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Administrative & Staff Job Classifications

Class Specification Title:  Facilities Coordinator

Series: Facilities Coordination

Level in series:  1

BAND

GRADE

SUBGRADE

FLSA STATUS:

B

2

2

Non-Exempt

CLASS SUMMARY: 

The Facilities Coordinator is a stand-alone classification. Incumbents are responsible for coordinating the scheduling, preparation, and use of college facilities for College sponsored activities and events and those sponsored by external groups and organizations.

TYPICAL CLASS ESSENTIAL DUTIES  These duties are a representative sample; position assignments may vary.

  1. Coordinates, schedules, and approves the use of facilities by College departments, student groups, and outside organizations.  Daily 30%
  2. Coordinates and participates in classroom set-ups to ensure necessary furniture and equipment are available and safety requirements are met.  Daily 10%
  3. Serves as a liaison between staff, faculty, administrators, students, and the public regarding events.  Weekly 15%
  4. Assists with the coordination of special events to include maintaining a calendar of events and coordinating publicity for those events.  Weekly 20%
  5. Participates in preparing and monitoring the department budget; prepares cost estimates; recommends purchases.  Weekly 15%
  6. Maintains inventory, ensuring all equipment is in good working order; ensuring the accuracy of orders received by vendors; and accounting for supplies and equipment.  Weekly 5%
  7. Participates in the development of procedures, guidelines, fee structures, goals, and objectives for the department.  Monthly 10%
  8. Performs other duties of a similar nature or level.  As Required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

  • Not applicable.

Training and Experience (positions in this class typically require):

High School Diploma or General Equivalency Degree and two years coordinating events and/or activities; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing/Certification Requirements for some positions in this class may require:

  • Valid Arizona Driver's License.

Knowledge of (position requirements at entry):

  • Budgeting principles
  • Event preparation methods and procedures
  • Inventory control principles
  • Events coordinator practices

Skills in (position requirements at entry):

  • Coordinating schedules
  • Providing customer service
  • Preparing and monitoring budgets
  • Developing internal  procedures and processes
  • Publicizing campus events
  • Monitoring inventory
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:

Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, feeling, talking, hearing, seeing and repetitive motions.

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

NOTE:  The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources 01/05, 09/12