderful that we won (smiling) but it was a great opportunity. It really resonated with me that I am so happy that I'm a returning student and that I did this at this point in my life, and at this time in all of our lives with the Coronavirus and everything just is, you know, turned upside down. It has been such a supportive and rewarding experience for me. I just wanted to thank you, really, from the bottom of my heart. I appreciate the opportunity and I appreciate Pima Community College and instructors like Vivian and Randall and Renae. It's been an amazing experience. So thank you so much. >> Thank you so much for sharing with us. And we also have another student will join us tonight. Her name is Danielle. Are you there? >> Hi. Yes, I am here. I just wanted to channel what I wanted to say similar to what Angel explained, just how grateful I am for the opportunity to be able to work alongside fellow Pima students as well as being able to work along with the Eller College. I just wanted to say how great it was that Pima gave me these opportunities, from the various professors I have had so far in my experience at Pima, it has just been a wonderful experience. I look forward to the future, because I know I will have the skills and everything prepared for when I go off to graduate. So thank you so much for the opportunity. >> Thank you for sharing with us. You both are doing a great job. This is just demonstrate your leadership and that the Case Competition wasn't an easy competition. It's very competitive. All of you just demonstrated your knowledge in the business area and be able to come up with a solution for real business case within two hours of the preparation. So that was amazing. We are really, really happy to have our students be able to participate with Eller College Case Competition. I'd also like to have our business class advisor, Jane Hall, and the next one will be Suzi Haertzen. She's the winning team faculty advisor, leading the team. I would like to have them just briefly talk about this experience as well. So, Jane, would you please share a few words with us. Jane, can you hear us? I know Jane is online, but she might have some technical issue. Suzi, will you be able to speak? Can you try? >> Hi. I'm Suzi Haertzen. I was fortunate enough to lead the team that won the Case Competition. But honestly, all of the credit goes to the students that were on my team. I just happened to get lucky enough to get assigned as their sponsor. They don't allow you to stay in the room. It was all virtual this year. They don't allow you to stay in the room while the students are working on their presentation, even though I wanted to. I really wanted to kind of just watch and see the process. But I came back from our advisor meeting, and then they pretty much had it all well in hand, and I was just really, really impressed with the caliber of students that we have here at Pima Community College. Well done, students, Danielle and Angel and the two that were not here tonight. Good job. >> Thank you so much, Suzi. I wanted to circle back to Jane Hall to see if she would be able to join us and share with a few words. Jane, will you be able to speak? >> Yes. Thank you so much, Vivian. I wanted to say thank you to the board and to the college. Again, I helped coordinate our teams for this year to send to the ACCE Case Competition. This is our second year in a row winning. We sent five teams, diverse teams, made up of different majors in our accounting and business program. Just so proud of all of our students and our winning team. Thank you so much to Vivian Knight as our department head. We have just gotten such great support in competing in this competition. It's such a pleasure to be here tonight to celebrate the students' success. It really is a team effort. It's our faculty, it's our department head, it's our dean, Jim Craig, as well, and just appreciate the college's support. Just so proud of our students here tonight. Thank you. >> Thank you. I wanted to appreciate that the chancellor invited us to come here and speak about the Case Competition's experience, coming from the students' perspective and faculty and the department as well as the division. Really appreciate this opportunity to allow us to take this much important time for you and busy agenda doing the board meeting to allow us to share this experience with all of you. Thank you very much. >> MR. DEMION CLINCO: Thank you very much. Again, we really appreciate you taking the time to come and share with us the outstanding success of our team for the 2021 Arizona Community College Excellence Case Competition. Congratulations to the students who participated and thank you to the faculty who led the team. We're really appreciative, really appreciate your commitment to excellence and the work that you do. >> BILL WARD: Chair Clinco, I hate to cut in, but I want to let everyone know I'm getting texts and e-mails from people that there is no audio, that I guess the public or whatever are not able to -- sorry to butt in, but... >> DR. DOLORES DURAN-CERDA: PCCTV is working on it. >> MR. DEMION CLINCO: We are going to take a short recess until we can get this sorted out. We will recess until the sounds of the gavel. (Brief Recess.) >> MR. DEMION CLINCO: Okay. So we're going to call the meeting back to order. We hope that the technical difficulties will be resolved. The next item on our agenda is 4.1, the Governing Board recognition and awards. We have 20 minutes set aside for this item. Is it Dolores Duran-Cerda, our provost, who will be presenting this item? >> DR. DOLORES DURAN-CERDA: Yes, I will be presenting. Thank you. Good evening, everyone. Chairperson Clinco, Chancellor Lambert, members of the board, colleagues and guests. It's my honor tonight to acknowledge students, community members, and also employees who have received an honor or some kind of recognition and award, for example, or have contributed greatly to the college in some way. So it is my honor to read the names, and we first will start with the category of students. The first student is Ms. Vanessa Valenzuela who was inducted into the National Adult Education Honors Society. And actually, the next few that I will be listing as names also have been inducted into the National Adult Education Honors Society. Next we have Ms. Norma Alicia Velasco, Mr. Cornell Elem, Mr. Samer Altoqa, Ms. Amina Muktar, Ms. Frohar Akbary, Mr. Jean-Claude Niyongabo, Ms. Anfal Hussein Hasan, Ms. Antonia Molina Grijalva, Ms. Mariana Canetas-Yerbes. Congratulations to all of these students who were inducted into the National Adult Education Honors Society. Our next category is community members. Mr. Daniel Davidson. Long-time volunteer with Adult Basic Education for College and Career as a math tutor and math classroom aide. He was nominated for the Arizona Association for Lifelong Learning for the volunteer year of the year award last year and received it. So we congratulate him too. Also, as a community member, we have Ms. Allison Hughes who donated archival materials from the time of her employment at the college to the college library. She actually has joined us here and so we are very grateful for her contribution, her service to the college. Our final category is our employees. We have four employees that I will list their names and also the reason of their being recognized tonight. First we will start with Mr. David Arellano, nominated and selected as a winner of the 40 Under 40 awards presented by the Tucson Hispanic Chamber of Commerce. We also have Ms. Carmen Salvo. Completed her Doctorate of Education in educational leadership from Northern Arizona University. Her dissertation title is An Examination of Attributes for Success to Explain Failures in Community College Elementary Algebra, and this was completed during the pandemic. Wow, that's impressive. We also have Ms. Stephanie Dennison, recognized by the Arizona Association of Lifelong Learning as the 2020 AALL Rookie of the Year. Wonderful. Then our final recognition is to Ms. Consuelo Carrillo, named outstanding teacher of the year by the Coalition for Adult Basic Education, COABE. That completes the list of our students and community members and also employees who are going to be recognized tonight. We congratulate all of you. Thank you, thank you, thank you. It's been a tough year, but look at what you have done to strive and to thrive. Thank you very much. With that, I will pass it back to you, Chairperson Clinco. >> MR. DEMION CLINCO: Thank you very much, Provost Duran-Cerda. Congratulations to all of the individuals who received a recognition tonight. This board is incredibly proud of the work that you are doing. It enhances the richness of this institution and makes this district a better place to be part of. So thank you very much and congratulations. Next I'd like to just take a moment to recognize our outgoing student board representative, Sage Fukae McCollough. Sage, we wish you were here with us. It's been a very complex and strange year. Throughout it all you have been attending our meetings and keeping us apprised of the issues facing students and the activities and important things going on across the college. We really appreciate your time and your commitment to this board. It really enhances our understanding and connection to the student body, particularly in this very difficult time. We have an award to recognize you. We will be mailing this to you after the meeting this evening. So congratulations and thank you. Next we have item 1.5, remarks for the Governing Board. We have 25 minutes set aside for this, five minutes each. I will just report that I had the pleasure of attending the All College meeting, and it was again very inspiring to hear the breadth of vision and direction from all of the presenters. It was great to see so many people participate through the online forum. The comments on the side, it really provides an important voice and sort of clarity to the board and just sort of the temperature of how things are going. Thank you very much, and thank you, Chancellor Lambert, for your continued leadership in charting a path. Dr. Hay? >> DR. MEREDITH HAY: I have no comments today. Thank you. >> MR. DEMION CLINCO: Ms. Garcia? >> MS. MARIA GARCIA: I just want to thank the people, congratulate the people that got the awards. You make Pima better and our community. Thank you. >> MR. DEMION CLINCO: Mr. Gonzales? >> MR. LUIS GONZALES: I just want to echo what yourself and Maria mentioned, Ms. Garcia mentioned. The acknowledgement not only of the students but the faculty. I think it's great. It's outstanding. In this challenging time, I think it's good, very good. I just want to say just a few words in reference to our audience but also to the community as a whole, just to be safe out there. It is a challenging time, but I know we will pass through it and I think it's just a matter of time. We will be back to norm, and we predict we will be able to open up our classrooms, and that's coming around the corner very soon. Thank you. >> MR. DEMION CLINCO: Ms. Ripley? >> MS. CATHERINE RIPLEY: Hi. Thank you. I also would like to congratulate all the awardees and also Vivian's team for the extraordinary work that they did. Congratulations. Again, I'd like to tell the listening audience that we are here, there is a lot going on behind the scenes, and it's amazing and extraordinary what the staff and the admin and the faculty have been doing during this last tumultuous year. I congratulate and I applaud everybody involved. Thank you. >> MR. DEMION CLINCO: Thank you very much. Next we have item 2, our reports, administrative reports. The first is the AERC update with Ted Roush, campus vice president, and Dr. Aubrey Conover, campus vice president. We have five minutes set aside for this item. >> AUBREY CONOVER: Good evening, everyone. Chairperson Clinco, members of the board, Chancellor Lambert, colleagues and guests. Unfortunately Ted has retired, but we do need to acknowledge his many years of service, and we do appreciate that. I'll be presenting this evening with my co-chair, Makyla Hays, one of our math faculty. Tonight we will give you a brief overview of some of the work that's been done in the AERC and a really brief history for some of our newer board members. With that, I'm going to quickly share my screen here. For our newer members, we just want to let people know that the new AERC, the employee representative council, came out of the previous Meet and Confer process. That was a process that we had had for many years that met once a year as a collaboration between employee representative groups and the college administrators. We really were looking for more ongoing dialogue that we could address issues and concerns as well as an opportunity really just to make policy work better for everyone at the college, and thus the AERC was formed. The AERC represents all employee classifications, so we have members from our full-time/adjunct faculty, exempt, nonexempt, temporary, administrators. Really gives us a chance to bring everyone together to the table. One of the changes that we had recently that I know some of you are aware of is that to get in line with state law changes, we wanted to make sure that we were recognizing the role of employee representative groups but also make sure that we are following the new law that had been put forward. We currently have one seat reserved in each one of the employee classifications so that we ensure that ongoing dialogue between the employee representative groups and the college. That does not mean that the other positions within the different classifications might not be from the employee representative groups, but it just ensures that we maintain that connection. Our role within the college. We are really focused on looking at board policy, employee policy, and finding out what is going well and what we need to work on. These policies range dramatically, everything from discipline to supervision, to holidays and anything else you can think of. We also serve an important function, because sometimes employees believe something is policy-related and they want a change in policy, so we can act as a liaison and get them connected to the appropriate person so that they have the opportunity to address their concerns that might not be policy-based. With that, I will turn it over to Makyla to talk about what we have been working on. >> MAKYLA HAYS: So as Aubrey mentioned, I am not Ted (laughter). I am co-chair of the AERC starting this past January. What we have done over the last... >> MR. DEMION CLINCO: I'm sorry to interrupt. Could you just introduce yourself? >> MAKYLA HAYS: Sorry. Makyla Hays, I'm math faculty. I teach at Northwest Campus and online and virtually right now. >> MR. DEMION CLINCO: Thank you very much. >> MAKYLA HAYS: And I'm also PCCEA vice president. The past couple of years, we have undertaken a rewrite of the employee handbook. We had the common policy, a faculty policy, exempt staff, nonexempt staff, and adjunct policy books. They were all separate and they were all negotiated separately. What the AERC started as our task when AERC started was to take all of those policies and create one employee policy. That has been completed and is now on the college website under AERC. Our goals were to eliminate redundancies and contradictions and give a little bit more equity between the group. There was also an interest from administration to separate processes from policies, and so that has been done as much as possible, but there is also still an interest from all the employees as well as administration to make sure that we have policies that are specific enough to guarantee or give as much as you can of a guarantee of equity across this large district. One of the things we have worked on is since posting all of these handbook policies and going through the large process is we have been made aware by HR of some policies that needed some updating to reflect current practices or that they weren't working as written, so we have gone through the process with several policies with HR over supervisor expectations, discipline procedures, and some Title IX updates where language needed to be updated to reflect law. Then that's worked really well. Future projects, we are working on looking at a faculty leave adjustment to allow for leave payout similar to what all other full-time employees at the college get. We are working with ESC and putting language together that will work and that is going to the ELT. There is a group working on language for remote work for employees. We have been doing so much remote work with COVID that if that's going to continue in any way, there really needs to be some policy to say who gets to do that, how much, and put some parameters on that so that there is equity. We will be looking at the class and comp study, and bringing that in to, reviewing it, putting language to that for policy, especially if there is anything related -- well, there will be things related to salary changes and so on. So we will be the group to kind of take the idea and put it into policy. There is also policies that are in transition. What I mean by that is when we looked at all of the handbooks and created this one single handbook for everybody, there are some policies that were considered more process that used to be housed in policy and then now are not. So we are keeping an eye on those things and figuring out where they go and how employees can still maintain that voice within them. Some of them, they are kind of housed under the departments that apply them. So the provost's office, ESC, HR, things like that. And the class and comp review, we are going to be involved in the classification and compensation review in terms of putting things into language. One thing that we want to make sure that we recognize is that that's not our annual compensation discussion that the board policy calls for. So it is definitely a compensation discussion and we are happy to be involved in that, but that is separate from an annual compensation discussion. Last, opportunities for growth. AERC is still fairly new, and there is a lot of opportunity to educate and outreach what we do to the college community as a whole. We had scheduled or we were trying to schedule some campus tours to talk about the changes that we made to the policy and then COVID hit. Now we will still want to do that when we return back to campuses and talk to people about what the process is and where these policies are found and how to get help if you need it. We would like to improve the ease of website submissions so that people can bring forward any problems they are seeing with policy. We would like to make sure that all of the stakeholders, both users and those that apply, know the role of AERC and that we are used to address policy updates or concerns. This just ensures that we have one group at the college who's familiar with policy and able to change all of the little pieces that need to change when something is changed. So the AERC is that place, and we need to just make sure that our process is well-known by everyone who uses it at the college and that we have a common path through a policy change. >> AUBREY CONOVER: I think that is our last slide, and so Makyla and I are here to help answer any questions that the board may have. >> MR. DEMION CLINCO: Does the board have any questions? Can you just tell us how it's going? Like, I mean, is the process working? I think that's one of the reasons we put this on the agenda. We had hoped for sort of six-month updates and then because of COVID we haven't had an update in a while. But is the process effectively working? >> AUBREY CONOVER: Yeah, so maybe I can take that from administrative and have Makyla speak from faculty. Yeah, I mean, really our goal with the changes for AERC was to have that ongoing dialogue, and I really do think that by doing so we have been able to address a lot of things collaboratively. Even when we disagree maybe, I really feel, at least I hope it's true from everyone who is involved, that everyone at least has a chance to voice their concerns and their ideas. The vast majority were able to move forward together. I think it's been a real positive change from my perspective. Makyla? >> MAKYLA HAYS: I would say we really only worked with the AERC process for the last six months to a year, even though we have been a group longer. The first year to two years was really that big, large overhaul of everything, and so, you know, separating that out from what we have been doing as AERC I think this last year we have really kind of hit a good groove on how we are working. We had an election process that we ran through. We have new representatives that just started in January. We now have a system for how we can create resolution teams and update the group. We have managed to pass several votes on changing policy. So I think there is positives to it. Is there room for improvement? Of course. But I think right now it is going in a positive