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Administrative & Staff Job Classifications

Class Specification Title: Advanced Program Coordinator

Series: Program Coordination - Program Coordinator

Levels in series: 1 | 2 | 3 | 4 | 5 | 6 | 7

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

4

2

Exempt

CLASS SUMMARY

The Advanced Program Coordinator is the fourth level of a seven level Program Coordination - Program Coordinator series. Incumbents are responsible for performing various professional level duties related to the coordination of complex programs and monitoring related operational activities. The Advanced Program Coordinator is distinguished from the Program Coordinator in that it exercises greater autonomy and decision-making and coordinates programs having a wider scope and greater impact and exposure. The Advanced Program Coordinator is distinguished from the Assistant Program Manager, which is responsible for the management of educational, operational or service programs.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. May supervise staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff members are trained; and, making hiring, termination, and disciplinary recommendations.  Daily 0-20%
  2. Coordinating, supervising, and evaluating day-to-day operations of an assigned program.  Daily 30%
  3. Assisting in the development, implementation, and coordination, of program enhancement, program guidelines, goals, objectives, and activities.  Daily 20%
  4. Consulting with faculty, staff, outside agencies and businesses to determine client and program needs.  Daily 15%
  5. Developing, implementing, and monitoring program budgets and grants to ensure compliance and fiscal responsibility.  Weekly 5%
  6. Researching, compiling and analyzing data; preparing and reviewing related reports and correspondence.  Weekly 5%
  7. Designing and implementing marketing strategies to ensure college and general public exposure to College program offerings.  Weekly 5%
  8. Performing other duties of a similar nature or level.  As Required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Not applicable.

Training and Experience (positions in this class typically require): Bachelor's Degree in a related field and two years professional level program experience related to the program assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

Positions may require:

  • Arizona Driver's License
  • Applicable certification(s) in area of responsibility

Knowledge (position requirements at entry):

Knowledge of:

  • Applicable local, state, and federal laws and regulations
  • Instructional principles and techniques
  • Public relations principles
  • Budget administration principles
  • Supervisory principles
  • Program management principles
  • Marketing principles
  • Research methods
  • Leadership principles

Skills (position requirements at entry):

Skill in:

  • Using computer hardware and software or computer-assisted products in administering programs and services
  • Preparing a variety of reports
  • Prioritizing work and performing multiple tasks
  • Providing customer service
  • Compiling and analyzing data
  • Monitoring day-to-day operational activities
  • Preparing and monitoring complex budgets, grants or other funding entities
  • Monitoring and evaluating staff
  • Training staff
  • Coordinating and evaluating programs and delivery of services
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:

Positions in this class typically require: fingering, talking, hearing, and seeing.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be required to travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM) Date: 03/01
Revised by Human Resources: 06/04
Revised by Human Resources: 03/06