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Update on HLC Monitoring Report Process

Email sent to College employees on May 8, 2013 by Vice Provost Mary Ann Martinez Sanchez with an update on the HLC monitoring report process.

Dear Colleagues:

After last week’s visit by our Higher Learning Commission (HLC) liaison, Dr. Karen Solomon, and educational consultant, Dr. Cecilia López, we would like to provide you with an update on the monitoring report process.

What is a Monitoring Report? 

Monitoring reports are typically focused reports addressing the need for change in specific areas.  The HLC has asked us to submit a monitoring report presenting our plan for addressing two assumed practices. 

What are Assumed Practices?

Assumed practices are “shared practices among colleges and universities” (HLC website) which are derived from experiences common to higher education and tested over time.  Thus, the Higher Learning Commission assumes that the colleges and universities accredited by the Commission have built their process and practices on the set of assumed practices.  In other words, the assumed practices form the foundation on which the accreditation criteria are built.  For more information on assumed practices, please see   

Why do we need to submit a Monitoring Report?

The Higher Learning Commission has asked us to submit a monitoring report by August 1, 2013, which outlines a plan that will result in the College conforming to two specific assumed practices.  The monitoring report presents a plan only.  We must implement the plan by July, 2014, the due date for the self-study report.   The assumed practices to be addressed are listed below:

Assumed Practices A.4 and B.2.c

A.4 – Complaints and Grievance Procedure

The institution provides clear information regarding its procedures for receiving complaints and grievances from students and other constituencies, responds to them in a timely manner, and analyzes them to improve its processes.

B.2.c – Faculty Oversight of Curriculum

Faculty participate substantially in:  oversight of the curriculum—its development and implementation, academic substance, currency, and relevance for internal and external constituencies.

What is our plan for preparing the Monitoring Report?

In December, 2012, the College submitted a well-received monitoring report on the topic of Student Learning Outcomes.  Therefore, in order to successfully complete this monitoring report, we are using the same approach that was implemented for the previous report.  A writing team, whose members have expertise in the areas to be addressed by the report, has been established. The team has developed a draft outline and a timeline to ensure completion by the due date.  As was done for the SLO monitoring report, the team will be working with employees throughout the College and community members to assist with the report.

An update will be presented to the Pima Community College Board of Governors at the May 8, 2013 meeting.  The PowerPoint slides from this presentation will be posted to the Pima Community College website.  For additional information regarding probation, please visit the link entitled PCC Addresses Probation.

Please contact me with any questions or comments.

Thank you,

Dr. Mary Ann Martinez Sanchez
Vice Provost and Assistant Vice Chancellor for Academic Services
District Office
Pima Community College