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2012-13 College Employees Personnel Policy Statement

All employees should use this document in conjunction with the Personnel Policy Statement for their employee classification.

View: Personnel Policy Statement for College Employees 2012/13 [PDF]

Or view individual sections listed below:  
COVER
TABLE OF CONTENTS       
SECTION I: GENERAL INFORMATION     2
A. Management Rights 2
B. Equal Employment Opportunity / Affirmative Action Policy 2
C. Harassment (Including Sexual Harassment) Policy 3
D. Americans With Disabilities Act Compliance 3
E. Accommodation For Religious Observances 3
F. Drug-free Work Place Policy 4
G. Conflict Of Interest 4
H. Personnel Records 8
I. Use of Information Technology Resources 11
J. Use of Mail Services 11
K. Service to the College 12
L. Employee Identification Number 12
SECTION II. EMPLOYMENT 13
A. Employment Status And Compensation 13
B. Competitive Employment For Regular Positions 16
C. Voluntary Transfer Program 18
D. Accounting For Work And Leave 19
E. Work Locations 20
F. Lactation Time Away From Work 20
F. College Closure or Delayed Opening 20
SECTION III. BENEFITS 22
A. Benefit Eligibility 22
B. Health And Dental Insurance 23
C. Life Insurance 24
D. Maternity Insurance Coverage 24
E. Short-term Disability Insurance 24
F. Long-term Disability Insurance 25
G. Workers’ Compensation 26
H. Employee Liability Insurance 27
I. Educational Benefits/Tuition Waiver 27
J. Employee Assistance Program 28
K. State Retirement System And Social Security 28
L. 403(B) and 457 Voluntary Retirement Savings 29
M. Compensation For Unused Accumulated Sick Leave 29
N. Flexible Spending Accounts For Medical/Dental Expenses And Dependent Care 30
SECTION IV. LEAVES 31
A. Annual And Sick Leave 31
B. Personal Days 31
C. Bereavement Leave 31
D. Professional Development Leave 32
E. Jury Duty Or Subpoena 32
F. Leave Under Arizona's Victim Leave Act 32
G. Military Leave 33
H. Emergency Treatment Leave 33
I. Leave Under The Family And Medical Leave Act 34
J. Leaves Of Absence 37
K. Voluntary Leave Donation Program 39
SECTION V. CODE OF CONDUCT/DISCIPLINE 45
A. Preamble 45
B. Code Of Conduct And Standards Of Behavior For Employees 45
C. Reporting Violations Of Law And College Policy (Whistle-blowing) 48
D. Whistle-blowing Protection 49
E. Investigations 49
F. Guidelines For Corrective Action And Disciplinary Procedures 50
G. Corrective Action Procedure 51
H. Disciplinary Procedure 54
SECTION VI. GRIEVANCE PROCEDURE  59
A. Intent 59
B. Representation 59
C. Definition And Scope 59
D. Time Limits 61
E. Written Documents 61
F. Request For Informal Resolution -- Step One 61
G. Formal Grievance -- Step Two 62
H. Formal Grievance -- Step Three 62
I. Final Review By Chancellor 63
J. Appeal Of Termination 63
K. General 63
SECTION VII. EMPLOYEE REPRESENTATIVE 65
A. Equal Opportunity/Affirmative Action Policy For Employee Representative Groups 65
B. Dues Deduction 65
APPENDIX A. ADA and Equal Opportunity/Discrimination Complaint Procedure   66
APPENDIX B. Request for ADA Accommodation  69
APPENDIX C. Continuation of Health Insurance   70
APPENDIX D. Employee Assistance Program (EAP) 74
APPENDIX E. Voluntary Retirement Savings  76
APPENDIX F. Mediation Program   77
APPENDIX G. Acceptable Use of Information Technology Resources   79
APPENDIX H.  The Family and Medical Leave Act  82
APPENDIX I. Contacts for Help with a Complaint 83
Glossary   84
Index 88