Chancellor's Cabinet Meeting

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles; Executive Vice Chancellor David Bea; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Lou Albert, Christal Albrecht, Johnson Bia, Charlotte Fugett, Jana Kooi, and Sylvia Lee; Assistant Vice Chancellor and Vice Provost Brigid Murphy; Assistant Vice Chancellors Diane Groover, Rachelle Howell and Lynne Wakefield; Senior Assistant to the Provost Stan Steinman

1.       Presentation

Dr. David Young is the Senior Vice President for Academic Affairs at Arizona State University and a tenured professor of plant biology in the School of Life Sciences.

Arizona State University (ASU) is a New American University. ASU has initiated new objectives, for a new community, in a new environment to create of culture of transfer.  The Maricopa to ASU Pathways Program (MAPP) provides guaranteed admission into an ASU undergraduate program. The agreement emphasizes academic preparation, increased student advising and financial support, and better sharing of data and information to make the transfer process smooth. A key component is incentives for students who complete an associate’s degree or Arizona General Education Curriculum through an articulated degree-to-degree transfer program.

ASU is working on a 2 + 2 with Yavapai which is designed to help students with the transition between community college and the university. The ASU degrees offered through Yavapai are delivered either online or at an Yavapai campus through distance education technologies.

PCC is interested in expanding access and will identify several programs for review, do a market survey, and explore the model with Yavapai.

2.       Action Items

2a.    IT Survey for Employees (C. Albrecht)
President Albrecht noted that since the student survey received favorable review, a survey for employees was developed.  After some discussion, it was determined that the IT Standing Committee would work with the Professional Development Standing Committee to work on refining the questions.

2b.    Program Accreditation:  RN and LPN Refresher Course (J. Kooi)
Action:  Approved to go forward.

3.       Policies and Procedures

3a.    SPG-3202/AA:  Course Materials
Action:  Approved to move forward.  The Provost’s office will send information to Department Chairs.

4.       Follow-up

4a.    Communication (R. Flores)
Dr. Flores reminded Cabinet members that reports are due to him twice a month, the 1^st and the 15^th.  If members need assistance in writing their reports, it was suggested that they speak with colleagues to gather feedback.

Under communication, the following items were discussed:

• Regardless of the mode of communication — face-to-face, telephone, written correspondence or e-mail, every request for action is to be handled within 72 hours.  If the request cannot be completed within the 72 hour timeframe, contact the request party and let them know where you are with their request and when you expect to complete it.

• When emailing, ask yourself if this is something that should be communicated via e-mail or would it be better to put it in a letter or place a phone call.

• Use text messaging for simple kinds of things, i.e., meeting time change.

• Chancellor Flores reiterated to involve the Office of Public Relations before speaking with reporters and preferably have a PR person present during the interview for further follow-up.

5.       College Plan (R. Flores)

The College Plan should be a standing item on Cabinet members meeting agendas.  Included in Initiative 3 of the College Plan, is the redesign of the Student Services centers.  During this redesign, Downtown Campus is also scheduled for remodeling due to Title V.  Dr. Flores stipulated that the top priority is the student centers.
Follow-up:  Dr. David is to provide a report that identifies space and choreograph of construction in 10 working days.

6.       Budget:  Ways to Save Money (R. Flores)

Televised Graduation
Out of concern for the budget, the Graduation Committee suggested a cost saving plan for televising Graduation.  Instead of renting the ACCESS Live truck, Pima could use fewer cameras (college cameras only) and could edit the program for later playback on Pima channels.  The TCC audience would have the same visual experience on the projection screen, the television audience would not see the live show but would see the playback of the show within a couple of days.
Follow-up:  President Kooi will verify with Cox to see if they capture viewer information for either live or delayed broadcasts.  This item will come back to the next Cabinet meeting.

7.       Information Items

7a.    Student Evaluation of Faculty Software (L. Albert)
President Albert presented information on renewing or purchasing new software to capture student evaluations of faculty.
Action:  Cabinet agreed to purchase the upgrade version of e-Listen.