direction. >> MR. DEMION CLINCO: Okay. Any other questions? Okay. >> MAKYLA HAYS: I don't know if it's my place or not, but someone asked if there was public comment still, and I just thought before I was done I would throw that out there. >> MR. DEMION CLINCO: We are looking at the schedule. We had a deadline, a cutoff. We have gotten the notice that there was somebody else, and we are going to try to squeeze it in depending if these reports wrap up on time. So that is the intent because we have a very hefty schedule. Thank you very much. I'd say let's put this on an annual review now. Does that work with the pleasure of the board that we would just get an update on the AERC annually as opposed to every six months? Does that work for everybody? You want to do six months? Okay. Six months? Why don't we have you guys back in six months, get you on the calendar to give another updated report. Okay. Thank you very much. Next we have our campus police update with Buddy Janes, chief of police. Mr. Janes, you have 10 minutes for your item. >> CHIEF BUDDY JANES: Good evening, honorable board members and Chancellor Lambert. I'm Buddy Janes, your chief of police. I'm here to give you an update on college police matters. A PowerPoint is being shared but I wanted to introduce a couple of members from my team that are here tonight, to include Commander Michelle Nieuwenhuis, who will celebrate 27 years with the college in a month or so; Commander Ricardo Gutierrez; and Lieutenant Jonathan Haywood. Some of the updates that I'd like to share with you is the completion of the LEMAP. The LEMAP was the Loaned Executive Management Assistance Program. In 2017 the college partnered with the LEMAP consultation group in a guided pathway to accreditation. They identified 120 issues that needed to be resolved for us to be eligible for accreditation, and I'm happy to tell you we have completed all of those issues and we have submitted an application for accreditation. We have instituted a liaison program, which is a community policing model where we have a specific officer assigned to each campus embedded with that team, where they go to all of the meetings and activities that are associated with that campus and work hand in hand with all of the people that are on campus for each specific campus. We have been involved with lots of meetings and presentations to include student government, Faculty Senate, Student Senate, and we make ourselves available for all of those groups all the time to answer questions or be available to present. Some of the other things we have been involved with, an after-action review. We reorganized our police department based on the LEMAP reorganization for a recommendation for reorganization in a little bit more of an efficient manner where things aren't stovepiped. Things move a lot quickly above us in our chain. We have been involved with COVID-19 testing and vaccination. I think we all have seen the many different activities in regards to that around all the campuses in Pima Community College. And we had some updates with our PCC Alert and hyper spike system. The hyper spike system is the mass notification system that has a loud speaker on every campus that gives directions in case of an emergency, so we have been heavily involved with some of that as well. I think we might have missed one. Some of the other things we have been involved with is community engagement. You may have seen a Special Olympics video that college police was involved with, Toys for Tots. Our police command staff engaged in diversity, equity, and inclusion programs offered by the college. We have been heavily involved in the last year specifically with access and assets-tracking control during the COVID-19 response and recovery. As you can see, we have enjoyed many successes. I'm happy to be here to report those to you tonight. But I'd be remiss to not give credit of those successes to Vice Chancellor Bill Ward for his outstanding leadership and support of the college police team with all of these different things we have been having our hands involved with, especially COVID-19 being the challenge that we have all been facing the last year. Thank you very much. That's our presentation. If you have questions for any of our team, we're all here to answer any of those. >> MR. DEMION CLINCO: Thank you very much, Chief Janes. Any questions? Yes? >> MS. CATHERINE RIPLEY: Thank you, Chief Janes, for that presentation and just to really quick, yeah, I want to applaud what you have been doing especially with the vaccination process. It's a real community effort. Thank you for that. Also, quickly, maybe in 30 seconds, how is the robot doing? >> CHIEF BUDDY JANES: The robot is doing very good. It's very popular. A lot of selfies are being taken with the robot. The company that we partnered with called Knightscope has the robot in a lot of different apartment complexes in Phoenix after we got the robot, so it's doing great. Dr. Dor� has set up a little bit of a Town Hall for the Downtown Campus, sometime in the future where we will be available to answer more questions and talk about the robot. The robot is doing well and so far has been a fan favorite with a lot of the students and faculty on campus. >> MS. CATHERINE RIPLEY: Thank you. >> MR. DEMION CLINCO: Any other questions for the chief? >> MS. MARIA GARCIA: So what does the robot do? >> CHIEF BUDDY JANES: It's a mobile camera, for lack of a better term. We have hundreds of cameras on all of our campuses, and the robot is a mobile camera and also has an emergency button that could be activated for direct access to police dispatch. That's, in a nutshell, what the robot does. Downtown Campus. >> MS. MARIA GARCIA: So somebody's monitoring the camera on the robot? >> CHIEF BUDDY JANES: Somebody can be. There is not someone sitting at any of our cameras, but we have access to get into a software program that we could get into, but there is not someone specifically sitting at that camera or sitting at that software watching what the robot sees, but we can log into that system and see that just like we can with any other camera across any of our campuses. >> MS. MARIA GARCIA: Thank you. >> CHIEF BUDDY JANES: You're welcome. >> MR. DEMION CLINCO: Thank you very much, Chief. We really appreciate all the work you're doing to keep us safe especially in these unusual times to make sure our campuses are secure. We appreciate it. >> CHIEF BUDDY JANES: We appreciate the support. Thank you. >> MR. DEMION CLINCO: Next is curriculum quality improvement, CQI, with Dr. Lamata Mitchell, vice president of academic affairs and student learning, and Wendy Weeks, our director of academic and quality improvement. >> DR. DOLORES DURAN-CERDA: Chairperson Clinco, I'll go ahead and get started. Thank you so much, and it's my pleasure to introduce the team of curriculum quality improvement. We have consolidated two offices, the curriculum office and AQI, academic quality improvement. It's now under the supervision of our vice provost, Dr. Lamata Mitchell, so I will now pass it on to her who will introduce the team and a presentation. >> DR. LAMATA MITCHELL: Thank you, Madame Provost. Good evening, Chairperson Clinco, members of the board, and Chancellor Lambert and members of the audience. We have three members of the team with us this afternoon. We'd like to share with you some of the updates that we have been able to accomplish. That is Jason Brown, Stacy Naughton, and Steven Abel. Unfortunately Wendy Weeks, Vanessa Romero and Jennifer Torres are unable to be with us tonight, so I'm going to turn it over to the team. >> Thank you, Lamata. I'm going to go ahead and share our presentation here. The theme for our presentation is look what's happened in two short months. This is involving specifically the catalog. We have made very substantial changes to the way that we do business in terms of the catalog. We'd like to present a sampling of the upgrades that we have made to the catalog in the last two months. We started out with the foundation of gathering analytics data about the catalog to drive our enhancements. Within a few weeks of gathering the data, we realized that greater than 1 in 5 of our visitors were accessing the catalog through a mobile device. As a result of that data, we prioritized optimization of the catalog for phones and tablets. So now, if you go to the catalog on your phone, you'll be able to view it easily. The whole thing fits right in your pocket. Next, we noticed that some of the pages were being more visited than others. Further, we were able to track students to see what they were searching for. So using that, we put large buttons at the top of the catalog pages for everyone to easily navigate to exactly what they are looking for most often. So that includes things like the catalog search, the programs at Pima, and the course descriptions. Lastly, since implementing the changes to the catalog, we have seen strong growth in the number of visitors to our catalog. In fact, this week we are up nearly 20%. With that, I'll go ahead and pass this on to Stacy Naughton who can speak to the reach of our new catalog. >> All right. Thank you. Good evening. I'm Stacy Naughton from the CQI team. So where in the world is Pima's catalog? As Steven mentioned, we're using Google Analytics to better enhance how the information in the catalog is displayed. One way we have done this is by adding a Google translate feature that allows users to access the catalog in over 100 languages. As displayed on the graph, through analytics, we can see the catalog is being used all over the world. We have also used the data to create shortcuts to the most frequently used pages in the catalog. Those are now prominently displayed on the homepage so students, staff, faculty, and the community can quickly find the information they are looking for. Even better, and one of my favorite new features of the catalog, is that with a click of a button our students can now contact advisors and faculty based on the program of study they are interested in. With that, I will turn it over to Jason Brown who will take you through some of the other incredible new features of the catalog >> Thanks, Stacy. What you can see here is a basic department page. Each department in the college has a page of information, and I'm showing you this one because it's a legacy page. This isn't what our pages are going to look like. This is an enhanced department page. As you can see, it's too big to fit on one page, but it includes items like the department head and contact information, a direct link to that department head's e-mail. The same for advisors, showing the student which advisor they need to contact if they are interested in accounting programs. Lists all the full-time faculty that teach in that, and lists all the programs, direct link to that program in the catalog. The stuff that you can't see below that is there is highlights of the program. There is quotes from students. Many of the pages are giving us pictures to put on, and so we have a departmental picture. Archeology is a great example of that where they have a whole bunch of pictures of students doing field activities. So we wanted you to know that the enhancements to the catalog are not just on the surface and not just in the user interface at the beginning, but deep in the catalog we are adding more and more information. I think with that, we could field any questions you may have. >> MR. DEMION CLINCO: Any questions from the board? Ms. Garcia? >> MS. MARIA GARCIA: Once somebody clicks onto your program for information, how soon does somebody respond to somebody's request? Is it online automatically? Do you have a time frame? >> DR. LAMATA MITCHELL: That would go straight to whomever they have clicked with, whether it is the chair of the department or the dean or the program advisor. We would like to have a response to the student within 48 hours. Some have done 24 hours' response. That part of the response is out of our control, but we know that students have been so far pleased with the fast response they have received when they clicked on an e-mail that takes them directly to a person and a name that they can follow up with. >> MS. MARIA GARCIA: Thank you. >> MR. DEMION CLINCO: Dr. Hay? Did you have a question? No? Any other questions? Okay. Thank you very much. Great work. It's great to see a lot of these projects coming to fruition. Okay. >> DR. LAMATA MITCHELL: Thank you. >> Thank you. >> MR. DEMION CLINCO: Thank you. Next we have our update on board member statements asserting evidence about the comprehensive integrated energy management program RFP. Mr. Silvyn, our general counsel. You have five minutes. >> MR. JEFF SILVYN: Thank you, Mr. Chair. So let me just set the context for this. So there was an April 19 study session, and one of the items on the study session was an update on the comprehensive integrated energy management program. That's a program where or a project rather where the specific details are still under development. The point of it would be to do a significant update to college equipment and systems that manage our buildings like heating and cooling, lighting systems, to achieve significant reductions in energy and the related utility costs and also to create updated curriculum and a living lab environment where students who are taking certain construction and building trades and building management programs would have access to college-wide information and experience. The reason for this update is at that study session, two board members made representations that they had received evidence indicating that a representative of the vendor who received the contract had written the RFP, which if true would represent a significant problem. So I followed up on that, and the point of this is to report back to the board about that. So the specific information was requested. It hasn't been disclosed. Normally if you need to figure out what happened based on, well, witness one said one thing, and witness two said another, that can be difficult. In this case though we have the actual RFP document which we can look at to see whether or not there might actually be evidence to support that allegation. So what I wanted to do is just highlight some specific elements of the RFP. What's projected on the screen here is -- I'm not going to go through the RFP, it's way too long, but what's on the screen is the scope of work that the potential vendors for the project were asked to address. Those are assessing current systems and equipment, establishing and tracking sustainability, related information, identifying and providing funding sources, implementing smart technology and data analytics, designing and implementing living labs and promoting program awareness. That's the scope of work, the description they were asked to respond to. In the responses they were asked to provide the information that you see up on the screen, a description of their firm and who would be involved in the project, detailed evidence of their experience and similar projects, detailed evidence of their ability to develop a sustainable program, detailed evidence of experience implementing data analytics and business intelligence platforms, detailed evidence of experience partnering with academic organizations. What you see now is these are the selection criteria upon which the proposals were evaluated. Their market sector experience, project management and coordination approach, experience integrating systems into training programs and marketing, evaluation of the project personnel, how they planned to staff the project, their cost proposal and their references. The point of this is if you look at all this information, there is nothing in there that's particular to any vendor or would give one vendor an advantage over another one. In other words, the scope of the project, the information requested, and the selection criteria are all quite general and very common in the solicitations that we use and that other institutions use for comparable solicitations. And we also know that none of the companies that bid on this proposal expressed any concerns about the RFP language, that it was in any way favoring one vendor over another. The firms that bid on this project were all large companies. They have done public bidding before and have bid on and have been awarded contracts with other public entities, so presumably should be aware that if they had a concern they could have raised it but they didn't. The point of all this is whatever information might have been provided to board members, there is not evidence from the RFP itself that suggests in any way that any vendor influenced what the language in the RFP was in any way that might have favored one vendor over another. One concern I know that has been raised periodically when people have said they have information but they are concerned about coming forward, and that is there is a written college policy that prohibits retaliation, that recognizes whistle blowing as a protected activity. This is an excerpt from the employee handbook that makes engaging in retaliation prohibited and warns employees that engaging in retaliatory actions can result in discipline up to and including termination. So I just want everyone to be comfortable that the college does in fact have a written policy that protects whistle blowing. Finally, I wanted to put out there, if someone does have evidence, whether in this particular instance or in any case where they have a concern about improper actions happening, a violation of state law, violation of policy, any concern like that, there is multiple ways that those concerns can be expressed or evidence shared. So I put my contact information up there. There is also the Office of Dispute Resolution, has an e-mail address and phone number that they answer. Then finally, if someone is really uncomfortable, we have a third-party vendor that provides an anonymous reporting service. The phone number is listed on the slide as is the link to the website. The way that works is someone can make a complaint or report a problem either using that phone number or the website. That will generate a report to the college. It does not disclose who they are. It does not disclose their phone number, their address, we do not have any way to know who they are. So if someone is really concerned, there is a truly anonymous way for individuals to provide information. We can actually communicate with them through this website. We can message them through the website so we can communicate with them, still protecting their anonymity, we don't know who it is, so we can collect evidence and do follow-up. I just want to put that out there in case there is, like I said in this case or any other case, we have multiple ways for individuals to report information including anonymously, so hopefully that can at least resolve this particular question. >> MR. DEMION CLINCO: Are there any questions or comments from the board? Ms. Garcia? >> MS. MARIA GARCIA: I'd like to read a statement if you can allow me? >> MR. DEMION CLINCO: Sure. Go ahead, Ms. Garcia. >> MS. MARIA GARCIA: First of all, Jeff, I just want you to know that I believe that the policies that are in place are great if people follow them, including myself. But the other thing, so I'm going to read this statement and leave out some names for various reasons. So there are well-established procedures involved in drafting RFPs that deal with procurement of goods and services. You have stated that you -- okay. Someone has stated they were solely responsible for drafting the energy management RFP. I have to state this. As vice chancellor for finance, it is my opinion that you do not possess the qualifications to have played any role in drafting the energy management RFP. Further, you failed to involve the subject experts in our facilities department. I have repeatedly asked for a detailed evaluation or assessment to assure the total expenditures I am being asked to approve is the best value for our taxpayer dollars. To date I have received none. If the information I have -- I have received none of the information I have requested. I should inform you that as a board member I have the right, obligation, and fiduciary responsibility to consult with experts in the field in question. I would do this in order to independently verify that I am voting for something that will maximize the benefit to our taxpayers and eliminate the risk of loss or waste. I am responsible to my constituents. I feel that in my best interest of my constituents I must demand that I be provided with any and all information that I request before I am asked to spend tax dollars. You must understand that the board is responsible to approve expenditures in an open and transparent institution. I would not have to be telling you this. Whether I am in the majority or not is not an issue and should not play no role in fulfilling a board member's request for information. As for the person trusted with the preparation of budgets, I trust I will not have