Return to accessibility navigation at the top of the page.

Request for self-study committee participation

Employees:  This communication sent to employees on June 3, 2013 by Vice Provost Mary Ann Martinez Sanchez requesting employee participation in self-study committees.  Employee participation in self-study committees is being sought through this email. 

Community members:  A community member volunteer form is available to indicate your interest in participating in a committee.  Look below for a description of the committees.


Dear Colleagues,

What can we do?

That question has been asked countless times since April 6, when the Higher Learning Commission (HLC) announced its decision to place Pima Community College on probation. It is a testament to the caliber of our employees that so many members of our faculty, staff and administrators want to play an active role in helping our College to address the issues identified by the HLC.

The most productive manner in which employees can take part in this process is by joining one of the 14 committees that will prepare the Institutional Self-Study. As noted in my email to you on May 15, this top-to-bottom review of College operations is required by the HLC to demonstrate fulfillment of the accreditation criteria. 

The study is due July 2014. Because of that deadline, completion of the study must be the College’s top priority over the next 13 months.

Each committee is described below. Please read the descriptions to see which committee or committees you are interested in serving on. You can indicate your committee interest by filling out the survey available at this link [Employees - please refer to the email for the link to the survey].  The deadline for submitting it is Wednesday, June 12.  You will be notified of your committee assignment by email on Monday, June 17.

Serving on these committees will require a considerable time commitment. Meetings could be weekly or bi-weekly, with the possibility of additional work in between the regular meetings.  The Provost’s Office has alerted administrators and supervisors to the time commitment that we expect will be necessary to complete this work in the timeframe allotted.  But the rewards will be great.  Each committee member will be a critically important member of the team working to get Pima off probation. Together, we can make sure Pima remains a great place to work and study.

Self-Study Committee Descriptions and Information

Criterion Committees

General information for criterion committees: 

  • Each criterion is “a standard of quality” that ensures institutional effectiveness.  ”The Criteria are designed to seek evidence of continual improvement and aspiration on the part of member institutions rather than to define minimum qualifications.”   (The Criteria for Accreditation booklet) 
  • A criterion is composed of a criterion statement and a set of core components.  (See The Criteria for Accreditation booklet for core components under each criterion).
  • Each of these committees has the responsibility to address the assigned criterion in its entirety and all core components underlying that criterion.
  • Addressing a criterion involves providing evidence that the institution meets all the Criteria and all the Core Components. 
  • Evidence is, “sign or proof: something that gives a sign or proof of the existence or truth of something, or that helps somebody to come to a particular conclusion”.  (Online dictionary)

Tasks:

  • Become familiar with the criteria, core components, and assumed practices (see The Criteria for Accreditation booklet)
  • Review the 2010 Self-Study report
  • Review the cross-walk between old and new accreditation criteria
  • Collect evidence
  • Develop chapter for self-study report

Committee 1 - Criterion One:  Mission

Criterion Statement:

  • The institution’s mission is clear and articulated publicly; it guides the institution’s operations.

Committee 2 - Criterion Two:  Integrity:  Ethical and Responsible Conduct

Criterion Statement:

  • The institution acts with integrity; its conduct is ethical and responsible.

Committee 3 - Criterion Three:  Teaching and Learning:  Quality, Resources, and Support

Criterion Statement:

  • The institution provides high quality education, wherever and however its offerings are delivered.

Committee 4 - Criterion Four:  Teaching and Learning:  Evaluation and Improvement

Criterion Statement:

  • The institution demonstrates responsibility for the quality of its education programs, learning environments, and support services, and it evaluations their effectiveness for student learning through processes designed to promote continuous improvement.

Committee 5 - Criterion Five:  Resources, Planning, and Institutional Effectiveness

Criterion Statement:

  • The institution’s resources, structures, and processes are sufficient to fulfill its mission, improve the quality of its educational offerings, and respond to future challenges and opportunities.  The institution plans for the future.

Committee 6 - Assumed Practices

Assumed practices are the foundation for the accreditation criteria.  These practices have developed from shared experiences in higher education that have been tested over time by colleges and universities.  Assumed practices are considered to matters of fact, not matters requiring professional judgment.  (See The Criteria for Accreditation booklet)

Tasks:

  • Become familiar with the criteria, core components, and assumed practices (see The Criteria for Accreditation booklet)
  • Review assumed practices
  • Collect evidence
  • Develop chapter for self-study report

Committee 7 - Federal Compliance

The Higher Learning Commission is required to make sure that all of its member institutions meet Title IV program responsibilities and any additional federal regulations that accreditors are required to enforce.  Thus, institutions must address all Federal Compliance requirements in the self-study report.

