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Administrative & Staff Job Classifications

Class Specification Title:  Special Assistant

Series:  Administrative Support - Professional

Levels in series: 1

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

4

2

Exempt

CLASS SUMMARY: The Special Assistant is a stand-alone classification in the administrative support - professional series.  Incumbent is responsible for performing professional level duties in planning, coordinating and implementing events in support of College programs, services, and/or activities.

TYPICAL CLASS ESSENTIAL DUTIES  These duties are a representative sample; position assignments may vary.

  1. Plans, coordinates, and organizes Campus and/or District events, programs, services, and/or activities which include: solidifying event locations, monitoring prescribed budget allotment, creating materials for publication to advertising and promoting events.  Daily 20%
  2. Coordinates event activities with College departments, committees, and external agencies and businesses; ensuring effective utilization of available resources.  Daily 20%
  3. Receives feedback while planning, during, and after events; resolving internal and external issues or complaints; recommending and implementing improvements.  Daily 15%
  4. Develops relationships with patrons and businesses in an effort to receive an economical cost of goods and services for College sponsored events.  Daily 15%
  5. Participates in budget preparation; monitoring programs, services, and activity budgets; analyzing and anticipating needs for staffing, equipment, and supplies.  Weekly 15%
  6. Serves as College or Campus liaison to administrators, staff, and external contacts for College events.  Weekly 10%
  7. Assists in developing goals, objectives, policies, and procedures related to College events.  Monthly 5%
  8. May supervise employees and/or volunteers to include: prioritizing, assigning work, and ensuring staff is trained. Varies 0% - 10%
  9. Performs other duties of a similar nature or level.  As required.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

  • Incumbent is required to travel

Training and Experience (positions in this class typically require):

Bachelor's degree in a related field and two years of progressively responsible experience in community involvement projects, administration, or project management; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

  • Valid Arizona driver's license

Knowledge of (position requirements at entry):

  • Leadership principles
  • Project management
  • Researching principles
  • Budgeting
  • Promoting and marketing events
  • Supervisory principles

Skills in (position requirements at entry):

  • Organizing work and balancing multiple priorities
  • Researching and organizing information
  • Developing and managing budgets
  • Developing reports Resolving conflicts
  • Promoting and coordinating projects
  • Using computers and applicable software Evaluating programs, promotions, and outcomes
  • Assigning and monitoring work
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:

Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work

NOTE:   The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources: 12/04, 9/12