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Administrative & Staff Job Classifications

Class Specification Title: Deputy Executive Administrator

Series: Administration - Administrator

Levels in series:  1 | 2 | 3

BAND

GRADE

SUBGRADE

FLSA STATUS:

E

8

2

Exempt

CLASS SUMMARY:  The Deputy Executive Administrator is the second level of a three-level administration - administrator series.  This includes positions typically identified as Assistant Vice Chancellor, Vice President of Instruction, Vice President of Student Development and Vice Provost.  Incumbents are responsible for performing consultative leadership duties and are accountable for a major academic area, operational area or multiple district-wide operational areas.  The Deputy Executive Administrator is distinguished from the Administrator by its responsibility for providing program direction and implementing the College vision. The Deputy Executive Administrator is distinguished from the Executive Administrator who provides complex academic, student development and/or administrative leadership and direction for a College campus or for multiple District programs.

TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

  1. Provides administrative direction and supervision to staff and/or faculty employees to include: assign projects and objectives; conduct performance evaluations; develop, motivate, and train; and make hiring, termination and disciplinary actions with subordinate employees.  Daily  15%
  2. Conducts complex research on topics having organizational impact and make effective recommendations.  Daily 10%                                                                
  3. Solves complex employee and student issues and concerns.  Daily 10% 
  4. Administers and implements operational and programmatic mission, vision, and direction; evaluates results and making modifications.  Daily  10%
  5. Provides administrative assistance to colleagues and Executive Administrators; conducting research, analysis and providing findings and recommendations; developing complex reports and communications.  Daily 10%
  6. Serves on a variety of internal and external committees, task forces, and other agency committees to secure advocacy and influencing support for programs and the College Plan. Weekly 10%
  7. Assists in developing the organizational budgets; approves and monitors expenditures.   Weekly 10%                                                                 
  8. Provides leadership in performing needs assessments, develops strategic objectives and organization wide policies and procedures.  Weekly 10%
  9. Collaborates with other organizations to promote organizational effectiveness, awareness and public relations.   Monthly 10%
  10. Engages in a program of professional improvement in order to remain current in area of responsibility.  Monthly 5%
  11. Organizes and directs the planning process in coordination with colleagues to determine strategic and tactical methods to promote advocacy and the public relations process.  Quarterly 5%
  12. Performs other duties of a similar nature or level as required.

Training and Experience (positions in this class typically require):

Master's degree in a related field and five years progressively responsible management and leadership experience related to the area of assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  A doctorate is preferred

Licensing/Certification Requirements for some positions in this class may require::

  • Valid Arizona driver's license

Knowledge of (position requirements at entry):

  • Supervisory principles
  • Leadership principles
  • Managerial principles
  • Applicable local, state and federal laws, regulations and compliance requirements
  • Academic development principles
  • Advanced student development principles
  • Advanced higher education administration principles
  • Research principles
  • Business research, analysis and reporting techniques
  • Human resources practices
  • Current technology trends and applications
  • Principles, practices and techniques of designing, developing, delivering, and evaluating educational programs
  • Budget principles
  • Strategic planning principles
  • Current trends in areas of responsibility
  • Conflict resolution techniques

Skills in (position requirements at entry):

  • Monitoring and evaluating employees
  • Prioritizing and assigning work
  • Organizing work and balancing multiple priorities
  • Strategic planning
  • Resolving conflicts
  • Public speaking
  • Building teams and consensus
  • Managing complex financial operational processes
  • Managing the ERP computer process
  • Interpreting applicable local, state and federal laws and regulations
  • Developing and implementing goals, objectives, Standard Practice Guides, and procedures
  • Performing needs assessments
  • Interpreting and apply procedures and policies
  • Evaluating higher education programs and curricula
  • Working with a diverse student and employee population
  • Building teams and consensus
  • Conducting research and develop reports and proposals
  • Managing and monitoring budgets
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:

Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE:  The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources: 12/04, 9/12