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Cabinet Agendas and Minutes

Approved minutes are posted as soon as they are available and are linked from the meeting dates listed below. Agendas and minutes from the previous academic year are also available.

2013-14 Academic Year

DATE

AGENDA ITEMS / SPONSOR

April 15, 2014

Sexual Harassment Training

Presentation

  • ePima: A Virtual Campus (S. Ortego)
April 1, 2014

I.          Presentation

  • On-Time Registration – Perry Higgins (Z. Harris)

II.        Policies and Procedures (D. Yoklic)

  • SPG-3101/AA:  Assessment of Prior Learning:  College-Level Examination Program (CLEP), Advanced Placement (AP), and International Baccalaureate (IB)

III.       Discussion/Information Items

  • Interest Based Collaboration / Meet & Confer Update (M. Ziska)
  • Leadership Positions (M. Ziska)

IV.       Action Items

  • Grievance Procedure (D. Bea)

V.        Chancellor’s Report (L. Lambert)

VI.       HLC Update (Z. Harris)

Mar 18, 2014

I.          Discussion/Information Items

  • Interest Based Collaboration / Meet & Confer Update (M. Ziska)
  • Institutional Climate (C. Fugett)

II.        Action Items

  • Grievance Procedure (D. Bea)

III.       Chancellor’s Report (L. Lambert)

  • Administrator Retreat
  • Board Retreat
  • Administrator Leave
  • SciTech and other community partner sponsorships and co-planning

IV.       Legal and Regulatory Issues (J. Silvyn)

Mar 4, 2014

I.          Presentation

  • Business Intelligence Consultants Peter Arena and John Van Weeren from ASR Analytics, LLC – H. Tilson (Z. Harris)

 II.        Discussion/Information Items

  • Expedited Process for Board Policies (D. Yoklic)
  • Interest Based Collaboration / Meet & Confer Update (M. Ziska)
  • Diversity Statement (Z. Harris)

III.       Chancellor’s Report (L. Lambert)

IV.       HLC Update (Z. Harris)

V.        Legal and Regulatory Issues (J. Silvyn)

VI.       Significant Event (by invitation)

  • April 1, 2014 — PCC/UA Presidential Breakfast, 7:30 am – 9:30 am, Downtown Campus Amethyst Room
Feb 18, 2014

I.          Presentation

  • Mobile App Update/Demo – Louise Glogoff (K. McIntosh)

II.        Discussion/Information Items

  • MOOC’s – Kate Schmidt (K. McIntosh)
  • Report on Discussions with SBDC (S. Ortego/J. Bia)
  • Faculty and Staff E-mail (K. McIntosh)
  • Budget (D. Bea)
  • Grievance (D. Bea)
  • Interest Based Collaboration / Meet & Confer Update (M. Ziska)
  • Chancellor’s Cabinet Meeting Schedule (ALL)

III.       Legal and Regulatory Issues

IV.       HLC Update (Z. Harris)

IV.       Chancellor’s Report (L. Lambert)

Feb 4, 2014

I.          Presentation

  • Business Intelligence (K. McIntosh)

II.        Chancellor’s Report (L. Lambert)

  • HLC Visit
  • Cabinet Structure

III.       Chancellor’s Goals/Objectives

  • Status Update (All)

IV.       Discussion/Information Items

  • Executive Position Hires (L. Lambert)
  • GED Testing (L. Lambert)
  • Interest Based Collaboration / Meet & Confer Update (M. Ziska)
  • Course Fee Proposals (D. Bea)
  • Budget Discussion (D. Bea)

 V.        Policies and Procedures (D. Yoklic)

  • SPG-4004/AB:  Emeritus Status
  • BP-1103:  Role and Responsibility of the Chancellor
  • BP-1401:  Governance

VI.       HLC Update (Z. Harris)

VII.     Legal and Regulatory Issues

Jan 21, 2014

I.          Presentation

  • HLC Presentation (Z. Harris)

II.        Follow-up Items

  • Grievance Procedure in Common Policy (D. Bea)

III.       Discussion/Information Items

  • Governors State of the State Address (Higher Education) (L. Lambert)
  • CCCIE Membership (S. Ortego)
  • Enrollment Management Update (Z. Harris)

IV.       Chancellor’s Goals/Objectives

  • Status Update (ALL)
Jan 7, 2014

I.     Follow-up Items

  • Cabinet Structure and Reporting (ALL)