to remind you again that your responsibility to provide members with information so that we may make informed decisions. So based on this statement that I am making, I am saying that there is a lot to be desired, in my opinion, it is my opinion, and we have received information and I can't state the name but from a vendor stating that this person actually stated that this RFP was not written by the person questioned. >> MR. JEFF SILVYN: So I understand that, but the evidence, the best evidence, which is the RFP, does not support that allegation. So it may be that you received information which is not correct, and of course we are fully prepared to answer your questions. We had a study session on this very topic, and you didn't attend, which would have been an opportunity to ask questions. But be that as it may, absolutely, please, provide your questions to me or questions. We are more than happy to provide that information so the board, all board members, can make a fully informed decision and feel comfortable that they have the information. >> MS. MARIA GARCIA: Okay, but I have already requested that information on the assessment and I have yet to receive it. >> MR. JEFF SILVYN: And I asked a follow-up question to help clarify what you're looking for and you didn't respond to that. So one of the problems we have here is we need to have a detailed conversation so we can understand exactly what it is that you're looking for so that we can provide that information. My suggestion is we clearly need to have some follow-up conversation, and as I think board members already know, there certainly will be further board meetings where the subject of this project is on the agenda, and all board members will have an opportunity to receive additional information, ask whatever follow-up questions they feel appropriate. Again, the point of all of this is to make sure that you and all board members get the information that you need so you can feel comfortable you're making a fully informed decision. We all understand as staff that's absolutely our responsibility to assist you in carrying out your responsibilities. >> MS. MARIA GARCIA: Thank you. >> MR. DEMION CLINCO: Any other comments from any board members? Okay. I just will close with a comment, and I have said it before and I'm sure we will continue to talk about this, the Governing Board bylaws, Article 12, provides a detailed responsibility for board members on how to handle complaints when they come forward. It is spelled out. This is the guiding document that is ratified by this board that provides the framework for how complaints should be handled. By not handling them in this way -- this is set up to protect the college, to protect individual board members, to limit risk. I mean, that's really what this is about is so that the institution isn't sued and that individual board members aren't sued. Because in the past, people came with complaints to board members and board members, in at least one very well-documented case, didn't take action in an appropriate way, and there were multiple lawsuits and people resigned. It was a very detailed -- I mean, it ultimately ended up the college, was part of the reason the college ended up on academic probation from the accreditors because the board isn't following its own policy. By not following policy, we are also validating individuals who work for this institution to not follow the stated employment policies by not following this guideline. It is undermining the ability of this institution to function well. It's undermining the ability of this board to function well. And it really has to stop. I'm going to leave it at that, but this board will have to take some sort of significant action if it continues, because it is creating havoc in the system. Okay. >> MS. CATHERINE RIPLEY: I'd like to offer, just for the listening audience, that we are having a board retreat over the next two days, and the public needs to know that. I think there are a lot of things that need to be discussed amongst us at this retreat, these topics being one of them. I think that with the past year being secluded with COVID -- I'm going to blame things on COVID, of course -- but I really do think we need to come together and talk frankly with transparency about this and several other issues as a board together, and I think in the next two days hopefully we'll resolve some of these issues. Thanks. >> MR. DEMION CLINCO: Thank you very much, Ms. Ripley. Our next item on our agenda is our Culture of Care with Dolores Duran-Cerda, our provost and executive vice chancellor for academic excellence, and David Bea, executive vice chancellor for finance and administration. >> DR. DOLORES DURAN-CERDA: Thank you, Chairman Clinco. Dr. Bea and I are going to be presenting on building on our Culture of Care. I'd like to provide some context for this. At the last board meeting, our faculty board rep, Brooke Anderson, brought up faculty burnout issues. As Board Member Ripley stated, this has been a tumultuous year with the pandemic, with social and racial unrest, a lot of stress with faculty, of course, with all the different classes they had to put on virtual and online, make that pivot, make sure their students are engaged and retaining students, and also our staff and administrators have gone through a lot of stress. Some have been, for example in facilities, our police officers, have been nonstop. They never took a break. They have been working consistently since the beginning of COVID. So we need to make sure that we address the Culture of Care, our well-being, as human beings, as employees, as family members, and also those of our students. I think we are doing a great job addressing the issues with our students. We have had Town Halls. They have really responded to what their needs are. We are addressing those. We also need to look at our employees, our internal family, and make sure that we are taking care of each other, basically. With that, we got together with a group, and it was Dr. Bea, Denise Morrison from employee services, Dr. Lamata Mitchell, our vice provost, Hilda Ladner, diversity, equity, and inclusion officer, and Kate Schmidt, our executive director for faculty affairs and development, and myself. We got together and kind of brain-stormed with some ideas as to what we can do to improve and build on our Culture of Care. With that, I'm going to share the next slide. Dr. Bea is going to share with you what we have done so far, and then we will go on to the next steps. Dr. Bea? >> DR. DAVID BEA: Good evening, Chairperson Clinco, members of the board, Chancellor Lambert, colleagues, guests. As Dolores I think referenced, the college prides itself on having a holistic and caring relationship with our employees. So I want to start today and sort of give sort of the legacy that the foundational premise of our relationship with our employees, and then we will talk a little bit more about what has happened more recently and how we have responded to it. This slide, which admittedly is very busy, and I could probably talk about each component of this individually for half an hour or an hour, what it basically highlights is that we have a legacy of prioritizing compensation, which includes a total perspective of compensation that's not only pay but it includes having a rich and robust set of college-funded and voluntary benefits available for our employees. We have good leave policies in terms of sick leave, annual leave that's available for employees to utilize, and then holiday and recess pay. We also have a number of support services, including a recognized -- statewide it's a recognized program of wellness that is I think it's been going on for I think about seven years now and gets stronger and stronger every year, providing all kinds of wellness-related activities for employees that range from physical wellness, mental wellness, and then also it includes financial wellness. So we know that we have been through in the last ten years two different financial crises of different types, and having that available to employees is important also to help them navigate the challenges of these difficult times. I'm not going to belabor all of the benefits that the board, we talk about those and the board has approved increases and enhancements to a number of those benefits in recent years, including this year, particularly with short-term disability. On top of that, looking at how we approach our employees and the professional development opportunities we provide, we have a robust program of professional development opportunities. We have strong funding available, healthy funds available for employees to get external professional development opportunities. And then to ensure that we keep track and monitor how things are going with our employees, there are a number of metrics that we take a look at, things that would indicate, in an unhealthy organization, things of concern. These are things that we monitor to ensure that we don't have problems which include employee turnover, recruitment success, so sometimes when you have failed recruitments over and over again, it might be an indication that the compensation is off versus what the market rates, market wages are, and then we have to adjust that and take that into consideration. That's happened a number of times over the years. Then employee relations and dispute resolution. So trying to work out the most satisfactory and best solution possible when there are conflicts. So let's move to the next slide. So we went into a unique situation about a year ago that none of us have experienced in our lives. We actually ramped up our response, trying to recognize the challenges that employees were experiencing and trying to maintain really good contact and connection with our employees. So that included providing much more enhanced virtual offerings of our wellness activities. We scheduled a mammography van so that people could come on-site in a safe way to get that kind of care, because we knew that a number of providers weren't easy to get access to. So trying to provide those kinds of opportunities for folks. We have used our Employee Assistance Program I think in a really productive and progressive way, which is that we encourage employees who are individually having issues to get in touch with the employee assistance, that that is then they refer employees to get counseling, whether, again, that could be financial or marital counseling or could be just individual counseling. They get triage through that program to get the kind of support they need. So we have individual programs, but we have also been really good as an employer that when there is a crisis that happens at the college, something that might be particularly stress-inducing, that we have created group sessions so that we have had our provider Jorgensen & Brooks come on-site and have group sessions for people to sort of debrief. That's when it was on-site. What we have been doing in the COVID situation is having virtual group sessions for people to talk about and be open, be able to open up about some of the challenges they are experiencing, whether it's dealing with trying to work while you have kids at home, things like that, all the things that people are experiencing that have been particular challenges. And you see that the stats in the last year, 344 of our employees have used the EAP services during the year, which is a pretty significant proportion of our employees. We have also encouraged all supervisors to do routine touch base points, so giving contact employees -- working remotely, people can be distant, making sure that our supervisors are actually in regular contact with the employees and make sure that everybody is doing okay, and if they need help, how to get the help. And then some of the more practical things we have done is we have actually relaxed our leave policies. People weren't able to take leave. So a number of people were coming up against their leave caps. So we actually extended what the caps were for a while. We also liberalized our leave buyout program so that people didn't lose the leave that they weren't able to use. That also financially helped people because they were able to buy out and get a little additional money to help if they had particular challenges. So those are a number of the things that we did that were specific to the situation of the last year. Then now we will go and I'll turn this back over to Dolores and talk a little bit about the brainstorming for how to deal with where we're at now. >> DR. DOLORES DURAN-CERDA: Thank you. In addition to our group that met a few times to brainstorm, we reached out to the college internal community for inquiries about short-term ideas. For example, Dr. Bea asked Staff Council to submit any ideas, brainstorming ideas they had. I asked Faculty Senate. Also at Friday's virtual All College meeting, I asked all employees, please submit your ideas to either Dr. Bea or myself. Over the weekend and through today even I have been receiving some, and I'm sure Dr. Bea has too. So we are compiling a list of all the different wonderful suggestions that are coming our way. The most common ones that we have seen is compensation. Another common one is reducing class sizes. Another one is faculty load. Just a couple more examples, physical therapy type of videos, like we have had the yoga videos but more physical therapy, making sure people are standing up and stretching. Also another popular one was flexible remote work options. It seems like for a lot of folks working remotely has worked very well due to their personal situations or whatever the situation is. Then they have been very productive. Those were some of the most common suggestions that we have received thus far. And then, as you see on the screen, we have different options as well. So with the day of relief, I will ask Dr. Bea to elaborate a little bit more, but this is more of an extra day of pay. So, Dr. Bea, if you'd like to elaborate on that point please. >> DR. DAVID BEA: Yeah, so what we are talking about with a day of relief, it works a little bit differently depending on the type of employee, but the idea is recognizing that we have all endured a lot in this last year and that the college could recognize employees in some fashion with the concept like a day of relief, and where it would be, for staff people, it would be a day where they arrange with their supervisor to just take a day, an extra day off. Why it's a little bit different depending on employee types is because by the time this semester ends, which is very soon, faculty go off contract. So the idea with a day of relief -- and we will talk more with the board at the study session on Friday about this, because there is a little bit of budgetary implication with this idea, but that we would, on a one-time basis, provide faculty with an extra day of pay. So it is sort of recognizing that this day of relief but they are off contract, so it would be an extra day of pay that would happen while they are off contract or to start the contract year. Because there is a budgetary impact, we are going to need to talk about it in relation to the budget and the study session on Friday. But that's the idea of it, and -- go ahead. Sorry? >> DR. DOLORES DURAN-CERDA: I don't think anybody said anything. >> DR. DAVID BEA: Oh, sorry, I heard something. I guess someone is talking in my head. Sorry. (Smiling.) So that's the idea with the day of relief. It's really recognizing we have endured a lot in this last year, and just really have a day for people to just destress and be able to get away for a little bit. So that's what the day of relief, that's what that's about. >> DR. DOLORES DURAN-CERDA: I was just reminded by Dr. David Dor� that he met with Staff Council leadership to get some ideas, as well. Dr. Mitchell, Dr. Dor�, and I met with the ACES group membership about re-entry and then about ideas how to resolve stress and burnout. Another item that you see here is addressing individually through divisions or units, meeting times, e-mail stress. Maybe for example instead of interacting on e-mail at 4:00 or 5:00 a.m. when you wake up or during the weekend, schedule it for a weekday at 8:00 a.m., work time, so people are not seeing e-mails and then expecting they think, okay, I need to respond on a Sunday evening or something like that. So that's something that can be discussed within each division and unit. Also extended expanded use of leave. And then a final suggestion is August Day of Wellness. So when people come back or as they are coming back for the fall semester, we want to hold some activities that help employees to feel re-invigorated. It's also a time when we hopefully will be more face-to-face by that time, and just getting to reconnect on a face-to-face way instead of virtually. So this includes optional activities with other Pima employees, virtual yoga, et cetera. We have a long list also of possibilities. So this is just a taste, an update for you, since it was requested from the last board meeting, and this is continuous conversation dialogue. We will continue dialoguing with our employees as to more ideas. For the employees that are hearing tonight, if you like to continue sharing ideas with Dr. Bea and myself, please do so through e-mail. We are compiling a list and we will be reviewing that list and assessing it and continuing the conversation for ideas and how to build on our Culture of Care. Dr. Bea, do you have anything else to add? I think that pretty much completes our presentation. >> MR. DEMION CLINCO: Thank you very much. Are there any questions from the board? Okay. Thank you both very much for all your work. Next we have our reports by representatives of the board. First is our student report from Sage Fukae McCollough. >> Sage: Hello. Thank you guys for having me. This will be my final Governing Board meeting. Thank you, guys, again. For virtual adult education, this month we are launching the virtual financial coaching office hours and the All About Government in Your Life, Learn How to Make Your Voice Heard series. ABECC student engagement program is collaborating with ABECC's leadership and PCC media team, adult education inspirational posters and videos. These student stories will aid promoting awareness about adult education in our community and statewide. Thanks, Pima. For Virtual Student Life, we have the Student Senate election results. Voting for the 2021/2022 Student Senate was held from March 31st to April 16 virtually via D2L. 259 votes were cast, an increase of 180 votes from the previous election, and the 2021/2022 Student Senate is Colin Bryant, Desert Vista; Miguel Bererra, Downtown; Carla Wilson for East Campus; Sage Hawkins for East Campus; Allysa Saunders for Northwest; Rachel Graniva for Northwest; Maximus Luevos for West Campus; Jacqueline Wirt for West Campus; and then Andrea Salazar C for PimaOnline; and Amatra Patel for PimaOnline. Then there was also the annual student leadership awards. The winners were announced May 3 through 7th, 2021, via social media and e-mail. They also have online Connect U via D2L. 143 students competed in the 2020/2021 school year as of April 19, 2021. They have Career Cafe on Thursday, May 6, from 1:00 to 3:00 p.m. via Zoom. For virtual Student Senate, PASS of the 2020/2021 are wrapping up their terms for the year. The Student Senate has assisted in committees, virtual Town Halls, created the Discord platform to promote online student engagement. The final project, community safety, has been recorded and will be available for future students as a resource. Thank you. >> MR. DEMION CLINCO: Thank you very much. We will be sending you your recognition in the mail. Again, thank you for all of your service to our board over the last year. >> Thank you. >> MR. DEMION CLINCO: Next is our adjunct faculty report with Sean Mendoza. You have five minutes. >> SEAN MENDOZA: Chair Clinco, Chancellor Lambert, members of the board, honored guests. Earlier this year the adjunct faculty, with support of the provost's office, began to address some of the more pressing issues regarding our employee group. Led by Kate Schmidt of the provost's office, the team consisting of adjunct faculty, college administration, and staff, employed a design thinking process approach to tackle concerns of compensation, communication, and equity. I'm happy to report that the group is working to finalize a recommendation to the provost in the coming days. I look forward to sharing these outcomes with you when we return in the fall. Speaking of the fall, I'd like to thank college administration, specifically Dr. Dolores Duran-Cerda and Dr. Lamata Mitchell, for the expanding campus access questions-and-answers document shared with full and part-time faculty. This document addressed a number of concerns by adjunct faculty when returning to the classroom in the fall. We appreciate the institution's efforts keeping our college and community safe during this unprecedented time. I hope that the college will continue to