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Administrative & Staff Job Classifications

Class Specification Title: Materials Management Supervisor

Series: Materials Management

Levels in series:  1 | 2 | 3 | 4

BAND

GRADE

SUBGRADE

FLSA STATUS:

B

3

2

Non-exempt


CLASS SUMMARY

The Materials Management Supervisor is the third level in a four level Materials Management series. Incumbents are responsible for supervising and coordinating various activities related to materials ordering, receiving, warehousing and distribution. The Materials Management Supervisor is distinguished from the Materials and Inventory Control Specialist by its supervisory authority.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. Supervising staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and making hiring, termination, and disciplinary recommendations.  Daily 25%
  2. Planning, organizing, and supervising overall operations of receiving, warehousing and distribution operations and mail operations; developing and implementing processes and procedures to accomplish complex, semi skilled technical tasks within assigned areas of responsibility.  Daily 30%
  3. Overseeing the proper coding of College mail, capital and accountable property and the preparation of the appropriate paperwork to be entered into the computerized inventory, finance and property control systems.  Daily 15%
  4. Responding to inquires from other departments regarding inventory, receiving, shipping, storing, and delivery policies and procedures.  Daily 10%
  5. Overseeing and participating in the administration of the work unit budget to include preparing cost estimates, monitoring expenditures and recommending budget adjustments to meet operational needs.  Researching and making capital equipment recommendations.  Daily 10%
  6. Overseeing operation and maintenance of facilities and various equipment used in the conduct of operations within assigned areas, such as mail meters or forklifts.  Operating equipment associated with the work element.  Weekly 5%
  7. Assisting in providing safety training; ensuring staff adheres to safe work practices.  Monthly 5%
  8. Performing other duties of a similar nature or level.  As Required 

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Not applicable.

Training and Experience (positions in this class typically require): Associate's Degree in Business Administration, or a related field and three years of progressively responsible inventory control and materials handling experience, including one year of supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

  • Arizona Driver's License
  • Certification, such as Forklift and/or OSHA

Knowledge (position requirements at entry):

Knowledge of:

  • Inventory management principles, to include security of sensitive and/or high-dollar value property;
  • Supervisory principles;
  • Modern office procedures;
  • Training principles;
  • Warehousing procedures;
  • Purchasing guidelines for public sector;
  • Applicable computer programs and equipment;
  • Applicable Local, State, and Federal laws and regulations;
  • Basic math;
  • Record keeping principles, to include confidentiality of information;
  • Delivery and distribution procedures;
  • Receiving procedures;
  • Safety procedures, to include interpreting Material Safety Data Sheets (MSDS);
  • Filing procedures;
  • Customer service procedures.


Skills (position requirements at entry):

Skill in:

  • Operating forklifts and other related equipment;
  • Recognizing problems with shipments;
  • Interpreting information on packing lists, purchase orders, and blanket orders;
  • Prioritizing work and performing multiple tasks;
  • Monitoring and evaluating staff;
  • Interpreting information on Material Safety Data Sheets;
  • Maintaining records and files;
  • Using computers and related software applications;
  • Preparing a variety of reports;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

Positions in this class typically require: balancing, reaching, standing, walking, pushing, pulling, lifting, fingering, talking, and seeing.

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Incumbents may be subjected to moving mechanical parts, dusts, chemicals, and workspace restrictions.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Updated by Pima Community College: 06/04