II.   Discussion/Information Items

  • Collaboration Models (J. Silvyn)
  • Emergency Management Team (B. Ward)
  • Space Utilization and Efficiency Study (B. Ward)
  • Proposed Signage/Policy for No Weapons on Campus (B. Ward)
  • Human Resources Strategic Plan Process (M. Ziska)
  • College Sky:  Scalable Models for Certificate Delivery (L. Lambert)
  • Legislative Strategy (I. Cuyugan)
  • Spring Enrollment (ALL)

III.   Accreditation and Compliance Matters

  • HLC Update
Dec 17, 2013

I.   Electronic Board Books – Michael Thompson (K. McIntosh)

II.  Distance Ed/Ed Tech – Follow-up on Task Force Recommendation (L. Lambert)

Dec 3, 2013

I.          Presentations

  • Tucson Hispanic Chamber – Lea Marquez Peterson (D. Zirbes)

II         Action Items

  • Grievance Procedure in Common Policy (D. Bea)

III.       Chancellor’s Report

  • Threat Assessment (L. Lambert)
  • ACA – ACPE – Meeting (L. Lambert)
  • Student Concerns & Recommendations (L. Lambert)
  • Rating System Response (S. Ortego)

IV.       End of Year Wrap-up

  • Mission – Mission Fulfillment (L. Lambert)
  • Strategy (L. Lambert)
  • Business Model (L. Lambert)
  • Planning (L. Lambert)
  • Enrollment Management (L. Lambert)

V.        Follow-up Items

  • Cabinet Structure and Reporting (ALL)

VI.       Discussion/Information Items

  • Collaboration Models (J. Silvyn)
  • Emergency Management Team (B. Ward)
  • Space Utilization and Efficiency Study (B. Ward)

VII.     Accreditation and Compliance Matters

  • HLC Update

VIII.    Legal and Regulatory Issues

Nov 19, 2013

I.          Presentations

  • College Outreach Plan – C. House, C. Karamargin, I. Cuyugan (I Cuyugan)
II.        Professional Development

III.       Action Items

IV.       Chancellor’s Report

  • AACC Meeting Update (L. Lambert)

          – Voluntary Framework of Accountability

  • Governor’s Priorities (The Four Cornerstone of Reform) (L. Lambert)
  • Update on Partnerships with U of Phoenix (L. Lambert)
  • Update on Partnerships with Sunnyside & GradLink2 (L. Lambert)

V.        Discussion/Information Items

  • Climate Survey – H. Tilson (Z. Harris)
  • Provost Transition (J. Migler)
  • Planning and Leadership Academy (Z. Harris)
  • Differential Tuition (D. Yoklic)
  • Emergency Management Team (B. Ward)
  • Space Utilization and Efficiency Study (B. Ward)
  • Rotation of Administrators on a 5 - 7 p.m. shift (S. Ortego)

VI.       Follow-up Items

  • Cabinet Structure and Reporting (ALL)

VII.     Board of Governors and Chancellor’s Goals/Objectives

VIII.    Accreditation and Compliance Matters

IX.       Legal and Regulatory Issues

X.        Dashboard Development

XI.       Development of High Functioning Team

XII.     Mission Fulfillment/Goal Attainment

Nov 5, 2013

I.          Presentations

  • College Outreach Plan – C. House, C. Karamargin (I. Cuyugan)

II.        Professional Development   

  • TREO Executive Mission to D.C. (J. Bia)

III.       Discussion/Information Items

  • Cabinet Leadership Evaluation Survey Action Plan (D. Bea)
  • 2015 Legislative Priorities (I. Cuyugan)
  • Cabinet Structure and Reporting (ALL)
  • New Obama Rating System for Higher Education (ALL)

IV.       Accreditation and Compliance Matters

  • HLC Update (M. Martinez Sanchez)

V.        Legal and Regulatory Issues

  • DACA Litigation (J. Silvyn)

VI.       Board of Governors and Chancellor’s Goals/Objectives

  • Chancellor Goals and Objectives Progress Update (ALL)

VII.     Dashboard Development

VIII.    Development of High Functioning Team

IX.       Mission Fulfillment/Goal Attainment

Oct 15, 2013

I.    Presentations

  • United Way – Christy Yebra (L. Lambert)
  • Streamlining Hiring Process – Irma Federico (J. Silvyn)

II.   Professional Development

  • Trade Mission Trip to Guaymas and Hermosillo (D. Zirbes)