Tasks:

  • Become familiar with the criteria, core components, and assumed practices (see The Criteria for Accreditation booklet)
  • Review Federal Compliance section on the Higher Learning Commission website
  • Review Federal Compliance section of 2010 Self-Study report
  • Collect evidence
  • Develop report for self-study

Committee 8 - Multi-Campus Report

The institution must ensure quality of services at all locations. Thus, the institution must have effective administrative systems for managing multiple locations.

Tasks:

  • Become familiar with the criteria, core components, and assumed practices (see The Criteria for Accreditation booklet)
  • Review Multi-Campus Report form at the Higher Learning Commission website
  • Collect evidence
  • Develop chapter for self-study report

Committee 9 - Follow-up from the SLO Monitoring Report

Tasks:

  • Become familiar with the criteria, core components, and assumed practices (see The Criteria for Accreditation booklet)
  • Review the Student Learning Outcomes Monitoring Report (January, 2013)
  • Review list of areas requiring follow-up (see Planning and Institutional Research)
  • Collect evidence of continued progress
  • Develop chapter, focusing on institutional follow-up, for self-study report

Committee 10 - Follow-up from the current Monitoring Report

Tasks:

  • Become familiar with the criteria, core components, and assumed practices (see The Criteria for Accreditation booklet)
  • Review the current monitoring report (August, 2013)
  • Develop list of areas requiring follow-up
  • Collect evidence of continued progress
  • Develop chapter, focusing on institutional follow-up, for self-study report

Committee 11 - Response to concerns from the 2010 Self-Study

Tasks:

  • Become familiar with the criteria, core components, and assumed practices (see The Criteria for Accreditation booklet)
  • Review the 2010 self-study
  • Develop list of areas requiring follow-up
  • Collect evidence of continued progress
  • Develop chapter, focusing on institutional follow-up, for self-study report

Committee 12 - Response to concerns identified by the HLC in the probation sanction

Tasks:

  • Become familiar with the criteria, core components, and assumed practices (see The Criteria for Accreditation booklet)
  • Review the probation sanction
  • Address in depth HLC concerns regarding Criterion 2, Core Component 2.a and Criterion 5, Core Component 5.b and Core Component 5.c
  • Communicate and collaborate extensively with Criterion 2 and Criterion 5 committees
  • Collect evidence
  • Develop chapter or sections of chapters for self-study report

Committee 13 - Archive/Electronic Reading Room

Tasks:

  • Become familiar with the criteria, core components, and assumed practices (see The Criteria for Accreditation booklet)
  • Each archive committee member will be assigned to a self-study committee.
  • Act as liaison between Archive/Electronic Reading Room committee and self-study committee
  • Fully participate on assigned self-study committee
  • Assist self-study committee in searching for evidentiary documents
  • Assist self-study committee in identifying which documents should be added to the archive
  • Coordinate the assembly and categorization of documents.
  • Deliver documents for upload to the archive.
  • Monitor the electronic archive to ensure documents for your self-study committee are posted and correctly tagged
  • Assist self-study committee and writer to identify documents to be displayed for evaluators
  • Participate in developing recommendations for the ongoing management of the archive

Required Skills:

  • Organizational and analytical skills (must be familiar with the principles of process evaluation, research analysis, and reporting)
  • Attention to detail
  • Ability to ask probing questions and facilitate team discussion re: evidentiary documents
  • Ability to work with various departments and areas within or outside the College to obtain necessary evidence

Committee 14 - Writing

Tasks:

  • Become familiar with the criteria, core components, and assumed practices (see The Criteria for Accreditation booklet)
  • Each writing committee member will be assigned to a self-study committee.
  • Act as liaison between Writing Committee and assigned self-study committee
  • Fully participate on assigned self-study committee
  • Assist self-study committee in developing a timeline for completion of work
  • Develop an outline for the report chapter
  • Develop and review multiple drafts of the report chapter
  • Collaborate with Writing Committee members to draft the comprehensive self-study report
  • Establish effective coordination of all writing processes within the larger self-study writing process.
  • Help to define the multiple audiences for the report.
  • Be sure that the final document speaks in one voice on behalf of the entire institution.
  • Produce final self-study report

Required Skills:

  • Use of technology
  • Excellent writing and editing skills
  • Must be able to work with a team of other writers