update and communicate this document as we begin to find our new sense of normalcy. Thank you for your efforts. Lastly, as we begin our summer activities, please continue to keep your thoughts on our global and local friends and family affected by violence, unrest, and this COVID pandemic. Thank you. This ends my report to the board. >> MR. DEMION CLINCO: Thank you very much. Next we have our staff report with Michael Lopez. >> MICHAEL LOPEZ: I don't have a written report, but I do want to say, Chancellor, Chairman Clinco, board, guests, and colleagues, it's been quite a year and we have gone through so much. Really, I want to commend the students for just being so strong and brave and getting through this the way they have. Definitely our administration and our faculty, adjunct faculty, our staff, part-time staff, all our board members, everyone that is involved with Pima in the decision-making, it's just been quite a year, and I think Pima has grown and has come together in many ways. We have some hope for a real, real promising '21/'22 academic year. Thank you. >> MR. DEMION CLINCO: Thank you very much, Mr. Lopez. Next we have our faculty report with Brooke Anderson. >> BROOKE ANDERSON: Good evening. Chairman Clinco, board members, chancellor, fellow employees and guests. Faculty Senate held its last meeting of the semester on May 7. The Faculty Senate Systemic Justice Action Committee has continued to work on the unteaching and unlearning summit scheduled to take place September 7 through the 10th. This summit will be open to the entire college students, faculty, staff, administration with the goal of bringing together to listen, share, collaborate, heal, feel, think, process, understand, and work to solve problems. All Pima Community College faculty and staff are invited to submit brief proposals for the summit using the form linked on my report. Instigated by the current COVID-19 situation in India, members of the Faculty Senate Systemic Justice Committee have cosigned a letter attached to my report authored by Dr. Josie Milliken that acknowledges that suffering caused by the pandemic that is far from over, and it offers some ways to act during this difficult time. This letter was shared with Lisa Brosky and sent out on the All Faculty LISTSERV. Discussions about faculty burnout are continuing, as noted by the provost and Dr. Bea this evening. Faculty appreciate the college leadership, including this board, are concerned about burnout in our community and want to decrease this problem and that Dolores recognized that faculty burnout is connected to working conditions, like compensation, class size, faculty load, and flexible in-person and virtual work expectations. AP 1.01.03 is being collaboratively revised. A group of faculty, including Makyla Hays, Matej Boguszak, Dr. Tal Sutton, and Dr. Josie Milliken, volunteered to participate. After two productive meetings in April, meaningful revisions have been made, and the group hopes to complete their revisions and post the AP by summer. Information about this summer's teaching strategies workshop was recently distributed to faculty. The event will focus on student engagement, reflective practice, and discipline-specific equitable inclusive practices. The event is scheduled to take place on Saturday, August 7, from 8:30 to 12:00 virtually and at the Downtown Campus. Those interested in presenting can complete the form that is also linked to my report. As for faculty notable accomplishments, like Michael just acknowledged and so many others have, this has been a difficult year for everyone. Yet faculty still continue to thrive and do amazing things. Amanda McPherson, early childhood education faculty; myself, writing faculty; Dr. Dianna Repp, anthropology faculty; and Tawanna Wilson, math faculty, were all nomination for diversity, equity, and inclusion awards. And Dr. Dianna Repp, anthropology faculty, is receiving the 2021 diversity and inclusion education award. She was nominated by Margie Youngo for prioritizing equity, diversity, inclusion in her teaching and leadership work. Dr. Josie Milliken, writing faculty, will be delivering a presentation titled Rise Up, Rise Together, Bias and Microaggressions on June 3 at the 2021 Women in Higher Education Conference. Julia Guseva, writing faculty; Ana Jimenez, math faculty; and Yvonne Sandoval, math faculty, have been selected to serve as associate instructional designers for the 2021/2022 academic year. Thanks to Dr. Josie Milliken's leadership, 12 faculty will be 2021 United Nations Sustainable Development Goals Open Pedagogy fellows, which is a global award-winning fellowship that offers faculty the opportunity to learn how open pedagogy, interdisciplinary, and cross-institutional connections and community engagement can be intertwined to transform teaching practices and students' learning experience. Amanda McPherson, early childhood education; Ann Browning Akin, anthropology; Kathy T, writing; Cora Varas Nelson, biology; Courtney Web, student success; Darian Q, political science; James Sheldon, math; Jameson C, writing and literature; Linna F. Vondawy, paralegal studies; Peter M, political science; Rachel Hornby, CAD; Sarah Jansen, philosophy and religion. I apologize for anyone's name who I just butchered there. Congratulations. This summer these faculty will team up with faculty from other institutional partners to learn how to develop renewable assignments that will help students achieve global justice through open pedagogy work using the United Nations Sustainable Development Goals framework. Thank you. >> MR. DEMION CLINCO: Thank you very much. Finally we have our administrative report with Jeff Thies. You have five minutes. >> JEFF THIES: Good evening, Chairperson Clinco, members of the board, Chancellor Lambert, students, colleagues, guests. I'm reporting tonight on spotlighting the Applied Technology division, following up on some device distribution information, and then sharing some important data at the end. In Applied Technology, the team would like to congratulate Ken Bice, welding department head, on his retirement. Ken, thank you for leading a great program in such a small space. We appreciate your 17 years of service to our students. Applied Technology was honored to host the 46th annual car show on the 24th, thanks to the Tucson Street Rod Association for donating over $20,000 to Pima's Applied Technology programs. Be sure to watch the virtual ribbon cutting for the new automotive technology and innovation center at 10:00 a.m., May 18, PCCTV. Thanks to the local chapter of the National Association of Women in Construction, recognizing ten construction and CAD students with support kits as they pursue their careers. The AIT robotics program enjoyed working with the TRiO team at Desert Vista to offer Sunnyside High School students an introductory robotics course. Lastly from Applied Technology, Pima Applied Technology students first participated in the University of Arizona's engineering design day competition in 2019/'20. This year two CAD students helped keep our winning streak alive, so we're two for two in winning the best design documentation award. This is a testament to our students' efforts, the CAD faculty and staff support, and Carmen Cuevas' leadership. Great job. As you all know, we provided devices last summer using CARES Act funding. Library and ed tech have been looking into the impact of the CARES Act device loaning program implemented last summer and has the following preliminary findings. Fall to spring persistence rate of students who borrowed devices such as laptops, tablets, and hotspots is 20% higher than the persistence rate of nonborrowers. Also, when asked the question, if you hadn't been able to borrow the device, how would you have completed your classes this past year, one-third of the students said they would not have been able to. They did not have another plan or option. Kudos to the great job of the library and ed tech staff for providing devices to students this past year. Last but not least, kudos to the placement coaches, mathematics faculty, dual enrollment staff, and student affairs staff and administrators for elevating the multiple measures process and providing math pathways that match student programs. By providing access to an increasingly large pool of students that have recently graduated from high school, the efforts are making a difference in this critical early milestone for degree completion. For example, in one cohort, 17- to 19-year-old Latinx students' access to and success in gateway math courses has more than doubled since 2015/2016, helping to close the equity report. That ends my report. >> MR. DEMION CLINCO: Thank you very much. Next we have the chancellor's report, but before I hand it over to the chancellor, we did have an additional request to speak at the call to the audience which came in late, and so this will be the last time we entertain this but we will allow it this time. Please get your requests in prior to the cutoff. Matej Boguszak? Can we elevate him? >> MATEJ BOGUSZAK: Hello, good evening. >> MR. DEMION CLINCO: You have three minutes. Go ahead. >> MATEJ BOGUSZAK: Thank you. I was under the impression I had sent the request on time. Good evening, Chair Clinco, board members, colleagues and guests. It is so good to see you all in the community room. I can't wait to be back on campus in the fall. Again, really proud to be a Pima employee. Tonight I wanted to provide some additional context for the budget discussion on behalf of PCCEA. I've e-mailed you a presentation and pasted a link in the chat so everybody can follow. First, please know how much the employees appreciate the attempts to finally do something tangible about our salaries, which have been stagnant due to a seven-year suspension of steps and currently running about 7% behind inflation, meaning we are earning less today in real terms. So thank you, board, for considering at least a temporary measure now that the budget picture has improved. Thank you, Dr. Bea, for your work and advocacy on this, not to mention your long-term diligent financial stewardship and service to our college. I'd be remiss not to point out some deeply troubling trends over the last several years, though. You'll know that the expenditures on instruction are being kept mostly flat for next year while institutional support, which is mostly administration, is up by 8%. That in itself would not raise too many eyebrows I think, but if we examine this trend going back two, four, eight years, expenditures on instruction have actually declined ever so slightly while instructional [sic] support has shot up by 30 to 40% depending on how you measure this. Looking strictly at salary expenditures for full-time faculty for a minute, they are down 24% since 2012. Understandable, right, since we have been losing students and cutting the budget. Yet administrator salary expenses have only been reduced by 9%, almost three times less. Since 2014, when Step Progression was suspended, the chancellor's salary is up almost 15%, average administrator salary up by 7%, and full-time faculty, 1%. Even among the administration, the benefits have accrued exclusively to top-level administrator executive for deputy positions. Several people got five big raises through steps and reclassification, so 10, 30, 40, $50,000 raises for essentially the same job. The Chancellor created three new executive administrative positions just this year. That's a 43% increase in -- >> MR. DEMION CLINCO: You have 20 seconds left. >> MATEJ BOGUSZAK: Yet not a single dean got a single step. Even the chancellor acknowledged we are not paying competitive salaries to some of our academic administrators, and our dean of Allied Health resigned to pursue another opportunity. There is so much more to this, but bottom line is that select favorite individuals are prioritized for early permanent inconsistent raises, not based on policy, and before the conclusion of the class and comp study that everybody else has kept waiting for at a time of great resource scarcity and low morale. I will not get to finish this with additional time. Would you give me a couple more minutes? >> MR. DEMION CLINCO: You know, I think we really have a very robust schedule, but we did receive your e-mail. I'm sure all of the board members will look at it. Again, this is just the first step in our budget discussion this evening. Hopefully we will continue to hear communications from you. >> MATEJ BOGUSZAK: All right. Thank you so much for listening and for your service. >> MR. DEMION CLINCO: Next we have our chancellor's report. Chancellor Lambert? >> DR. LEE LAMBERT: Good evening, everybody. First of all, I want to say thank you to all of the faculty, staff, students and administrators and the board for incredible work we have done over really the last year plus two months. I mean, who could have imagined that we would be in this situation that we found ourselves in, but we demonstrated our resilience and our ability to just stay focused on the mission and make sure that we deliver on the promise for our students and community, so I applaud each and every one of you for what you have done to make sure we get there for our students. Speaking of our students, don't forget graduation next week, May 19, 7:00 p.m. Hopefully everyone will be able to tune in to hopefully which will be our last virtual graduation, and then the following year we can go back to the Tucson Convention Center and have our normal face-to-face with our families and friends and our students. Instead of going into certain items, I thought I'd talk a little bit about the larger macro forces that are happening. You know, we hear about climate, we hear about race, we hear about the health pandemic, but here is another concept for everybody and that's called sansdemic. What sansdemic is is there is just not enough people. A study was just published by Emsi, that's a group that we depend on for a lot of our data. What they are concluding is going back as far as 1970, the low fertility rate at that time was 2.1. It has not improved since then. In other words, in our country, we are not replacing folks. That's going to become a serious problem for our country. But it doesn't stop there. Our labor force participation rate has also been falling over that same period of time. In the United States it is 61.7%. In the State of Arizona it's about 59.7%. In Pima County it's 58.2%. These trends, if they continue, will signal a serious shift in how every facet of our lives will be shaped. We don't have to look too far to understand the seriousness of all of this. Go to Japan where they have been experiencing this in a much more acute way. This is a problem that's going to affect the size of our institution, it's going to affect our tax collections, it's going to affect police, fire. All of those services are going to be impacted as we go forward. The more we can do to try to support each and every individual out there and get them the kinds of skills they need is going to be ever more critical. We don't have folks to waste anymore. Every individual is talented, and we need to make sure we develop that talent so that they will be available to live out their hopes, dreams, aspirations and goals. Just keep in mind that that's our role is to pay attention, first and foremost, to these macro forces and that shape policy around that to make sure then we are operationalizing the large pieces and then ultimately tactically implementing them. That's what we have been doing the last eight years. I hope that we can continue to stay focused on where that puck is going. I'm going to leave it at that. I know it's a long night. We still have a number of other items, so I will just conclude with saying thank you to Lisa Brosky. Lisa's husband got a nice job in the Tampa Bay, Florida area, so she will be departing us. Her last day will be the end of this month. Thank you, Lisa are for your service to Pima and best of luck to you and your family in the Tampa Bay, Florida, area. You'll be missed. >> MR. DEMION CLINCO: Thank you, Chancellor Lambert, and good luck to Lisa Brosky. Next we have our information items. Mr. Silvyn, if you could read the information items, please. >> MR. JEFF SILVYN: Thank you, Mr. Chair. The information items that were included with the materials for this evening's board meeting include the February 2021 financial statements, employment information which has one new hire, several retirements and separations. Faculty hiring, two individuals have been hired as faculty in the aviation program. A list of individuals who have been certified to serve as adjunct faculty at Pima Community College. Modifications to administrative procedure 3.26.01 on course materials. This administrative procedure was revised to address some comments and clarify standards regarding textbook selection that emerged during the process of developing a board policy on academic freedom. Next item we have is a description of a grant program at the Desert Vista Campus for the health professions opportunity grant. This is a grant that's been in place for a number of years. It has recently been extended for six years with an additional $3 million of funding. Next we have information regarding the distribution of Coronavirus relief funds under the act that is known commonly as CRRSAA. Next we have a description of a grant program, another grant program from the federal government. This is additional Coronavirus pandemic relief funds. The board report provides a listing of how those funds were distributed. Finally, we have another information item which lists how funds were used from the federal allocation to Pima Community College as a minority-serving institution. >> MR. DEMION CLINCO: Thank you very much. Next is our consent agenda. Mr. Silvyn, if you could read the consent items, please. >> MR. JEFF SILVYN: Thank you, Mr. Chair. The consent agenda items for this evening are the minutes of the April 14, 2021 executive session, minutes from the April 14, 2021 regular meeting. We also have minor updates to board policy 9.01, which relates to information technology resource management. Next we have the receipt of or rather the awarding of a subrecipient agreement with the National Institute of Metalworking Skills which would assist the college in delivering services under an industry apprenticeship grant. Next item is a recommendation for the execution of intergovernmental agreements with the Arizona Board of Regents for Pima College to participate in what's called the public allies program in which individuals, through partially funded federal, where individuals provide services that are partially funded through federal monies. The next item is an execution of intergovernmental agreement with the Pima County Sheriffs Department for the provision of educational services by the college, particularly adult basic education at the detention, sheriff's detention facility, county's detention facility. Next item is the recommendation for the execution of an educational services agreement with El Rio Community Health Center wherein the college will provide educational services to employees of El Rio. The next item we have is a recommendation for amendments to several dual enrollment agreements with a variety of schools to add additional sites and classes that include in the Amphitheater School District the Pima JTED, Marana School District, Patagonia Union High School District, Sunnyside Unified School District, Vail Union School District, Presidio Charter School, and St. Augustine Catholic High School. Next item is approval of a renewal contract with Accruent. That is the software services firm that provides the FAMIS software, software that facilities uses to manage its operations and requests for services. The agreement would extend from July 1, 2021, to June 30, 2026, at a total cost not to exceed $994,260. Next we have recommendation for execution of a contract with Swaim Associates for design services for a center of excellence for pubic safety and security at the East Campus, total cost for the agreement not to exceed $350,000. Next we have a request for authorization to execute an agreement with the Arizona Communication Experts to upgrade fiber optic cabling around community college facilities. Costs for this are not to exceed $727,652. Next we have a request to reactivate a certificate for direct employment in the hotel and restaurant management area. Next we have a request to inactivate a mechanical designer CNC programmer certificate for direct employment. Next we have a request to inactivate a certificate for a direct employment in fashion design. Next we have a request for approval of the new mission fulfillment framework statement on purpose, vision, mission, and behaviors. Specifics of that are contained in the board report. Next we have a request for delegation of authority to purchase information technology equipment for HyFlex classrooms. Total purchases not to exceed $2,947,500. Finally we have a request for authorization