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2012-13 Academic Year

DATE

AGENDA ITEMS / SPONSOR

June 18, 2013

Presentation

  • State Government Relation Plan (I. Cuyugan)

Follow-up Items

  • Cell Phone Program Changes (D. Bea)
  • The College Cultural Working Group – Blueprint for Healing (Z. Harris)

Discussion/Information Items

  • Freedom of Information Act Requests (Z. Harris)
  • Composition on Cabinet (Z. Harris)
  • State of Hispanic Education (Z. Harris)
  • Centers for Learning and Teaching (Z. Harris)
  • Leadership Academy (Z. Harris)
  • Public Comment for Draft College Policy (Z. Harris)
  • SPG-2303/AA:  Smoking on District Property (D. Bea)
  • Patient Protection and Affordable Care Act (D. Bea)
  • Legislative Update (I. Cuyugan)

Board Agenda Items

Board Titles for the August 14, 2013 meeting are due to the Chancellor’s Office on July 18 with Board Reports being due July 30.

June 4, 2013

Presentation

  • The College Cultural Working Group — J. Brown/A. Jimenez (Z. Harris)
  • State Government Relation Plan (I. Cuyugan)

 Action Items

  • Use of the Fitness Centers by College Employees (J. May)
  • Criminal Background Checks for Temporary Employees and Volunteers (J. May)
  • PCard Procedures Manual Changes (D. Bea)

Discussion/Information Items

  • HLC Update – Monitoring Report and Institutional Self-Study (J. Migler)
  • Office Hours (Z. Harris)
  • Faculty Administrative Appointments (J. May)
  • Proposal for 3-campus Model for Providing Student Services during Peak Registration Periods (J. Migler)
  • Change in Disbursement Dates – Financial Aid (J. Migler)
  • Additional Date for Verifying Student Attendance (J. Migler)
  • Freedom of Information Act Requests (Z. Harris)
  • Composition on Cabinet (Z. Harris)
  • Strategic Planning (Z. Harris)
  • Centers for Learning and Teaching (Z. Harris)
  • Leadership Academy (Z. Harris)
  • Public Comment for Draft College Policy (Z. Harris)
  • Patient Protection and Affordable Care Act (D. Bea)
  • Legislative Update (I. Cuyugan)

Board Agenda Items

  • Board Titles for the August 14, 2013 meeting are due to the Chancellor’s Office on July 18 with Board Reports being due July 30.
May 7, 2013

I.  Action Items

  • Draft 2014-2015 Academic Calendar – M. Tulino (J. Migler)
  • Pre-Program Track for Nursing and HRP Students (J. Migler)

 II.  Follow-up Items

  • Cell Phone Program Changes (D. Bea)
  • Facilities Usage Fees (L. Chliwniak/B. Ward)

III.  Discussion/Information Items

  • Public Records Request Process (Z. Harris)
  • Leave Request Process (Z. Harris)
  • Common and Administrative Policy Changes (J. May)
  • Grievance Committee Common Policy Language Changes (D. Bea)
  • Email Protocol (D. Bea)
  • Campus Watch Alerts (L. Chliwniak)
  • Social Media Update (L. Chliwniak)

IV.  Board Agenda Items

  • Board Titles for the June 12, 2013 meeting are due to the Chancellor’s Office on May 16 with Board Reports being due May 28.

V.  Roundtable Discussion

Apr 2, 2013

I.          Action Items

  • New Publication Guidelines (C. Karamargin)
  • Travel Manual Changes (D. Bea)

II.        Discussion/Information Items

  • Development of Compliance Review Process (J. Silvyn)
  • Police Staffing on Weekends (D. Bea)
  • Found Property Process (D. Bea)
  • Cell Phone Program Changes (D. Bea)

III.       Board Agenda Items

  • Board Titles for the May 8, 2013 meeting are due to the Chancellor’s Office on April 12 with Board Reports being due April 23.

IV.       College Plan (S. Miles)

V.        Roundtable Discussion

Mar 5, 2013

I.          Update/Report on Title III and NW Campus Resource Center (A. Kajstura)

II.        State Legislative Update (I. Cuyugan)

III.       New Publication Guidelines (C Karamargin)

IV.       Facilities Usage Fees (S. Miles)

V.        College Plan (S. Miles)

VI.       Roundtable Discussion

VII.      Significant Event (by invitation)  — March 28, 2013 — PCC/UA Presidential Breakfast, 7:30 am – 9:30 am, Downtown Campus Amethyst Room

Feb 5, 2013

I.          Presentation

  • Presentation on Registration/Placement/Prep Academy — by H. Tilson (S. Miles)

II.        Discussion/Information Items

  • Safety Update — S. Bay (D. Bea)
  • Accreditation Changes (J. Migler)
  • Electronic Board Books (K. McIntosh)
  • Emergency Communications (D. Bea)
  • Facilities Usage Fees (S. Miles)

III.       Action Items

  • Course Fees (D. Bea)
  • Differential Tuition (D. Bea)
  • Purchasing Manual Updates (D. Bea)

IV.       Board Agenda Items

  • Board Titles for the March 13, 2013 meeting are due to the Chancellor’s Office on February 14 with Board Reports being due February 27.

