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Administrative & Staff Job Classifications

Class Specification Title:  Campus Director of Administrative Services

Series: Director

Levels in series:  1

BAND

GRADE

SUBGRADE

FLSA STATUS:

D

6

3

Exempt

CLASS SUMMARY:  The Campus Director of Administrative Services is a stand-alone classification.  Incumbents direct the administrative operations and services of campus-based fiscal, planning and management, and business services department.  The incumbent functions as a liaison to coordinate technology, personnel, capital planning, procurement, facilities maintenance, and centralized support services between the campus and district offices.  The incumbent in this position is a member of the Campus President’s Cabinet. The Campus Director of Administrative Services is distinguished from other classifications by its responsibility as campus chief budget and business officer for an assigned campus.

TYPICAL CLASS ESSENTIAL DUTIES  These duties are a representative sample; position assignments may vary.

  1. Directs the activities of campus administrative services to include: planning, implementing, administering and evaluating projects impacting the campus; serves as a liaison to coordinate campus administrative services between District Office and the campus.  Daily  25%
  2. Supervises employees to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff training; hiring, termination, and disciplinary recommendations.  Daily 10%
  3. Serves as a member of the campus senior management team participating in development, planning, implementation of campus goals and objectives.  Daily 10%
  4. Establishes, monitors, evaluates, and improves processes, procedures and/or standards, ensuring alignment with campus mission, values, goals, objectives, and initiatives.  Daily  10%
  5. Participates in special studies, task forces and recommends improvements to campus and college business practices and processes.  Weekly  15%
  6. Administers functional contract proposals and committees; manages the selection and deployment of grants and contracts.  Weekly  10%
  7. Directs and supervises the collection of data and the preparation of a variety of reports, statements, and communications impacting employees, service providers, vendors and others regarding assigned programs.  Weekly  5%
  8. Develops and administers the planning of the Campus' annual operating budget; implements and allocates resources following budget approval; approves expenditures. Monthly  10%
  9. Meets with District Office personnel to discuss common problems and develop approaches to improve coordination of services.  Monthly 5%
  10. Performs other duties of a similar nature or level.  As required.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

  • Rotate evening and Saturday supervisor duty
  • Incumbents may be required to travel

Training and Experience (positions in this class typically require):

Bachelor's degree in Business Administration, Accounting, or related area and  four years professional level experience in business administration, including prior supervisory and management experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  A master's degree is preferred.

Licensing/Certification Requirements for some positions in this class may require:

  • None required

Knowledge of (position requirements at entry):

  • Supervisory principles
  • Managerial principles
  • Leadership principles
  • Business administration
  • Strategy development principles and procedures
  • Applicable local, state and federal laws, regulations and compliance
  • Grant administration and compliance requirements
  • Contract administration
  • Program development and administration principles and practices
  • Project management principles
  • Resource planning
  • Conflict resolution
  • Statistical principles
  • Computers and applicable peripherals and software.

Skills in (position requirements at entry):

  • Monitoring and evaluating employees
  • Prioritizing and assigning work
  • Developing and implementing organizational budgets
  • Administering grants and contracts
  • Evaluating and recommending processes and procedures
  • Managing change
  • Planning, analyzing, and evaluating administrative services, operational needs, and fiscal constraints
  • Analyzing complex situations
  • Communicating technical or complex information
  • Using computers and applicable peripherals and software
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

Positions in this class typically require: reaching, fingering, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

NOTE:  The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 04/01, 9/12