Administrative & Staff Job Classifications

Class Specification Title: Human Resources Specialist

Series: Human Resources

Levels in series:  1 | 2 | 3

CLASS SUMMARY

The Human Resources Specialist is the first level of a  three level human resources series. Incumbents perform para-professional level technical and administrative duties in support  of a campus or district human resources in a variety of human resources program areas such as recruitment/employment, contracts and faculty standards, employee benefits, personnel actions processing, employee relations and organizational and professional development. The Human Resources Specialist is distinguished from the Human Resources Analyst which has the responsibility for performing professional level duties.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

1. Providing technical and administrative support to a campus-based human resources function or a district human resources program..  Daily 20%
2. Interpreting personnel actions, reviewing documents for accuracy and completeness, processing transactions, preparing reports, researching and resolving discrepancies; identifying and correcting errors, entering complex and  technical personnel action information into a database system.    Daily 20%
3. Researching, calculating, entering, distributing and monitoring adjunct faculty contracts to determine eligibility to teach based on transcript review.  Daily 15%
4. Providing paraprofessional advice to departments and responding to requests for information from employees, outside agencies and the general public.  Daily 10%
5. Assisting in ensuring College personnel policies and practices are uniformly communicated and applied..  Daily 10%
6. Creating, maintaining, and developing a variety of technical reports. Maintaining confidentially of employee and applicant information.  Daily 10%
7. Monitoring, auditing, verifying, and reconciling technical benefit billing information. Monthly 10%
8. Participating in cross-training and training of staff in processing procedures in a variety of areas in human resources.  Monthly 5%
9. Performs other duties of a similar nature or level. As required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

• Not applicable.

Training and Experience (positions in this class typically require):
High School Diploma, or General Equivalency Degree, with supplemental coursework in human resources, and three years progressively responsible office support experience including word processing, databases, and spreadsheets; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Associates degree and Human Resources experience preferred.

Licensing Requirements (positions in this class typically require):

• None Required.

Knowledge (position requirements at entry):
Knowledge of:

• Basic human resources principles
• Computer and applicable software
• Electronic research methods
• Modern office equipment
• Customer service principles
• Recordkeeping principles
• Applicable laws and regulations relevant to assigned area

Skills (position requirements at entry):
Skill in:

• Solving problems
• Organizing work and balancing multiple priorities
• Providing customer service
• Analyzing and compiling information
• Developing reports
• Applying applicable College policies, procedures and regulations
• Maintaining and utilizing databases and spreadsheets
• Performing highly complex data entry functions
• Maintaining confidentiality
• Maintaining a variety of records
• Providing customer service
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:
Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources 01/05