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Pima County Community College District Standard Practice Guide

SPG Title:  Workplace Violence Prevention
SPG Number:  SPG-4301/AA
Effective Date:  08/11/04
Approval Date:  08/11/04
Review Date(s):    11/13/06
Revision Date(s):
   11/13/06
Schedule for Review & Update:   Annually
Unit Responsible for Review & Update:  EVC for Administration
Sponsoring Unit/Department:  Provost and Executive Vice Chancellor for Academic and Student Services, Executive Vice Chancellor for Administration, and the Vice Chancellor for Finance
Regulation Title & No.:      
Board Policy Title & No.:  
Workplace Violence, BP-4301
Legal Reference: Arizona Revised Statutes, Title 23, Chapter 403
Cross Reference: Student Rights and Responsibilities, Personnel Policy Statement for College Employees


1.0     Purpose:

To define behavior which constitutes workplace violence and to define procedures for reporting and resolving incidents of workplace violence.

2.0     Procedures

2.1  Workplace is defined as any location where PCC business, programs, activities or services are provided, including classrooms, conference rooms, parking lots, etc.

2.2  For purposes of this policy, “workplace violence” shall mean any behavior, act or statement that:

a.  Would be interpreted by a reasonable person to be aggressive, intimidating, or harassing, and

b.  Which carries an expressed, implied or perceived intent to cause harm to a person or property.

2.3  Workplace violence is considered a violation of PCC employee and student codes of conduct and may subject an individual to discipline in accordance with the terms of the applicable policies and procedures (see: PCC Personnel Policy Statement for College Employees and Student Rights and Responsibilities.)  Contractors and their agents conducting business with PCC are expected to take appropriate corrective action to respond to incidents of workplace violence.  Where appropriate, violators may be subject to legal action.  Workplace violence may also constitute a violation of state law and could subject the offender to other legal measures up to and including arrest (ARS 13-1201 Endangerment, ARS 13-1202 Threatening or Intimidating, ARS 1301203 Assault, ARS 13-3601 Domestic Violence).

2.4  Every member of the College community, including contractors and their agents, is responsible for reporting instances of workplace violence in accordance with College policy. Procedures for reporting workplace violence are:

a.  In emergency situations, contact PCC Department of Public Safety at 911. The student or employee should then report the incident to his/her appropriate supervisor, faculty or administrator.

b.   In non-emergency situations, workplace violence should be reported first to an immediate supervisor, with subsequent notification by the supervisor to the Department of Public Safety.

c.  The Department of Public Safety should be contacted if there is a witnessed instance or report of workplace violence and the supervisor is unknown or unavailable.

2.5  Every supervisor, faculty or administrator is responsible for responding promptly and thoroughly to allegations of workplace violence, in accordance with the terms of this provision. 

Reported instances of workplace violence should be addressed as follows:

a.  Students: the appropriate individual (i.e., faculty member, division dean, dean), in accordance with the Student Rights and Responsibilities, shall address reported instances of workplace violence; where appropriate, disciplinary action may be administered.

b.  Employees: the appropriate immediate supervisor, in accordance with the Personnel Policy Statement for College Employees, shall address reported instances of workplace violence. Supervisors will consult with Department of Public Safety, EEO and/or Employee Relations Office, and administrator about appropriate resolution of instances of workplace violence, including possible referral to the Employee Assistance Program.  Where appropriate, disciplinary action may be administered in accordance with the Personnel Policy Statement for College Employees.

c.  Independent contractors and their agents, visitors and other non-employees doing business with Pima Community College: parties involved in reported instances of workplace violence may be removed from the premises and may be subject to administrative action, criminal penalties, or both.  College employees, in conjunction with the appropriate administrator, shall consult with Department of Public Safety, EEO and/or Employee Relations Office about appropriate resolution of such instances.

3.0     Education

The Executive Vice Chancellor for Administration will establish a training and awareness program informing employees about the danger of violence in the workplace, the policy of maintaining a safe workplace, and the reporting and penalties imposed for violations.

The Provost and Executive Vice Chancellor for Academic Services will establish training and awareness opportunities for students.  Such opportunities will inform students of their rights and responsibilities with particular emphasis on the Student Code of Conduct, the policy of maintaining a safe work environment, and the reporting and penalties imposed for violations.