Chancellor's Cabinet Meeting

Present:Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles; Executive Vice Chancellor David Bea; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Christal Albrecht, Lou Albert, Johnson Bia, Charlotte Fugett, Jana Kooi, and Sylvia Lee; Assistant Vice Chancellor and Vice Provost Brigid Murphy; Assistant Vice Chancellors Donna Gifford, Diane Groover and Lynne Wakefield; Senior Assistant to the Provost Stan Steinman

There was a reminder to be sure that the meeting with staff and administrators about new policies was on calendars.

1.       Board Agenda Items (R. Flores)

The Chancellor distributed the agenda for the August 13 BOG meeting. Items were discussed with the opportunity for questions.

2.       Follow-up

2a.    Blackboard Migration (B. Murphy)
Vice Provost Murphy and Vice Chancellor Kelly gave a presentation on the migration process and timeline.
Follow-Up: Presidents are requested to send a single point of contact for each campus. Vice Chancellor Kelly and President Kooi are to present a step-by-step migration plan for both the technology and the courses with specific dates and the persons responsible for each task by the next Cabinet meeting.

3.         Action Items

3a.    Adjunct Faculty (R. Flores)

i.  Timesheets for non-exempt employees (D. Bea)
Dr. Bea discussed the Excel template for determining the pay for non-exempt adjuncts and the need for timesheets for non-exempt adjuncts in accordance with the Fair Labor Standards Act.

ii.  Certification/Hiring (L. Wakefield)
The Cabinet discussed the existing adjunct recruiting and hiring process, inconsistencies, gaps, and the opportunities for recruiting.
Follow-up: Based on the discussion, AVC Wakefield will develop a streamlined process for review at a subsequent Cabinet meeting.

iii.  Files
Adjunct personnel files are currently kept in multiple locations. This presents challenges. Among other things, it is difficult for all the campuses to access the files in a timely manner. The files will now be maintained at a single central location.

iv.  Recording Contracts (C. Fugett)
VC Kirk Kelly is exploring the contract printing process.
Follow-up: VC Kelly will return with information at a later date.

v.  Adjunct Fair (Wakefield)
Recruiting efforts will include an adjunct fair, greater visibility in advertising, visits by VC Ramirez to other universities and personal contacts by Cabinet members in the community.

vi.  Personnel Policy Statement for College Employees II E: Work Locations
A discussion of this new policy was added to the agenda:

“All College employees will be assigned a College work site(s), either at a PCC facility or another public facility, or a site leased by the College, by the appropriate Executive Administrator. Work sites outside of Pima County require the approval of the Chancellor. Work sites other than an employee’s designated College work site(s) are not permissible.”

This policy does not preclude individuals from living outside of Pima County. They must, however, be working at an official site as defined in the policy.

The Chancellor wants to encourage a broad discussion with the Board of Governors, administrators, staff and the employee groups about the policy. All parties need to give serious consideration to the implications and be prepared to make recommendations.

4.       Information Items

4a.    Drop/Add Deadline Exceptions (R. Flores)
Senior Assistant Steinman described the importance of adhering to the drop/add deadlines because of financial aid implications.