III.  Action Items

  • 2012-2013 Standing Committee Recommendations (D. Yoklic)
  • Authority to Form Enrollment Management Task Force (D. Yoklic)

IV.  Chancellor’s Report

  • Update on Partnerships with U of Phoenix (L. Lambert)
  • Update on Partnerships with Sunnyside & GradLink2 (L. Lambert)

V.    Discussion/Information Items

  • Unauthorized Project Work at Campuses (B. Ward)
  • Cabinet Leadership Survey (D. Yoklic)
  • Achieving the Dream Application (D. Yoklic)

VI.  Policies and Procedures

  • SPG-2503/AA:  Use of College Facilities (D. Bea)
  • SPG-3501/AA:  Admissions and Registration (J. Migler)

VII.  Dashboard Development

  • Data Queries

VIII.    Development of High Functioning Team

IX.       Mission Fulfillment/Goal Attainment

X.        Accreditation and Compliance Matters

XI.       Legal and Regulatory Issues

XII.     Board of Governors and Chancellor’s Goals/Objectives

XIII.    PCC/UA Breakfast Debriefing (L. Lambert)

XIV.    Chief of Staff Position (L. Lambert)

Oct 1, 2013

I.    Guest

  • HLC Monitoring Report Subcommittee Action Plan – D. Rodriguez Pitel
  • Instructional Technology: Faculty Innovation Group –D. Duran-Cerda, S. Mendoza and J. Arbogast (J. Migler)
  • OSHA Chemical Hazards Communication Program – C. Quinones (B. Ward)

II.  Discussion/Information Items

  • Chancellor’s Goals and Objectives (J. Migler)
  • Deletion Process (D. Bea)
  • Difficult to Fill Courses (D. Bea)
  • Campus Web Pages (K. McIntosh)
  • Democracy Commitment (L. Albert)
  • Cashier Hours (L. Albert)

III.  Policies and Procedures

  • BP-1403:  Records Management and Retention (D. Yoklic)
  • SPG-1501/AA:  Procedure for Complaints of Discrimination, Harassment and Retaliation (D. Yoklic)

IV.       Board Agenda Items

  • Board Titles for the November 13, 2013 meeting are due to the Chancellor’s Office on October 17 with Board Reports being due October 23.

V.        Cabinet Agenda Formation (J. Migler)

Sept 3, 2013

I.          Presentation

  • Mobile Platform Demonstration (K. McIntosh)

II.        Action Items

  • Smoking Policy (D. Bea / B. Ward)
  • Cell Phone Program (D. Bea)
  • Purchasing Changes (D. Bea)
  • PCard Manual (D. Bea)

III.       Discussion/Information Items

  • Achieving the Dream (L. Lambert / D. Yoklic)
  • NC3 (L. Lambert)
  • Meet and Confer Process (J. Silvyn)
  • SPG-3501/AA:  Admissions and Registration (J. Migler)
  • Data Queries (L. Chliwniak)
  • Deletion Process (D. Bea)
  • Difficult to Fill Courses (D. Bea)
  • All College Day Debrief / Start of New Year (L. Lambert)

IV.       Follow-up Items

  • Criteria for Future Cabinet Agendas (J. Silvyn/C. Fugett/L. Albert)

V.        Board Agenda Items

  • Board Titles for the October 9, 2013 meeting are due to the Chancellor’s Office on September 13 with Board Reports being due September 24.
Aug 6, 2013

Presentation

  • Pima's Virtual College Efforts — Dan Wright

Discussion/Information Items

  • RG-3001/A:  Faculty Standards and Qualifications — L. Chliwniak
  • Standing Committee Recommendations — D. Yoklic
  • Budget Standing Committee — D. Yoklic
  • Supplemental Pay for Other Instructional Stipends — D. Bea
  • Criteria for Future Cabinet Agendas — J. Silvyn/C. Fugett/L. Albert
  • High Functioning Teams/Debrief of Cabinet Development Program — D. Bea

Board Agenda Items

  • Board Titles for the September 18, 2013 meeting are due to the Chancellor’s Office on August 16 with Board Reports being due August 27.
July 2, 2013

Discussion/Information Items

  • Cabinet Development (L. Lambert / J. May)
  • All College Day (L. Lambert / C. Karamargin)
  • Accreditation Update (L. Lambert / J. Migler)
  • Blueprint for Healing (L. Lambert)

Board Agenda Items

  • Board Titles for the August 14, 2013 meeting are due to the Chancellor’s Office on July 18 with Board Reports being due July 30.