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Administrative & Staff Job Classifications

Class Specification Title: Materials & Inventory Control Specialist

Series: Materials Management

Levels in series:  1 | 2 | 3 | 4

BAND

GRADE

SUBGRADE

FLSA STATUS:

A

1

2

Non-exempt


CLASS SUMMARY

The Materials and Inventory Control Specialist is the second level of a four level Materials Management series. Incumbents operate semi-independently and are responsible for various duties related to receiving and distributing materials, warehousing and/or the maintenance of multi-site inventories. The Materials and Inventory Control Specialist is distinguished from the Materials Handler Technician by its semi-independent operations and/or responsibility for the maintenance of multi-site inventories.  The Materials and Inventory Control Specialist is distinguished from the Materials Management Supervisor, that has full supervisory authority.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. Operating semi-independently to provide receiving, warehousing and inventory control to include: determining which items should be stocked; placing orders with vendors; receiving and inspecting incoming orders; and, performing data processing of materials issued and received.  Daily 45%
  2. Maintaining inventory and property control, to include capital and accountable equipment; issuing property control records and tags.  Daily 5%
  3. Performing inventories and administering supplies from the inventory for multiple sites, to ensure proper stock and to meet each customer’s request, to include coordinating distribution of stores orders between the College and the University of Arizona or distribution of orders from other vendors.  Daily 15%
  4. May serve as lead to staff, temporary or student employees, to include assigning and monitoring work and providing direction.  Daily 5-10%
  5. Operating forklifts and other warehousing related machinery; office machines, such as copiers; driving vehicles and performing operator maintenance on all.  Coordinating the repair of these and other items with other College departments and vendors.  Monthly 10%
  6. Maintaining records and preparing inventory, order status and related reports.  Monthly 10%
  7. Providing customer service to include responding to complaints and answering general questions from various departments regarding areas of responsibility, to include investigating missing or incomplete shipments.  Occasionally 5%
  8. Performing other duties of a similar nature or level.   As Required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

May have additional courier, vehicle operation and maintenance duties.

Training and Experience (positions in this class typically require): High School Diploma, or General Equivalency Degree, and two years inventory control and materials management experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

  • Arizona Driver's License
  • Certification, such as Forklift and/or OSHA

Knowledge (position requirements at entry):

Knowledge of:

  • Inventory management principles, to include security of sensitive and/or high-dollar value property;
  • Purchasing guidelines for public sector;
  • Applicable computer programs and equipment;
  • Applicable Local, State, and Federal laws and regulations;
  • Basic math;
  • Record keeping principles, to include confidentiality of information;
  • Delivery and distribution procedures;
  • Receiving procedures;
  • Safety procedures, to include interpreting Material Safety Data Sheets (MSDS);
  • Filing procedures;
  • Customer service principles.


Skills (position requirements at entry):

Skill in:

  • Operating wheeled vehicles, forklifts and other related equipment;
  • Recognizing problems with shipments;
  • Preparing reports;
  • Interpreting information on packing lists, purchase orders, and blanket purchase orders;
  • Prioritizing work and performing multiple tasks;
  • Interpreting technical information, such as Material Safety Data Sheets and public purchasing regulations
  • Forecasting inventory needs;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

Positions in this class typically require: balancing, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, and seeing.

Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

Incumbents may be subjected to moving mechanical parts, vibrations, dusts, poor ventilation, workspace restrictions, inclement weather and travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Updated by Pima Community College: 06/04