Return to accessibility navigation at the top of the page.

Administrative & Staff Job Classifications

Specification Title: Public Safety Administrative Specialist

Series: Public Safety

BAND

GRADE

SUBGRADE

FLSA STATUS:

B

2

4

Non-Exempt


CLASS SUMMARY

The Public Safety Administrative Specialist is a stand-alone classification.  Incumbents perform para-professional level technical and administrative duties in support of public safety processes, procedures and compliance in vehicle impoundment, property evidence/chain of custody, parking and traffic appeals, and fingerprinting while working independently with minimal supervision.

TYPICAL CLASS ESSENTIAL DUTIES:

These duties are a representative sample; position assignments may vary.

  1. Responsibility for compliance with State laws and rules of criminal procedures and department protocols as they relate to the receipt, storage and disposition of property and evidence.  Daily 10%
  2. Safeguarding the integrity of evidence, including maintaining an accurate chain-of-custody, and protects evidence from harmful change.  Daily 10%
  3. Managing and ensuring compliance with ARS statues associated with vehicle impoundment; updating procedures relating to releasing of vehicles. Daily 10%
  4. Serving as the point of contact for parking and traffic appeals for non-student and non-employees; scheduling hearings and processing paperwork.  Daily 10%
  5. Interpreting and reviewing documents for accuracy and completeness, processing transactions, preparing reports, researching and resolving discrepancies; collecting and compiling statistical data;  identifying and correcting errors, entering complex and technical and confidential information into multiple law enforcement database systems.   Daily 10%
  6. Providing information to college departments and responding to requests for information from employees, outside agencies and the general public.  Daily 10%
  7. Assisting in ensuring College policies and practices appropriate to the area are uniformly communicated and applied. Daily 10%
  8. Conducting research and performing analysis of criminal information received internally and externally; reporting and charting are developed and written to be used as background information for planning and other actions.   Daily 10%
  9. Reporting of criminal history to State Repository as it relates to fingerprinting requirements. Monthly  10%
  10. Participating in external audits conducted by agencies such as the Arizona Department of Public Safety as well an internal audit review.   Quarterly 10%
  11. Performs other duties of a similar nature or level. As required

POSITION SPECIFIC RESPONSIBILITIES MAY INCLUDE:

Not Applicable.

Training and Experience (positions in this class typically require):
High School Diploma, or General Equivalency Degree, with supplemental coursework in records management and crime analysis, and three years progressively responsible office support experience including word processing, databases, and spreadsheets; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Associates degree and work experience in public safety preferred.

Licensing/Certification Requirements for some positions in this class may require:

  • Current  Arizona Driver’s License
  • Arizona Criminal Justice Information System (ACJIS) Certification
  • Computer Aided Dispatch (CAD) Certification
  • Tucson Police Department Database (RMS) Certification

Knowledge of (position requirements at entry):

  • Basic principles of proper evidence storage, preservations and disposal
  • Computer and applicable software
  • Electronic research methods
  • ACJIS network
  • Modern office equipment
  • Customer service principles
  • Data collection techniques
  • Applicable laws and regulations relevant to assigned area

Skills in (position requirements at entry):

  • Solving problems
  • Maintaining confidentiality
  • Maintaining a variety of records
  • Organizing work and balancing multiple priorities
  • Critical thinking
  • Working independently with little supervision
  • Identifying trends
  • Gathering, compiling, and organizing data
  • Evaluating and summarizing research findings
  • Analyzing and compiling information
  • Applying applicable College policies, procedures and regulations
  • Applying applicable state and federal laws and regulations
  • Maintaining and utilizing databases and spreadsheets 
  • Providing excellent customer service
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:
Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 50 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Prepared by Human Resources: 2/2011
Revised by Human Resources: 01/2013