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Administrative & Staff Job Classifications

Class Specification Title: Materials Handler Technician

Series: Materials Management

Levels in series:  1 | 2 | 3 | 4

BAND

GRADE

SUBGRADE

FLSA STATUS:

A

1

1

Non-exempt


CLASS SUMMARY

The Materials Handler Technician is the first level of a four level Materials Management series. Incumbents are responsible for performing and overseeing various duties related to the receiving and distribution of incoming shipments. The Materials Handler Technician is distinguished from the Materials and Inventory Control Specialist, which is responsible for performing semi-skilled duties in the maintenance of multi-site inventories.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. Receiving, inspecting, and processing incoming mail, distribution and shipments of supplies and equipment from inter-College distribution and vendors and distributing items to the appropriate customer.  Daily 35%
  2. Maintaining computer databases of purchase orders; performing data entry from packing lists and blanket purchase orders; issuing and affixing property control records and tags.  Daily 15%
  3. Performing various customer service duties to include: investigating missing deliveries or shortages in shipment; answering questions from other departments; and, resolving other related problems.  Daily 15%
  4. Operating forklifts, warehousing related machinery; office machines, such as copiers; driving vehicles and performing operator maintenance on all.  Daily 10%
  5. Picking up and delivering mail and providing courier services.  Daily 10%
  6. May serve as lead to temporary or student employees, to include assigning and monitoring work and providing direction.  Daily 0-5%
  7. Maintaining related reports to ensure they are properly completed and filed correctly.  Weekly 5%
  8. Coordinating with district central receiving on equipment inventory.  Monthly 5%
  9. Performing other duties of a similar nature or level.  As Required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions primarily associated with courier responsibilities have up to 85% of their daily work activities associated with the distribution of mail and other materials.

Training and Experience (positions in this class typically require): High School Diploma, or General Equivalency Degree, and one year of customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

  • Arizona Driver's License
  • Certification, such as Forklift and/or OSHA

Knowledge (position requirements at entry):

Knowledge of:

  • Record keeping principles, to include confidentiality of information;
  • Purchasing guidelines for public sector;
  • Delivery procedures;
  • Basic inventory control principles, to include security of sensitive and/or high-dollar value property;
  • Receiving procedures;
  • Safety procedures, to include interpreting Material Safety Data Sheets (MSDS);
  • Filing procedures;
  • Courier principles, including applicable driving laws and regulations;
  • Applicable computer programs and equipment;
  • Basic math;
  • Customer service principles.

Skills (position requirements at entry):

Skill in:

  • Operating wheeled vehicles, forklifts and other related equipment;
  • Recognizing problems with shipments;
  • Reading information on Material Safety Data Sheets;
  • Interpreting information on packing lists, purchase orders, and blanket purchase orders;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

Positions in this class typically require: balancing, stooping, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions.

Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

Incumbents may be subjected to moving mechanical parts, vibrations, dusts, poor ventilation, workspace restrictions, inclement weather and travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Updated by Pima Community College: 06/04