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Administrative & Staff Job Classifications

Class Specification Title:  Business Systems Advanced Analyst

Series: Business Systems – Professional

Levels in series:  1 | 2 | 3

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

4

3

Exempt

CLASS SUMMARY

The Business Systems Advanced Analyst is the second of a three level business system analyst series.  Incumbents are responsible for analyzing complex data, working independently and preparing recommendations. The Business Systems Principle Analyst is distinguished from the Business Systems Advanced Analyst by providing more in depth analysis of current business systems. The Business Systems Principle Analyst may also serve as a project manager on certain assignments where the Business Systems Advanced Analyst may serve in a lead capacity.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. May serve as a lead to staff to include assigning and monitoring work and providing direction.  Daily 0-10%
  2. Meeting with supervisors and administrators in planning, directing and coordinating operational or procedural project goals and objectives. Weekly 15%
  3. Gathering and organizing information on processes and procedures; documenting existing processes and systems and analyzing data for improvements. Analyzing existing organizational structures and making recommendations for improvements; implements approved changes. Weekly 15%
  4. Preparing complex reports summarizing findings, alternatives and recommendations for administrative review. Weekly 15%
  5. Determining if financial and internal controls are adequate to meet management objectives. Weekly 10%
  6. Planning, scheduling and coordinating the implementation of new or modified administrative systems. Weekly 10%
  7. Planning, scheduling, developing and presenting training programs for users college-wide on administrative systems. Training department staff requiring assistance in solving complex systems problems. Monthly 15%
  8. Reviewing and evaluating computer hardware and software to determine its usefulness and appropriateness as related to existing or proposed administrative systems; assisting with the development of preliminary and detailed system design documents for in-house and vendor computer systems. Monthly 10%
  9. Conducting research, including conferring with vendors, to resolve technical questions and problems related to computer hardware and software; consults with and advises users in the selection and use of computing options. Monthly 10%
  10. Performing other duties of a similar nature or level.  As required.

POSITION SPECIFIC RESPONSIBILITIES MAY INCLUDE:

  • Not Applicable

Training and Experience (positions in this class typically require):
Bachelor’s degree in Management Information Systems, Business Administration or related field and two years’ professional level experience in management or systems analysis work; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing/Certification Requirements for some positions in this class may require:

  • None required

Knowledge of (position requirements at entry):

  • Automating management information system design
  • Forms design and procedures development
  • Programming languages
  • Supervisory principles
  • Managerial principles
  • Principles and techniques used in conducting management studies and in systems analysis
  • New and emerging technologies
  • Researching principles
  • Budgeting principles
  • Computers and applicable software
  • Customer service principles

Skills in (position requirements at entry):

  • Managing multiple projects
  • Serving as a project lead
  • Analyzing and interpreting data
  • Developing and implementing objectives
  • Data collecting and analyzing data
  • Using computers and applicable software
  • Written and oral communications
  • Building consensus
  • Compiling and analyzing data and information
  • Conducting research
  • Solving complex problems
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, clients, and the general public etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:
Positions in this class typically require: manual dexterity, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE:  The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Prepared by Human Resources: 03/2008
Reviewed by Human Resources: 06/2013