to execute an agreement or agreements to purchase network and data center equipment to enhance the information technology infrastructure at the college, particularly through the installation of uninterruptable power supplies. This is funded through some of the federal pandemic relief funds at a cost not to exceed $700,000. >> MR. DEMION CLINCO: Do I have a motion to approve the consent agenda? >> MS. MARIA GARCIA: I have a question. (Comments off microphone.) Can you give me an explanation as to why that is happening? >> MR. DEMION CLINCO: Why don't we pull the item, and then we can discuss it separately and then we can vote on it separately if that works. It's item -- >> MR. JEFF SILVYN: 4.13. >> MR. DEMION CLINCO: 4.13. Great. We have a motion? Did we have a motion to adopt, approve the consent agenda? >> DR. MEREDITH HAY: So moved. >> MR. DEMION CLINCO: Is there a second? >> MS. CATHERINE RIPLEY: Second. >> MR. DEMION CLINCO: This is with the withdrawal of 4.13. All in favor -- any other discussion? All in favor of the motion, signify by saying aye? (Ayes.) >> MR. DEMION CLINCO: Anyone opposed? Hearing none, the consent agenda passes unanimously with 14.3 considered separately. So we will take 14.3. >> MR. JEFF SILVYN: It's 4.13, just to clarify. >> MR. DEMION CLINCO: 4.13. Let's take 4.13 separately. First, can we have a motion to approve the recommendation of passage of 4.13? Then we will have a discussion. >> DR. MEREDITH HAY: So moved. >> MR. DEMION CLINCO: Is there a second? >> MR. LUIS GONZALES: Second. >> MR. DEMION CLINCO: Discussion? Ms. Garcia? >> MS. MARIA GARCIA: Okay, I have a question as to why that's going to be removed. Has there been some studies done that the enrollment isn't there, or it's not required in industry anymore? >> MR. DEMION CLINCO: Chancellor Lambert? >> DR. LEE LAMBERT: I'm going to ask our provost to come speak to this specifically. I just want you to be aware, we do a program review process, and part of that program review process we look at the different certificates, different degree programs, look at enrollment, look at all those different patterns to determine whether there is viability for whether it's a certificate or a degree. So I will have Dolores speak to or she may ask for someone else to speak to directly to this particular one. Dolores? >> DR. DOLORES DURAN-CERDA: Yes. Thank you, Chancellor Lambert. I will explain a little bit and I will also refer it to our vice provost, Dr. Lamata Mitchell, for this particular inactivation. As the chancellor explained, we do a robust program review where the program itself is assessed. We work closely with the dean and the department heads and the faculty to assess the actual certificate or degree and looking at various items such as enrollment, such as the labor market. In many instances there is a refreshing or revamping of the curriculum process. This may be one of those, and so I'm going to pass it to Dr. Mitchell who may have more of a detailed explanation. >> DR. LAMATA MITCHELL: The provost is correct. Based upon the advisory committee's recommendation, the program review data that the department looked at and the work that the faculty in that area has done, they have decided that they would like to revamp the entire program so that the certificate really does speak to the competencies that our local employers say they expect the students to be able to demonstrate on day one. And I just saw a response from Steven, and he said he can speak to the program review and process if needed. But in a nutshell, that is why. Rather than tweak it, it really needs to be completely revamped so that it aligns with what industry says they need to see the students they hire from us be able to do. >> DR. DOR�: Dr. Duran-Cerda, in speaking with Greg as well I think another issue is the low numbers and trying to get it better aligned specifically with the machine tool program. That specific certificate doesn't align well with what we are doing in machine tool on the pathway. >> DR. DOLORES DURAN-CERDA: Thank you, Dr. Mitchell and Dr. Dor�. Steven, did you want to say something? No? Okay. We're good. >> MS. MARIA GARCIA: Thank you. You know, I was just concerned because with advanced technology, you know, it's kind of -- it's one of the items that is needed. So if it's being revamped, I understand. Thank you. >> MR. DEMION CLINCO: Thank you for bringing it to our attention. Thank you for the clarification. Are there any other questions for the administration or staff? All in favor of the motion, signify by saying aye. (Ayes.) >> MR. DEMION CLINCO: Anyone opposed? Hearing none, motion passes unanimously. Now on to the regular action items, 5.1, contract amendment with the Gordley Group. Mr. Silvyn, could you read the recommendation? >> MR. JEFF SILVYN: So first let me extend my apologies to Ms. Garcia and the other board members. I don't know what happened to the explanation. At some point there was an explanation contained in 4.13 board item. I don't know what happened in the posting, but normally we do, as you saw in the other items, we do put information about activation and inactivation. I don't know what happened. Sorry about causing any confusion with that. So first, I thought there was a request just to maybe do a quick refresher on kind of how the action item process works? Let me do a quick overview of that, and then see if you have any questions, or maybe if I didn't cover the part you're thinking about, then let me know and let's address that. Normally for action items there is recommendation read, a member of the board will make a motion to approve it, and there will be a second. Now, that doesn't have to happen. A member of the board could make a motion other than the recommendation. That would be okay too. But normally what we have is a motion and a second and that opens up the discussion. At any point, could be right at the beginning of the discussion process or any point during the discussion process, any board member could make an amendment. I would like to amend the motion to add whatever or take something away. We follow somewhat of an informal process and so typically what we do is when someone proposes an amendment, we often will ask the person who made the motion, would you consider that a friendly amendment and agree that the motion should be amended that way? If they agree, we now have a new motion that includes that amendment. If they don't agree, then we need someone to second the amendment and then the board would discuss and vote on the amendment. If the amendment passes, the motion as amended is now the motion on the floor for discussion and vote by the board, and there could be other amendments. If the amendment does not get voted by a majority of the board, then the original motion as it was made remains the motion on the floor for further discussion and vote by the board. >> MS. MARIA GARCIA: (Off microphone.) >> MR. JEFF SILVYN: A substitute motion essentially would be to strike out the whole thing and replace it with something else. It's a form of amendment. >> MR. DEMION CLINCO: Any other questions? So, Mr. Silvyn, could you read the recommendation for the contract amendment to the Gordley Group. >> MR. JEFF SILVYN: The chancellor recommends that the Governing Board authorize the chancellor or designee to execute an amendment to the agreement with Gordley Group for the provision of marketing and advertising services. The amendment will increase the contract award amount for the remaining term of the five-year contract from July 1, 2021, through June 30, 2023. Total cost for this two-year period are not expected to exceed $2 million excluding any applicable tax and total contract value for the full five-year period is not expected to exceed $4.5 million. >> MR. DEMION CLINCO: Do I have a motion to approve the recommendation? >> MS. CATHERINE RIPLEY: I move for approval. >> MR. DEMION CLINCO: Is there a second? >> DR. MEREDITH HAY: Second. >> MR. DEMION CLINCO: Chancellor Lambert, do you want to give us an overview? >> DR. LEE LAMBERT: Yeah, so we're really excited about all the great work that's been going on at the college, but as a result of that, it also increases expenses and the need to market those new efforts. I'd like Lisa to come on, this will be her last time addressing the board, to talk in more detail about those efforts and why this additional support would be needed to help us market them. Lisa. >> MS. LISA BROSKY: Certainly. Thank you very much. Chair Clinco, members of the board, Chancellor Lambert, colleagues and guests. It is my honor and privilege to be able to give you this report. I heard a quote just recently, I was reminded of this quote from Rufus Glasper, president and CEO for League for Innovation, and he said community colleges think we are in the community, students will come to us. But he says if community colleges hope to bring students back next fall, they need to come up with the funds to market themselves to students. Well, thank you, Governing Board, for embracing this philosophy, because it is a large part due to your advocacy for marketing that we are having this conversation today. So when we entered the request for proposal process three years ago for a local advertising agency, we based it on the annual budget we had at the time, which was between 400,000 and $500,000. It was shortly after that that you began to recognize the need for additional funding for marketing. Thank you to that support, we have been able to do a lot. So we were able to roll out our new Keep Striving brand and really spread it across the community and make it well known. It's been widely accepted and widely supported. We were able to develop a very robust campaign for PimaOnline. The numbers are just off the charts successful for that campaign. We have been able to expand our advertising to Hispanic, African American, and other specific audiences, and particularly we have been able to expand our Spanish language advertising, which this year will include not only radio but outdoor and specialty advertising. We owe Gordley a lot of credit for this particular effort. We have also been able to add a number of digital components to our typical enrollment campaign such as advertising on the very popular social media platform TikTok. On top of your advocacy and support provided by the college, we have had some very successful grant applications done by the college, and I'm thinking in particular of a few workforce has had recently. Those come with marketing dollars attached to them. Also we have had several individual programs who have identified marketing dollars in their operations budgets that we have been able to use to help them increase applications and enrollments to their program, specifically this year paralegal and law enforcement as two examples. We have been working with adult ed in partnership sometimes with their funding and in partnership with marketing dollars to help boost their programs. What all that work has done is bumped us up against the $2.5 million spending limit of the current contract. What we are asking for is just a little bit more capacity for the next two years, so we are asking to expand that contract by $2 million or effectively $1 million a year for the next two years of the contract. We don't expect necessarily spending that much with Gordley, this year we are going to spend about $700,000 with them, but it gives us the capacity so as grant funding comes in or additional funding comes in that we can manage this effectively without continuously coming to the board. Approving this tonight is going to let us continue all of the good work that I just mentioned uninterrupted. I just want to say a quick thing about Gordley. Gordley has provided tremendous value to Pima Community College and our students. They have been with us for a while, so they know the college as well as we do. They certainly know our students. They've really honed their act in helping us develop the right language, the right audiences, the right tools to reach them. That's why we have been able to expand so much of what we have done. They also do some really wonderful value, finding value for us. They do their own RFP process for the advertising tools they use so we were getting the most we can for our advertising dollar. They have also been really successful in bringing us unique opportunities. For example, this year we are going to be marketing with the Sugar Skulls, which we were going to do it last year, and of course there was the pandemic, but we get to do it this year. This is a really important demographic. We share a demographic with the Sugar Skulls audience. Gordley has been responsible for helping us expand our Spanish-language advertising, and they have also brought us special opportunities like a recent one with El Imparcial, which allowed Dolores, our provost, to be interviewed for that publication. So we really feel like we have a lot of momentum going on. We are excited about where we are going. Our enrollment numbers for this coming fall are looking very promising. Summer looks fantastic, and this is the work that we would like to continue with your approval. If I can answer any questions. >> MR. DEMION CLINCO: Are there questions from the board? Okay. I don't hear any. Okay. We will close the discussion. We will have a vote. All in favor of the motion signify by saying aye? (Ayes.) >> MR. DEMION CLINCO: Anyone opposed? >> MS. MARIA GARCIA: Abstain. >> MR. DEMION CLINCO: Mr. Gonzales, you voted yes? >> MR. LUIS GONZALES: Yes. >> MR. DEMION CLINCO: It's a 4-1 -- >> MR. JEFF SILVYN: 4-0 vote with one abstention. >> MR. DEMION CLINCO: 4-0 vote with one abstention. Thank you very much. The next item is our 5.2 contract with Trane US Inc. for the Synexis Sphere antibacterial devices. Mr. Silvyn, could you read the recommendation? >> MR. JEFF SILVYN: Thank you, Mr. Chair. The chancellor recommends the Governing Board authorize the chancellor or designee to execute an agreement with Trane US Incorporated for the purchase and installation of Synexis Sphere antimicrobial devices. Total costs for the agreement are not expected to exceed $1,189,310. >> MR. DEMION CLINCO: Do I have a motion to approve the recommendation? >> DR. MEREDITH HAY: So moved. >> MR. DEMION CLINCO: Is there a second? >> MS. CATHERINE RIPLEY: I would like discussion. What is the procedure, Jeff? >> MR. DEMION CLINCO: We need to have a second, and then we can have a discussion and then we can have an amendment to the motion. >> MS. CATHERINE RIPLEY: Second. >> MR. DEMION CLINCO: A discussion. So we will start with the presentation from Chancellor Lambert's team and then discussion. >> DR. LEE LAMBERT: As all of you know, one of the points that David Dor�, president of campuses, made earlier was a lot of our employees are really anxious about coming back into our spaces. They want to make sure that they are coming into a clean, healthy environment. As a result of that, we have been looking at a solution that would help address the indoor air quality for our employees, our students, and the like. As a result, we are recommending that the board approve this recommendation but also recognize that the funding source for this would come out of the HEERF money that we are receiving. It's not coming out of existing college dollars. With that, I'm going to have Bill Ward and David Bea follow up with additional questions or comments that you may have. >> MR. DEMION CLINCO: Are they going to give a presentation or they will just answer questions? >> DR. LEE LAMBERT: Dave or Bill, did you have a specific presentation you wanted to roll out or you just want to answer questions? >> BILL WARD: I can give out information if you would like me to, Chancellor. Chair Clinco, members of the board, Chancellor Lambert, students, colleagues, and guests. To give you a little history or knowledge about these pieces of equipment is what you have in front of you is the college is looking at purchasing about 556 Synexis Sphere units to be installed in all PC classrooms district-wide. So it's not in every area. It's mainly in the classrooms. The units are stated to create Dry Hydrogen Peroxide from -- I don't need to get into the whole technical part of it, but the deal is, the idea to be utilizing these units, as the chancellor talked about earlier, is that the reduction of the Coronavirus in the air after 60 minutes. A single sphere is stated to treat about a thousand square feet. The units are approximately 19 inches in diameter, weigh about 14 pounds. The sphere is a portable unit that can be mounted on the wall and operate from a standard electric wall outlet. Units are advised to be left running 24/7, so it's something we will have running all the time for maximum effectiveness. Also, as part of this project, is the idea to install, which is a portion, to install indoor quality testing equipment in six areas and monitor for two weeks. Then install a sphere in each area to operate and perform an indoor air quality measurement for comparability. The idea is this is emerging technology, so part of the proposal would be for us to run a pilot and test these units. So that's kind of a cool thing. The measurements will be temperature, humidity, chemicals because it does use hydrogen peroxide, and Pima would not be one of the only institutions testing these out at the time. The proposal also includes training for PC staff on installation and servicing the spheres. With the 566 proposed units, electrical consumption is estimated at about, I figured I'd say it's about 4,000 in electricity with all of these little units within a month, but that's all over the college district. So that's not a whole lot of money. The life span is projected for about 10 years, so they will last that long. Units require consumable changes every three months for operations and maintenance for approximately 20 minutes each, 741 hour total hours of operation, says the cost and consumables, that would mean they have a little filter and a little unit inside that would have to be replaced. That's about $194 annually -- let's see here, what we have there. The university institutions utilizing this system is University of Oklahoma and Kansas State University. And that's what I have. That's all that I have related to what we have here with these pieces of equipment. >> MR. DEMION CLINCO: Questions from the board? Ms. Ripley first, because you said you had a discussion. Then we will go to Ms. Garcia. >> MS. CATHERINE RIPLEY: Yeah, so if you said this, I apologize, but these would be installed in every classroom or how many classrooms would they be installed in? And how many total classrooms do we have, if you have that data at the tip of your fingers? Of those, how many would get these? >> BILL WARD: Well, this is the majority of our classrooms. I don't have that data at the tip, but I can get that to you, but the idea would be to put them, like I said, all over the college district in the main rooms, but I can get you an updated amount as to how many classrooms. I did miss something, too. The consumables are estimated at $350 per unit, and so what that means is that we have to, would have to replace those every so often and so I didn't say that correctly earlier. >> MS. CATHERINE RIPLEY: So $350 per unit per year in addition to the purchase price of 1 million... >> BILL WARD: It could be approximately 194,600 annually total. That's something that we will need to talk with the Trane Company about related to these units, because there is some information related to how long they can operate without having the consumables changed or replaced. But at the end of the day I think that would be the top price of that, but I feel we could probably knock that down if needed. >> MS. MARIA GARCIA: So you're saying that it's going to cost 194,000 a year to maintain these units. Is that correct? >> BILL WARD: I do feel that the first part when we purchase this system, I'm pretty sure and I'd have to fully look at the proposal, that I think it is covered in the first year, but that is a cost that we would need to prepare for as we move forward. And the reason why I brought up what I said is because on one thing it looks like we may have to change them annually, but then we also found another study that basically states, and I think it relates to their technical data, that we may only have to change them every two years. So that's something that we, if the board approves, that that's something that we would need to verify with the company and Trane. >> MS. MARIA GARCIA: My next question is who will do the replacement? I think you said PCC or is it Trane? >> BILL WARD: They are little tiny units, so I mean, I would be under the impression that we would be the ones that would be changing the little filters, or the pieces, the components that would be have to be replaced. Also these units have a warranty on them. So the way I would look at it is the first year or so most likely would be a warranty product. But like I said before, if we did it annually it would be in the $190,000 