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Administrative & Staff Job Classifications

Class Specification Title:  Fiscal Support Assistant

Series: Fiscal Support

Levels in series: 1 | 2 | 3

BAND

GRADE

SUBGRADE

FLSA STATUS:

A

1

2

Non-exempt


CLASS SUMMARY

The Fiscal Support Assistant is the first level of a three level Fiscal-Fiscal Support series. Incumbents perform entry level duties in processing monetary transactions, balancing and reconciling cash drawers and reports, preparing deposits, and disbursing petty cash for an assigned campus. The Fiscal Support Assistant is distinguished from the Fiscal Support Technician who has the responsibility of performing technical level work.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. Processing monetary transactions, to include tuition bills, student records, phone bills, applications, certificates, and other fiscal services, processing and calculating promissory notes, employee/staff fee waivers and other financial activities recorded in both manual and computerized systems. Daily 50%
  2. Disbursing travel and petty cash funds. Daily 10%
  3. Balancing cash drawers and petty cash funds; preparing cash reconciliation reports, bank deposits and other financial reports. Daily 10%
  4. Performing general office tasks, such as answering phones and taking messages, and maintaining an accurate paperwork and filing system. Daily 10%
  5. Providing customer service by responding to student, faculty and staff questions and concerns, such as tuition fees or graduation requirements. Daily 10%
  6. Logging and maintaining copies of employee time cards; mileage and other logs and distributing employee paychecks.  Weekly 10%
  7. Performing other duties of a similar nature or level. As Required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Not Applicable.

Training and Experience (positions in this class typically require):
High School Diploma, or General Equivalency Degree, and one year of bank teller, cashiering or basic bookkeeping experience or related; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, such as those listed above.

Licensing/Certification Requirements for some positions in this class may require:

  • None Required.

Knowledge of (position requirements at entry):
Knowledge of:

  • Computers and applicable software applications
  • Customer service principles
  • Basic bookkeeping principles
  • Modern office equipment

Skills in (position requirements at entry):
Skill in:

  • Providing customer service
  • Using computers and applicable software
  • Processing teller transactions
  • Using modern office equipment
  • Balancing and reconciling cash drawers and deposits
  • Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:
Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

High School Diploma, or General Equivalency Degree, and one year of bank teller, cashiering or basic bookkeeping experience or related; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, such as those listed above.

NOTE:  The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 02/01
Revised by Human Resources 01/05, 1/2013