Administrative & Staff Job Classifications

Class Specification Title: Facilities Coordinator

Series: Program Coordination – Facilities Coordinator

CLASS SUMMARY

The Facilities Coordinator is a stand alone classification in the facility coordination series. Incumbents are responsible for coordinating the scheduling, preparation, and use of college facilities for events.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

1. Supervising staff; prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained, making hiring, termination and disciplinary recommendations.  Daily 0 - 15%
2. Coordinating, scheduling, and approving the use of facilities by College departments, student groups, and outside organizations.  Daily 15%
3. Participating in preparing and monitoring the department budget; prepares cost estimates; recommends purchases.  Daily 15%
4. Coordinating and participating in classroom set-ups to ensure necessary furniture and equipment are available and safety requirements are met.  Daily 10%
5. Serving as a liaison between staff, faculty, administrators, students, and the public regarding events.  Weekly 15%
6. Assisting with the coordination of special events to include maintaining a calendar of events and coordinating publicity for those events.  Weekly 15%
7. Maintaining inventory, ensuring all equipment is in good working order; ensuring the accuracy of orders received by vendors; and accounting for supplies and equipment.  Weekly 5%
8. Participating in the development of procedures, guidelines, fee structures, goals, and objectives for the department.  Monthly 10%
9. Performing other duties of a similar nature or level.  As Required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

• Not applicable

Training and Experience (positions in this class typically require):
Bachelor's Degree in a related field and two years of related event coordination experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):
Positions may require:

• Valid Arizona Driver's License

Knowledge (position requirements at entry):
Knowledge of:

• Applicable rules and regulations
• Budgeting principles
• Supervisory principles
• Event preparation methods and procedures
• Inventory control principles
• Marketing principles

Skills (position requirements at entry):
Skill in:

• Coordinating schedules
• Monitoring and evaluating staff
• Preparing and monitoring budgets
• Developing policies and procedures
• Publicizing events
• Monitoring inventory
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:
Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, feeling, talking, hearing, seeing and repetitive motions.

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Incumbents may be subjected to dusts, work space restrictions, intense noises and travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources: 01/05