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Pima County Community College District Board Policy

Board Policy Title: Prime Policy
Board Policy Number: 
BP-1101
Adoption Date: 2/17/82, 1/8/14
Revision Date(s):  3/9/94, 6/9/99, 4/29/09, 12/16/13
Schedule for Review & Update:  Annually
Unit Responsible for Review & Update:  Board of Governors/Chancellor
Sponsoring Unit/Department:  Board of Governors/Chancellor
Motion Number:  5928
Legal Reference:             
Cross Reference: 
           


1101.01      PURPOSE
This Prime Policy applies to the development and creation of non-personnel policies and procedures for Pima County Community College District.

1101.02       DEFINITION     
A Pima County Community College District Board of Governors policy is a statement officially adopted by the Board of Governors at a public meeting that establishes one or more general institutional goals and/or stipulates the stance that the Board of Governors directs the institution to maintain in pursuit of approved general institutional goals.

1101.03      AUTHORITY
Policies of the Pima County Community College District are adopted by the Board of Governors under authority granted by the legislature of the State of Arizona.

1101.04      RESPONSIBILITY
The Pima County Community College District Board of Governors is the governing entity of the Pima County Community College District.  In this role, the Board of Governors retains authority to enact, rescind or modify all policies governing the District.

1101.05      INITIATION
The policy formulation process may be initiated either by the Board of Governors or by the various college constituencies, i.e., administration, faculty, staff and/or students.

1101.06      FORMULATION AND REVIEW
Proposed policies subject to this prime policy shall follow the review process outlined below prior to enactment:

A.      A proposed policy shall be forwarded to the Chief Executive Officer for review and consultation with appropriate standing committees or administrative heads.

B.      The proposed policy then will be referred to legal counsel for  comment.

C.      The resulting proposed policy shall be discussed with the staff of the Chief Executive Officer.

D.      The Chief Executive Officer or a designee shall consider comments from legal counsel and modify the proposed policy, if necessary.

E.      The proposed policy with comments or modification from legal counsel and the staff of the Chief Executive Officer, shall be returned to the initiator(s) of the policy for review. 

F.      The initiator(s) then may withdraw the proposed policy or forward it to the Chief Executive Officer to be presented to the major advisory group of the Chief Executive Officer.

G.      Members of the CEO's major advisory group shall discuss the proposed policy with their respective constituencies and it will also be presented to the various councils for input.

H.        At a subsequent meeting of the CEO's major advisory group, the proposed policy will be presented for purposes of discussion and modification, if necessary, based upon the response from the respective constituencies and councils.

I.      If necessary, the proposed policy shall be forwarded to legal counsel for a final review.   The Chief Executive Officer may then present the proposed policy to the Board of Governors at a public meeting.  At this time the Board of Governors and/or Chief Executive Officer may propose modification to the proposed policy.  The Board may also solicit public comment on the proposed modifications.

J.      The Board of Governors may act upon the proposed policy at the next public meeting, and make such modifications as it deems necessary.

K.      Exceptions may be made to this review process when such review is deemed inappropriate or unnecessary by the Board of Governors.

L.      The administration is authorized to prepare and implement regulations and procedures necessary to effect all approved policies.

1101.07      EVALUATION
College policies subject to this prime policy shall be evaluated periodically by the Chief Executive Officer.  The policy manual, in which all college policies are incorporated, shall be updated periodically to reflect any revisions.

1101.08      EXCEPTIONS TO THE REVIEW PROCESS
The Board of Governors recognizes that there may be matters brought to or initiated by the Board of Governors that should not be subject to the review process. This would include but not be limited to the following:

A.      Items that are to be acted upon by the Board of Governors in accordance with local, state and federal laws, rules or regulations and the rules and regulations of the State Board of Directors for Community Colleges in Arizona;

B.      Board of Governors operating policies, bylaws, and/or standing rules;

C.      Emergency situations that require immediate Board of Governors' action, and

D.      Non-substantive changes to existing policies.