range. That would be in the second year. >> MR. DEMION CLINCO: Ms. Garcia, Dr. Bea had his hand raised. Not sure if it was germane to your question? >> DR. DAVID BEA: Yeah. I think just to support what Bill was saying is that the high-end estimate would be the, almost 200,000. The current thought is that it needs to be done every two years. >> BILL WARD: Agreed. >> MS. MARIA GARCIA: So the next question is so this is virgin technology. I looked this up, and I didn't see anything where it was approved by the CDC and ASHRAE. It isn't certified. Then my next question is why didn't we consider some other units? Some that are? >> BILL WARD: I would say this is emerging technology, but the inventor of this product has put it in a number of places, not just in universities. I think also too they have looked at putting it in some hospitals and other things. There is a number of articles and blogs and things that are related to the product. There is other technology out there too, another product out there that's like, called needlepoint bipolar ionization, and it's another emerging technology and it's also gaining popularity. But remember, a lot of this stuff has come out since the COVID. Now, there are products that are out in the industry that are approved by the CDC and ASHRAE and actually UL. What UL means is that means they are certified related to -- they are not going to blow up because they plug in, and then the CDC, as we all know, relates to health. So if it's going to clean or kill a bacteria or mold or something, that's what that approval would be for. Then also to ASHRAE relates to the air quality and things like that. So there's really only one product out there right now, and that is the UV lighting. That has actually been in place for decades. That's something that basically relates to installing these types of lights inside the air handling equipment itself. I would estimate that that could be in the range, I would say the most expensive range when we look at our size of equipment that we have throughout the district. And this is just off the top of my head because I haven't estimated this. I'm just getting, I have seen them before and have used them in other places, probably about 2,500 a unit. But that would not go in the classrooms. That would actually go in the air conditioning systems itself. But at the end of the day, this is new emerging technology. A lot of cool things are coming out. I mean, this COVID situation has put a lot of things on the table, and this is something that was proposed to us and we have taken a good hard look at it, and a lot of people -- like right now I will say that both ASHRAE and the CDC are monitoring it, but they are also monitoring other pieces of equipment that's out there too. >> MR. LUIS GONZALES: So currently it hasn't been certified, correct? >> BILL WARD: There is really only one product that's been certified, and that has to do like what I said with the UV lighting but it's a total different type of product. It's something you would literally have to install in the unit, in the air handling unit. Like take your house. It would be something if it was at your home, you would install it in your air handler, the thing that flows, makes the airflow. Then basically what they are, they are UV lights and they run all the time. I don't have the cost for off the top of my head of what they cost to maintain and things like that. It's just based on -- actually, you can order equipment with that already in it if you want to. But that's really the only system out there at this time that if you're concerned about those types of certifications, that right now is really like one of the only systems out there that's kind of standardized and used all over. But remember, these are portable units. They can be mounted, they can be moved, which is very simple. They are not that -- like I said, they are not very big. I don't have a picture to show you what it looks like, but they are kind of cool looking. >> MR. LUIS GONZALES: Through facilities, have we done a complete assessment? If so, do we have a report? >> BILL WARD: What we have done, Board Member Gonzales, is we have actually gone in and taken a look at it and looked at all the studies. Like I said before, you know, it's emerging technology, and so what's happening is that people are actually looking at these things and using them and actually studying them. So what we see out there is a lot of people are saying some good things about it, but it is technology in a sense that it's still being studied at this time. So if you guys, if that's the thing, if you're looking for it to be certified, right now the only certification it has, and a number other projects have it too, is just the UL rating which is on any device that plugs into an outlet. >> MR. LUIS GONZALES: Last question. Right now reference to this product, there is articles out there but there is no actual research that's being done? >> BILL WARD: No, there is research. Actually that's kind of what the pilot would be, is if the college was to utilize this product, then we would actually be part of that research. There is actually research that's out there. But like I said, it's considered emerging technology. Basically when I say that, ASHRAE and CDC are acknowledging it. Just like they are doing a bunch of other things. But they are like watching it. They are waiting for the information to come in or the studies to come in, and then eventually they would give their stamps of approval on it. >> DR. MEREDITH HAY: It seems to me, and we have heard from the faculty leadership and the administrators that one of the key issues for our faculty and our students is doing everything possible to make sure the classrooms and the space that we have is safe and clean to return fully in the fall. So I think it's incumbent upon us to do everything we possibly can to ensure and using the latest technologies -- this is brand new technology, it was invented probably a few years ago but only marketed since COVID, and there is no other technology like it out there. The fact that it's portable, you don't have to plug it into your air handler, you can move it from room to room, that's a big deal, in my opinion. If we can make this statement as a board that we are totally behind, want to make sure we are doing everything possible to keep our classrooms clean and keep our spaces clean, I think it's a worthwhile investment that the students hopefully will respond to and come back in full force in the fall. So I think it's a good investment. I like the idea that it's portable. There is a lot of studies, scientific literature published on the effectiveness of these machines. Hospitals use them all the time in their emergency rooms and their surgery rooms. Bill mentioned Oklahoma bought 3,000 of these things, K State did as well. Of course it was invented in Kansas. That's why they bought them. I think it's a good investment and I think it gives a good message to our faculty and students that we care about their health and we're doing everything possible to assure that the rooms and the spaces are safe. >> BILL WARD: If I could, Board Member Hay, to piggyback on to what you just said, the other thing too is to think about it, like Board Member Hay said, is that the college could use -- remember, we went out and did that cleaning. Nobody knew exactly how the cleaning was going to work or if it was going to be beneficial but the college did it anyways. Then with this type of system, you could actually use these types of systems in partnership with the system, with the other system. So it's a multi-pronged approach about -- and I totally agree that if we want people to feel safe and comfortable, things like this, I mean, at the end of the day, and sometimes -- I'm not saying they don't work or they are not great, it's just perception a lot of times really makes you feel better about coming to an institution. I mean, one thing I would say is we changed our whole cycling with filtration. One of the things we do, we used to change our filters every three to four months. Now we don't do that anymore. It's every one to two depending on use, but no more than two. So the college is doing a lot of things, but any tool that we can get to help people feel more comfortable, and not just people coming here but our staff too. So I just wanted to say that. >> DR. DOR�: If I may again, Chair Clinco -- >> MR. DEMION CLINCO: Dr. Dor�, before you, looks like David Bea has had his hand up, and Board Member Ripley is waiting to speak, and then let's hear from you, Dr. Dor�. >> DR. DAVID BEA: I just wanted to follow up on a hanging question, the question was about how many units there were. So there were enough units to cover all of the classrooms and have some extra leftover including the learning centers, and some of the labs that are bigger might require more than one unit. It is really focusing on the classrooms and having a localized way to provide really good sanitization on a local level in the classroom. >> MR. DEMION CLINCO: Thank you very much. Board Member Ripley and then Dr. Dor� and then Ms. Garcia. >> MS. CATHERINE RIPLEY: Thank you very much for the clarifications. Conceptually I totally agree, and I think was more we just wanted to make sure we chose the right company. I have not this company but I have one in my house, so I know the value, but it goes beyond just microsubstances in the air. But it's also dust and pollen and you know the pollen in this area. So I would also, when we decide where and when the installation would happen that we take care of our staff and the common areas as well if at all possible, because it's not just health but also quality of life and quality of work day-to-day for the people that work here every day. Thanks. >> MR. DEMION CLINCO: Dr. Dor�? >> DR. DOR�: I will leave the right system to the experts, but I just want to emphasize, as the president of the campuses, it's my highest priority that our students and our faculty and our staff and all of our employees feel safe. So I really encourage the board to adopt a solution, because I have been communicating to our employees and to our students that we are doing everything we can to make sure that their air quality is clean and safe. >> MS. MARIA GARCIA: I guess I'm concerned, and I would want to, and I appreciate what you guys are giving us, but on the other hand I would like to know, in addition, what would it cost to do the better system even though it's more expensive? There is the thing that goes into the... >> DR. LEE LAMBERT: Board Member Garcia, I would argue that there isn't a better system. Each of these systems have their pros -- >> MS. MARIA GARCIA: Well, one that's certified. >> DR. LEE LAMBERT: Even the certified one has its pros and has its cons. Remember how it's mounted, it's only attacking the virus and all those other things at the point of entry. Once it comes into the room, it's no longer effective because it's at the point of entry where it's mounted. So lots of things can still get into the room that that UV is not going to help you with. So you have to keep that in mind. That's why there is not one single solution. I think that's what Bill was saying. You put a multi-layered approach, and UV may be one of the things we might want to do downstream, but this one is right in the room itself. I think to Board Member Ripley's point, you know, and I think some of us have used similar things in our houses. I just want us not to lose sight of that. There is no silver bullet here. It's multi-pronged, and I think this one is going to be very visible. It's closer to us in terms of that atmosphere and that's why I support it. >> MR. DEMION CLINCO: Okay. Is there any other discussion? Let's have a vote since we have a motion on the floor. All in favor of the motion, signify by saying aye? (Ayes.) >> MR. DEMION CLINCO: Anyone opposed? >> MR. LUIS GONZALES: Abstain. >> MR. DEMION CLINCO: So it's 4-0 with Mr. Gonzales abstaining. Thank you very much. The next item on our agenda is 5.3, Downtown Campus hotel/motel development. Mr. Silvyn, could you read the recommendation? >> MR. JEFF SILVYN: Thank you, Mr. Chair. The chancellor recommends the Governing Board authorize the chancellor or his designee to proceed with the planning, design, and construction for the adaptive repurposing and development of the Downtown Campus hotel/motel properties. >> MR. DEMION CLINCO: I will go ahead and make the motion. Is there a second? >> DR. MEREDITH HAY: Second. >> MR. DEMION CLINCO: Okay. Chancellor Lambert? Do you want to provide a context and overview? >> DR. LEE LAMBERT: Yes. You know, we are very excited that the board has supported the acquisition of these three hotel properties, and we have been looking at these properties and trying to envision how we would best use them. We really believe we have a strong use case for adaptive reuse of these properties. So we'd like to bring on an architect to go in and design, someone who has experience in this area, to really allow us to take it and bring it to life for our students and our staff and community, et cetera. That's why we support this. Also, if you would like to hear a presentation, we'd be glad to do that. I have our provost who -- and I see David is right there. They have put together what the use case would be for these properties. Maybe I'd start there first, and then we can talk about the financial side of this to bring it to life. Go ahead. >> DR. DOR�: Sounds good. So we're going to give -- I'm going to give a little context, especially for Board Member Ripley, I want to give you a little bit of history about the campus, and then Dolores will talk specifics about the hotel and Bill will talk about the facilities. Dolores, do you want to go to the next slide. Next one. So, Board Member Ripley and others, Tucson was one of four cities that participated in the Rose Center For Public Leadership in Land Use a few years back. That focused on revitalization of that Oracle area. That's 2.6-mile district north of downtown that encompasses not just the Downtown Campus but two school districts. What came out of that really was that we were the anchor institution in this area, and the city is very committed to urban redevelopment in a much more, I think, conscientious and much more sustainable approach. So as a result of that, we have been very involved as partners in the Thrive in the 05 area. In fact, we have partnered with the City of Tucson economic development and we have a joint position with Pima Community College and the economic development area. We are very engaged in really revitalizing this area. It's an exciting hub, because as the downtown sector grows, the city anticipates tremendous growth up in this area, in this corridor, as well. So in summary, Thrive in the 05, it really works to align what we are doing with the Downtown Campus making this a community hub for really transformational efforts, a gateway to Tucson's vibrant downtown. It's going to be the primary workforce development area of the city, as well. So just an overview of Downtown. About 120,000 people live within three miles of the Downtown Campus. Our Downtown Campus and our Desert Vista Campus are located to serve our most diverse populations in the county. Downtown Campus is also the campus best served by transit routes. As part of the education and facilities master plan, the recommendation was to strengthen Downtown as the key anchor for the delivery of student and academic support services. So there is a number of projects that are now underway. We are doing the ribbon cutting Tuesday for the automotive technology innovation center. The advanced manufacturing center is scheduled to be complete in 2022. Our adult basic education main offices and intake are housed at Downtown. We currently have our diversity, equity, and inclusion office and our immigrant and refugee center are housed at the Downtown Campus. Then future plans are for our workforce development division to be relocated to Downtown Campus, and that would include our Small Business Development Center, an expansion of our entrepreneurial programs at the Downtown Campus, and also integrating IT coursework into all of our programs in response to Industry 4.0. So I think now I'm going to really pass it on to Dolores. These are kind of the big-picture things that are going on, and now Dr. Duran-Cerda will talk about some of the specifics of what these properties would be used for. >> DR. DOLORES DURAN-CERDA: Thank you, Dr. Dor�. What you see on the screen now is our recommended option, which is the renovation of the three properties, and that includes the Tucson Inn, the Copper Cactus Inn, and also the Frontier Hotel. As Dr. Dor� said, at the Downtown Campus with the EMP, education master plan and facilities master plan, the recommendation is to have the diversity, equity, and inclusion center there and expanded, including the immigrant refugee student resource center. The teaching and learning center is recommended that it be moved to the Downtown Campus, as well, and then expand social services such as food pantry, clothes closet and wraparound services. So for these different options, I'd like to share with you the programming options that are in line with the Downtown Campus's community role as outlined in the education and facilities master plan. It's also in line with the campus roles outlined in the document, and also in line with the campus role as a community hub, as Dr. Dor� mentioned, as demonstrated by Thrive in the 05 partnership. So specifically, the Tucson Inn, we are hoping the diner can be used and supported by the culinary and hospitality program kind of with the '50s theme that goes along with the sign and the architecture there. For the Copper Cactus, we were thinking of having the diversity, equity, and inclusion center there, and that includes the immigrant and refugee student resource center, as well as the faculty affairs and development, which includes the teaching and learning center, faculty qualifications, and the faculty resource center headquarters. For the third property, the Frontier Motel, we are thinking of establishing the innovation hub for the arts, and because of the Downtown Campus, it has the Applied Technology center of excellence, we were wanting to be creative and innovative of using that synergy with the liberal arts, having students work on capstones that combine both. We talked about welding and how you could make jewelry, you could make all kinds of creative things. So having those kinds of synergies that haven't really been thought of before and making students combine their talents and innovation. Then another potential possibility is P-Tech, having the center of excellence for early college. So those are the programming ideas that we have been focusing on and have talked to the deans, respective executive directors over these particular programs. Maybe I should stop here for any questions before I pass it on to Vice Chancellor Bill Ward who will give the potential costs and renderings and timelines. >> DR. DOR�: Can I mention, too, one other thing I forgot to mention, we are in conversations with the county about co-locating the Pima County OneStop at the Downtown Campus, as well. Since you have the Tucson Inn sign, we recently received a grant from the City of Tucson to restore the Tucson Inn sign, so that will be back to its glory hopefully within the next year. >> DR. MEREDITH HAY: I think this is very exciting for multiple reasons. Dolores and David, I think you have done a great job. I'm curious, though, is there an opportunity for leasing retail space to vendors who want to sell, whether it's something to eat or books or whatever, is that an opportunity, as well? >> DR. DOLORES DURAN-CERDA: Well, with the diner, that would be open to the public, especially with the new buildings that have been constructed, center of excellence, and the business and industry and all of that hub. I think that would be a great potential. With the dean of arts, when we talked about the innovation hub, he also mentioned a marketplace for faculty and students to sell their art, their artwork. So that is a possibility, as well as community agencies. We are looking into, and Dr. Dor� can elaborate on that, a position, kind of like a social worker liaison to community agencies, so they could potentially have offices there, as well. Dr. Dor�? >> DR. DOR�: Board Member Hay, I'd be happy to share this with the board. The City of Tucson Economic Development Office has a number of renderings. In terms of Drachman, I think particularly Drachman, there is tremendous commercial potential for Drachman. And so I think absolutely I think having some leasing would certainly be on the table. >> DR. MEREDITH HAY: Thank you. >> MR. DEMION CLINCO: Ms. Garcia? >> MS. MARIA GARCIA: First of all, I'd like to just state that in my view we are an educational institution. We're not supposed to be into redevelopment. And I also, Provost, I understand that some of the things you're trying to co-locate in this