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Administrative & Staff Job Classifications

Class Specification Title: Materials Management Coordinator

Series: Materials Management

Levels in series:  1 | 2 | 3 | 4

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

4

2

Exempt


CLASS SUMMARY

The Materials Management Coordinator is the fourth level of a four level materials management series.  Incumbent performs professional duties related to district-wide materials management including centralized receiving, inventory control, warehousing, distribution, logistics and supply chain management.  The Materials Management Coordinator is distinguished from the Materials Management Supervisor by performing professional level duties coordinating district-wide operations of a college-wide materials management department.

TYPICAL CLASS ESSENTIAL DUTIES
These duties are a representative sample; position assignments may vary.

  1. Planning, directing, implementing, and managing centralized services for warehouse operations including material handling, receiving, distribution, and physical inventory management.  Daily 15%
  2. Supervising employees; prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and making hiring, termination and disciplinary recommendations.  Daily 10%
  3. Managing stock control for Facilities, Information Technology, Marketing, and other College departments to include comprehensive parts catalog; asset tagging and tracking; utilization of multiple enterprise resource planning software systems; and cyclical inventory.  Daily 10%
  4. Conducting research, compiling and analyzing data, preparing reports, performing cost analysis, and implementing resolution on inventory discrepancies, dead stock, aged goods, purchasing trends, etc.  Daily 5%
  5. Ensuring workplace safety for warehouse operations.  Design and conduct forklift training, in compliance with OSHA standards and College requirements for staff that is required to operate a forklift as part of their job duties.  Daily 5%
  6. Responding to questions or concerns from the general public, administration, staff, students, or outside agencies.  Daily 5%
  7. Managing internal reuse of College furniture and equipment to include evaluation and monitoring of property identified for disposal, inventorying and safeguarding retained assets, communication with College customers, and assistance with design and distribution of assets.  Weekly 10%
  8. Managing record retention and disposal of official college documents in accordance with College and State regulations in a manner that monitors and safeguards contents.  Weekly 5%
  9. Serves as the logistics officer ensuring services, materials, supplies and equipment are disbursed to College locations in response to an emergency.  Monthly 5%
  10. Managing disposal of College assets in accordance with College and State regulations to include transportation, storage, inventory, safeguarding assets, and coordinating with auctioneer.  Monthly 5%
  11. Managing space utilization and storage optimization for efficient use of the warehouse facility; coordinates the College’s auction   Monthly 10%
  12. Assessing and evaluating budget, employee, and resource needs to ensure customer service levels are maintained to established standards.  Monthly 10%
  13. Assessing materials management equipment needs throughout the College; initiating purchase process, installation, maintenance program, and repairs.  Quarterly 5%
  14. Performing other duties of a similar nature or level.  As Required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

  • Not applicable.

Training and Experience (positions in this class typically require):

Associate’s Degree in Logistics or Supply Chain Management, or a related field, and three years of progressively responsible full performance inventory control and materials management experience, including one year of supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  A Bachelor’s Degree is preferred.

Licensing/Certification Requirements for come positions in this class may require:

  • Current Arizona Driver’s License
  • Forklift certification

Knowledge of (position requirements at entry):

  • Supervisory principles
  • Managerial principles
  • Logistics and supply chain management principles
  • Applicable Local, State, and Federal laws and regulations
  • Applicable occupational and safety standards
  • Operation and safety training for forklifts and other moveable equipment
  • Training principles
  • Budgeting principles
  • Applicable computer programs and equipment
  • Customer service principles.

Skills  in (position requirements at entry):

  • Monitoring, assigning, and evaluating work of employees
  • Planning and coordinating operational activities
  • Inventory management using enterprise resource planning system
  • Interpreting terminology and conditions of common carrier, truck, LTL, and freight bill of ladings and way bills
  • Administering, forecasting, and monitoring budgets
  • Preparing spreadsheet and written reports
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

Positions in this class typically require: manual dexterity, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Incumbents may be subjected to fumes, odors, dusts, chemicals, extreme temperatures, and travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Prepared by Human Resources 5/2012