V.        College Plan (S. Miles)

VI.       Roundtable Discussion

Jan 11, 2013

I.          Discussion/Information Items

  • Campus Smoking Policy (D. Bea)
  • Follow up on Administrator Retreat Suggestions - Task Force Report (A. Kajstura)

II.        Action Items

III.       Board Agenda Items

  • Board Titles for the February 27, 2013 meeting are due to the Chancellor’s Office on January 30 with Board Reports being due February 11.

IV.       College Plan (S. Miles)

V.        Roundtable Discussion

Dec 4, 2012

I.          Discussion/Information Items

  • Update on College Plan Initiatives and Strategies — H. Tilson (S. Miles)
  • Differential Tuition Annual Review — D. Groover (D. Durán-Cerda)
  • HLC and Distance Education Approval Levels (J. Migler)
  • Special Education Program Tracks (J. Migler)
  • Update on Recruitment and Selection Process (J. May)
  • ePAR Update (J. May)

II.        Action Items

  • PCard Manual Changes (D. Bea)

III.       Board Agenda Items

  • Board Titles for the January 9, 2013 meeting are due to the Chancellor’s Office on December 4 with Board Reports being due December 14.

IV.       College Plan (S. Miles)

V.        Roundtable Discussion

Nov 6, 2012

I.    Presentation

  • The Democracy Commitment — Bernie Ronan, Associate Vice Chancellor, Division of Public Affairs (C.J. Karamargin)

II.        Discussion/Information Items

  • HLC Monitoring Report (J. Migler)
  • College Plan Action Item 2.2.1 (L. Morales)

III.       Policies and Procedures

  • BP-1501:  Harassment (Including Sexual Harassment) J. May
  • RG-1501/A:  Standards for ADA/504 Compliance — J. May
  • SPG-1501/AA:  Unlawful Discrimination — J. May
  • SPG-1501/AC:  ADA & Equal Opportunity, Reasonable Accommodation Guideline for Employees/Applicants — J. May

IV.       Board Agenda Items

  • Board Titles for the January 9, 2013 meeting are due to the Chancellor’s Office on December 4 with Board Reports being due December 14.

V.        College Plan

VI.       Roundtable Discussion

Oct 2, 2012

1.         Chancellor Search Update (L. Wakefield)

2.         Video Conferencing Usage (K. McIntosh)

3.         Weakness of Passwords — Brian Basgen (K. McIntosh)

4.         Additional GED Testing Sites (S. Miles)

5.         Smoking Area Recommendation (D. Bea)

6.         ePAR Project (J. May)

7.         Faculty Recruitment (J. May)

8.         Cyclical Review (J. May)

9.         Administrator Retreat (J. May)

Sept 4, 2012

I.   Discussion/Information Items

  • PCC Online Education: Then and Now (D. Durán-Cerda)

II.   Follow-up Items

  • Emeritus and Distinguished Staff Status (S. Miles)
  • Purchasing Manual Revision suggestions (D. Bea)
  • Cashiering Hours (D. Bea)

III.  Policies and Procedures (D. Durán-Cerda)

  • SPG-1501/AD:  ADA & Equal Opportunity, Reasonable Accommodation Guideline for Students
  • SPG-3603/AA:  Disabled Student Resources (DSR) Program: Eligibility, Accommodations, Services, Personnel and Disputes
  • SPG-2701/AA:  Copyright Practice and Compliance — J. Bia
  • BP-1503:  Harassment (Including Sexual Harassment) J. May
  • BP-1501:  Affirmative Action/Equal Employment Opportunity — J. May
  • RG-1501/A:  Standards for ADA/504 Compliance — J. May
  • SPG-1501/AA:  Unlawful Discrimination — J. May
  • SPG-1501/AC:  ADA & Equal Opportunity, Reasonable Accommodation Guideline for Employees/Applicants — J. May

IV.   Board Agenda Items

  • Board Titles for the October 24 meeting are due to the Chancellor’s Office on September 26 with Board Reports being due October 9.

V.    College Plan (S. Miles)

VI.   Roundtable Discussion

July 26, 2012

I.   Discussion/Information Items

  • Emeritus and Distinguished Staff Status (S. Miles)
  • Financial Aid Award Process (C. Fugett)

II.  Action Items

  • Faculty Vacancies (C. Fugett)
  • Independent Contractor Certification – revised form (D. Bea)
  • Accounts Receivable Collections Process – revised student notification process (D. Bea)
    • Notifications information
    • Summary flow chart
    • Sample letters
    • Hold for multiple re registrations (no attachment) (D. Bea)
    • Purchasing manual revision suggestions (D. Bea)

III.   Policies and Procedures (D. Durán-Cerda)

  • BP-2701:  Copyright
  • RG-2701/AA:  Copyright
  • SPG-2701/AA:  Copyright Practice and Compliance
  • SPG-1501/AD:  ADA & Equal Opportunity, Reasonable Accommodation Guideline for Students

IV.   Board Agenda Items

  • Board Titles for the September 12 meeting are due to the Chancellor’s Office on August 16 with Board Reports being due August 28.

V.        College Plan (S. Miles)

VI.       Roundtable Discussion