area are already in existence in other buildings. Right now the college capacity is underutilized, so I have prepared my little statement earlier, so I just want to read this. I was elected to the board to represent this community and my district. My constituents expect me to represent them and use my best judgment when making important decisions, like spending their tax dollars on renovation of these properties. Because this is a large expenditure of public funds, I feel obligated to examine all the facts involved. I have made numerous requests to the chair, to the chancellor, and the board who have heard my request to obtain more information concerning this project. But my requests have been ignored. I also requested a study session on this project. This request was also ignored. I feel that I have been totally disrespected, and I believe I know the reason for this. I cannot vote to approve this project until all my requests have been made. I would also request that my fellow board members do the same. This project involves a considerable amount of money, and we are only given 10 minutes to discuss this project. Presently, we have excess capacity. Mr. Ward, you can tell us exactly how much we have. It does not make sense to me to be in the business of renovating properties that have little educational value. I do support historical preservation as important for our community. But the college does not, should not be using our revenues to fund these projects. For this reason, I will not approve this project. >> MR. DEMION CLINCO: Thank you very much, Ms. Garcia. Are there any other comments or questions from the board? Ms. Ripley? >> MS. CATHERINE RIPLEY: Yes, I think that based on some of the comments, Board Member Garcia's comments, I feel that perhaps the presentation that I received wasn't received by everyone. When I first got here, I had the pleasure of meeting with a lot of the vice chancellors and had a presentation on the different options for the hotels, but I'm not sure what happened in between and how we decided on these options. One of the options had some parking spaces and a parking garage that would have an ROI, but I feel like there needs to be a little bit more discussion so we can all come to an agreement on what to do with these already purchased properties. >> MR. DEMION CLINCO: So I would just note we have had numerous discussions over the last two years since we purchased them. They have been included in the master planning work. We have had multiple discussions at study sessions. We have taken tours of the property. >> MS. MARIA GARCIA: You had a tour of the property. >> MR. DEMION CLINCO: Ms. Garcia, please, please, point of order. We have a process. We heard your presentation. I'd like to speak for a moment. You know, these buildings, they are historic, they are on our western, northern edge of our campus. What's being presented this evening is an opportunity to take programs that need investment, that need to be boosted up. I mean, I look at the list of things that are on that slide, and those are all programs that as a board we have said over and over again we are committed to. We are committed to a refugee center, committed to all of the different things that are on that slide. What I think we are seeing is the blending of multiple community priorities. That's what I'm hearing from David Dor�, our vice -- vice chancellor? >> DR. LEE LAMBERT: President of campuses. >> MR. DEMION CLINCO: President of campuses, sorry, president of campuses. But it's how do you blend all of these things together. How do we blend community initiatives with our educational services to benefit our students. I think this is a really thoughtful plan that does those things, and we have had multiple conversations and multiple discussions and multiple presentations over the last year and a half to two years in a host of different ways. >> DR. LEE LAMBERT: Mr. Chair? >> MR. DEMION CLINCO: Yes. Chancellor Lambert and then Ms. Garcia. >> DR. LEE LAMBERT: So keep in mind, the Downtown Campus, the Roosevelt Building, well, that was an adaptive reuse. The old post office, which is our library, was adaptive reuse. So the college has had a history of taking facilities, rehabbing them, and repurposing them for the benefit of our community. That would be the same thing here. As Chair Clinco is pointing out, let me just use DEI as an example, they are in a little office. They need to have much more space, more breathing room to meet the growing needs of our students and our community. So this gives us the opportunity to do that. Now, you can't look at things as what they are right in front of us at the moment. We have to look at where things are going into the future. So that new automotive center is an example of that, the advanced manufacturing center. We are going through a renaissance right now at Pima Community College. I have had people say that to me. I think we're going to see people coming back to the college because they are going to see that we have so much opportunity. Our programs are modernized. We are now into the 21st Century. We're leading in some of these areas, so we are going to need more space, not less space, as we go into the future. So let's not just look at things right in front of us, but let's think about that future and where we're going, and it's exciting for this community. >> MS. MARIA GARCIA: Okay, so Chancellor Lambert, you know, we were not given a presentation on the different options. We may have had tours, we have had discussions, I will agree with that. But you have -- I have never heard about a parking lot. We did a tour, and that was it. You know, it was never explained to us -- okay, so for example, the diner that wants to be renovated as is, and when we had the tour, you were talking about keeping the buildings as is. That is not good utilization of land, in my view. That's my view, okay? I'm okay with, you know, that we need an expansion and I'm okay with centralizing certain educational opportunities and cultural events, but you have to show us exactly what you're going to do, not approve these buildings as is. I can't do that. >> MR. DEMION CLINCO: Dr. Hay? >> DR. MEREDITH HAY: Board Member Ripley, to your point, we did receive the same presentation. We received it in the documents that were sent to us as well as study sessions. So everybody received the same information. Whether or not it was read and appreciated -- nothing has been held back. But I can't see a single item on this list that Dolores went through that's not deeply embedded in what we believe in in this college. Whether it's -- the culinary arts has always been an innovative idea. I think the idea about diversity and inclusion center there and transborder studies and putting a faculty center for excellence there, I think that's a fabulous idea. And I imagine if we had a faculty member in this room right now, they would agree that they need a place for faculty excellence and growth. We own these properties. Cat, I'd be fine with doing an additional time, study time if you really want to have a clear presentation on what they want to put in there and how they want to debate who's going to go where, that's fine, but to say we haven't had the information is false. Whether you read it or not is one thing, but we have had all the information. We have had two study sessions. We've been talking about this -- it has been the master plan for two years. So somebody hasn't read the materials, but I think this is exactly what we should be doing in this space, and I'm certainly willing to get further information before we agree to move forward with this. >> MS. CATHERINE RIPLEY: Thank you, Dr. Hay. I really think that we do need to look at this a little bit deeper so that everybody on this board is satisfied with the decision. I think that this year we are -- and as a new board member, I feel it's my responsibility to the taxpayers, that we look at this very large budget that we are going to look at soon, and within the context of that budget look at where the hotel property renovation lies, where all of the centers of excellence, where they sit, and look at the big picture, because there is a lot of money, which is wonderful we're getting all of this federal funding which will go away next year, but I think that I would feel more comfortable as a board member if we looked at this in the context of the greater budget and our strategy, to your point, Chancellor, of a bigger-picture strategy of where we want this school to go and what it's going to look like in the next not just year but two, three, four, five years, and also in the context of where we are moving socially not just in Arizona but nationally and internationally. So I would like to see one very serious discussion, whether that's a study session, where we all sit down civilly and see the presentations from all of the people involved, facilities, Dr. Dor�, everybody that had a piece of this, finance, Dr. Bea, and really lay it all out in the context of the budget, which I think we also need to discuss a little bit more deeply. Thank you. >> MR. DEMION CLINCO: Dr. Hay? >> DR. MEREDITH HAY: And I fully support that, cat. I also will suggest, and I want to say this publicly, that when the board has study sessions on important topics, all board members need to show up, and they can't not show up and say I never heard about it, because we have had study sessions and people don't show up. So if we are going to actually get serious about this and sit down and talk about it, then you need to show up. >> MS. MARIA GARCIA: (Off microphone.) >> DR. MEREDITH HAY: No, you've missed it. >> MR. DEMION CLINCO: Mr. Gonzales? >> MR. LUIS GONZALES: I just want to say that the plans look good in reference to what Ms. Cerda mentioned, all those programs. I will concur that those programs are needed, but more important, the synergy, what she brought forth, I think it's great. Even as Mr. Lambert mentioned, it's a renaissance, it's a new beginning. But one of the operative words that Mr. Lambert mentioned, we are trying to get modernized as well, too. I know that we have had discussions before, and one of the discussions, one of my concerns that I had is the cost. I know we are probably going to see it, but I think it's something that I would like to see, what is the cost for this renovation will amount to versus or in comparison to a new building? In the past you mentioned that we have to replace -- well, I was on the tour, and it's going to take a lot of work, a lot of work. In reference to bringing it up to the standards with the new technology and all that, I think it's going to be a lot of money. As I mentioned, I would like to see, as I mentioned before, I would like to see what is the cost in reference to the renovation, but more important, is it cheaper? Is it more productive? Is it better and more modernized in reference to doing a design build, a new facility? PCC should not be in the area of renovation. We are there to provide the services. If we want to provide the best in excellence services, I'd like to see a design build, new buildings, where we can really right those programs as needed. But as we heard before, the space capacity, we have a lot. We're not capitalizing that. We said it briefly a while ago, reference to one of the campuses, but I think that the space reference to what we have, that's something that we need to look at. But if we're going to be -- like I mentioned, I would like to see the actual and true costs in reference to the renovation, but more important, what would it be, cost -- is it more cost-effective to do a new building, a design build in reference to the programs? I don't know. I think that's the other area that we're going to be looking at. As I mentioned before, and all of us, we all have to look and provide the best for the community, for the students, not only in reference to the academics but also we are responsible for the costs. We have that fiduciary duty to look at all perspective, all areas, what is a true cost. Thank you. >> MR. DEMION CLINCO: Okay. So, Chancellor Lambert, what I will do is I'll withdraw my motion and let's get this scheduled for a study session in the next two weeks. Okay? >> DR. LEE LAMBERT: Okay. >> MR. DEMION CLINCO: Thank you very much. The next item on the agenda is capital budget plan for fiscal year 2022. We have 10 minutes. Do we need... >> DR. LEE LAMBERT: We need the presentation. >> MR. DEMION CLINCO: Do we approve... >> MR. JEFF SILVYN: If we follow our regular process, I will read the recommendation. We can have a motion, and Dr. Bea will... >> MR. DEMION CLINCO: Great. Mr. Silvyn, if you could read the recommendation. >> MR. JEFF SILVYN: Thank you, Mr. Chair. The chancellor recommends the Governing Board approve $47.9 million in capital projects and estimated life cycle needs for fiscal year 2022. >> MR. DEMION CLINCO: Is there a motion to approve the recommendation? >> DR. MEREDITH HAY: So moved. >> MR. DEMION CLINCO: Is there a second? >> MS. CATHERINE RIPLEY: Second. >> MR. DEMION CLINCO: Discussion? Chancellor Lambert? >> DR. LEE LAMBERT: So I'm going to ask Dave to just do a brief presentation on the big picture of this capital proposal. >> DR. DAVID BEA: Good evening. Chair Clinco, members of the board, Chancellor Lambert, colleagues and guests. In your board packet is the recommended list of capital projects to be folded into the upcoming fiscal year '22 budget. As has been indicated, it is a large increase over a typical year or the more recent years, which have been actually lower than normal in terms of the capital projects. That's principally because of adding the furnishings and equipment for the centers of excellence projects that are coming online, adding in a number of pieces of high tech equipment for additional centers of excellence like arts and things like that that don't have new buildings but do have these greater technology needs. And then information technology and other life cycle needs. Life cycle needs include deferred maintenance and other planned and normal expenses that happen during the year. Included is also the energy management project that we have talked about with the board. And listed in the board packet are the categories of the projects as recommended by the location, the organization division that would be the recipient of the equipment project, and then also the type of project that we are talking about. And then the specific projects are listed out there. This comes from a process where it's sort of a bottom-up process where each year we open up a database for people to submit their high priority or their priority capital needs. That gets evaluated by administrators and then approved by the executive administrators in the unit. It gets reviewed then by facilities, information technologies, and the planning group to make sure it's consistent, that the cost estimates are consistent with what the true needs are going to be and that it's consistent with the college's priorities. And then that list is compiled. The highest priority items were the ones that are in front of you. And the funding sources are a combination of again the availability of federal funds to support some of our needs as well as using fund balance and transfer revenues for our life cycle funds. We have that budgeted typically to the tune of about $10 million. This I think addresses and really puts us in a good position related to the conversation that we just had about really taking the college forward with the academic technology needs and capabilities. This is a robust capital plan, and it meets a lot of needs. On top of that, the other thing that's worth -- and I will say this in terms of the budget presentation in a few minutes, is this is a capacity document, so this sets the maximum amount that can be spent on any of these projects. We are also this year going to implement a little bit different capital projects process, and we will be coming back on a regular basis both to the finance audit committee and will give regular reports back to the board on how this spending is actually happening related to these capital projects. That said, what I mean by that is that approving it tonight gives us the capacity to do the projects. It doesn't mean that we will spend all of the money in this list in this next year. With that, I will ask if the board has any questions. >> MR. DEMION CLINCO: Any questions for Dr. Bea? Yes, Dr. Hay? >> DR. MEREDITH HAY: So in the budget for the new aviation building, did we already plan on this, this is like 3 or 4 million, $3.5 million? Is that in the budget for the building and all that? >> DR. DAVID BEA: Yeah, in some of the cases the answer is totally yes and some cases it's a little different. With the aviation project, recall when we submitted the initial request to the state we had requested something that was in excess of $20 million, and then they funded us to the tune of $15 million. So the additional needs are supported by, essentially supported by the college. Similarly, a number of these projects are funded or were planned to be, the equipment was included with revenue bonds, projects or anticipated to be used from the college's reserves. >> MR. DEMION CLINCO: Ms. Garcia? >> MS. MARIA GARCIA: You know, I would like to have a study session on every line item that you have here. >> DR. MEREDITH HAY: I don't want a study session on every line item. I think the finance and audit committee can do that, but I don't want to be involved in that. >> MS. MARIA GARCIA: Well, the thing is on some of this stuff he's presenting, they are going to be incapable of trying to get all this stuff accomplished within one year. >> DR. MEREDITH HAY: But I would love for the finance and audit committee -- I'm sorry. >> MR. DEMION CLINCO: So just -- let's -- I have heard your request. I actually -- tonight we are voting on this. We need to move it forward so it can be folded into the budget. We can vote it down. Ms. Ripley? >> MS. CATHERINE RIPLEY: Hi. Yes, point of clarification if you will. >> MR. DEMION CLINCO: Yes. >> MS. CATHERINE RIPLEY: We had a discussion earlier. I was unaware that we were actually going to vote to approve this budget, that this was just a public presentation. >> MR. DEMION CLINCO: So this is the capital budget plan. This is not the actual budget of the institution. These are just capital improvements. Correct, Dr. Bea? This is a line-item list of things that people have forwarded. This is just small component of the budget. It is not the budget. This is just priorities the different entities in the college have brought forward and moved through a process that Dr. Bea's office runs, and then these are what get adopted as part of those -- this is not "the" budget of the college. The budget of the college, what we are voting on tonight is whether we should publish it and that provides a cap on how much we would spend. >> MS. CATHERINE RIPLEY: Okay, so some of these line items can be adjusted or changed or eliminated, or we can add things as long as it stays at the cap? >> MR. DEMION CLINCO: Dr. Bea, do you want to... >> DR. DAVID BEA: Yes. And that's what I'm saying it's a capacity document, and the budget later is the more critical version of that, where all of these projects are folded into that budget, so this is a subset of that budget. Yes, so what we are saying is this is the absolute max that could be spent by the college. That's important because it goes out to our taxpayers to approve. It doesn't impact the taxpayers because we are not increasing the tax levy and we're not increasing tuition. This is just so that they are aware of how the college is spending money. Board Member Ripley, to answer your question more specifically, if a project isn't completed within the year, the costs would be less than this. If it turns out that it's a project that we decide not to do as we go through, as I mentioned that I'm planning to have a routine and regular updates with the finance audit committee and we'll provide that information to the board as well, that if a project is identified that it doesn't need to happen, which does happen, this happens every year, that some projects don't happen, a project it turns out a piece of equipment isn't needed or there is another way to solve that problem, that money doesn't get spent. It gets folded into fund balance and then we are able to use that in capital needs in a future year. So that's normal. So what we are looking to do is get the topside cap set by this budget, and then it would go down from there. What you can't do is go up from here. >> MS. CATHERINE RIPLEY: Okay, great. In essence it's sort of a living document in that it can be tweaked? With that said, with respect for my more savvy financial colleagues, I would like perhaps a one-on-one with you, Dr. Bea, to go over some of the line items, because apologies, I was unaware we were actually voting to approve this, so I would like a one-on-one just to go over the line items if that's okay. >> MR. JEFF SILVYN: Mr. Chair, if I might, just