Pima County Community College District Standard Practice Guide

SPG Title:  Legal Services
SPG Number:  SPG-1502/AC
Effective Date:  9/2/03
Approval Date:  9/2/03
Review Date(s): 9/1/05, 11/23/09, 4/3/12
Revision Date(s):  9/20/06, 3/15/07, 11/23/09, 4/3/12
Schedule for Review & Update:  Annually
Unit Responsible for Review & Update:   Chancellor
Sponsoring Unit/Department:  Chancellor
Legal Reference: 
Cross Reference: 

PURPOSE

Pima Community College contracts with local legal firms to provide legal counsel to the College.  Legal advice and action may only be provided by legal firms holding a contract with the College. 

PROCESS AND PROCEDURES

Authorization for requesting services from legal firms
The Chancellor, Provost and Executive Vice Chancellor for Academic and Student Services, Executive Vice Chancellor for Finance and Administration, Vice Chancellor for Human Resources, Assistant Vice Chancellor, Legal Liaison or their designee are authorized to contact legal firms on College business.  Others with legal issues or questions should contact their supervisor, who will then contact the appropriate administrator or the Legal Liaison.

The Legal Liaison, who is the point of contact, shall be notified within 24 hours of all contacts with legal firms so that issues may be coordinated and legal bills verified.  Such notification may be by email, telephone or fax, and should include the firm contacted, the subject of the request, and whether the issue has been resolved or should be monitored.

OUTCOMES

College contact with contracted legal firms is conducted in a conscientious and traceable way to facilitate appropriate use of legal services for important College matters.