to clarify one other thing, and Dr. Bea can correct me if I'm wrong, one of the reasons we think about this as a capacity document is any particular project on this list that's more than $250,000, which would exceed the chancellor's delegated authority, if we are going to buy equipment or some kind of goods or services for a project that would exceed that amount, any contract in excess of that amount is going to come to the board for approval. So approving this capacity document does not mean the board has approved that we are going to do everything on this list. It just sets the outer limit of the capital budget and then, like I said, any specific project that exceeds the $250,000 delegated authority will be presented to the board for approval. >> MS. CATHERINE RIPLEY: Great. Thank you very much. >> DR. DAVID BEA: Yeah, that's correct. >> MR. DEMION CLINCO: But this is the scope of the capital projects? >> DR. DAVID BEA: Right. This is the intended plan, and then anything, as Jeff mentioned, anything that's above the board threshold will come back to the board for approval of the specific contract. Things that are under that and that are deemed to be continued high priority, we need to do them, we will purchase those according to the college's procurement policy. >> MR. DEMION CLINCO: But if there were questions on specific items on this list, now is the time to talk about them. >> MR. LUIS GONZALES: (Off microphone.) >> MR. DEMION CLINCO: Well, ultimately, this is the framework that we are going to approve, which is the capital budget, the capital improvements that are being proposed for the institution. Ultimately what we move forward, it's the outer limit, but these are the projects that will progress. If there are concerns about specific projects or a specific element, now would be the time to bring it up. Ms. Garcia? >> MS. MARIA GARCIA: So the advanced technology, all that stuff that was presented to us, when is that facility going to be finished? It's not going to be this year but it's on our budget. >> MR. DEMION CLINCO: Chancellor Lambert? >> DR. LEE LAMBERT: This facility, as you know, we have already broken ground on it, so our plan is to have it done as we move into hopefully sometime next year around this time period. So potentially we could have it done this upcoming fiscal year. But remember, we also have to start ordering certain things. Even though the building may not be finished, we may start ordering certain equipment and tools that will go into the facility, because we know it should be done right around this time frame next year. >> DR. DAVID BEA: It's also important I think to recognize that we don't purchase equipment just to have it sit around, that if the facility -- you know, if the timing of these projects is critical, if it's related to a new facility, the timing of the equipment coming in at the same time as the building is ready for the equipment to be used is the plan. That's the goal. That's what we would try to do. And there is no -- by the way, the other thing to say is there is not a downside that if we approve a capital project this year, in fiscal year '22, and it turns out that it's purchased in August of '22, so fiscal year '23, that would just be a carry-forward project. The funds would stay in the capital fund, and then we would carry over that funds to the next year and you would see it in next year's budget proposal as we were just shifting the money from one year to the other. The capital fund can cross over years, in other words. It doesn't have to be spent in this coming fiscal year. >> MS. CATHERINE RIPLEY: Two more questions that are different. One is, again, I'd love to have a one-on-one for you for all these line items, I don't want to waste everyone's time, but for everyone's awareness, what is contingent projects again at $2 million? >> DR. DAVID BEA: Yeah, that's a great question. That's the best question. Yeah, that is essentially a line item that is to handle some unforeseen or unexpected project. We like to have some contingent money available and then would have the capacity to do that. In this particular case, there are a couple of projects that are specific that we wanted to review a little bit more thoroughly before we approve the capital project. Then there is a little bit of cushion in case there is some need that comes up during the year, emergency needs happen for capital equipment. Piece of HVAC equipment goes down and it's above the threshold that is in the normal life cycle fund or refrigerator equipment, things like that, or a piece of academic training equipment can go down and we want to be able to buy it right away, so we have a contingent line for that >> MS. CATHERINE RIPLEY: Would the board be notified of the expenditure of that 2 million? >> DR. DAVID BEA: Yes. >> MS. CATHERINE RIPLEY: Before it happens? >> DR. DAVID BEA: What we are planning to do -- there are two things, to have a regular update of how we are using the funds throughout the year, and then secondarily, if the dollar amount was above the board threshold, yes. So you would be informed beforehand if it's above the board threshold. You would be informed after the fact if it was below the board threshold. >> MS. CATHERINE RIPLEY: My second question is I'm assuming that the hotel renovation does not come under capital projects? >> DR. DAVID BEA: It isn't at this point. >> MS. CATHERINE RIPLEY: It is not? >> DR. DAVID BEA: It is not. It is not in this list. >> MS. MARIA GARCIA: The energy management plan, is that part of it? That is part of it, right? >> DR. DAVID BEA: So it's included in the list, but as was discussed earlier, that project is going to go back to the board for approval before it goes forward. Again, it's the same situation. Depending on the cost mechanisms and how we finance it, the cost will change a little bit also with what's in this budget. So this budget is set up for what the proposed amount is to be pay as you go, to reference earlier conversation. So in other words, the board would be approving that project before it actually goes forward and is approved to go. Nothing is going to happen with that until it goes back to the board. >> MR. DEMION CLINCO: Mr. Gonzales? Was your hand raised? Okay. Any other questions? Ms. Ripley? No? Okay. So hearing no more questions, all in favor of the motion signify by saying aye? (Ayes.) >> MR. DEMION CLINCO: Anyone opposed? >> MR. LUIS GONZALES: Opposed. >> MR. DEMION CLINCO: Ms. Garcia? >> MS. MARIA GARCIA: Abstain. >> MR. DEMION CLINCO: Okay. The motion passes 3 to 1 with Mr. Gonzales voting no and Ms. Garcia abstaining. Next item on our agenda is the proposed property tax levy for fiscal year 2022. Mr. Silvyn, could you read the recommendation? >> MR. JEFF SILVYN: Thank you, Mr. Chair. The chancellor recommends the Governing Board remain levy neutral for fiscal year 2022 property taxes. >> MR. DEMION CLINCO: Is there a motion to adopt the recommendation? >> (Speaker off microphone.): So moved. >> MR. DEMION CLINCO: Is there a second? >> MR. LUIS GONZALES: Second. >> MR. DEMION CLINCO: Mr. Lambert? >> DR. LEE LAMBERT: Well, in consideration of the conditions that our community has faced last year and this year, it's been our recommendation not to ask for a levy increase. So we'd like to continue with that going into the upcoming fiscal year. >> MR. DEMION CLINCO: Any questions regarding the item? Hearing none, all in favor of the motion signify by saying aye. (Ayes.) >> MR. DEMION CLINCO: Anyone opposed? Hearing none, this motion passes unanimously. 5.6, publication of fiscal year 2022 proposed budget in the presentation for July 2021 public hearing and special board meeting to adopt the budget and set a property tax rate and levies. Mr. Silvyn, will you read the recommendation? >> MR. JEFF SILVYN: Thank you, Mr. Chair. The chancellor recommends the Governing Board approve publication in accordance with statutory requirements of the fiscal year 2022 budget in the Arizona Daily Star on May 24, 2021, and May 31, 2021, and conduct a public hearing and a special board meeting on June 9, 2021, for the purpose of adopting the budget and setting property tax rates and levies. >> MR. DEMION CLINCO: Is there a motion to adopt the recommendation? >> DR. MEREDITH HAY: So moved. >> MR. DEMION CLINCO: Is there a second? >> MS. CATHERINE RIPLEY: Second. >> MR. DEMION CLINCO: Discussion? Chancellor Lambert? >> DR. LEE LAMBERT: As you notice in the document presented to you all, that we have outlined the key components of this budget. There will be no tuition increase, no levy increase. It does reflect some other proposed revenues as well as how that will break down in terms of all funds, general funds, and then the expenditures, as outlined. >> MR. DEMION CLINCO: Dr. Bea has a presentation? >> DR. LEE LAMBERT: Do you want to do a presentation on this, Dave? >> DR. DAVID BEA: Well, I will defer to the board's preference, but we have a presentation. >> MR. DEMION CLINCO: Let's have it, Dr. Bea. >> DR. DAVID BEA: Okay. Good evening again, and this is a follow-up of the last item, the capital budget. As you know, the budget comes together through a series of actions that happen during the spring and conversations that happen during the spring and culminate in the presentation tonight where we put it all together to an all-funds budget package and run it by for approval from the board so that we can take it to the taxpayers in order to do a public hearing in June and formally adopt it in June. So tonight, what it is really about is approving the overall capacity of the budget so that we can take it out for taxpayer review. We will be having a study session on Friday to talk a little bit more detail about the budget, particularly with some of the items within it, compensation being I think one of the primary ones to have a little bit more detailed conversations with the board. What I'm going to talk to you about is what we have built into the budget in terms of capacity and our ability to handle some of the priorities that we have been talking about with the board. With that said, and Chancellor Lambert mentioned this I think really well a few minutes ago, as I said, it establishes the maximum spending capacity. You're not required to spend up to that level. We spend under our budget every year. But it does set a maximum that you can't go over. During the year, reductions happen and slight changes happen, and that's normal and fine. In this particular case, it reflects increased spending capacity due to the passage of 481, so we don't have the same expenditure limitation constraints that we have been operating under prior to that. As we mentioned earlier, the increased flow of federal funds and then there are potentially other funds, we put in a request for state funds also to help us with some of the capital requests that we have and some of our other infrastructure requests that come in. So this budget is really built to be able to handle -- if those funds come in, we will be able to spend it on the college's priorities as identified with the board through this series of conversations that we have been having. As always, we try to prioritize employee compensation, that is the comprehensive version or definition of compensation, salary increases, salary and wage increases, and then also benefits. In this particular year, in the budget right now, we have built in an increase to the salary scale of 2% plus a thousand dollars for regular employees, so it's 2% plus a thousand dollars. What that means for employees is that that range of increases would be around 2.5% to over 5%. So depending on what the salary level is, that thousand-dollar flat rate has a greater proportional impact to the lower-income employees. We have also built into the budget increasing a handful of employees who are a little bit under $15 an hour to raise them up. There aren't very many of them. They are the two lowest steps at the lowest grade classification that we have, so we have that included in here, as well. Then we just talked about the capital outlay as identified to really equip up our centers of excellence and to deal with a lot of infrastructure needs that we have the opportunity to deal with now. As Chancellor Lambert mentioned, this budget does not include any increase in tuition and fees. It also continues to provide the student success support courses at no cost, no tuition cost. It is a levy neutral budget, which means we are not increasing the tax rate which you just approved, so that is good news to the taxpayers. And the tax rate will be going down actually pretty significantly. We do get growth in new property, so we get an additional $1.35 million from new properties that have been added to the tax rolls. As has been mentioned a number of times, the federal funds coming from HEERF I, II, III, the CARES ACT, the CRRSAA Act, and then the more recent ARPA, those all are providing significant money to the college. We just found out this week that the third HEERF is going to result in about a little more than $19 million of direct student aid support, and it also has $18.8 million of institutional support. So we have additional funds coming in beyond what we have already received through the first two HEERF acts. Salaries and wages, the college on top of the salary recommendation that we have put in or what we have folded into the budget that we will talk a little bit more about on Friday, we have also, the costs, the increased costs for medical and for improving and enhancing the short-term disability program and funding up the Public Safety Retirement System are folded into the budget, so those are all college-absorbed benefit costs. We have talked already about the capital and IT infrastructure commitments. Then through a series of these priorities, what we have mentioned to the public in Prop 481, here are the things we are looking to do, the chancellor's goals and the strategic plan goals, these are the priorities for the institution. And so there are a few things that we have done that are consistent with 481, adding in more student success, not only making the student success courses free of tuition, but adding in a couple of student success advisors and a student success faculty member, somebody who teaches STU classes. This summarizes the tax situation. I'm not going to belabor the point, because I think I made it already. The fact that we are levy neutral makes the budget process quite a bit easier. If you increase the tax rate, you have to go through a truth-in-taxation process. We won't have to do that this year. And again, it means that the tax rate is going to go down because assessed valuations in the county have gone up, and we are not increasing the tax rate so the tax rate will go down. And then the change year over year is from the growth in new property. Here is a summary historically of how the revenues have come in over time by type, and you can see that the last few years we have really ramped up the use of reserves for capital purposes. That's because we have issued the revenue bonds, we have been accumulating college reserves, and really making a point to reinvest back into the college, so that will start declining over the next few years. As long as we have these big projects happening, it's going to continue to look a little bit like that. And then you can see the big growth here, the big change in the budget, is the federal funds, the grants coming in that we have talked about. This is just a comparison year over year of how the budget has changed in terms of the revenue sources and the use of the revenue sources that are in the budget. Then here is a change in terms of the funds. So the big changes are in the general fund, and that's funds that come in and then we are essentially transferring that mostly, there is some operational changes, but most of that is going to support these capital increases that were in the capital budget that we talked about. And then the restricted fund is those things that will be funded and expensed directly to those grant funds, the HEERF funds. And then the bigger amount or large part of that is also the student aid, the direct student aid. So we get the funds coming in from the federal government and then we ship it out to the students directly, but we have to show that capacity in our budget document. So that's one of the reasons for the big increase. Here is what the proposed budget looks like overall. Typically our budget looks more blue in terms of these line items, but because we have such a big increase in capital spending, it is a little bit distorted versus what our historical norm is with our personnel expenses being in the general fund somewhere closer to 70% of the general fund, but overall when you factor in capital, it has become a much smaller component particularly with all the construction we are doing. Next steps with the budget calendar, what we are looking to do is get approval tonight so we can post the state budget forms in the newspaper, and then in June we will have the public hearing and special meeting. What isn't listed on this is the study session we will be having on Friday where we will talk a bit more about positions and compensation. There is additional information in this presentation. I'm not going to go through all of those items. I'm going to shoot to one though in particular which is the general fund summary. What's important about this and why I want to shoot to this is because this one really shows that year over year when we take away those capital projects, that massive infrastructure investment that we are putting into the college, the budget change year over year is not that abnormal. There are some increased costs for information technology in particular. I will point out that that's actually one of the things that leads to the institutional support growing. Institutional support is not just administrators. Administrators actually are located in a number of the different categories. Institutional support are the support services. So those are things like human resources, information technology is one of the bigger ones, the financial services. Those kinds of things are the institutional support categories and some of the other administrative functions of the college. So those are support functions, not administration, just to be clear on that. In addition to that, college police and some of the facilities are also in that category. It's a category that covers a lot of important things at the college and it is not just about administrators. Anyway, so what the point of this slide is if you look at the change year over year, there isn't that big of a change and the change is primarily based on the compensation increases and small amounts of utility, utility increases and IT license changes that are mostly related to the pandemic and some of the additional things we are doing from a technology standpoint. Those are the things I wanted to make sure we hit tonight. Those are the most critical slides and most critical points I wanted to make. I will stop there and ask if the board has any questions. >> MR. DEMION CLINCO: Any questions for Dr. Bea? Yes? Ms. Ripley? >> MS. CATHERINE RIPLEY: Yeah. So just to be clear, this is a proposed budget? We are not approving it tonight? We are just approving -- >> DR. DAVID BEA: Correct. >> MS. CATHERINE RIPLEY: -- the fact that it is a proposed budget and we will have more discussion this Friday for one and then a public hearing? >> MR. DEMION CLINCO: We are voting to publish it in the paper, which is the legal requirement so that we can then vote on it at the next meeting, but it provides the upper level, outer limit. >> MS. CATHERINE RIPLEY: Great, because again, I would like to ask some specific boring questions apart from this meeting, it's 9:13, on some line items, to be clear. >> MR. DEMION CLINCO: You can certainly ask questions now, and if you want we can go into more detail at the study session. You have to ask them, so either now or later. >> MS. CATHERINE RIPLEY: I will wait for the study session. I do have a lot of questions, and they are boring. >> MR. DEMION CLINCO: Sounds great. Any other questions for Dr. Bea? Okay. Hearing none, all in favor of the motion signify by saying aye? (Ayes.) >> MR. DEMION CLINCO: Anyone opposed? Mr. Gonzales? I didn't hear you. Okay, aye. No one opposed. The motion passes unanimously. Finally, we have a request for future agenda items. Okay. Hearing none, the meeting is adjourned. (Adjournment.) ********************************************* DISCLAIMER: THIS CART FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND MAY NOT BE 100% VERBATIM. THIS IS A DRAFT FILE AND HAS NOT BEEN PROOFREAD. IT IS SCAN-EDITED ONLY, AS PER CART INDUSTRY STANDARDS, AND MAY CONTAIN SOME PHONETICALLY REPRESENTED WORDS, INCORRECT SPELLINGS, TRANSMISSION ERRORS, AND STENOTYPE SYMBOLS OR NONSENSICAL WORDS. THIS IS NOT A LEGAL DOCUMENT AND MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY AND/OR THE CART PROVIDER. 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